HomeMy WebLinkAbout23A - PROJ - WESTMINSTER AVE SEWER
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 17, 2013
TITLE: APPROVED
CONTRACT AWARD FOR ? As Recommended
WESTMINSTER AVENUE SEWER ? As Amended
IMPROVEMENTS PROJECT 126605 ? Ordinance on 1St Reading
( ) ? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY NAGER
RECOMMENDED ACTION
1. Award a contract to the lowest responsible bidder, Vasilj, Inc., in accordance with the Base
Bid, totaling $1,006,281.50 for the construction of Westminster Avenue Sewer Improvements
Project.
2. Approve the Cost Analysis, as shown in Exhibit 1, for a total estimated project delivery cost
of $1,286,219.50.
3. Approve the Westminster Avenue Sewer Project Construction and Reimbursement
Agreement with the Garden Grove Sanitary District (Exhibit 2), subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
This project consists of replacing approximately 3,300 linear feet of sewer main on Westminster
Avenue between Harbor Boulevard and Roxy Road (Exhibit 3). The scope of work consists of
replacing the existing, undersized 12" vitrified clay pipe (VCP) with a new 15" VCP.
The City of Santa Ana and the Garden Grove Sanitary District jointly use the sewer main. Both
agencies have determined that a larger sewer main is needed to provide adequate peak sewer
flow capacity and prevent the risk of sanitary sewer overflows. In addition, Santa Ana and the
Garden Grove Sanitary District have determined that a new cooperative agreement is necessary
to determine each party's share of the construction costs.
As detailed in the agreement, the City of Santa Ana will be responsible for approximately 32% of
final construction costs and the Garden Grove Sanitary District will be responsible for the
remainder. Staff recommends approvals of the agreement to continue the City's partnership
with the Garden Grove Sanitary District and confirm the construction financing.
23A-1
Contract Award for Westminster Avenue Sewer Improvements
June 17, 2013
Page 2
The Notice Inviting Bids was advertised on March 24 & 26, 2013, and bids were opened on May
14, 2013. The following is a summary of the bid invitations mailed and received, and the bid
results:
Contractor Participation Data
Santa Ana Contractors receiving notices 6
Contractors requesting bidding documents 21
Bids received 8
Bids received from Santa Ana Contractors 0
Bid Results Summary
RANK BIDDERS NAME LOCATION BASE BID
1 Vasilj, Inc. Irwindale $1,006,281.50
2 Paulus Engineering, Inc. Anaheim $1,047,155.00
3 Kana Pipeline, Inc. Placentia $1,083,000.00
4 Ramona, Inc. Arcadia $1,229,988.00
5 Andrew Papac and Sons South El Monte $1,264,455.00
6 Dominguez General Engineering, Inc. Rosemead $1,465,112.00
7 KEC Engineering Corona $1,466,466.50
8 Mike Ruffalo Co, Inc. Baldwin Park $2,080,475.00
A total of 8 bids were received and deemed responsive. Vasilj, Inc., submitted the lowest
responsive bid. Their $1,006,281.50 bid is 27 percent under the Engineer's Estimate of
$1,390,182.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. Categorical Exemptions Environmental Review No. 2013-8 was
filed for this project. In addition, a Certification of Categorical Exemption and a Statutory
Worksheet have been prepared in accordance with the National Environmental Policy Act.
23A-2
Contract Award for Westminster Avenue Sewer Improvements
June 17, 2013
Page 3
FISCAL IMPACT
The estimated total construction cost of this project is $1,286,219.50, which includes
construction administration, inspection, testing, survey, and contingencies (Exhibit 1). Funding
is available to cover costs in the Sewer Connection Project Fund (account 05517660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
G~?
GCb it A57i ~c(~S`M~.1~C
Raul Godinez .E. Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agenc
RG/TC
Exhibits
1. Cost Analysis
2. Westminster Avenue Sewer Project Construction and Reimbursement Agreement with
Garden Grove Sanitary District
3. Project Location Map - Westminster Avenue Sewer Improvements
23A-3
23A-4
Contract Award for Westminster Avenue
Sewer Improvements
June 17, 2013
COST ANALYSIS
PROJECT 126605 WESTMINSTER AVENUE SEWER IMPROVEMENTS
Construction Contract $1,006,282.50
Contract Administration $28,595.00
Inspection and Testing $91,322.00
Survey Staking $20,020.00
Contingencies $140,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS $1,286,219.50
Exhibit 1
23A-5
23A-6
ATTACHMENT
Contract Award for Westminster Avenue
Sewer Improvements
June 17, 2013
Exhibit 2
WESTMINSTER AVENUE SEWER PROJECT CONSTRUCTION
AND
REIMBURSEMENT AGREEMENT
This WESTMINSTER AVENUE SEWER PROJECT CONSTRUCTION AND
REIMBURSEMENT AGREEMENT (this "Agreement") is made and entered into by and
between the Garden Grove Sanitary District, a subsidiary district of the City of Garden Grove
("District"), and the City of Santa Ana, a municipal corporation ("City"). District and City are
sometimes individually referred to as each "Party" and collectively referred to as the "Parties"
RECITALS
A. City and District jointly use and share capacity rights in certain sewerage facilities
located in Westminster Avenue, which shared sewerage facilities are owned, operated
and maintained by each Party within its respective territorial jurisdiction, all in
accordance with that certain Agreement for Joint Use of Sewerage Facilities in effect
between the Parties.
