HomeMy WebLinkAbout22C - SPEC - CISCO NETWORK SWITCH UPGRADESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2013
TITLE:
CONTRACT AWARD TO
NEW TECH SOLUTIONS INC.
FOR CISCO NETWORK SWITCH
UPGRADES
(SPEC. NO. 13-0
T-Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15` Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to New Tech Solutions Inc. for the purchase of a Cisco network switch
upgrades in the amount not to exceed $77,000.
DISCUSSION
The City computing environment (i.e. technology hardware, software and services) are critically
dependent on the underlying network infrastructure. This complex set of connections ties
technology devices, application systems and services together. The City's network serves the
business operations of all Agencies and Departments providing connectivity between every City
operating location. It also connects the City to the outside computerized world.
A key component of the City network is a core router servicing City Hall. This piece of network
gear performs as the main switching computer used on the primary connection links (backbone)
of the City Hall portion of the City network. This switching computer requires an abundance of
power since it is specialized to transfer large data volumes. The City Hall core switch supports
over 165 servers; which, host all critical computing functions including Lawson financial system,
the payroll system, the Library management systems, SAPIN system, email services, Internet
services, etc. The current core router has reached its useful life and manufacturers support
period. The volume of City Hall network traffic continues to increase and in order to
accommodate the traffic volume the core router must be replaced.
22C-1
Contract Award for Cisco Network Switch Upgrades
June 3, 2013
Page 2
In addition, to support web-based applications there is a requirement for a specialized network
switch. The hardware, related support, and licensing will provide the infrastructure for secure
network traffic.
The notice inviting bids was advertised on April 25, 2013 and bids were solicited. A summary of
the bid invitations and bids received is as follows:
8 Invitations For Bid emailed
6 Bids received
Bids were received and opened May 14, 2013 (Exhibit 1). The bid from New Tech Solutions Inc.
is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Technology Plan Miscellaneous Citywide Projects account (no.
10910146-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
EG
Contract Award for VMware Support Contract Renewal
22C-2
Contract Award for VMware Support Contract Renewal
June 3, 2013
Page 3
IFB 13-023 CISCO NETWORK SWITCH UPGRADES
BIDS OPENED 5-14-13 AT 2PM
Offers received
VENDOR CITY OFFER
New Tech Solutions, Inc. Fremont, CA $ 71,106.00
OM Office Supply Inc Mechanicsburg, PA $ 72,076.25
Inx LLC, a Presidio Company Newport Beach, CA $ 74,502.23
Howard Technology Solutions Ellisville, MS $ 78,097.98
New Technical Solutions, Inc Chula Vista, CA $ 79,850.00
Business Services Longboat Key, FL $ 209,310.88
*Offer
does not
include tax
at 8.00%
Exhibit 1
22C-3
22C-4