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Home My WebLink About AGENDA_2013-05-20 City Council Meeting Agenda May 20, 2013 CLOSED SESSION MEETING (revised) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 Sonia R. Carvalho Kevin O’RourkeMaria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 MAY 20, 2013 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING MAY 20, 2013 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Gary Tucker, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 MAY 20, 2013 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25B. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE REGULAR MEETING OF MAY 6, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES OF THE SPECIAL MEETING OF MAY 7, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS - Public Works Agency Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013- 014. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A AGREEMENT AND APPROPRIATION ADJUSTMENT FOR A BOOK TO ACTION 2013 GRANT FOR THE “TRUE NOTEBOOKS” PROGRAM - Parks, Recreation & Community Services Agency CITY COUNCIL AGENDA 4 MAY 20, 2013 RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute an agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the California Center for the Book in an amount of $3,000 for a Book to Action 2013 grant for the “True Notebooks” program. Approve an appropriation adjustment. 2. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-129 - Recognizing $3,000 in Book to Action 2013 grant revenue in the California Library Services Act revenue account and appropriate same to expenditure account. PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR FISHER PARK BUTTERFLY AND BIRD HABITAT (PROJECT NO. 112606) AND CENTENNIAL PARK SLOPE REHABILITATION (PROJECT NO. 137515) - Public Works Agency; Community Development Agency; Parks, Recreation & Community Services Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, Hondo Company, Inc., in accordance with the base bid, totaling $172,915, for the construction of Fisher Park Butterfly and Bird Habitat, and Centennial Park Slope Rehabilitation projects. 2. Approve the Cost Analysis for a total estimated project delivery cost of $224,770. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A and 25B) CITY COUNCIL AGENDA 5 MAY 20, 2013 25A JANITORIAL MAINTENANCE SERVICES AT SANTA ANA POLICE DEPARTMENT - Police Department ? AGMT - Execute a three-year agreement with ABM Building Maintenance Company in an annual amount not to exceed $1,097,340. ? AGMT - AMENDMENT - With Able Building Maintenance Company in an amount not to exceed $30,830 for a one-month period. 25B AGMT - VETERINARY SERVICES FOR THE SANTA ANA ZOO AT PRENTICE PARK - With Dr. Scott Weldy in an amount of $75,000 for a one-year term - Parks, Recreation & Community Services Agency **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR REPORTS 65A FEDERAL IMMIGRATION REFORM RESOLUTION - City Manager’s Office Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXPRESSING SUPPORT FOR COMPREHENSIVE FEDERAL TH IMMIGRATION REFORM AND URGING THE 113 CONGRESS TO ENACT REFORMS THAT SECURE OUR BORDERS, ENSURE ECONOMIC STRENGTH AND PROMOTE STRONGER COMMUNITIES 65B RESOLUTION IN OPPOSITION TO THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT’S PROPOSED AMENDED RULE 444 PROHIBITING OPEN BURNING ON BEACHES - City Manager’s Office Adopt a resolution RECOMMENDED ACTION: CITY COUNCIL AGENDA 6 MAY 20, 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA OPPOSING THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT’S (SCAQMD) PROPOSED AMENDED RULE 444 PROHIBITING OPEN BURNING ON BEACHES JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 80A JOINT CITY COUNCIL AND HOUSING AUTHORITY - LOAN AGREEMENT AND PROJECT-BASED VOUCHERS AGREEMENTS WITH DEPOT AT SANTIAGO, LP - Community Development Agency At its special meeting on May 14, 2013, by a vote of 5-0 (Bist, Garcia absent) the Community Redevelopment and Housing Commission approved the recommended actions. CITY COUNCIL ACTION Authorize the City Manager and the Clerk RECOMMENDED ACTION: of the Council to execute a loan agreement, subject to non- substantive changes approved by the Acting Executive Director and City Attorney. AGMT - With Depot at Santiago, LP in an amount of $3,000,000. HOUSING AUTHORITY AGENCY ACTION Authorize the Acting Executive Director RECOMMENDED ACTION: of the Housing Authority or designee, contingent upon approval by the U.S. Department of Housing and Urban Development, to complete and execute the Project-Based Vouchers (PBV) Agreement to Enter into Housing Assistance Payments Contract and, after construction of the Depot at Santiago project, to complete and execute the PBV Housing Assistance Payments Contract between the Housing Authority of the City of Santa Ana and Depot at Santiago, LP for up to eight PBV’s, and other necessary documents, for the implementation of project-based vouchers for the Depot at Santiago project. HOUSING AUTHORITY MEETING (Blue Agenda) CITY COUNCIL AGENDA 7 MAY 20, 2013 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. ORAL REPORTS ON REGIONAL BOARDS: Representative Board Mayor Pulido ?Orange County Transportation Authority (OCTA) ?South Coast Air Quality Management District (AQMD) Mayor Pro Tem Tinajero ?Orange County Fire Authority (OFCA) Councilmember Benavides ?Orange County Sanitation District Councilmember Martinez ?Newport Bay Watershed Executive Committee ?Orange County Council of Governments Board of Directors (OCCOG) ?Southern California Association of Governments (SCAG) ?Southern California Regional Rail Authority (SCRRA/Metrolink) ?Transportation Corridor Agencies (TCA) Councilmember Sarmiento ?Orange County Water District ?S.A./Orange T.S.I.A. ?S.A./Tustin T.S.I.A. WORK STUDY SESSION WS PROPOSED FISCAL YEAR 2013-14 AND 2014-15 BUDGETS AND CAPITAL IMPROVEMENT PROGRAM (CIP) – City Manager’s Office and Finance Management Services CITY COUNCIL AGENDA 8 MAY 20, 2013 ADJOURNMENT - Special meeting of the City Council is scheduled for Tuesday, May 28, 2013 at 5:00 p.m., in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS • Street Car Project Locally Preferred Alignment • Ordinance Addressing Homeless Shelters as per Requirements in SB 2 • Study Session on Entertainment Ordinance • Public Hearing on Sexlinger Property • Adoption of Strategic Plan • Fiscal Year 2013-14 and 2014-2015 Budget Adoption • Harbor Blvd. Mixed-Use Plan CITY COUNCIL AGENDA 9 MAY 20, 2013