HomeMy WebLinkAbout25E - AGMT - MEDIAN LANDSCAPE SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2013
TITLE:
AGREEMENT WITH MARIPOSA
LANDSCAPES, INC., FOR MEDIAN
LANDSCAPE MAINTENANCE
SERVICES
Irr
I MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on I" Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Mariposa
Landscapes, Inc., subject to non-substantive changes approved by the City Manager and City
Attorney, to provide median landscape maintenance services for the not-to-exceed amount of
$628,160 with an option for two, 2-year extensions.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for the landscape
maintenance of all the medians, linear parks, neighborhood entry areas, water reservoir facilities,
arterial sidewalk areas citywide and the Regional Transportation Center. Staff released the
Request for Proposal (RFP) on April 23, 2013. It was posted on the City's website and advertised
in the Orange County Register. Staff held a pre-proposal meeting on May 2, 2013, with 11
landscape maintenance contractors attending. Submittals were due on May 15, 2013, and the City
received proposals from four maintenance contractors. The proposals were evaluated by a team
comprised of representatives from the Public Works Agency utilizing the following criteria: phasing
approach, equipment, employee training program, ability to meet performance on schedule,
company experience and reputation, and competiveness of the fees. In addition, staff performed
reference checks on all of the proposers and determined that all were highly qualified.
All four contractors were invited to the interview phase of the evaluation process. The maximum
rating score was 600. The ratings and proposed fees for the four contractors are identified in
Table 1:
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Agreement with Mariposa Landscapes, Inc.-Median Landscape Maintenance Services
June 17, 2013
Page 2
TAB LE 1
RANK PROPOSER LOCATION TOTAL RATING % OF PROPOSAL FEE
SCORE SCORE
1 Mariposa Landscapes, Irwindale 557 92.8 $548
160
Inc. ,
2 Merchants Landscape Santa Ana 443 73.8 $401
970
Services, Inc. ,
3 Midori Gardens Santa Ana 433 72.2 $750,204
4 Azteca Landscape Ontario 413 68.8 $842,738
The evaluation committee determined that Mariposa Landscapes, Inc., (Mariposa) was the top
proposer. The company received the highest overall rating due to a top-quality proposal
presentation and interview, median maintenance implementation plan, fee competitiveness,
emphasis on customer service, and overall responsiveness to the RFP. Mariposa has been
providing median maintenance services for over 30 years and services 40 cities, including
Anaheim, Orange, Mission Viejo, and Placentia. They have committed to concentrating their hiring
efforts in Santa Ana first and will continue to utilize Santa Ana vendors for purchasing equipment
and materials.
Based on the information provided in the proposal and interview, it has been determined that
Mariposa Landscapes, Inc., will provide the best quality service at the minimum cost to the City;
therefore, it is recommended that the City Council approve the recommended action. The
recommended action includes $80,000 for the cost of extraordinary maintenance due to
unforeseen vehicle accidents and vandalism to maintenance equipment, median backflows and
other similar devices.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Public Works Median Landscaping Fund (Account 02917635-62320),
the Water Production and Supply Fund (Account 06017640-62300) and the Santa Ana Regional
Transportation Center Operations Fund (Account 06717650-62320).
Raul Godinez P.E.
Executive Director
Public Works Agency
RG/DM
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AGREEMENT FOR LANDSCAPE MAINTENANCE
OF STREET MEDIANS
AND VARIOUS PUBLIC FACILITIES
THIS AGREEMENT, made and entered into this 17th day of June, 2013 by Mariposa
Landscapes, Inc. (hereinafter "Contractor"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of
landscape maintenance of street medians and a variety of City owned landscaped areas.
B. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform landscape maintenance in the City's medians, neighborhood
entryways, parking lots, sidewalks, utility facilities and other City owned facilities, as set forth in
City's Request for Proposals for Providing Median Landscape Maintenance #13-018, Exhibit A,
Scope of Services, and Exhibit B - Routine Maintenance Locations, attached to this Agreement
and incorporated by reference.
2. REPRESENTATIVES
For the purpose of implementing this Agreement, the City' Project Manager shall be the
Executive Director of the Public Works Agency, or his designee. Contractor's Project Manager
shall be . The parties authorize their respective Project Managers to act in
conformance with the terms and conditions set forth in this Agreement.
3. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified Contractor's Proposal Item Pricing, attached hereto as Exhibit C
and incorporated by this reference. The total sum to be expended under this Agreement shall not
exceed $628,160, annually, which includes a contingency of $80,000 for extraordinary
maintenance, during the term of this Agreement.
b. Invoices
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i. The Contractor shall submit a monthly invoice by the 15'h day of the month to the
Project Manager (PM) for services rendered in the prior month.
ii. All invoices for work performed under this contract shall be submitted in a
format approved by the PM. In addition to other information requested by the
PM, invoices shall include the following information.
• Contractor's invoice number
• Beginning and ending dates for services
• City project number and/or name
• Work site address/location
• Unit cost, subtotals and total for invoice
c. Payment by City shall be made within sixty (60) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures.
d. Adjustment to Charges
The parties may annually agree to an annual adjustment of median landscape
maintenance charges (not to exceed 2%) utilizing the month of December statistics and
supporting documentation. The two indices which will be used for determining adjustments to
services charges shall be 1) the most recent December Consumer Price Index (CPI) All Urban
Consumers for the Los Angeles-Anaheim-Riverside CMSA, published by the United States area;
and 2) the December Petroleum Price Index (PPI). The adjustment formula shall be weighted
90% CPI and 10% PPI.
Extra Work
No additional work of any kind shall be compensated unless such work is completed in
compliance with a written estimate which has been approved by the PM in writing prior to the
commencement of the work. Contractor shall provide detailed information regarding the scope of
Department of Labor Bureau of Labor Statistics, or any relevant successor for the Orange County
the extra work and the need therefore. Work performed prior to obtaining written approval shall
not be included in the Scope of Work and may not be paid.
4. TERM
This Agreement shall commence on the date first written above and continue for a two
year term, unless terminated earlier in accordance with Section 13, below. The term of this
Agreement may be extended for two additional two-year terms, at the option of the City.
5. CONTINUED FUNDING
in the event funding not allocated for median landscape maintenance services during the
annual budget process, the City shall notify Contractor in writing at least thirty (30) days prior to
the end of the current fiscal period that the contract shall terminate on the last day of the current
fiscal period.
6. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
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shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Contractor shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. General Liability Insurance. Contractor shall maintain commercial general liability
insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s)
and shall include, but not be limited to protection against claims arising from bodily and personal
injury, including death resulting therefrom and damage to property, resulting from any act or
occurrence arising out of Contractor's operations in the performance of this Agreement,
including, without limitation, acts involving vehicles. The amounts of insurance shall be not less
than the following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence,
$2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees,
agents, volunteers and representatives as additional insured (s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of onsured's provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without thirty (30) days
prior written notice to the City.
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e. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
8. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall indemnify, defend and hold
harmless the City, its officers, agents and employees (collectively, the "indemnified parties")
from and against any and all claims for bodily injury, death or damage to property, demands,
obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties,
liabilities, costs and expenses (including without limitation, attorney's fees, disbursements and
court costs) of every kind and nature whatsoever, which may arise from or in any manner relate
to, directly or indirectly, work performed or services provided pursuant to this Agreement,
including without limitation, defects in workmanship and/or materials, or Contractor's presence
or activities conducted performing the work (including the negligent or willful acts or omissions
of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors and
subcontractors). Notwithstanding the foregoing, nothing herein shall be construed to require
Contractor to indemnify the indemnified parties from any claim arising from the sole negligence
or willful misconduct of the indemnified parties. Nothing in this indemnity shall be construed as
authorizing any award of attorney's fees in any action on or to enforce the terms of this
Agreement. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation on the amount of
indemnification to be provided by the contractor.
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care.
10. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
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20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
With courtesy copies to:
and
Executive Director,
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
To Contractor: Mariposa Landscapes, Inc.
15529 Arrow Highway
Irwindale, California 91706
Fax 626-960-8477
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Contractor nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
25E-7
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
14. TERMINATION AND DAMAGES
This Agreement may be terminated as follows:
a. Material Breach: If the City's Executive Director determines the Contractor has
failed in the performance of its duties and/or schedule as provided, the Executive
Director may consider the Contractor in material breach. City may exercise all
remedies in law or equity including but not limited to: 1) withholding all or a portion
of payment owed relative to any such failure to perform or for any delay in
performance, and 2) directing the work be accomplished by either City employees or
another contractor at Contractor's expense, as determined by the Executive Director.
Contractor shall be responsible for all costs resulting from breach, including
incidental and consequential damages. In the event of a material breach, which
remains uncured after five (5) days notice to Contractor, City may terminate this
Agreement upon ten (10) days written notice of termination. In the event of
termination for cause, City shall pay Contractor that portion of compensation that is
earned and unpaid prior to the effective date of termination. Contractor shall not be
entitled to any compensation for lost profits if terminated for cause.
b. City may terminate without cause by providing thirty (30) days written notice to
Contractor, as set forth in Section 10, above. Upon termination, City shall pay to
Contractor that portion of compensation specified in the Agreement that is earned and
unpaid prior to the effective date of termination.
c. In addition to, or in lieu of, remedies provided herein or pursuant to law, City shall have
the right to withhold all or a portion of Contractor's compensation for contract services
if, in the judgment of the City's PM, the level of service falls below appropriate
standards and/or Contractor fails to perform contract services. City shall have the right
to retain funds withheld until the City PM determines that contract services have been
fully performed.
d. Contractor may request termination of the Agreement when conditions during the
Agreement period make it impossible to perform or when prevented from proceeding by
act of God, law, or official action of a public authority, or in the event of nonpayment by
City. Contractor shall provide City with ninety (90) days written notice of request to
terminate. Notwithstanding the foregoing, Contractor may provide thirty (30) day
written notice of termination for nonpayment by City.
15. FAILURE TO PERFORM SATISFACTORILY
A. It is agreed and understood that, if the Contractor fails to perform the work as
specified herein, the City will only pay for the service actually received, as
determined by the Director, with an appropriate downward adjustment in contract
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price. Such adjustments will be the estimated cost for performance by City forces
plus City overhead and will include overtime pay as required to complete work.
Additionally, the Director may have such required work done by City forces or
otherwise, and charge the cost thereof to the Contractor.
B. The Director may make a billing adjustment in monthly payments for
insufficiencies in service rendered by the Contractor. Billing adjustments for this
unsatisfactory service may be permanent retention of 100% of the estimated
monthly cost for work that is incomplete or deficient as stated herein.
C. If the Contractor performs the work in such a manner that the amount of payment
withheld due to sub-standard performance, non-performance and forfeiture for non-
completion per schedule totals five (5) percent of the total contract price, the City
will put the Contractor under notice of non-compliance. If the Contractor
continues to perform the work in such a manner that the amount of payment
withheld due to substandard performance, non-performance and forfeiture for non-
completion per schedule totals ten (10) percent of the total contract price, the
contract is subject to cancellation at the City's option. In the event of cancellation
for unsatisfactory performance, the original Contractor shall reimburse the City for
damage accrued by changing contractors.
16. WORK BY CITY FORCES BECAUSE OF NONCONFORMANCE TO
CONTRACT
Should the contractor fail to correct deficiencies or public nuisances that have been created
because of his operation, then these will be considered to be of an emergency nature and cause the
City to make the corrective work. Such work will be done on a force account basis with an
additional callout charge of $200.00 for each callout. Said charges will be billed to Contractor and
deducted from Contractor's most recent pending invoice.
17. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
including but not limited to State License C-27 and a City of Santa Ana Business License,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
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and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. RESPONSIBILITY FOR DAMAGES
The Contractor shall be responsible for all damages to persons and/or property that occur
as a result of the fault or negligence of said Contractor or his employees in connection with the
performance of this work.
21. SAFETY REQUIREMENTS
All work performed under this contract shall be performed in such a manner as to provide
required maximum safety to the public and where applicable, comply with all safety standards
required by CAL-OSHA. The Director reserves the right to issue restraint or cease and desist
orders to the Contractor when unsafe or harmful acts are observed or reported relative to the
performance of the work under this contract.
22. UNDERGROUND SERVICE ALERT (USA)
Underground Alert Systems must be notified 48-hours in advance prior to commencing
work that involves digging underground. This notification is required for each location. The
telephone number is 1-800-422-4133.
23. HAZARDOUS CONDITIONS
The Contractor shall maintain all work sites free of hazards to persons and/or property
resulting from his operations. Any hazardous condition noted by the Contractor, which is not a
result of his operations, shall be immediately reported to the Public Works Agency.
24. UTILITIES
Any Damage to utility lines that occurs shall be immediately reported to the utility
company that is involved. The cost of repair, if required, will be at the Contractor's expense. If
damage occurs to any adjacent shrubs or trees that are to remain on the site, immediate treatment or
necessary replacements of the same shall be at the Contractor's expense.
25. ACCESS TO PRIVATE PROPERTY
Prior to any work that will restrict access to private property, the Contractor shall notify
each affected property owner or responsible person, informing him of the nature of and the
approximate duration of the restriction.
26. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall be responsible for the protection of all improvements adjacent to the
work, such as sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences,
wall, sidewalks, street paving, etc., located on either public or private property. If any
improvements are removed or damaged, other than those designed for removal, then such
improvements shall be replaced in kind at the Contractor's expense.
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27. TRAFFIC CONTROL
The Contractor shall conduct all work in a manner that will insure continuous traffic flow
on the street at all times. In situations where it is necessary to restrict traffic flow per WATCH
Handbook, the Contractor will contact the Director for approval. .
28. MISCELLANEOUS TRAFFIC DEVICES
Contractor shall provide all traffic control and miscellaneous traffic devices as may be
required for Routine and/or Extraordinary maintenance of this contract.
Signs used for handling traffic during the course of this contract shall be in accordance with
the "Work Area Traffic Control Handbook" (WATCH) published by Building News, Inc., and
made a part of these special provisions. The method in which signs, barriers and other
miscellaneous traffic devices are used during construction and/or repair shall be in accordance with
the publication mentioned. A copy of said publication is on file in the Public Works Agency.
All signs shall be illuminated or reflectorized when they are used during hours of darkness.
All cones, pylons, barricades or posts used in the diversion of traffic shall be provided with
flashers, or other satisfactory illumination if in place during hours of darkness.
29. APPRENTICESHIP STANDARDS
Where required under law, the prime contractor on this project shall assume full
responsibility for compliance with apprenticeship standards as established by Section 1777.5 of the
California State Labor Code.
30. PAYROLL RECORDS
Section 1776, Chapter 1 of Division 2, of the California Labor Code, relating to apprentices
on Public Works, requires that each contractor and subcontractor keep an accurate payroll, showing
the name, address, social security number, work classification, straight time, and overtime hours
worked each day and each week, and the actual per diem wages paid each journeyman, apprentice
or worker employed by him. The payroll shall be made available to the employee or this authorized
representative, the Division of Labor Standards Enforcement and the Division of Apprenticeship
Standards.
Pursuant to Labor Code S1778.8, the Contractor agrees to pay travel and subsistence
payments to each workman needed to execute the work in accordance with applicable collective
bargaining agreements filed with the Department of Industrial Relations.
31. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind its respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
KEVIN O'ROURKE
Acting City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ II, P.E.
Executive Director,
Public Works Agency
MARIPOSA LANDSCAPES, INC.
President
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EXHIBIT A
LANDSCAPE MAINTENANCE SCOPE OF SERVICES
Contractors shall provide landscape maintenance at the routine maintenance locations
listed in Exhibit B. At the discretion of the Projects Manager one or more optional add-
on locations and specialized services may be included in the agreement with contractor.
In addition, the City at the discretion of the Projects Manager, reserves the right to
decrease the scope of work during the duration of the agreement.
1. FUNCTIONS AND RESPONSIBILITIES
A. PROJECTS MANAGER
The Projects Manager shall have the authority to accept/reject materials,
workmanship and to make minor changes in work or schedule. When the
performance of the work or completion per schedule is determined to be
sub-standard, he/she may (1) recommend that all or a portion of payment
be withheld, and/or forfeiture for delay to be assessed; (2) direct the work
be accomplished by either City forces or separate contractor, in order to
complete the necessary work as close to schedule as possible, and
withhold the resulting costs. Payment to be withheld shall be deducted
from the next monthly payment due the Contractor, or if the amount is
insufficient to cover payment, the Contractor shall be liable and will be billed
accordingly.
The Projects Manager or designee shall decide all questions, which may
arise as to the manner of performance and completion per schedule,
acceptable fulfillment of the contract by the Contractor, interpretation of
the specifications, and compensation to include completion of work by
alternate sources.
B. CONTRACTOR
(1) Contractor's Office
Contractor is required to maintain an office/yard within a thirty (30)
minute response time of the job site and provide the office with
phone service during normal working hours. During all other times,
a telephone answering service shall be utilized and the answering
service shall be capable of contacting the Contractor by radio or cell
phone. Contractor shall have a maximum response time of thirty
(30) minutes to all emergencies. There will be no on-site storage of
equipment or materials. Contractor will have full responsibility for
maintaining an office and a yard.
(2) Submittals
The Contractor shall submit to the Projects Manager or designee at
the beginning of work, 1) a detailed job schedule, 2) time sheet, 3)
names and titles of all persons working on the project, and 4)
materials and/or chemicals to be used on the project for approval.
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All submittals shall be periodically updated as necessary. The
Projects Manager or designee shall be immediately notified of any
deviation from schedule or material usage. Contractor shall provide
sufficient personnel to accomplish the work within the allotted time
frames as indicated in this specification.
(3) Uniforms/Identification
The Contractor shall provide to all field personnel a standard
uniform with company identification. All vehicles and equipment on
the project site shall also be properly marked with company
identification.
(4) Licenses and Permits
The Contractor shall, prior to award of contract and without
additional expenses to the City, possess all licenses and permits
required for the performance of the work required by this contract,
including but not limited to State License C-27 and a City of Santa
Ana Business License.
(5) Equipment
1. The Contractor's vehicles and equipment shall be neat in
appearance and easily identified. Identification on the
Contractor's vehicles shall consist of, at a minimum, company
name, local telephone number and contract services provided
by City of Santa Ana in print no less than eight (8) inches tall.
2. The Contractor shall maintain its vehicles and equipment in
safe and mechanically sound condition.
3. The Contractor shall provide all personnel, vehicles, supplies
and equipment necessary to perform services.
(6) Compliance with Applicable Laws and Regulations
1. Contractor shall perform all requirements under and in strict
observance of and compliance with all applicable laws,
regulations, ordinances, codes and any other legislative or
statutory requirements.
2. Contractor warrants that the performance of services under this
contract shall be compliant with the current requirements of the
Occupational Safety and Health Act (OSHA) and as it may be
amended or updated throughout the term of this contract.
(7) Contractor shall provide sufficient personnel to accomplish the work
within the allotted time frames as indicated in this specification.
25E-14
SCOPE OF WORK
The intent of these specifications is to provide full and complete contract
landscape maintenance at designated sites, herein described, and that such
sites be kept in a healthy, weed-free, vigorous, and well-kept state at all times.
The Contractor shall provide at his own risk and cost all labor, materials, tools,
equipment, traffic control and miscellaneous devices, transportation, hauling,
dumping, fertilizers, insecticides, rodenticides, chemicals and other items needed
to do landscape maintenance work as directed herein.
The Contractor shall provide complete landscape maintenance at all work sites,
including, but not limited to pruning, structural shaping of young trees, shrubs,
and ground cover plants; removing and controlling weeds; controlling plant
diseases and pests; mowing turf; edging turf and ground cover; irrigating plant
material; maintaining and repairing irrigation systems; removing trash and debris;
and other maintenance required to maintain the work sites in a safe, attractive
and useable condition. The Contractor shall maintain all plant material in good
condition with horticulturally accepted standards for growth, color, and
appearance. (Horticulturally accepted standards shall be determined by the
Projects Manager or designee.)
Description of Proiect
Furnish all labor, equipment, materials, and supervision to perform landscape
maintenance as described herein including, but no limited to, the following:
• Weeding, cultivating and brush control both mechanically and with
chemicals
• Fertilizing
• Shrub and groundcover trimming, pruning, training
• Minor tree pruning and staking of trees under 12 feet in height
• Irrigation programming, monitoring, maintenance, and repair
• General rodent, pest and disease control on landscape planting and turf
• Mowing and verticutting
• General litter control, refuse removal, and grounds policing
• Plant replacement
• Hardscape cleaning
• Access roadway clearance and visibility maintenance
• General drainage structure and system maintenance
25E-15
• Reporting for vandalism, graffiti, or any safety concerns
• Vandalism
• Damage resulting from vehicular accidents
• Water, sewer, and electrical lines or systems, except to the extent
required in the technical specifications of the Bid Schedules
A. SCHEDULING OF WORK
1) The Contractor shall accomplish all routine landscape
maintenance required under this contract between the hours of
6:00 a.m. and 6:00 p.m., Monday through Friday. The Projects
Manager or designee may grant, on an individual basis,
permission to perform maintenance at other hours. No
maintenance functions that generate excess noise, which would
cause annoyance to residents of any area, shall be commenced
before 8:00 a.m. No Saturday or Sunday work is to be scheduled
without permission from the Projects Manager or designee, unless
it is an emergency situation. The Contractor shall establish a
schedule of routine work to be followed in the performance of this
contract. A copy of this schedule shall be provided to the Projects
Manager or designee prior to the performance of any work
required by these specifications, and any changes in scheduling
shall be reported in writing to the Projects Manager or designee
immediately. Routine maintenance Locations shall not be
interrupted/not completed as schedule without prior approval of
the Projects Manager or designee.
2) The Contractor shall conduct the work at all times in a manner
which will not interfere with pedestrian traffic on adjacent
sidewalks or vehicular traffic on adjacent streets. In addition, a
special notification listing exact starting date for renovation,
pruning and other infrequent operations, shall be furnished to the
Projects Manager or designee at least five (5) working days in
advance of performing these operations.
B. PRICING APPROACH
The City of Santa Ana intends to award a contract based on a fixed
annual contract price for the two-year term of this contract, renewable
annually based on performance at the City's sole discretion. The primary
purpose of the Unit Prices (Exhibit C) proposal is to provide for additional
contracted work or remove contracted work during the course of the
contract and to establish clear payment deductions for contract duties not
rendered or not satisfactorily performed.
C. LEVEL OF MAINTENANCE
25E-16
All work shall be performed in accordance with the HIGHEST INDUSTRY
STANDARDS, as stated in the enclosed maintenance specification
description. Standards and frequencies may be modified from time to
time as deemed necessary by the City for the proper maintenance of the
sites.
If, in the judgment of the City, the level of maintenance is less than that
specified herein, the City shall, at its option, in addition to or in lieu of
other remedies provided herein, withhold appropriate payment from the
Contractor until services are rendered in accordance with specifications
set forth within this document and providing no other arrangements have
been made between the contractor and the City. Failure to notify of a
change and/or failure to perform an item of work on a scheduled day may
result in deduction of payment for that date, week or month. Payment will
be retained for work not performed until such time as the work is
performed to City standards.
