HomeMy WebLinkAbout22B - SPEC - VIRTUAL STORAGE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 17, 2013
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO El Or Amended
dinance on 1't GOVPLACE FOR HP El Ordinance on 2"° Reading
SUPPORT CONTRACT ? Implementing Resolution
(SPEC. NO. 13-027 ? Set Public Hearing For
CONTINUED TO
1,1 FILE NUMBER
I NAGER
RECOMMENDED ACTION
Award a contract to Govplace for the purchase of an HP support and maintenance contract for
disk array system, in the amount not to exceed $28,900.
DISCUSSION
The City Hall Data Center houses 62 physical computer servers and 127 virtual computer
servers. These servers host 50 departmental applications, six enterprise applications and 34
citywide computer infrastructure services. A key component of the City Hall Data Center's
computing environment is the use of specialized shared storage systems called "disk storage
arrays."These are systems that contain a number of very high capacity individual disk drives
linked together by specialized software which allow the array to act as the data storage for many
virtual and physical host servers at the same time. The arrays allow flexible allocation of data
storage to the connected host servers along with sophisticated protection against data loss from
a physical drive failure.
The main disk storage array in the City Hall Data Center houses all of the data for the Lawson
Financial System, the Payroll System, the Exchange Email system and many other departmental
systems. Due to the complex nature of the disk array systems, manufacture maintenance is
essential to provide the specialized technical maintenance and parts to repair this critical system
with minimum impact to the City's computing environment. This contract award will extend the
manufacture maintenance for a period of one year.
22B-1
Contract Award for HP Support Contract
June 17, 2013
Page 2
The notice inviting bids was advertised on May 14, 2013 and bids were solicited. A summary of
the bid invitations and bids received is as follows:
5 Invitations For Bid emailed
1 Bids received
Bids were received and opened May 29, 2013. The bid from Govplace is responsive to the
specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan Maintenance and
Support account (no. 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
EG
22B-2