B. In order to mitigate the risk of sanitary sewer overflows and to provide adequate peak
flow capacity in these shared sewers, the Parties have determined that it is necessary to
construct new sewerage facilities in Westminster Avenue between Harbor Boulevard and
Nancy Lane to transport wastewater at the estimated ultimate capacity of both the
City and District. The design and construction of these new shared sewerage
facilities is referred to in this Agreement as the "Westminster Avenue Sewer
Project."
C. The new shared sewerage facilities to be constructed pursuant to the Westminster
Avenue Sewer Project will be located in portions of both City's and District's territorial
jurisdictions. Notwithstanding the provisions of the for Joint Use of Sewerage Facilities
providing for each Party to be responsible for the design and construction of new and
replacement shared sewer facilities within each Party's respective jurisdiction, City and
District have determined it is in the best interests of both parties for City to design and
construct the entire Westminster Avenue Sewer Project and for District to reimburse City
for District's fair share proportionate cost of such design and construction.
D. City has prepared, and District has reviewed and approved, the plans and specifications
for construction of the Westminster Avenue Sewer Project (referred to internally by City
as "Project No. 12-6605 Westminster Avenue Sewer Main Improvements"), which plans
and specifications incorporated into this Agreement by reference ("the Plans and
Specifications").
E. The Parties' respective fair share proportion of the cost of the Westminster Avenue Sewer
Project is based on the Parties' respective estimated ultimate average flows from the areas
tributary to the segments of the shared sewers to be constructed as part of the
Westminster Avenue Sewer Project, which tributary areas are depicted on Exhibit "A"
attached hereto, and which flows are prorated as calculated and shown on Exhibit "B"
attached hereto.
F. The estimated total final cost of the Westminster Avenue Sewer Project, including
engineering and construction costs is One Million Five Hundred Twenty Thousand
l
912756.1
Exhibit 2
23A-7
Dollars and 00/100 cents ($I,520,000.00) (the "Estimated Project Cost"). City's fair
share proportion of the Estimated Project Cost is Four Hundred Ninety Thousand
Twenty Seven Dollars and 00/100 cents ($490,027.00). District's fair share proportion
of the Estimated Project Cost is One Million Twenty Nine Thousand Nine Hundred
Seventy Three Dollars and 00/100 cents ($1,029,973.00). The calculation of the
Estimated Project Cost and City's and District's respective fair share proportion of the
Estimated Project Cost is set forth in Exhibit "C," attached hereto and incorporated
herein by reference.
G. The Parties desire to enter into this Agreement to specify the terms pursuant to which
City will construct, and District will reimburse City for District's fair share proportionate
cost of, the Westminster Avenue Sewer Project.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises
herein contained, it is hereby agreed by and between the City and the District, as follows:
AGREEMENT
1. Project Construction.
1.1. City shall be responsible, at City's sole cost and expense, for bidding, awarding, and
administering a contract for the construction of the Westminster Avenue Sewer Project,
in conformance with the Plans and Specifications approved by the District and in
accordance with all applicable laws governing construction of public works by either
City and/or District, including, but not limited to, laws governing public bidding and the
payment of prevailing wages. District shall be responsible for its own Project
administration costs, including review of contract change orders, District inspection of
the Project and District project coordinator activities. The contractor selected by City to
construct the Westminster Avenue Sewer Project shall be hereafter referred to in this
Agreement as the "Project Contractor," and the contract between City and the Project
Contractor shall hereafter be referred to as the "Project Construction Contract." In the
event the projected actual cost of the Westminster Avenue Sewer Project, as reflected in
the bid of the lowest responsible bidder to which City intends to award the Project
Construction Contract, exceeds the Estimated Project Cost by twenty percent (20%),
City shall not award the Project Construction Contract without prior approval of
District's Board of Directors.
1.2. City shall ensure that the Project Construction Contract requires the Project Contractor to
provide insurance acceptable to District, to name District and the City of Garden Grove
as additional insureds, and to indemnify, defend, and hold harmless District and the City
of Garden Grove in a manner approved in writing by District prior to award of the
Project Construction Contract. City shall not permit construction of any portion of the
Westminster Avenue Sewer Project to commence until evidence of the required
insurance and additional insured endorsements have been provided to and approved by
District.
2
9127%.1
23A-8
1.3. City shall be responsible for ensuring that the Project Contractor constructs the
Westminster Avenue Sewer Project in a timely manner, The estimated schedule of
construction of the Westminster Avenue Sewer Project is attached hereto at Exhibit "D."