The Contractor is required to correct deficiencies within the time specified
by the City. If noted deficient work has not been completed, payment for
subject deficiency shall be withheld for current billing period and shall
continue to be withheld until deficiency is corrected, without right to
retroactive payments.
D. QUALITY OF WORK AND MATERIAL
All material and equipment furnished by the Contractor shall be new, high
grade, and free from defects and imperfections, unless otherwise
hereinafter specified. Workmanship shall be in accord with the best
standard practices. Both materials and workmanship shall be subject to
the approval of the Projects Manager or designee. All materials used
shall be approved in advance by the Projects Manager or designee.
The actual cost of all materials passed on to the City shall be wholesale
cost of the materials.
The wholesale cost shall be the actual cost paid by the Contractor
reflecting the best price, including discounts available. Receipts
shall be required for reimbursements.
At no time shall the cost of materials exceed retail cost from the
current price list, minus the discount rates.
• Typical costs of the irrigation parts, plant material, etc. to be
submitted to the City prior to approval.
The City reserves the right to purchase materials directly and make them
available to the Contractor. In the event the City exercises the option to
purchase the materials, the following conditions will apply:
• Contractor shall conform to all City practices and procedures.
25E-17
• All City purchases will be for the sole expressed use of and for the
City.
The Contractor shall secure, store, inventory, distribute and
control all materials entrusted to the Contractor's representatives.
All materials and inventories shall be made available to the Citv
upon request.
• The Contractor will reduce the unit cost for each maintenance task
by the City's actual cost for the materials provided and used.
E. SUPERVISION OF CONTRACT
All work shall meet with the approval of the City of Santa Ana's Projects
Manager or designee. There shall be a weekly meeting with the
Contractor and the Projects Manager or designee to determine progress
and to establish areas needing attention. A monthly maintenance
schedule will be submitted in writing to the City by the first of each month.
Any specific problem area which does not meet the conditions of the
specifications set forth herein shall be called to the attention of the
Contractor and if not corrected, payment to the Contractor will not be
made until the condition is corrected in a satisfactory manner as set forth
in the specifications.
F. WORKMANSHIP AND SUPERVISION
Work shall be performed by competent and experienced workers. All
irrigation maintenance and repairs shall be monitored by a California
Landscape Contractors Association, Certified Landscape Technician-I
(Irrigation).
The work force shall include a thoroughly skilled, experienced, and
competent supervisor who shall be responsible for adherence to the
specifications. Supervisors and lead workers must communicate
effectively, both in written and oral English, and shall be present at
all times during contract operations. Any order given to these
supervisors or lead workers shall be deemed as delivered to the
Contractor.
All pesticide operations, where required, shall be performed by a
California State Licensed pest control operator through written
recommendation by a California State Licensed Pest Control Advisor.
The Contractor shall be responsible for compliance with all local, state,
and federal laws and regulations regarding pesticide usage.
All personnel working at the outlined areas shall be neat in appearance
and in uniforms as approved by the Projects Manager or designee. All
personnel shall wear identification badges or patches. Those employees
working in or adjacent to traffic lanes shall wear safety vests.
25E-18
Persons employed by the Contractor who are found not to be satisfactory
by the City shall be discharged or reassigned by the Contractor on fifteen
(15) days' notice from the City.
G. PROVISIONS FOR EXTRAS
No new work of any kind shall be considered an extra unless a separate
estimate is given for said work and the estimate is approved by the City
before the work is commenced. The Contractor will be required to
provide before and after photographs of safety items or emergency
repairs which were made without prior City approval. Documentation of
contract compliance may be required on some occasions.
H. SAFETY REQUIREMENT
All work performed under this contract shall be performed in such a
manner as to provide maximum safety to the public and where applicable,
comply with all safety standards required by CAL-OSHA. The Projects
Manager or designee reserves the right to issue restraint or cease and
desist orders to the Contractor when unsafe or harmful acts are observed
or reported relative to the performance of the work under this contract. All
contractor vehicles shall have a "W.A.T.C.H." work area traffic control
manual at all times.
The Contractor shall maintain all work sites free of hazards to persons
and/or property resulting from his/her operations. Any hazardous
condition noted by the Contractor, which is not a result of his/her
operations, shall be immediately reported to the Projects Manager or
designee.
STREET CLOSURES, DETOURS BARRICADES
Warning signs, lights, and devices shall be installed and displayed in
conformity with "The California Manual on Uniform Traffic Devices" for
use in performance of work upon highways issued by the State of
California, Department of Transportation and as directed by City staff.
If the Contractor fails to provide and install any of the signs or traffic
control devices required hereby or ordered by the City staff, staff may
cause such signs or traffic control devices to be placed by others, charge
the costs therefore against the Contractor, and deduct the same from the
next progress payment.
SCHEDULES
Annual Schedule
The Contractor shall provide an annual maintenance schedule
indicating the time frames when items of work shall be accomplished
per the performance requirements.
25E-19
• The Contractor shall complete the schedule for each site in a manner
which shall correspond to the weekly schedules.
K.
• The annual schedule shall be submitted for City approval within fifteen
(15) calendar days after effective date of the contract.
The Contractor shall submit revised schedules when actual
performance differs substantially from planned performance.
Weekly Schedule
• Weekly schedule forms shall be provided by the Contractor indicating
the major items of work to be performed in accordance with the
performance requirements and further delineate the accomplishment
by day of the week.
• The Contractor shall complete the schedule for each item of work and
each area of work.
• Changes to the schedule shall be received by the Projects Manager
or designee at least twenty-four (24) hours prior to the scheduled time
for the work.
• Failure to notify of a change and/or failure to perform an item of work
on a scheduled day may result in deduction of payment for that date,
week, or month.
• The Contractor shall adjust his/her schedule to compensate for all
holidays and rainy days. Maintenance and litter removal shall be
scheduled for all holidays and rainy days, unless otherwise indicated
by the City.
Daily Schedule
• Daily completed performance sheet shall be emailed or delivered to
the Projects Manager or designee before 4:00 p.m. each work day.
• It shall list site locations and completion of each and notes for Projects
Manager or designee.
Changes to daily schedule can be made verbally or by email to the
Projects Manager or designee.
PERFORMANCE ON SCHEDULE
The Contractor has been provided the maximum latitude in establishing
work schedules which correspond to its manpower and equipment
resources. The Contractor has also been provided the opportunity and
procedure for adjusting those schedules to meet special circumstances.
25E-20
Therefore, all work shall be completed on the scheduled day, as shown
on the weekly and daily schedules.
L. PERFORMANCE DURING INCLEMENT WEATHER
During periods of storms, Contractor will provide supervisory inspection of
the project during regular hours to prevent or minimize possible damage
from inclement weather. Contractor shall submit a report identifying any
storm damage to the Projects Manager or designee attached to a site
map identifying location of damage and cost estimate to repair/replace. If
remedial work is required beyond the scope of this contract, it shall be
considered as extraordinary work.
During periods of inclement weather, i.e. rain/wind; Contractor's
workforce shall accomplish work not affected by such weather, i.e. litter
pick up/spent blossom removal, preventative maintenance, etc.
1) Contractor shall stake and re-tie trees as required.
2) Drains shall be checked and cleaned as necessary.
3) Contractor shall remove all branches and debris resulting from
inclement weather.
4) Contractor may be required to perform additional clean-up tasks due
to inclement weather.
5) Failure to adjust work force to show good work progress shall result in
a penalty of $300.00.
M. WORK FORCE
1) The Contractor shall insure that all work under this agreement is
supervised by Contractor employed supervisory personnel who
are technically qualified and possess management skills required
to implement modern methods and newly developed horticultural
procedures. The Contractor shall provide for the on-site services
of a landscape maintenance expert, acceptable to the City, with
an extensive background in Ornamental Horticulture, for a
minimum of four (4) hours per month. The Ornamental
Horticulturist shall accompany Projects Manager or designee on
an inspection tour for evaluation of the Contractor's work
performance every month.
2) The Contractor shall insure that all work under this agreement is
performed by fully qualified, experienced personnel, directly
employed by the Contractor.
3) The Contractor shall be responsible for the skills, methods,
appearance and action of Contractor's employees and for all work
25E-21
done. The Contractor's employees shall be U.S. Citizens and/or
legal residents.
4) The Contractor shall perform the work provided for in this contract
under the direction of the Projects Manager or designee. The
Projects Manager or designee may make inspections at any time
and may request that the Contractor perform additional work or
services to bring Contractor's performance to the level required by
this agreement.
N. MATERIAL
1) The Contractor shall submit a list to the Projects Manager or
designee of all materials that the Contractor proposes to use in
the execution of this work. The list shall include the chemical
analysis, recommended usage and any other pertinent data by the
manufacturer of material. Said list shall be submitted before use
of any product, pursuant to the provisions of this agreement. All
materials used or submitted shall be in full compliance with all
Federal, State, County, and local agency laws, guidelines and
requirements.
2) The following shall apply to the material indicated:
a. Fertilizers shall be complete, furnishing the required
percentage of nitrogen, phosphoric acid and potassium to
keep lawns, trees, shrubs, and other plants in a healthy
and vigorous growing condition.
b. Insecticides, fungicides, herbicides, and rodenticides shall
be of the best quality obtainable, properly labeled with
guaranteed analysis, and brought to the job site in the
manufacturer's original container.
C. Tree stakes, tree ties and guy wires shall be of materials
matching those existing in the work site or as specified by
the Projects Manager or designee.
d. Replacement trees, shrubs, ground cover, and other plants
shall be of a size, condition and variety specified by the
Projects Manager or designee.
e. Replacement plant materials may be inspected by the
Projects Manager or designee prior to planting.
d. The Projects Manager or designee shall determine
replacement lawn sod.
0. RECYCLING
25E-22
All organic waste (including leaves, grass clippings, brush, branches, and
tree parts) resulting from work performed under this contract shall be
recycled through composting or processing for use as mulch. Organic
waste cannot be taken to the landfill. The names and addresses of the
licensed green-waste composting or processing companies, and haulers,
along with the tonnages used and receipts, shall be provided to the
Projects Manager or designee in a monthly written report and an annual
written report.
P. DISPOSAL
At least 100% of all landscape debris will be disposed of through a
landscape material recycling center or reused in some manner. The
Contractor shall dispose of all cuttings, weeds, leaves, trash, and other
debris from the operation as work progresses. The City shall not be
responsible for the disposal. Contractor shall pay all disposal fees and
provide documentation evidence of recycling to include location, tonnage,
etc. on a monthly basis to the City.
Contractor shall dispose of all trash and debris. Contractor shall dispose
of all landscape debris through a landscape material recycling center
such as Tierra Verde Industries. Contractor shall not dispose of
landscape debris in a landfill without prior approval from the Projects
Manager or designee. Contractor shall pay all disposal fees and submit a
copy of receipt as part of the landscape monthly reports. At no time is
the Contractor permitted to use City dumpsters.
Q. RECORDS
The Contractor shall keep accurate records concerning all of his/her
employees or agents and provide the City with names and telephone
numbers of emergency contact employees.
The Contractor shall complete a daily maintenance report indicating work
performed and submit this completed report to the Projects Manager or
designee daily.
The Contractor shall, within fifteen (15) days of the effective date of an
executed agreement, prepare and submit a written annual maintenance
calendar to the Projects Manager or designee. This maintenance
calendar shall clearly indicate all of the landscape maintenance tasks
required by this agreement and the months of the year they are
scheduled to be performed. If it is necessary to make periodic revisions
to this maintenance schedule, a modified calendar must be submitted to
the Projects Manager or designee for approval prior to the date the
changes are to take effect.
