HomeMy WebLinkAbout22B - SPEC - VMWARE SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2013
TITLE:
CONTRACT AWARD TO
EN POINTE TECHNOLOGIES
SALES INC. FOR VMWARE
SUPPORT CONTRACT RENEWAL
(SPEC. NO. 13-02
CI ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s' Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to En Pointe Technologies Sales, Inc. for the purchase of a VMware Support
Contract in the amount not to exceed $38,600.
DISCUSSION
The City of Santa Ana's Information Services Division - Operations (ISD-Ops) supports the
computing centers in both City Hall and the Police Department. These computing centers house
the computer servers which hosts all the enterprise computer systems, enterprise computer
services, and SAPD computer systems. These systems and services are critical to the
operations of the City. As part of the equipment replacement plan, ISD-Ops has converted
physical servers to newer virtualized server technology. This new technology enables the ability
for one physical server to run multiple "virtual" computer servers. This is accomplished by
utilizing specialized software to simulate physical computer devices. The use of virtualization
technology will continue to reduce hardware costs, power consumption costs, and provided a
more flexible and reliable computer hosting environment.
VMware has been the chosen virtualization software by the City since 2008 and their products
have proven to be very reliable and cost effective. In order to maintain the 24x7 service levels
required by the computer systems and services centers, on-going software maintenance and
support services for the VMware is necessary. The various terms of software support are due to
expire between the months of May and September of 2013. Staff recommends the purchase of
renewals for the support contracts.
22B-1
Contract Award for VMware Support Contract Renewal
June 3, 2013
Page 2
The notice inviting bids was advertised on April 25, 2013 and bids were solicited. A summary of
the bid invitations and bids received is as follows:
5 Invitations For Bid emailed
3 Bids received
Bids were received and opened May 7, 2013 (Exhibit 1). The bid from En Pointe Technologies
Sales Inc. is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan Maintenance and
Support account (no. 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
EG
22B-2
Contract Award for VMware Support Contract Renewal
June 3, 2013
Page 3
IFB 13-022 VMWARE MAINTENENANCE RENEWAL
BIDS OPENED 5-7-13 AT 2PM
Offers received
VENDOR CITY OFFER
En Pointe Technologies Sales Inc Gardena, CA $ 38,595.57
GovPlace Irvine, CA $ 41,273.90
Insight Public Sector Tempe, AZ $ 47,119.31
Exhibit 1
22B-3
22B-4