1.4.City shall be responsible for processing all contract change orders ("CCOs") that are
necessary for the completion of the Westminster Avenue Sewer Project and shall obtain
District's approval for those CCOs affecting District sewerage facilities and/or District's
fair share proportion of the Actual Final Project Cost (as defined in Section 2.2) in
accordance with this Section prior to instructing the Project Contractor to proceed in
accordance with a CCO. District shall provide either concurrence with or comments on
CCOs within five (5) business days of City's submittal of CCOs to District. Should
District fail to provide either timely comments on or concurrence with any CCO
submitted by City within five (5) business days of such submittal, such CCO shall be
deemed approved by District. Delay costs resulting from District's review of change
orders shall be charged to District.
1.4.I.District shall designate a project coordinator to facilitate District inspection and
approvals. Said project coordinator shall have authority to approve change orders
required
I.S. City shall require and ensure that the Project Contractor warrants and guarantees all work
related to the Westminster Avenue Sewer Project, and all parts thereof, including that
performed and constructed by subcontractors, sub subcontractors, and others employed
directly or indirectly on and for such work, against faulty or defective materials,
equipment, or workmanship for a period of at least one year from the date of the City's
written final acceptance of the work or such longer period of time as may be prescribed
by law or by the terms of any special guarantee or warranty required by the Project
Construction Contract. City shall and hereby does assign to District all contractor and
manufacturer warranties and guarantees required by the Project Construction Contract or
otherwise for those sewerage facilities and appurtenances which will belong to District.
1.6. District shall be entitled to inspect all portions of the Westminster Avenue Sewer Project
within District's territorial jurisdiction, and City shall not approve a Notice of
Completion for any sewerage facilities and related improvements that will be owned and
maintained by District until such facilities and improvements are approved and accepted
by District. Notwithstanding the foregoing, District's failure to approve and accept, or
provide written notice to City of unaccepted work, within thirty (30) days of notice by
City, shall constitute District's approval of the Project and a waiver of District's
objections.
2. District's Reimbursement to Citv.
2.1. Following award of the Project Construction Contract, City and District shall meet and
confer to determine the actual anticipated total cost of the Westminster Avenue Sewer
3
I 912756.1
23A-9
Project based on the Project Contractor's bid (the "Actual Projected Project Cost") and
each Party's respective fair share proportion of the Actual Project Cost in accordance
with the Exhibits "C-1" and "C-2," respectively. Prior the commencement of
construction of the Westminster Avenue Sewer Project, City shall invoice District for,
and District shall pay City one-half (1/2) of District's fair share proportion of the Actual
Projected Project Cost.
2.2. Following completion of the Westminster Avenue Sewer Project, City and District shall
determine the actual final total cost of the Westminster Avenue Sewer Project, including
any additional costs attributable to approved CCOs, (tile "Actual Final Project Cost")
and each Party's respective fair share proportion of the Actual Final Project Cost in
accordance with Exhibit "C." Upon the later to occur of (i) one year from the date of
District's first payment to City pursuant to Section 2. 1, or (ii) thirty (30) days following
approval of a Notice of Completion for the Westminster Avenue Sewer Project, City
shall invoice District for, and District shall pay City, the difference between District's
fair share proportion of the Actual Final Project Cost and the amount of District's first
payment made pursuant to Section 2.1.
3. Ownership and Future Maintenance of Facilities Following Completion of Project. The
ownership and responsibility for future operation and maintenance of the share sewerage
facilities constructed pursuant to the Westminster Avenue Sewer Project shall be governed by
the Agreement for Joint Use of Sewerage Facilities in effect between the Parties. Any and all
improvements within the territorial jurisdiction of the District and designated as District
owned improvements pursuant to the Agreement for Joint Use of Sewerage Facilities shall
become the sole property of the District when finally approved and accepted by District. Any
and all improvements within the territorial jurisdiction of the City and designated as City
owned improvements pursuant to the Agreement for Joint Use of Sewerage Facilities shall
become the sole property of the City when finally approved and accepted by City.
4. Indemnity. Each Party hereby agrees to indemnify, defend, protect and hold harmless the
other Party, and its elected and appointed officials, officers, employees, representatives,
volunteers, and agents from and against any and all claims (including, without limitation,
claims for bodily injury, death or damage to property), demands, workers' compensation
benefits, obligations, damages, actions, causes of action, suits, losses, judgments, fines,
penalties, liabilities, costs and expenses of any kind or nature, arising from the activities of
the indemnitor or its officers, agents, or employees on the Project, or any breach of contract,
negligent acts, omissions or breach of law, or willful misconduct of the indemnitor, or its
officers, agents, or employees arising out of the performance of, or failure to perform, any
provisions of this Agreement. Neither Party assumes liability for the acts or omissions of
persons other than each Party's respective officers, agents, or employees. In the event
judgment is entered against both Parties because of joint or concurrent negligence of both
Parties, or their officers, agents, or employees, an apportionment of liability to pay such
judgment shall be made by a court of competent jurisdiction. The respective obligations of
4
912756.1
23A-10
the Parties pursuant to this Section shall survive expiration or earlier termination of this
Agreement.
5. Alteration of Terns. This Agreement fully expresses all understanding of the City and
District with respect to the subject matter of this Agreement, and shall constitute the total
Agreement between the parties for these purposes. No addition to, or alteration of, the terms
of this Agreement, whether written or verbal, shall be valid unless made in writing and
formally approved and executed by the parties.