The Contractor shall permit the City to inspect and audit its books and
records regarding City-provided services, including requests for certified
payroll of employees assigned to the City, only at any reasonable time.
25E-23
R. EMERGENCY SERVICES
The Contractor shall provide the City with names and telephone numbers
of at least two qualified persons who can be called by City
representatives when emergency maintenance conditions occur during
hours when the Contractor's normal work force is not present in the City
of Santa Ana. These Contractor representatives shall respond to said
emergency within thirty (30) minutes from receiving notification.
S. SPECIALTY OPERATIONS
Written notification of all "specialty type" maintenance operations shall be
given to the City forty-eight (48) hours PRIOR to each of these operations
by the Contractor.
"Specialty type" maintenance operations are defined as: fertilization, turf
aerification, turf dethatching, seeding, preventive and curative application
of fungicide, herbicide or any required pesticide applications, water truck
operations, mulch applications and plant replacements.
T. UNDERGROUND EXCAVATIONS
Contractor shall be responsible for locating all underground utility lines to
insure the safety of his/her work crew and to protect, in place, existing
utility equipment before commencing any excavation. Contractor shall
contact the Projects Manager or designee and Underground Service Alert
(811) 48 hours before commencing any excavation, to locate
underground service lines.
III. ROUTINE MAINTENANCE
Routine maintenance shall include but not be limited to the following services
performed on all work sites listed in Exhibit AJB.
A. TURF CARE
1) Mowing
a. All turf shall be mowed weekly with mulching mowers.
Subject to the approval of the Projects Manager or
designee, the contractor may reduce the mowing
frequency to biweekly during periods of rain or prolonged
cold. All grass clippings shall be left in place with the
exception of large accumulations, which shall be collected
and removed after each mowing. All roadways adjacent to
work areas shall be kept clean at all times.
b. All turf shall be cut to a height appropriate for the type of
grass being mowed. Mowers shall be maintained in
optimum condition with sharp blades to provide a smooth,
even cut without tearing of the leaf blades.
25E-24
C. Turf shall only be mowed after two (2) consecutive non-
watering days and/or as directed by the Projects Manager
or designee.
d. Any and all signs found on the Medians or on trees shall
be removed, including but not limited to political, garage
sale, lost and found, etc.
e. All litter/debris shall be picked up prior to mowing.
All turf and hardscape areas shall be free of turf clippings,
plant debris and trash at the end of the scheduled mow
day.
2)
Edging and Detailing
All turf shall be edged with bladetrimmer adjacent to all
improved surfaces and, where no improved surface exists,
turf edges shall be maintained as if the turf area abuts a
shrub bed or property line. Edging and detailing shall be
performed weekly, or more frequently, if desired by the
Projects Manager or designee. Following each edging, all
edging debris shall be removed.
3)
2. Turf shall be mechanically edged during the mowing of
each week. The edging along sidewalks, curbing and
other concrete shall be performed with a blade type edger.
Sidewalks and other hard surfaces shall be properly
cleaned after each edging including grass stains or marks
made as a result of the mowing process.
3. All turf growing adjacent to irrigation hardware,
tree trunks, or any other landscape amenity shall be neatly
detailed by string trimmer and/or chemicals to twelve (12)
inches in all directions of said objects. If chemical detailing
is performed, the Contractor shall use the string trimmer to
remove the treated turf within one (1) week after symptoms
of phototoxicity become recognizable.
b. Any damage, as determined by the Projects
Manager or designee, caused to irrigation components,
sprinklers, valves, etc., or plant material by edging
equipment and/or mowers shall be replaced by the
Contractor at Contractor's expense.
Fertilization
Lawns shall be fertilized four (4) times annually with a "complete
fertilizer". Fertilize two (2) times per year during the months of
December and February using 22-3-9 at the rate of five pounds (5
25E-25
lbs.) per 1000 square feet or approved equivalent program.
During the months of June and October fertilize with 16-6-8 at the
rate of six pounds (6 lbs.) per 1000 square feet four (4) times per
year, or approved equivalent program.
a. Due to the broad geographical area of the contract, the
City may from time to time adjust or change the fertilization
specifications contained herein as a result of consultation with
Contractor or recommendations of a horticultural soils and
plant laboratory report for each site.
b. All fertilization shall be included with the landscape
maintenance of each contract area. Contractor shall supply
and transport all required fertilizers and include costs in the bid
to the City.
4) Watering
a. Turf areas shall be deeply watered as required by weather
conditions to provide adequate moisture for optimum
growth. At no time shall turf areas be allowed to show a
lack of fresh green color or a loss of resilience due to lack
of water.
b. Wherever or at any time that an irrigation system is
damaged, fails or does not adequately cover the turf area
in which it is installed, the Contractor shall furnish and set
out hoses and sprinklers, or other portable means, as
required to uniformly water the turf area.
Automatic irrigation shall be conducted between the hours
of 10:00 p.m. and 4:00 a.m. and shall be programmed to
prevent excessive runoff, ponding or over watering.
d. Turf areas shall not be maintained in an over watered
and/or saturated condition.
e. Contractor shall respond immediately to signs of turf
stress. Turf lost due to stress shall be deemed contractor
negligence, as determined by the Projects Manager or
designee, and replaced at Contractor's expense.
g. Trimming of grass around the trees in the turf area shall be
performed during the mowing of each week in such a
manner as to avoid damage to the tree trunk.
h. Contractor shall develop and maintain a program to ensure
that all turf is maintained free of fungus, insect infestations
and/or turf diseases at all times.
25E-26
Damaged and/or bare spots in turf shall be immediately
repaired at the time of detection.
The tree guards shall be maintained in place around the
trunk of each canopy tree at all times to eliminate tree
damage by string trimmers, mowers, etc. Trees damaged
by Contractor shall be immediately replaced at
Contractor's expense.
5) Dethatching
a. Turf areas shall be dethatched once per year between
September and October or as directed by the Projects
Manager or designee.
b. Dethatching shall be accomplished by use of a "vertical
type" dethatch machine.
c. Contractor shall flag all irrigation sprinklers prior to
commencement of work.
d. All thatch and debris shall be immediately removed upon
completion at Contractor's expense.
6) Overseeding
Each year, all turf areas shall be overseeded with Eagle Blend or
equivalent perennial rye grass at the minimum rate of seven (7)
pounds per 1,000 square feet. Seed shall be uniformly broadcast,
with care taken to not broadcast in non-turf area. Dethatching
and/or deep scalping of the turf may be required as directed by
the Projects Manager or designee. Seeds shall be guaranteed
free of disease, pests, or other foreign grasses or weeds.
7) Pre-Emergent
a. The Contractor shall apply an approved pre-emergent
herbicide to all turf areas a minimum of one (1) time per
year and/or as directed by the Projects Manager or
designee for control of all types of weeds. At no time shall
weeds be allowed to remain in turf areas.
b. Contractor shall flag all irrigation sprinklers prior to
commencement of work complete.
C. Damage because of rodent activity shall be repaired at
Contractor's expense.
8) Weed Control of Paved/Hard Surfaces
25E-27
Contractor shall control all weeds growing in cracks, expansion
joints and other hard surfaces adjacent to the landscape area
by the use of chemical weed control to include long narrow
median noses, cracks in sidewalks/curbs/gutters, etc.
Contractor shall develop and maintain a broadleaf weed control
program that will ensure that all turf is maintained in a weed-free
condition at all times.
9) Litter pickup/hardscape cleaning
a. Contractor shall provide litter pickup to all landscaped areas
weekly.
b. The hardscape areas adjacent to the landscape, i.e. sidewalks
and concrete in the medians, shall be cleaned of leaves,
paper, dirt, animal feces, and other debris in conjunction with
litter pickup.
c. At no time will this debris be blown into the street, storm
drains, and/or onto private property.
d. All litter shall be removed from the turf prior to each mowing.
10) Replanting
a. The Contractor shall re-sod all turf lost due to normal
attrition or due to Contractor's faulty maintenance or
negligence, as determined by the Projects Manager or
designee, at no additional cost to the City.
b. At no time shall ridges or depressions caused from
contractor equipment on over watered and/or saturated
ground, as determined by the Projects Manager or
designee, be permitted in the median or turf areas. This
shall be deemed Contractor negligence. Contractor shall
remove and replace with new turf at no additional cost to
the City.
B. GROUND COVER CARE
1) Edging and Detailing
a. Ground cover beds shall be maintained within their
intended bounds, edged and/or detailed every week.
Maintain a 12" clearance between different plant material.
b. Ground covers shall not be permitted to encroach into
lawns, shrubs, adjacent desirable bare areas, wall fixtures,
furniture, other ground cover areas, etc. All sites shall be
25E-28
cleaned following each edging/detailing, including streets
and sidewalks (when applicable).
2) Fertilization
All ground cover beds shall be fertilized using a complete or
approved fertilizer (such as 16-6-8 Turf Supreme) four (4) times
per year. The rate of application shall be two (2) pounds of actual
nitrogen per 1,000 square feet. Proof of application in the form of
empty fertilizer bags may be requested at any time by the Projects
Manager or designee. Advanced notice shall be given to the
Projects Manager or designee prior to performing this task.
3) Renovation
Ground cover beds shall be thinned and pruned, separated and/or
relocated for the health of the planting and the appearance of the
site, and at such other times when directed by the Projects
Manager or designee. Infill planting of bare groundcover areas
shall be replanted in the months of March through June with flats
of the same species one time per year as part of routine
maintenance at no additional cost to the City.
4) Cultivation and Mulch
All bare soil or open areas shall be either cultivated weekly or
covered by a minimum of two (2) inches of mulch. All mulch
material shall be of a recycled product free from foreign grasses
and weeds and shall be approved by the City. At no time shall
weeds be allowed to remain in bare or planted areas.
5) Replanting
The Contractor shall be responsible for the complete removal and
replacement of ground cover lost due to normal attrition or to
Contractor's faulty maintenance or negligence, as determined by
the Projects Manager or designee, at no additional cost to the
City.
Contractor shall control weeds by keeping all planters, shrubs and ground
cover areas free of visible weeds at all times.
Where ground cover grows under pine trees, the Contractor shall use a
combination of techniques (raking and blowing) to prevent the build-up of
needles from forming on the ground cover.
Ground cover plants shall be added, as needed, to ensure a solid mass
planting in conformance with the original intent at no cost to the City.
C. SHRUB CARE
25E-29
Contractor shall remove dead shrubs and backfill to existing grade with
imported soil as necessary to maintain a consistent finished grade.
Sinkholes will not be acceptable as it represents a liability to the City.
Replacements of shrubs will be approved by Projects Manager or
designee.
Wall vines adjacent to and coming from City landscapes are a part of the
maintenance of this contract. Wall vines shall be kept trimmed
approximately four (4) inches from the wall and eight (8) inches below the
top of the wall. Where wall vines have been allowed to grow over the top
of the wall, the Contractor shall keep wall vines trimmed down to the top
of the wall. Wall vines may require trimming two or more times per month
during the growing season.
1) Pruning
All shrubs growing in the work areas shall be pruned as required,
to maintain plants in a healthy growing condition and to maintain
plant growth within reasonable bounds to prevent encroachment
of passage ways, walks, streets, view of signs or in any manner
deemed objectionable by the Projects Manager or designee.
Dead or damaged limbs or branches shall be cleaned out and
removed with sharp pruning tools with no projections or stubs
remaining. Pruning shall be done in a manner to permit plants to
grow naturally in accordance with their normal growth
characteristics except box hedging may be required on some
shrubs, as designated by the Projects Manager or designee.
Shear hedging or severe pruning of plants, unless authorized by
the Projects Manager or designee, shall not be permitted. Should
the Contractor shear hedges or severely prune plants and
disfigure or damage the plants, the contractor shall be responsible
for replacing those plants with like kind and size as determined by
the Projects Manager or designee. The Contractor may be
requested from time to time to raise the bottom or lower the tops
of the shrubs for security reasons. This shall be considered
routine maintenance and performed at no extra cost to the City.
2) Fertilization
All shrubs shall be fertilized using a complete fertilizer (such as
16-6-8) four (4) times per year. The rate of application shall be
two (2) pounds of actual nitrogen per 1,000 square feet. Proof of
application in the form of empty fertilizer bags may be requested
at any time by the Projects Manager or designee. Advanced
notice shall be given the Projects Manager or designee prior to
performing this task.
3) Renovation
Shrubs shall be thinned and pruned, separated and/or relocated
for the health of the planting and the appearance of the site, and
25E-30
at such other times when directed by the Projects Manager or
designee. Infill planting of bare shrub areas shall be replanted in
the months of March through June with plant material of the same
species one time per year as part of routine maintenance at no
additional cost to the City.
4) Watering
a. All shrubs shall be properly irrigated to maintain a healthy
condition. Shrub areas shall be deeply watered as
required by weather conditions to provide adequate
moisture for optimum growth. At no time shrub areas shall
be allowed to show a lack of fresh green color or a loss of
resilience due to lack of water.
b. Wherever or at any time that an irrigation system is
damaged, fails or does not adequately cover the shrub
area in which it is installed, the Contractor shall furnish and
set out hoses and sprinklers, or other portable means, as
required to uniformly water the shrub.
C. Automatic irrigation shall be conducted between the hours
of 10:00 p.m. and 4:00 a.m. and shall be programmed to
prevent excessive runoff, ponding or over watering.
d. Shrub areas shall not be maintained in an over watered
and/or saturated condition.
e. Contractor shall respond immediately to signs of plant
stress. Plant material lost due to stress shall be deemed
Contractor negligence, as determined by the Projects
Manager or designee, and replaced at Contractor's
expense.
5) Replanting
The Contractor shall be responsible for the complete removal and
replacement of shrubs lost due to normal attrition or due to
Contractor's faulty maintenance or negligence, as determined by
the Projects Manager or designee, at no additional cost to the
City.
6) Cultivation and Mulch
a. All bare soil or open areas shall be either cultivated weekly or
covered by a minimum of two (2) inches of mulch. All mulch
material shall be of a recycled product free from foreign
grasses and weeds and shall be approved by the City. At no
time shall weeds be allowed to remain in bare or planted
areas.
25E-31
b. Shrubs shall be pruned as required to ensure clear vehicular
and pedestrian visibility and clearance. Remove broken or
diseased branches and provide general containment and good
appearance.
c. Plant material encroaching onto or from City property shall be
trimmed back to property line at City's discretion depending on
circumstance, i.e. plants growing over fences and sidewalks
from private property adjacent to contracted areas shall be
trimmed back to the property line.
d. Prune shrubs to retain as much of the natural informal
appearance as possible, consistent with intended use, i.e.
vines not growing into other plants, etc. Coordinate with
Projects Manager or designee.
e. Continuously remove any spent blossoms or dead flower
stocks, as required, to present a neat, clean appearance.
Plants growing over curbing and/or sidewalks shall be
maintained even with the edge of the sidewalk or curb and be
trimmed on a natural taper rather than vertical, so as not to
appear to be hedged.
g. Schedule the application of a complete fertilizer with an
analysis of 15-15-15 at the rate of six (6) pounds per 1000
square feet as often as required, but no less than three times
per year, to promote optimum growth and healthy appearance
to all shrubs.
h. Ailing or stunted shrubs shall be removed at time of discovery
and replaced in kind within five (5) working days. Shrubs
requiring additional nutrients to correct deficiencies shall
receive such nutrients within three (3) working days of
discovery. Contractor shall replace shrub failure that is
determined to be due to Contractor's neglect or improper
treatment at his expense.
D
TREE CARE
Note: All trees up to 9 inch DBH (Diameter at Breast Height) are
included in routine maintenance.
1) Pruning
All trees within the scope of work shall be maintained to keep the
natural integrity and shape of the trees. This work shall be
accomplished in a manner, which will ensure that each individual
tree is pruned per American National Standards Institute (ANSI)
standards, per ANSI A300 Part 1, 2008 pruning standard and the
ASNI Z133.1 as outlined in the City of Santa Ana Tree Pruning
25E-32
and Stump Removal Specifications are to be followed. All work
shall be of the highest quality as outlined under the City of Santa
Ana Tree Pruning and Stump Removal Specifications. In addition,
the Contractor shall remove or prevent encroachment where it
blocks vision or is considered undesirable by the Projects
Manager or designee. Low branches overhanging sidewalks shall
be removed to a height of seven (7) feet above grade. Trees in
medians shall be maintained with 14' minimum roadway
clearance. Young trees needing pruning, training, and shaping to
develop and maintain a dominant leader from which smaller
primary branches arise that are radially and vertically spaced
along the trunk. From time to time the contractor may be asked to
raise the canopy of the trees for security reasons and this shall be
considered routine maintenance.
2) Staking, Tying and Guying
All trees under 4" DBH requiring staking shall be securely staked
at all times with approved stakes and rubber VIT ties. Rubber
hoses and wire will not be permitted. All stakes shall be set
perpendicular to prevailing winds unless designated otherwise by
the Projects Manager or designee. Tree stakes shall also be set a
consistent distance away from the trunk of the tree (minimum six
(6) inches) to reduce abrasion and cell elongation. The tops of all
tree stakes shall be removed approximately three (3) inches
above the highest tie to reduce abrasion of main or lateral
branches of the tree.
3) Fertilization
All trees shall be fertilized using a complete or approved fertilizer a
minimum of one (1) time per year.
4) Watering
a. All trees shall be properly irrigated to maintain a healthy
condition.
b. Trees shall not be maintained in an over watered and/or
saturated condition.
5) General Requirements
The Contractor shall bring to the attention of the Projects
Manager or designee within twenty-four (24) hours any tree-
displaying root heaving or girdling (either by roots or a foreign
material, leaning, broken or hanging limbs, or any other reason
posing a potential safety hazard.) Any safety hazard present now
shall be reported immediately.
6) Replanting
25E-33
a. The Contractor shall be responsible for the complete
removal and replacement of any and all trees lost due to
normal attrition, or to the Contractor's faulty maintenance
or negligence, including but not limited to girdling trees with
string trimmers or tree ties, improper planting of new trees,
improper pruning techniques which disfigure or destroy the
trees natural integrity and shape, or failure to detect and
prevent treatable diseases and insect infestations as
determined by the Projects Manager or designee.
b. Replacement shall be made by the Contractor in the kind
and size of trees determined by the Projects Manager or
designee. Where there is a difference in value between
the trees lost and the replacement of trees, this difference
will be deducted from the contract payment. In all cases,
the value of the trees lost will be determined by the
Projects Manager or designee using the latest American
Shade Tree Conference guidelines for value
determination.
7) Reporting
a. An annual report shall be provided by an ISA Certified
Arborist, by January 30th of each year, on the overall
condition and health of all trees under the scope of this
contract. Specific trees in need of additional care or
removal shall be identified by species location and/or
address.
b. The Contractor shall provide an annual report identifying
the location, address and species of tree vacancies.
E. WEEDS, DISEASE, AND PEST CONTROL
Weed Control
a. All landscape and hardscape areas within the specified
scope of work (including, but not limited to, turf, shrub and
ground cover, planters, tree wells, ornamental bark or rock
areas, sidewalk, asphalt or concrete areas) shall be kept
free of weeds and foreign grasses at all times. The
complete removal of all weed growth shall be
accomplished on a continuing basis. Weeds shall be
controlled by hand and approved mechanical or chemical
methods.
b. The transferring of weeds or disease from one infected
turf, plant or tree to another turf, plant or tree through
improper or faulty maintenance shall be considered
25E-34
Contractor negligence, as determined by the Projects
Manager or designee.
Such negligence includes but is not limited to,
non-cleaning or non-disinfecting of tools or
equipment and for not isolating the infected
area.
ii. All affected turf, plant, or tree shall be replaced
by Contractor at no cost to the City.
2
Disease and Pest Control
a. The Contractor shall regularly inspect all landscaped areas
for presence of disease, insect or rodent infestation. The
Contractor shall advise the Projects Manager or designee
within forty eight (48) hours of when disease, insect or
rodent infestation is found, and the action to be taken.
Upon approval of the Projects Manager or designee, the
Contractor shall implement approved control measures,
following all Federal, State, County, and municipal laws,
regulations and ordinances required for the approved
work.
b. Approved control measures shall be continued until the
disease, insect or rodent is controlled to the satisfaction of
the Projects Manager or designee. The Contractor shall utilize
all safeguards necessary during disease, insect or rodent
control operations to ensure safety of the public and the
employees of the Contractor.
c. Any plant, turf or tree material which dies without the
Contractor's Horticulturist and/or ISA certified Arborists
diagnosing the plant, turf or tree and implementing efforts to
save the plant, turf or tree will be considered Contractor
negligence and shall be replaced by Contractor at no cost to
the City.
d. Contractor shall provide complete and continuous pest control
and/or eradication of all pests or diseases in accordance with
the specifications contained herein.
e. Plant materials severely damaged by pests or diseases will be
replaced at Contractor's expense.
Weed Control: Contractor shall continuously control weeds at
all sites with both pre and post-emergent chemical control. It
is intended that all sites will be practically weed-free through
this process. Weeds determined by the Projects Manager or
designee to be objectionable shall result in a penalty assessed
against Contractor for each affected site. Contractor shall
25E-35
provide the same weed control in cracks, expansion joints and
other small openings in the sidewalk/curb area within fifteen
(15) feet of each tree well.
F. IRRIGATION SYSTEM MAINTENANCE
General Responsibilities
a. Irrigation shall be done by the use of automatic or
mechanical sprinkler systems, where available and
operable, or manually; however, failure and/or damage
of the existing irrigation system to provide full and
proper coverage shall not relieve the Contractor of the
responsibility to provide adequate irrigation with full
and proper coverage to all areas in the contract work
site.
b. Newly planted trees, shrubs, ground cover and turf
shall receive special attention until these plants are
established. Adequate water shall be applied to
promote normal healthy growth. Proper berms or
basins shall be maintained during the establishment
period.
c. Any damages to public or private property resulting
from excessive irrigation water or irrigation water runoff
shall be charged against the contract payment unless
immediate repairs are made by the Contractor to the
satisfaction of the Projects Manager or designee.
d. Contractor shall vacuum all irrigation cabinets and
controllers, both inside and outside, and maintain in a
thoroughly clean condition at all times.
2. Operation of Automatic Irrigation Controllers
Where the operation of automatic irrigation controllers is required
as part of this contract, the Contractor shall:
a. Not duplicate any coded City key furnished by the Public
Works Agency for access and operation of the controller.
b. Surrender all keys furnished by the Public Works Agency
at the end of the contract period, or at any time deemed
necessary by the Projects Manager or designee.
C. Protect the security of City property by keeping controller
cabinets and building doors locked at all times
25E-36
d. Refrain from using premises behind locked doors for
storage of materials, supplies or tools, except as approved
by the Projects Manager or designee.
e. Program normal irrigation between the hours of 10:00 p.m.
and 4:00 a.m.