6. Notices. Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person
or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
CITY: City of Santa Ana
Clerk of the Council
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702
Fax No.: 714-647-6956
With courtesy copy to:
Santa Ana Public Works Agency
Water Resources Division
220 South Daisy Ave., Bldg A
Santa Ana, CA 92703
Fax No.: 714-647-3345
DISTRICT:
Garden Grove Sanitary District
Attention: General Manager
11222 Acacia Parkway
P. O. Box 3070
Garden Grove, CA 92842
Fax No.: (714) 741-5044
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed
and transmuted to the new address. If sent by mall,
communication shall be effective or deemed to have been given three (3) days after it has
been deposited in the United States mail, duly registered or certified, with postage prepaid,
and addressed as set forth above. If sent by telefacsimile, communication shall be effective
or deemed to have been given twenty-four (24) hours after the time set forth on the
transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or
City holidays shall be excluded.
7. Term of Agreement. This Agreement shall become effective upon filll execution by both
City and District and shall continue in filll force and effect until all obligations of the District
5
912756.1
23A-11
to the City are satisfied in full accordance with the terms of this Agreement. The provisions
of Section 3 ("Ownership and Future Maintenance of Facilities Following Completion of
Project") of this Agreement shall continue to remain in fill force and effect following
expiration or earlier termination of this Agreement
8. Severabilitv. If any term, provision, covenant, or condition set forth in this Agreement is held
by the final judgment of a court of competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions, covenants, and conditions shall continue in full
force and effect to the extent that the basic intent of the Parties as expressed herein can be
accomplished. In addition, in such event the Parties shall cooperate in good faith in an effort
to amend or modify this Agreement in a manner such that the purpose of the invalidated or
voided provision, covenant, and condition can be accomplished to the maximum extent
legally permissible; provided, however, that in no event shall either party be required to agree
to an amendment or modification of this Agreement that materially adversely impacts its
rights or materially increases its obligations or risks as set forth herein.
9. Waiver of Default or Breach. Waiver of any default by either party shall not be considered a
waiver of any subsequent default. Waiver of any breach by either party of any provision of
this Agreement shall not be considered a waiver of any subsequent breach. Waiver of any
default or any breach by either party shall not be considered a modification of the terms of
this Agreement.
10. No Third-Party Beneficiaries. Nothing in this Agreement is intended to create any third-party
beneficiaries to the Agreement, and no person or entity other than the City and District, and
the permitted successors and assigns of either of them, shall be authorized to enforce the
provisions of this Agreement.
11. Assignment. The District may not assign its interest in this Agreement without the prior
written consent of City, which consent will not be unreasonably withheld.
12. Further Assurances. District and the City agree to execute, acknowledge and deliver any and
all additional papers, documents and other assurances and to perform any and all acts and
things reasonably necessary in connection with the performance of the obligations hereunder
and to carry out the intent of the Parties.
13. Agreement Negotiated. The text of this Agreement is the product of negotiation among the
parties and their counsel and is not to be construed as having been prepared by one party or
the other.
14. Governing Law. This Agreement shall be governed by and construed in accordance with the
laws of the State of California.
15. Counterparts. This Agreement may be executed in counterparts, each of which shall be
deemed an original and all of which shall constitute but one and the same instrument.
6
912756.1
23A-12
16. Recitals. The Recitals above are hereby incorporated into this section as though fully set
forth herein and each Party acknowledges and agrees that such Party is bound, for purposes
of this Agreement, by the same.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly
authorized officers as of the dates set forth below.