3. Water Conservation
The Contractor shall turn off irrigation system during periods of
rainfall and times when suspension of irrigation is desirable to
conserve water while remaining within the guidelines of
horticulturally acceptable maintenance practices as determined by
the Projects Manager or designee.
When the Projects Manager or designee acknowledges the
necessity to turn on the water once again, all controllers shall be
activated within twenty-four (24) hours. After 24 hours, the
Projects Manager or designee at his discretion may elect to
activate the controllers with City forces and deduct estimated time
plus overhead from the Contractor's monthly invoice.
4. Inspection and Reporting
a. The Contractor shall physically inspect (by manual or
semi-automatically running the Controller) the
operation of all systems weekly. The Contractor shall
maintain all sprinkler systems in such a way as to
guarantee proper coverage and full working capability,
and make whatever adjustments are necessary,
including but not limited to, adjustment of heads or
inserts, or replacing of inserts, etc., to prevent
excessive over spray/runoff into street right-of-ways or
other areas not intended to receive irrigation over
spray/runoff.
b. A visual inspection of all irrigated areas shall occur,
more often, but not less than one (1) time per week.
All areas receiving marginal coverage shall be irrigated
by a portable irrigation method. The Contractor shall
furnish all hoses, nozzles, sprinklers, etc., necessary to
accomplish this supplementary irrigation. Care shall be
exercised to prevent waste of water, erosion, and/or
detrimental seepage into existing underground
improvements or structures.
c. Contractor shall submit a monthly irrigation report to
the Projects Manager or designee. The report shall be
of the format required by the Projects Manager or
designee and shall include, but not be limited to,
controller location, address, type of controller, number
25E-37
of stations, schedule, and run times for each station,
turf, ground cover or shrub irrigation, condition of site,
and repairs made for each station.
d. Contractor shall maintain a log at each controller
location.
e. Contractor shall provide efficient use of water at all
times. The controllers shall be programmed and
monitored to maintain adequate moisture, optimal for
growth and appearance, while eliminating excessive
runoff. Adequate soil moisture shall be determined by
visual observation, plant resiliency, and turgidity,
examining cores removed by soil probe, moisture
sensing devices, and programming irrigation controllers
accordingly. Considerations must be given to soil
texture, structure, porosity, water holding capacity,
drainage, compaction, precipitation rate, runoff,
infiltration rate, percolation rate, evapotranspiration,
seasonal temperatures, prevailing wind condition, time
of day or night, type of plant and root structure.
Contractor shall be responsible for and bear the cost of
service and repair to all irrigation components from the
remote control valve, downstream (including the
remote control valve). The responsibility includes, but
is not limited to, the remote control valve, flow sensors,
lateral lines, fittings, risers, all sprinkler heads, and drip
irrigation components.
g. Monitoring Systems: Contractor shall weekly inspect
the irrigation systems for broken and clogged heads,
malfunctioning or leaking valves, or any other
condition, which hampers the correct operation of the
system. Authorization must be obtained from the
Project Manager or designee before proceeding with
work not covered under normal maintenance work and
the malfunctioning sprinkler system area shall be
irrigated by a portable irrigation method until all
authorized repairs have been completed to the Project
Manager or designee's satisfaction. Each irrigation
controller(s) and system shall be checked weekly for
proper water scheduling and coverage. Make all
necessary adjustments to heads, which throw onto
roadways, walkways, windows, or out of intended area
of coverage. Contractor shall clean and adjust
sprinkler heads as needed for proper coverage. Each
system shall be manually operated at the irrigation
controller and observed on a bi-monthly basis.
Controllers shall be programmed to water during
nighttime hours between approximately midnight and
25E-38
7:00 a.m. No watering shall occur during the daytime
unless associated with irrigation check/repairs or with
prior approval by the Projects Manager or designee.
h. Contractor shall provide irrigation personnel fully
trained in all phases of landscape irrigation systems
operation, maintenance, adjustment, and repair. This
is to include diagnosis and repair of controllers, valve
wires, control valves, lateral lines, gate valves, main
lines, strainers, pressure regulators, backflow devices,
moisture sensors, master valves, and electric
pedestals. Contractor shall maintain an adequate
stock of medium and high usage items for repair of all
irrigation systems.
Note: Contractor has the responsibility to adequately
diagnose problems and take corrective action as called
for in the contract specifications. Should the City be
called upon to diagnose an irrigation problem that is
Contractors responsibility, the City's labor and material
cost incurred will be deducted from the monthly
payment to Contractor.
Automatic controllers and/or enclosures shall be locked
while unattended.
All controller enclosures must be painted in approved
colors, as needed, to prevent rusting and maintain
good appearance. System Maintenance: Once a year
during the month of March, Contractor shall wipe down
the equipment in the irrigation controller cabinet to
remove all dust and dirt, clean all electrical
connections, install bait traps for control of ants,
replace batteries as required, clean and remove
intruding soil in valve boxes and replace gravel, as
originally specified.
All hinges and locks shall be regularly oiled to ensure
trouble free operation.
m. Sprinkler heads shall be kept clear of overgrowth that
may obstruct maximum operation.
n. Repairs made to the irrigation system must be made in
accordance with the system's original design with
products equal to or higher quality than currently
provided. Workmanship shall be performed in
accordance with industry standards.
o. Contractor shall be responsible for regular monitoring
of all systems and correcting for: coverage,
25E-39
adjustment, and clogging of lines and other sprinkler
components.
p. All irrigation systems shall be inspected and adjusted
on a weekly basis or more frequently as required,
considering the water requirements of each remote
control valve. A written irrigation tracking sheet
indicating the system location, date inspected, and
watering schedule shall be submitted to the Projects
Manager or designee at the end of each week.
q. Contractor shall observe and note deficiencies
occurring from the original design of facilities and
review these findings with the Projects Manager or
designee so necessary improvements can be
considered.
r. All leaking or defective piping, valves, or other system
components shall be repaired within twenty-four (24)
hours of detection.
s. Particular attention shall be paid to all slope areas,
which will, by physical nature, provide for greatest
potential runoff, which can contribute to erosion.
t. Contractor shall turn off controllers when adequate
rainfall is anticipated.
u. In the event of irrigation system failure, manual
watering required to keep the plant material in a
vigorous, healthy condition is to be provided by
Contractor at no additional cost to the City.
v. At no time shall Contractor utilize a fire hydrant for
irrigation purposes without written authorization by
Projects Manager or designee.
w. Contractor will keep system in operation by valve or
head adjustment to keep all systems operating at
manufacturer's recommended operating pressure.
This shall be accomplished by valve throttling pressure
gauging. The valves should be throttled to prevent
sprinkler heads from fogging, allowing droplets for
effective watering. The Projects Manager or designee
may request a coverage test to evaluate proper
settings, timing, usage, or maintenance of system.
x. All valve boxes, controllers, and backflow devices shall
be kept clear of plant growth.
25E-40
y. Contractor shall be responsible for periodic inspection
of surface drains located within the landscaped areas.
These drains shall be checked to assure proper
functioning. Remove any debris or vegetation that
might accumulate at the inlet and prevent proper flow
of water.
z. Any erosion damage because of Contractor's failure to
keep the surface drains clear shall be repaired at
Contractor's expense.
G. SANTA ANA REGIONAL TRANSPORATION CENTER (SARTC)
The Contractor shall provide complete landscape maintenance, including,
but not limited to, pruning, trimming, shaping and training of trees, shrubs,
and ground cover plants, removing and controlling weeds, controlling
plant diseases and pests; mowing turf, edging turf and ground cover,
irrigating plant material; maintaining and repairing irrigation systems and
removing organic waste material at the SARTC.
Contractor will perform the following special landscape maintenance at
the SARTC;
1) Perennial/Annual Color: All perennial/annual color beds shall be
maintained and planted/rotated three (3) times per years (first
week of January, May and September) detailed in "Annual Color
Planting and Maintenance Specification", below.
a. Before each annual planting the area should be tilled 8 to 16
inches deep. Organic matter in the form of nitrified redwood
must be incorporated to a depth of 8" of the top soil. The
contract administrator may adjust this if adequate organic
matter is already present in the soil but Contractor must be
prepared to incorporate the organic matter at every color
rotation. Organic matter must comprise 25% of the soil
volume where the roots will be. This requires 2" of nitrified
redwood tiled to an 8" depth. Apply 1.5 pounds of nitrogen
per 100 sq. ft. as a complete low nitrogen material with
aeration of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher
rate of nitrogen as this may result in excessive vegetative
growth and a suppression of flowering. After establishment,
fertilize as necessary to maintain a robust appearance and
maximum flowering. After incorporating organic material and
other supplements, the beds must be raked smooth and
slightly mounded. Sticks, clods and other material must be
removed from the bed. During planting gently crush the root
mass with fingers to stimulate root growth in the surrounding
soil. Begin planting in the center of the bed and keep traffic in
the worked soil to a minimum. Make the hole slightly larger
than the root ball and set the plant at the same depth or
slightly higher than it was growing in the container. Smooth
25E-41
out the soil around the plants after planting, including
footprints. Water plants to a depth of 5 inches immediately
after planting for 4" plants material (deeper for larger pots).
b. Plants are to be rotated three times a year and must be kept
disease free and healthy on a consistent basis. There shall
be no dead or missing plants at any time and the beds must
be kept in a weed free condition. Plants must be 4" pot size
and will be planted in an 8" triangular spacing pattern. Rows
must be in a straight alignment at the time of planting. Plant
species that may be planted at different times of the year may
include, but not be limited to the following annual bedding
plants as approved by the Projects Manager or designee:
Spring/Summer - Alyssum, Lobelia, Salvia, Marigold,
Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens,
Begonias, Double Impatiens, Petunia, Verbena, Vinca
rosea (periwinkle), Zinnias.
Fall/Winter - Iceland poppies, Pansies, Viola, Stock,
Snapdragons, Primroses, Ranunculus
Vandalism: Contractor shall replant/replace
missing/damaged plants within 48 hours as part of routine
maintenance. The Projects Manager or designee shall be the
sole judge of whether above specifications are met. The
Projects Manager or designee shall also approve the types
and combination of color bedding plants prior to installation.
2) All Turf at the SARTC shall be considered priority turf, for turf care
purposes.
3) All hardscape areas shall be kept free of weeds at all times.
Weeds shall be removed by hand and/or approved mechanical or
chemical methods. The Contractor shall inspect four times a week
all landscaped areas (turf, trees, ground cover, and annual color)
for presence of disease, insect, rodent infestation or any other
pests. If any pests, such as but not limited to, disease, insect,
algae, birds, animals, such as rabbits, squirrels, or rodent
infestation (rodents including rats, gophers, moles, voles, etc.) is
discovered, it shall immediately be controlled by the Contractor at
his/her expense using the safest and most expedient method.
H. GENERAL MAINTENANCE AND CLEAN-UP
a. The Contractor shall collect all clippings, trimmings,
cuttings, rubbish and debris, and posted signs at all work
sites and dispose of same in a lawful manner per contract
requirements at the Contractor's expense.
25E-42
b. All trash and debris shall be removed from all worksites a
minimum of one (1) time per week.
C. The Contractor shall rake, hand remove, or vacuum leaves
that are not absorbed by planting. This shall be done as
often as required to maintain a neat appearance, or
prevent plants from being smothered by seasonal leaf drop
at least weekly or as directed by Projects Manager or
designee.
d. After heavy windstorms, the entire contract area shall be
cleaned of litter, fallen branches, etc. Contractor shall
respond to calls from Projects Manager or designee
immediately. Contractor shall patrol all areas during heavy
windstorms for trees down, fallen branches, hanging
branches, debris, and other potential hazards.
e. The Contractor shall keep sidewalks and all paved areas in
the medians and under overpasses swept and cleaned of
any debris, weeds, dirt or soil. Tree wells shall be
maintained weed free.
OTHER REQUIREMENTS
1) Replacement of Plant Material
a. The Contractor shall notify the Projects Manager or
designee within forty eight (48) hours of the loss of plant
material due to any cause.
b. The Contractor shall remove shrub, turf or ground cover,
which is damaged or lost due to any cause at no cost to
the City. The size and species of replacement shrubs, turf
or ground cover plants shall be as directed by the Projects
Manager or designee.
C. In order to ensure maximum healthy growth and overall
aesthetic appearance of planting in the work area, it may
be desirable to replace certain plants. The necessity or
desirability of such plant replacement shall be determined
by the Projects Manager or designee.
d. The Contractor shall replace, at Contractor's own expense,
any turf, ground cover, shrubs, or other plant material
requiring replacement through normal attrition or due to
infestation or to negligence resulting from Contractor's
failure to provide maintenance in accordance with the
provisions of this agreement. It is the intention of the City
to require a high level of quality in landscape maintenance
compatible with standard practice as determined by the
Projects Manager or designee.
25E-43
2)
3)
4)
5)
6)
New Construction
Where new construction or redevelopment may involve a
significant part of a work site, the Projects Manager or designee
may delete a portion of or the entire work site from contractual
maintenance during the construction and plant establishment
period. The deletion of this portion of work will be reflected as a
reduction in the monthly payment to the contractor. The amount
of reduction will be based on the percentage of area involved and
agreed upon by the City and the Contractor.
Inspection
The Projects Manager or designee shall weekly inspect the work
area to ensure adequacy of maintenance and that methods of
performing the work are in compliance with the contract.
However, this shall not be construed to relieve the Contractor's
supervisor of the duty to provide continuous inspection of the work
area. Contractor shall provide a dedicated supervisor to Santa
Ana for this contract. Discrepancies and deficiencies in the work
shall be corrected by the Contractor immediately. The City
expects a high level of service and maintenance.
New Maintenance Areas
Additional routine maintenance may be added to this contract.
Payment for add-on maintenance shall be computed on a square
foot cost per contract bid prices.
Arterial Sidewalk Maintenance
Contractor shall remove all weeds in the sidewalk and tree well
areas, remove sucker growth on parkway and sidewalk trees, trim
vines along walls so as not to allow plant material to impede
pedestrian traffic or grow onto sidewalk areas, and remove any
debris and trash weekly. Contractor shall spray a pre-emergent to
discourage future weed growth. Additional arterial sidewalk
maintenance may be added to this contract. Payment for add-on
maintenance shall be computed on a lineal foot cost per contract
bid prices.
Damage Repair
All damage incurred by the Contractor's operations shall be
repaired or replaced in kind and size at the Contractor's
expense.
2. Irrigation repairs shall be completed within twenty-four (24)
hours using approved materials.
3. Non-irrigation repairs shall be completed within seven (7)
25E-44
working days and shall be repaired using only pre-approved
materials.
4. Contractor shall be responsible for repair-related maintenance
such as, but not limited to, watering and fertilizing of replaced
plant materials until accepted by the Projects Manager or
designee.
7) Vandalism
Contractor shall be responsible for the labor to repair damaged
landscaping caused by vandalism or vehicle accidents with
material costs to be reimbursed by City. The Contractor shall
submit invoicing to establish cost of materials.
J. ANNUALS
1) Areas designated for annuals planting shall be rotated on a
triannual (three times a year) basis.
2) Appearance of designated areas shall be kept fresh and vigorous
at all times.
K. PENALTIES AND FINES
Failure to comply with specifications of contract or requests from the
Projects Manager or designee and/or creating unnecessary delays, as
determined by the Projects Manager or designee, may be cause for fines
and penalties in the amount of $300.00 per occurrence per day until said
request(s) is completed. This shall be deducted from routine monthly
maintenance payments.
Failure by Contractor to provide certain maintenance
functions/deliverables within the timelines called for in this specification
not limited to (and itemized below) will result in a penalty of $300.00
(called out for in contract) for each occurrence being withheld from
Contractor's current monthly invoice payment.
1. To take immediate corrective action to landscape that is
stressed due to lack of water, insect and weed infestation
2. To provide schedules
3. To utilize City-supplied water meter
4. To perform as indicated on the work schedule
5. To respond to emergencies within thirty (30) minutes
6. To correct unsafe conditions within twenty-four (24) hours
25E-45
7. To remove litter/debris from site the same day it is
scheduled for cleaning
8. To avoid blowing or sweeping debris onto private property,
streets, parking lots, or storm drains
9. To irrigate adequately
10. To remove weeds within three (3) days and any
subsequent day beyond three (3) days
11. To inspect irrigation systems
12. To repair irrigation within twenty (24) hours
13. To cease irrigation during rain when additional soil
moisture is not needed. (Per Controller)
14. To mow turf and edge weekly
15. To provide litter pick up weekly
16. To add additional personnel and equipment to complete
specification
Continued failure of the contractor to provide acceptable services shall
give the City the right to deliver the services by other means for said
deficiencies and back-charge the Contractor for the incurred costs
including administrative costs associated with having the work completed
by other means.
L. ARTIFICIAL TURF CARE
1) Cleaning
a. All artificial turf shall be cleaned weekly. All trash, debris,
leaves, etc., shall be removed by mechanical blower
and/or by hand. Care shall be exercised as to not displace
infill sand. Infill sand displaced due to contractor
negligence shall be replaced at Contractor's expense.
All pet waste shall be removed weekly. Areas receiving
high pet traffic shall be sterilized using approved products.
C. Graffiti shall be removed using manufacturer approved
methods within 24 hours of notification. Graffiti removal will
be considered extraordinary maintenance.
d. All metallic objects shall be removed monthly through use
of magnetic device designed to remove metal debris.
25E-46
2) Maintenance
a. All artificial turf areas flattened due to heavy foot traffic
shall be realigned by use of a power broom on a biweekly
basis.
b. All artificial turf areas shall be maintained through the use
of a power broom annually to realign turf blades. All infill
sand quantities shall be checked annually and refilled as
needed. Annual power brooming and infill sand
maintenance shall be considered extraordinary
maintenance.
C. All artificial turf areas shall be inspected for weeds weekly.
All weeds shall be treated with an approved herbicide.
d. All artificial turf areas shall be regularly inspected for raised
or loosened seams and edges. Repair of seams and holes
shall be reported to the Projects Manager or designee
immediately.
M. DROUGHT TOLERANT SHRUB
1) Pruning
All shrubs growing in the work areas shall be pruned minimally.
Removal of dead or damaged limbs or branches shall be made
cleanly with sharp pruning tools so that no projections or stubs
remain. Pruning shall be done in a manner to permit plants to
grow naturally in accordance with their normal growth
characteristics. Shear hedging or severe pruning of plants shall
not be permitted. Should the Contractor shear hedge or severely
prune plants and disfigure or damage the plants, the contractor
shall be responsible to replace those plants with like kind and size
as determined by the Projects Manager or designee.
2) Renovation
Shrubs shall be thinned and pruned, separated and/or relocated
for the health of the plants and the appearance of the site, and at
such other times when directed by the Projects Manager or
designee. Bare shrub areas shall be replanted in the months
of October through March with plant material of the same
species one time per year at no additional cost to the City.
3) Watering
All drought tolerant planting shall be properly irrigated to
maintain a healthy condition. Amount of water and
application must be properly controlled.
2. Drought tolerant plantings need proper deep watering
practices to encourage deep root system development.
25E-47
This involves irrigating for longer periods of time, on an
infrequent basis. Plants with a shallow root system
resulting from frequent light watering will not be drought
tolerant.
C. During the initial installation period, which is approximately
3 months following actual planting, more water will be
required. Plant material shall be watered weekly for
optimal growth. If material is planted or replaced during
the warmer weather months, that period may be longer,
and watering should be increased to every third day.
3. After the installation period, and during warmer summer
months, shrub areas shall be provided with infrequent,
monthly, deep watering for optimum growth.
4. Following one full seasonal cycle, minimum 12 months,
plant is usually established and only supplemental water
will be required during periods of extreme conditions.
Contractor should monitor material for stress and adjust
watering accordingly.
5. Wherever or at any time that an irrigation system is
damaged, fails or does not adequately water the shrub
area in which it is installed, the Contractor shall manually
water.
6. Contractor shall respond immediately to signs of plant
stress. Plant material lost due to stress shall be deemed
Contractor negligence, as determined by the Projects
Manager or designee, and replaced at Contractor's
expense.
4) Replanting
The Contractor shall be responsible for the complete removal and
replacement of shrubs lost due to normal attrition or due to
Contractor's faulty maintenance or negligence, as determined by
the Projects Manager or designee, at no additional cost to the
City.
IV. EXTRAORDINARY MAINTENANCE
A. The replacement of plant material, or the repair or replacement of
irrigation system equipment may be considered extraordinary
maintenance if damage or malfunction is mainly caused by any of the
following:
(1) Acts of God
(2) Civic Disorder
25E-48
(3) Excavation or re-surfacing of the street
(4) Power failures
(5) Underground wiring damage
B. Any minor upgrading work, or installation, as directed by the Projects
Manager or designee, shall also be paid to the Contractor as
extraordinary. Any extraordinary maintenance requests from the City
shall be confirmed in writing, accompanied with an estimate of cost within
five (5) working days.
The Contractor shall contact the Projects Manager or designee at
least four (4) hours in advance before commencing any
extraordinary maintenance work and seek prior approval before
the work is scheduled.
C. City shall pay for such extraordinary maintenance as follows:
1) Materials. The City shall pay market rate cost to the Contractor
for the cost of materials used in extraordinary maintenance from
the supplier upon receipt of invoice with receipts. All materials
and parts shall be new or approved by the Projects Manager or
designee if otherwise. The City has the right to inspect the
Contractor's records to verify any material costs used in
extraordinary maintenance.
2) Direct Labor. Contractor shall present with Contractor's monthly
invoice a record of hours spent and locations serviced in
extraordinary maintenance. City shall pay the Contractor for such
hours of extraordinary maintenance at the rates specified on the
Contractor's bid proposal. Said hourly rates shall be the total cost
to City. Rates shall include all compensation for wages, profit,
overhead, any fringe benefits such as employer payments to, or
on behalf of, workers for health and welfare, insurance, workers'
compensation, pension, vacation, sick leave or local, State,
Federal and union tax or assessment.