GARDEN GROVE
CITY OF SANTA ANA SANITARY DISTRICT
Kevin O'Rourke Ma~ J. Fertai
Interim City Manager General Manager
Date: Date: 13
ATTEST: ATTEST:
Maria D. Huizar Kat leer Bailor
Clerk of the Council Board Secretary
APPROVED AS TO FORM: APPROVED AS TO FORM:
Laura Sheedy omas F. Nixon
Assistant City Attorney Attorney for District
7
912756.1
23A-13
EXHIBIT "A"
TRIBUTARY AREAS TO WESTMINSTER AVENUE SHARED SEWER SEGMENTS
912756. I
23A-14
C
j d
Q +Lr
L
O ~~I C
CL
O E
m v y d
~Y DZ
a a m
~ r G s
4 ma G °7 O
_ m L
V1 m GI a~ ~ •L 14
le, 9 N d C
P G m ~ to 0
a O °O
t/J tq 4J to [4 (9 Z^ m q L
1 ® O ° ° O
7TT
C7 VLi VL! U O U i- N N (n
b
i l
q
L ~
-77f ~11 w
~ m
aptl mZ? 4<
I to 3.. ~
m~M
1
m s
a
K y~ q
q~< ROY a Z ~ N~ a a G C
o3i wzy E ° O u
O 1 N a c v itl E e E n q
I ~ w aZ< ~ ~ a U O v V G L
m to
e~ • g to p e u 0 if
° ° x
I
7 L)
w~ m?w S? .Vi 2 2 O y
e9.s et
i
m-i
m a
I
f0 ~ I
d
t I ago jtl^
s`
pp i ° v
^m2~- N2m
mV {
E
I
Ill m
Ell
23A-15
EXHIBIT "B"
PROPORTIONATE FLOWS FROM TRIBUTARY AREAS TO WESTMINSTER
AVENUE SHARED SEWER SEGMENTS
912756.1
23A-16
sf • ~ b
ALI bf Ll
ell
life g g a x a s `c e 4 a
b ~ w Q x~ p y i p~yg
0
e~«~~««+ J« ~~~~I Cvo~« -~d +J ~ m & ~ ~~«w« r I 75
D
PP A9A«
NPPo oo,,eYpoPPo1a P o PA IPPeO PPa PPPPP PPo pe Pp PPPpPPI!p g Pe 35
wYtE&~~ 6 «a u~ I~ioE
N UI I I I! N11
_1111 I of 11 11 I I ~S~ i
x g p ~gq g y~ y a y
w N - N o
- P A P P ~ P a P A a N o~
a S r A o g
A P o 0 o p o p o p p p p
« $ « 8 « I AL
x x x x x x x x x x x a g b x
e g r; r v o $ i L ~ N Y z u 8~~
o y
0
23A-17
EXHIBIT "C-1"
ESTIMATED PROPORTIONATE SHARE OF PROJECT DESIGN COSTS
912756.1
23A-18
17885 Yon Karma., Suaa 508, puns, CA 92614
N TETRA TECH Tat 949,809.5000
Fax 949.109.6010
Client: City ofSenta Ana Sheet No. I of I
Project: WestminsterAveScwerMain tmplovements JobNo.:134•P00597-0086.04
Cost Share of Design Computed by: MBJ
Checked by: M%VB Date: 2142013
TABLE A - Cost Share of Design
'%:ttvj4ctCott F1 14"t - GGPamat ;SA Can ~Ca>!p
yg
. °SVt®tx+r :'.''c".tiK; _ Bieaiduwv ar' Eaii`7;CniA Fici Rcis1: 'r t2ark~-~~. #
Reach N1 340 1O-A $ 12000.00 39% 61% S 4680.00 S 7,32090
Reach N2 348 11% $ 13,200.00 37% 63% $ 4,884,00 S 8,316.00
Reach N3 320 10% s 12,000.00 28% 72% S 3,360.00 S 8,640.00
Reach #4 296 91A s 10800.00 27% 73% $ 2.916.00 S 7,884.00
Reach 95 200 61% $ 7,200.00 30% 70% S 21160.00 S 5,040.00
Reach N6 326 10% S 12,000.00 32% 68% S 3,840.00 S 8,160.00
Reach N7 366 1 l % S 13,200.00 32% 68% S 4.224.00 S 8,976.00
Reach 98 373 11% S 13.200.00 31% 69% S 4,092.00 S 9,109.00
Reach 99 371 11% S 13,200.00 31% 69% S 4,092.00 S 9,108.00
Reach 910 379 11% S 13~00.00 32% 68% S 4.22490 S 8,976.00
Total 3319 100% is 120,000.00 S 38 472.00 S 81,52890
PUtlO5Rf0a861FnpnoainpVl.('m1 EsnnmaKo9Share .!Dais.
23A-19
EXHIBIT "C-2"
ESTIMATED PROPORTIONATE SHARE OF PROJECT CONSTRUCTION COSTS
912756.1
23A-20
17995 Von Kannan, Suite 900, Irvine, CA 92614
N TETRA TECH Tat 949.909.5000
Fax: 949.609.5010
Client: City of Santa Ana Sheet No. I of l
Project: Westminster Ave Sewer Main Improvements Job No. 134-P00597-0086-04
Cost Sharing Cost Estimate Computed by: MBJ
Checked by: MWB Date: 214/2013
Asremptions. 1. Percentage of cost assigned to Santa Ana and Garden Grove equals the percentage of flow each City contributes between
each manhole. See attached spreadsheet for percentages.
2. Percentage of lump sum items in each reach is calculated as the percentage ofpipeline constructed in each reach divided
by the total amount of pipeline. See Table A below.
TABLE A -Percents a of La Sum Bid Items
n=ttt
1A
Nsb5 ~1mt otgtvject
'§i .illlnhole' 'Resc.4 P
Reach #1 9618.5 9278.4 340 10%
Reach #2 9278.4 8926.3 348 11%
Reach #3 89263 8603.2 320 10%
Reach #4 8603.2 8303.3 296 9"/u
Reach 95 8303.3 8099.7 200 6%
Reach #6 8099.7 7769.6 326 10;;
Reach #7 7769.6 7399.9 366 11%
Reach #8 7399.9 70223 373 11%
Reach #9 7022.7 6648.2 371 11%
Reach 910 6648.2 6263.7 379 1 FK
TABLE B - Cost Sharing Cost Estimate
'Total,
Descri 'Prkefria
i I LS Sheetin Shoring and Trench Protection $2,000 $2,000
2 340 LF Construct 15" VCPSewer Main S220 574,800
3 9 LF Construct 8" VCP Sewer Main 5300 52,700
4 2 EA Construct Concrete Manhole S8,000 516,000
5 1 EA Moth Existing Sewer Manhole at Harbor and Rox 55,000 55,000
6 3 EA Construct 6" Sewer laterals and Cleanouts 510,000 530,000
8 300 SF Remove and Replace Concrete Driveways S20 56,000
Reach 01 10 349 LF CCTV Inspection of New Sewer Main $2 $1,000
96+18.5 to 92+78,4 11 3 EA CCTV Inspection of New Sewer laterals 5100 $300
12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization S30 $360
13 30 CY Excavation of Unsuitable Materials and Import Trench Backfill S50 51,500
14 1 LS Abandon Existing 12" and 8" Sewer Main S2,800 52,800
17 6 EA Replace Damaged Traffic Loo s, Detectors and Witin 51,500 $9,000
Is I LS Traffic Control. Striping and Pavemem Markin 59.860 59,860
SUBTOTAL
SANTA ANA 39'5 ' 562 913:
GARDEN GROVE 61% 598 465
P:WW59Ma8T,F 3veeeuraGJ1('an t]anukslCmr EeinateCon 3M1.vi"r .
23A-21
17885 Van Kaman, Suite 500, Irvine, CA 92614
TETRA TECH Tel: 949.809.5000
Fax: 949.809.5010
1 1 IS Sheeting, Shoring and Trench Protection $2,000 $2,000
2 348 LF Construct 15" VCP Sewer Main $220 S76,560
4 1 EA Construct Concrete Manhole $8,000 58,000
6 4 EA Construct 6" Sewer Laterals and Ckanouts 510,000 540,000
8 600 SF Remove and Repine Concrete Driveways S20 $12,000
10 346 LF CCTV Inspection of New Sewer Main S2 S1,000
Rtach #2 11 4 EA CCTV 1 don of New Sewer Laterals 5100 $400
92+78.4 to 89+26.3 12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization S30 5360
13 30 CY Excavation ofUnsuitable Materials and Import Trench Backfill $50 $1,500
14 1 LS Abandon Existing 12" and 6" Sewer Main S2,800 $2,800
15 1 EA Abandon Existi Mubole 54,000 $4,000
18 I IS Traiic Control. Shi ' and Pavement Mark' 59,860 59.860
3...''r x .,,,y• SUfrVMA 1? pSlSt?4E0
.SANTA''AN '.r,•r'y~.`
ys.., GARDENGROVE 635 iS99
1 I LS Sheeting, Shoring and Trench Protection $2,000 52,000
2 320 LF Construct IS"VCP Sewer Main S220 570,400
3 IS LF Construct 8" VCP Sewer Main S300 55,400
4 1 EA Construct Concrete Manhole 58,000 $8,000
6 2 EA Construct 6" Sewer Laterals and Cleanouts $10,000 520,000
8 300 SF Remove and Replace Concrete Driveways $20 $6,000
10 338 LF CCTV Inspection ofNew Sewer Main S2 $1,000
Reach #3 11 2 EA CCTV Inspection ofNew Sewer Laterals S100 5200
89+26.3 to 86+03.2 12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization $30 5360
13 30 CY Excavation of Unsuitable Materials and Import Trench Backfill S50 $1,500
14 I LS Abandon Ehdstin 12" and 8" Sewer Main 52,800 52,800
16 1 LS Remove and Dispose Existing Manhole at Clinton 55,000 55,000
17 6 EA Replace Damaged Traffic Loops, Detectors and Wiring S1,500 59,000
1s I LS Traffic ConoW, Sri 'ngand Pavement Makin 59,660 S9.860
77 r.:
' r.
i - _»L°',,.i..:nb.::' <".~`-u . c.,.... ...SUBTOTAL
:::iSUI
r v. s m a( t. 2 3;; E!