VII. REQUIRED REPORTS
The successful Contractor will be required to submit the following reports as part
of this agreement:
A. Annual Maintenance Schedule
B. Weekly Maintenance Schedule
C. Monthly Chemical Use Report (as sent to County Agriculture
Commission)
D. Monthly Fertilizer Use Report
25E-49
E. Proposed Pesticide List with EPA numbers
F. Monthly irrigation inspection checklist report (to include but not limited to,
controller location, address, and site inspection for all sites and a list of
any repairs required)
G. Manual irrigation schedule
H. Annual pesticide safety training records
1. Monthly routine maintenance report
J. Monthly extraordinary maintenance report
K. Monthly accident report
L. Monthly vandalism report
VIII. INVOICING
The successful Contractor will be required to submit invoices for work completed
as described below:
A. Separate invoice for Routine Maintenance
B. Separate invoices for Extraordinary Maintenance
One day = One invoice
C. Separate invoice for materials used only for accident repairs
Per occurrence and location
One day = One invoice
D. Separate invoice for materials used only for vandalism repairs
Per occurrence and location
One day = One invoice
25E-50
Maintenance Frequency Schedule
FUNCTION FREQUENCY
Turf Maintenance
Mowing Once/Week
Edging At each mowing
Clipping Removal At each mowing
String Trimming At each mowing
Fertilize Four 4 times a year
Pest and Weed Control As needed
Visual Inspection Weekly
Chemical Weed Control As needed
Ground Cover Maintenance
Trim Monthly
Fertilize Four 4 times a year
Pest and Weed Control As needed
Visual Inspection Weekly
Pre-emergent herbicide Minimum once a year or as needed
Shrub, Vine and Tree Maintenance
Trim
Shrubs Monthly or sooner if needed
Vines Six 6 times a year
Trees As needed
Fertilize Four 4 times a year
Visual Inspection WeekI
Pre-emergent herbicide Minimum once a year or as needed
Hardsca a Maintenance Weekly
Grounds Policing/Litter Removal
Santa Ana Regional Transportation
Ctr Four (4) days/week
All other Areas Once/Week
25E-51
EXHIBIT B
ROUTINE MAINTENANCE LOCATIONS
MEDIANS, PARKWAYS, LINEAR PARKS, PARKS AND SERVICE ROAD DIVIDERS
(Includes all landscape and all hardscape/sidewalk areas not subject to vehicular traffic
except in residential neighborhoods)
Code Worksite Limits
M-1 Bear St. Segerstrom Ave. to South City Limit
M-2 Bristol St. North City Limit to South City Limit
M-3 Broadway S/O Civic Center to 1 st St.;
M-4 Cabrillo Park Dr. 17th St. to 1St St.
M-5 Chestnut Ave. At Lyon St.
M-6 Civic Center Dr. At BFeadway to SyGamere
M-7 Dyer Road / Segerstrom Ave. East City Limit to West City Limit
M-8 Edinger Ave. East City Limit to West City Limit
M-9 Fairview St. North City Limit to South City Llmit
M-10 Flower St. 1St St to North City Limit
M-11 Grand Ave. North City Limit to South City Limit
M-12 Harbor Blvd. North City Limit to South City Limit
M-13 MacArthur Blvd. East City Limit to West City Limit
M-14 Main St. North City Limit to South City Limit
M-15 McFadden Ave. East City Limit to West City Limit
M-16 Memory Lane East City Limit to West City Limit
M-17 Oakmont Ave. At Santa Clara Ave.
M-19 North Park Blvd. Flower St. to Broadway
M-20 Plaza Dr. MacArthur Blvd. to Sunflower Ave.
M-21 Raitt St. McFadden to Edinger -E/S
M-21 A Raitt St. MacArthur Blvd. to Sunflower Ave.
M-22 Santa Ana Blvd. Grand Ave. to Raitt St.
M-23 Tustin Ave. North City Limit to 1St St.
M-24 Warner Ave. East City Limit to West City Limit
M-25 Willits St. East of Fairview St.
M-26 1 St St. East City Limit to West City Limit
M-27 4th St. Tustin Ave. to 1-5
M-28 17th St. / Westminster East City Limit to West City Limit
NEIGHBORHOOD ENTRY AREAS
(Includes all landscape and all hardscape not subject to vehicular traffic)
Code Worksite
N-1 1 st Street
slopes)
N-2 Wright Street
N-3 Cedar Street
N-4 Cypress Avenue
N-8 English
Location
Standard to Grand (underpass
At Palm Street Diverter
At McFadden Avenue
At Walnut Street
At 15th Street
25E-52
N-12 French Street
N-14 Hathaway Street
N-15 Highland Street
N-16 Jackson Street
N-19 Lowell Lane
N-22 Macarthur Boulevard
N-26 Memory Lane
N-28 Park Lane
N-29 Park Lane
N-30 Santa Clara Avenue
N-31 Santa Clara Avenue
N-32 Santiago Street
N-33 Segerstrom Avenue
N-36 St. Gertrude Place
N-38 Towner Street
N-40 Washington Avenue
N-41 Washington Avenue
N-42 Washington Avenue
N-43 Washington Avenue
N-45 10th Street
N-46 19th Street
N-47 19th Street
OTHER AREAS
At Civic Center Drive
At Santa Clara Avenue
At Fairview Street
At 1 st Street
At Santa Clara Avenue
Hutton Centre
At Lowell Lane (SE & SW)
At Bristol Street
At Santiago Street
At Bristol Street
At Broadway
At 20th Street
At Douglas Street (SE)
At Broadway (N/W & S/W)
At Santa Clara Avenue
At Bush Street
At Harbor Boulevard
At Louise Street
At Olive Street
At Spurgeon Street
At Broadway
At Jefferson Place
(Includes all landscape and all hardscape/sidewalk areas not subject to vehicular traffic
except in residential neighborhoods)
Code Worksite
O-1 Alton
O-2 Edinger
O-3 Edinger
0-4 Broadway Avenue
0-5 Bush Street
0-6 Edgewood Avenue
0-7 Edinger Avenue
0-8 Edinger Avenue
0-9 Edinger Avenue
0-10 Flower Street
0-11 Flower Street
0-12 Flower Street
0-13 Flower Street
0-14 Grand Avenue
0-16 Heliotrope
0-17 Lincoln Avenue
0-18 MacArthur
0-19 Main Street
0-20 Main Street
Locations
Bristol to Fairview; bike trail & Landscape
Santa Ana River; Slope N/E
Broadway to Flower (blockwall); N/S
5 Fwy off ramp; blockwall W/S
Edgewood Ave. to Santa Clara Avenue
Main Street (Caltrans-frwy loop) N/S
Broadway to Flower (blockwall) N/S
Off-ramp loop (SB 55 fwy at Edinger)
Magnola Avenue N/E
Cul-de-sac (at the 1-5)
MacArthur Boulvard to Sunflower E/S
Santiago Bridge N/E corner
Santiago Bridge N/W corner
Ramp loops (including adjacent areas, both sides of 1-5)
Blockwall Vines (N/O 17th St.)
5 frwy North to Fairhaven; Metrolink
Main; Sandpointe Vines
On ramp loop and slope (SB 5 fwy)
At Sunflower Avenue (block wall vines)
25E-53
0-23 Penn Way
0-24 1 st Street
0-25 Catalina
0-27 17th St;
0-28 Bristol
Off ramp loop (SB 5 fwy S/0 17th St.)
Santa Ana River; Area N/W
At Tustin Avenue
On ramp Loop (N/B 5 Fwy at Santiago)
& La Veta (SR-22 Cal Trans fwy loops)
PARKING LOTS
(Includes all hardscape on surrounding lots)
Code Worksite Limits
P-1 Bristol St., North of Edinger Ave. (East
side)
WATER RESERVOIR FACILITIES
Code Worksite
W-1 2315-2415 North Bristol St.
W-3 1730 South Santa Fe St.
W-4 1718 Sydney St.
W-5 723 West Walnut St.
W-6 921 West Walnut St.
MONTHLY MAINTENANCE LOCATIONS (no landscape, no irrigation)
W-7 Cambridge Station (2736 N. Cambridge)
W-8 South Station (behind property line and not the parkway) (1727 W. Alton Ave.)
W-9 West Station (Mountain View South of First)
ROUTINE MAINTENACE LOCATION
THE SANTA ANA REGIONAL TRANSPORTATION CENTER
Code Worksite Limits
R-1 1000 E. Santa Ana Blvd
Courtyard
Planters, Tree wells and
25E-54
ROUTINE MAINTENANCE LOCATIONS
ANNUALCOLOR
(rotated 3 time a year)
Code Worksite
AC-1 Highland St.
AC-2 Kilson Dr.
AC-3 Macarthur Blvd.
AC-4 Mohawk Dr.
AC-5 Park Ln
AC-7 Santa Ana Blvd.
AC-8 Santa Clara Ave
AC-9 Santa Clara Ave
AC-10 Willits St.
AC-11 19th St.
AC-12 19th St.
Limits
Fairview St.
Edinger Ave.; north and south
Flower St.
McFadden Ave.
Bristol St.
Transportation Center
Bristol St.
Broadway Ave.
Fairview St.
Broadway
Jefferson Place
25E-55
EXHIBIT C
CONTRACT PRICING
25E-56
M A. R 1 P 0 S A.
L A N D S C A P E S I N C
June 4, 2013
City of Santa Ana
Public Works Agency
220 S. Daisy Ave.
Santa Ana, CA. 92703
Phone # (714) 647-3308 Fax (714) 647-3345
Attn: Danell Mercado - Project Manager
Ms. Mercado,
Thank you for the opportunity for Mariposa Landscapes to be considered in providing Median
Landscape Maintenance Services for the City of Santa Ana.
During the hiring of needed personnel, Mariposa will be looking for qualified applicants within the
City of Sana Ana first. We currently employ 25 people who live in the City of Santa Ana. Since our
office and yard are in The City of Santa Ana, we concentrate our hiring efforts locally first.
Some of the purchasing of material and equipment will be done within the City of Santa Ana.
These local suppliers within the city are: Whitecap Industries, Crop Production Services, Santa Fe
Auto Repair, McFadden - Dale Industrial Hardware and Alans Lawnmower & Garden Center. We
are always looking to use local services to help support the local economy.
Respectfully submitted,
t... ry
Robert Austin - Chief Estimator
robert@inariposa-ca.com
(626) 960-0196 ext. 319 (626) 960-3809 fax
qla 15529 ARROW FHGHWAY, IRWINDALE, CA 91706
CA LANDSCAPE CONTRACTORS LICENSE NO, 592268
TEL. 626 a 960 a 0196 FAX 626.960. 8477
25E-57
*RFP - Page_ 62
EXHIBIT C
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR LANDSCAPE MAINTENANCE SERVICES
PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING
Certification - i certify that I have read, understand and agree to the terms and conditions of
this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar
with the scope of work locations. I am familiar with all the existing conditions and limitation that
may impact work requests. I understand and agree that l am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my
proposal!.
Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A.
Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor,
overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased
by the contractor only after discussed and authorized by the City projects manager or designee
in writing.
ROUTINE MAINTENANCE PRICING
DESGii F
ANTI
'[
(?U < : r;
? Nlt tf g NIT EX ENDS
TINE
.. u .
.
?
r
Medians, Linear Parks and Service 29,830 357,960.00
1 Road Dividers 1 Month 12 $ $
3,400.00 40,800.00
2 Neighborhood Ent , Areas 1 Month 12 $ .
'000.00 24,000.00
3 Other Areas 1 Month 12 $ $
,400.00 40,800.00
4 Parkin Lots 1 Month 12 $ $
4,400.00 52,800.00
5 Water Reservoir Facilities 1 Month 12 $ $
8 A#"1a1 Sidewatk-Maintenance 4 AAoMh 42 $-- $M- -
------_....,
-
2,400.00 28,800.00
7-6 Regional Transportation Center 1 Month 12 $ $
1,000.00 3,000.00
87 Annual Color 1 3 X Yr 3 $ $
Total Contract Amount (Add Lines 1 thru 87}: $548,160.00
City of Santa Ana -- Median Landscape Maintenance RFP
Amendment No. 1
Page 8
25E-58
City of Santa Ana Median Landscape Maintenance RFP
Page 63
25E-59
Madposa Landsr s Inc, 626-980-d196? 62l-96M0,8lI77
LEGAL NAME OF GOMPANY i?HQNF AND FAX NUMB 09
15529 Arrow Highway, Irwindale, CA 91748
BUSINESS ADDRESS
City of 8ente3 Ana Median Le ndeaao Matntenanco RFP
Wage 64
25E-60
84-4245898 592268
FEDERAL ID NUMBER CWRACTOR LICENSE NUMSEW