SANTA AN&I Ss117
<St9.~6`'
R GARDEN GROVE 72% SIOIA%
P.VW3Q``a036Wnain.mmg'0RC"n Esri-=C-Enimw-ro Sinring
23A-22
17885 Von Kannon, Suite 600, Who, CA 92614
TETRA TECH Tat 949.609.5000
Fax 949.608.5010
1 1 LS Sheetin Shoring and Trench Protection 51,800 $L800
2 2% LF Construct IS" VCP Sewer Main $220 S65,120
4 1 EA Construct Concrete Manhole S8,000 S8,000
6 1 EA Construct 6" Sewer Laterals and Cleanouts $10,000 S10,000
10 296 LF CCTV Inspection of New Sewer Main $2 51,000
I1 I EA CCTV Inspection ofNew Sewer Laterals SI00 $100
Reach #4 12 12 CY Excavation ofUasuitable Materials and tnsWiuion of Rock Stabilization S30 $360
86+03.2 to 83+013 13 30 CY Excavation ofUasuitable Materials and ton rtTreneh Backfill $50 51,500
14 1 LS Abandon Existing 12" and 8" ScwcrMain 52,520 $2,520
15 1 EA Abate Existing Manhole $4,000 54,000
t8 I LS Traffic Control, Striping and Pavement Markin $8,860 $8.860
- SUBTOTAL 03
%ANTAANA ' IFt2T
GARDILNGROVE +':f?73•G :.r
1 I IS Sheeting, Shoring and Trench Protection $1,200 S1,200
2 200 LF Construct 15" VCP Sewer Main $220 $44,000
4 1 EA Construct Concrete Manhole S8,000 $8,000
6 2 EA Construct 6" Sewer Laterals and Cleanouts $10,000 520,000
9 320 SF Remove and Replace Concrete Curb Return $25 $8,000
10 200 LF CCTV Inspection of New Sewer Main $2 S1,000
Reach #S I1 2 EA CCTV Inspection of New Sewer Laterals SI00 5200
83+03.3 to 80+99.7 12 12 CY Excavation of Unsuitable Materials and Installation of Rode Stabilization S30 5360
13 30 CY Excavation of Unsuitable Materials old Import Trench Backfill SS0 SI,500
14 1 1.S Abandon Exim" 12" and 8" Sewer Main $1,680 S1,680
15 1 EA Abandon Existing Manhole S7,000 S4.000
18 1 LS Traffic Control. Ssr{ ' and Pavement Markings $5,860 S5,860
t~ ifs d i pS~UvB~TOTA
v' „31~28:f40'
o . . ,_.GARDEN GROVE
1 1 LS Sheeting. Shoring and Trench Protection S2,000 52,000
2 326 LF Construct IS" VCP Sewer Main $220 571,720
4 1 EA Construct Concrete Manhole 58,000 $8,000
6 3 EA Construct 6" Sewcr Laterals and Cleanouts $10,000 530,000
8 300 SF Remove and Replace Concrete Driveways S20 56,000
10 326 LF CCTV Ms tion of New Sewer Main $2 S1.000
Reach #6 11 3 EA CCTV Inspection of New Sewer Laterals S100 $300
80+99.7 to 77+69.6 12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabifization S30 5360
13 30 CY Excavation of Unsuitable Materials and finporl Trench Backfill $50 $1,500
14 1 LS Abandon Exjsft 12" and 8" Sewer Main 52,800 $2,800
Is 1 EA Abandon Existing Manhole 54,000 54,000
18 1 LS Traffic Comrol. Striping and Pavement Markin $9,860 $9,860
t k,. SUBTOTAL Sf37S40
SANTA ANA 32% S4W3
r
GARDEN GROVE 6M 3!3;527
1 1 LS Sheetin , Shoring and Trench Protection S2,200 52,200
2 366 LF Construct 15" VCP Sewer Main 5220 580,520
4 1 EA Construct Concrete Manhole 58,000 S8,000
6 2 EA Construct 6" Sewer Laterals and Cleanouts $10,000 $20,000
8 300 SF Remove and Replace Concrete Drivewa s S20 56,000
10 366 LF CCTV Inspection of New Sewer Main S2 S1.000
Reads #7 11 2 EA CCTV Inspection of New Sewer Laterals $100 $200
77+69.6 to 73+99.9 12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization S30 5360
13 30 CY Excavation of Unsuitable Materials and Ion ort Trench Backfill $50 $1,500
14 1 LS Abandon Existing 12" and 8" Sewer Main S3,080 53,080
15 2 EA Abandon Exisun Manhole $4,000 $8,000
IS I LS Traffic Control, Striping and Pavement Markings 510,860 510.860
SUBTOTAL
,A
SANTA ANA
GARDEN GROVE '68*A'" . <S96,179 ,
P:UV0591Y1984Uinginaeein~'O7lCon Fsm,u,aMon E.rum«loa SW.g
23A-23
TETRATECH 171195 von Karmen. Suite SK Irvine. a5 4
Tat 94 948.809 .904.6000
Fax 949.909.5010
1 I LS Sheeting, Shoriand Trench Protection $2,200 52,200
2 373 LF Construct IS" VCP Sewer Main 5220 582,060
4 1 EA Construct Concrete Manhole 58,000 SS,000
6 3 EA Construct 6" Sewer Laterals and Clear uts S 10,000 $30,000
8 300 SF Remove and Replace Concrete Drivewwy3 $20 56,000
10 373 LF CCTV Inspection of New Sewer Main S2 S1,000
Reach f8 11 3 EA CCTV Inspection of New Sewer Laterals $100 5300
73+99.9 to 70+22.7 12 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization $30 5360
13 30 CY Excavation of Unsuitable Materials and Import Trench Backfill S50 $1,500
14 1 LS Abandon E)dsting 12" and 8" Sewer Main 53,080 $3,080
is I EA Abandon Ustim Manhole S4,000 54,000
IS t 15 Tra!cControl,,S ' and Pavement Markin $10,860 510,860
SUBTOTAL c5U9
L r, aai~t s', SAlYfiAiAl1A iY31'I. i 731
GARDh'iYGRBYE S103,058
L I LS Sheeting, Shoring and Trench Protection S2,200 $2,200
2 371 LF Construct 15" VCP Sewer Main 5220 581,620
4 1 EA Construct Concrete Manhole $8,000 S8,000
6 2 EA Construct 6" Sewer Laterals and Cleanouts $10,000 520,000
8 300 SF Remove and Replace Concrete Driveways S20 $6,000
10 37I CF CCTV Inspection of New Sewer Main $2 51,000
Reach H9 11 2 EA CCTV IIt coon ofNew Sewer Laterals SIN 5200
70+22.7 to 66+48.2 12 12 CY Excavation of Unsuitable Materials and installation of Rocs: Stabilization $30 $360
13 30 CY Excavation of Unsuitable Materials and Import Trench Backfill S50 51,500
14 1 LS Abandon Existing 12" and 8"Sewer Main $3,080 53,080
15 2 EA Abandon Existing Manhole 54,000 58,000
18 t IS TnfficControl S and ParcnmttMarkin $10,860 SI0,860
..k -..K.. ,~x.d..:iF?'. SUB'T'OTAL ~iS1
aGARDIiN GROVE &f~C .
1 I LS Sheeting, Shoring and Trench Protection 52200 52,200
2 379 LF Construct 15" VCP Sewer Main 5220 583,380
4 2 EA Construct Concrete Manhole 58,000 516,000
5 1 EA Modify Existing Sewer Manhole at Harbor and Roxe 55,000 S5,000
6 3 EA Construct6"Sewer Laterals and Cleanouts SI0,000 $30,000
7 1050 SF Remove and Replace Concrete Btu Pad $10 510,500
Reach #10 10 379 LF CCTV Inspection of New Sewer Main $2 51,000
66+48.2 to 62+63.7 11 3 EA CCTV Inspection of New Sewer Laterals SI00 $300
l2 12 CY Excavation of Unsuitable Materials and Installation of Rock Stabilization 530 $360
13 30 CY Excavation of Unsuitable Materials and Import Trench Backfill S50 $1,500
14 1 IS Abandon Existing 12" and 8" Sewer Main S3,080 53,080
15 1 EA Abandon Existing Manhole $4,000 54,000
I8 I IS Traffic Control, Striping and Pavement Markings $10,860 510,860
SUBTOTAL , . SI68 180,
r : SANTA Al'tA15G' : ` : S53'8I8
GARDEN GROVE 6855 $114,L42
SUBTOTAL OFALL REACKES 5IA00X0
" SANTA ANA SUBTOTAL __s2x 45l"
GARDY.N GROVE SUBTOTAL tin SW,445
p;UW S4TD08G~Enaeo«m,g»1!Cmt £nimuwSCwt F':tinur<C.1 Shur
23A-24
EXHIBIT "D"
ESTIMATED SCHEDULE OF PROJECT CONSTRUCTION
912756.1
23A-25
TETRA TECH
MEMORANDUM
TO: Rudy Rosas, P.E., City of Santa Ana
FROM: Mark Bush, P.E., Tetra Tech
JOB TITLE: Westminster Avenue Sewer Improvement Project
PROJECT NO: 134-P00597-0086-04 (300)
SUBJECT: Estimated Schedule for Construction
DATE: February 19, 2013
The Estimated Schedule for Construction is based on Tetra Tech's experience with similar projects of
nature, size, and knowledge of the City's existing system.
The following permits are to be obtained by the Contractor prior to construction:
• City of Santa Ana Encroachment Permit
• City of Garden Grove Engineering Permit
In order to obtain these permits, the Contractor is responsible to prepare traffic control plans and submit
to the agencies listed above and obtain approval. Traffic control plans shall be submitted to the City for
approval no later than four (4) weeks after the award of the contract.
The Contractor's activities shall be confined to the following hours:
I . From 9:00 a.m. to 3:00 p.m., Monday through Friday, except as otherwise noted.
2. Construction activities within the intersection of Harbor Boulevard and Westminster Avenue shall
be performed from 9 p.m. to 5 a.m., Monday through Friday.
3. All direct tap lateral connections to the existing sewer laterals, including installation of clean-outs,
shall be performed from 9 p.m. to 5 a.m., Monday through Friday.
4. The work at the intersection of Clinton that requires the upstream manhole (South Clinton) to be
plugged in order to install the new 8-inch sewer pipe shall be performed from 9 p.m. to 5 a.m.,
Monday through Friday.
The aforementioned hours impact when the work can be performed and the Contractor's production
rates.
The Contractor will also be responsible to obtain the following permits, but these are not believed to be
critical path items:
1. Business License. Each Prime Contractor and Subcontractor shall obtain and pay for a Santa Ana
Business License and a City of Garden Grove Business License. Detailed information concerning
business license may be obtained from the Finance and Management Services Agency,
(714) 647-5447, City Hall.
P:\P00597\0086\WordPro\04\Correspondence\mo02-2013-02-19-rev.doc (300)
23A-26
MEMORANDUM
February 19, 2013
Page 2
2. Construction Water Permit. Each Prime Contractor or Subcontractor which desires to obtain water
from AGENCY-owned fire hydrants for construction or any other purpose shall first obtain and pay
for a permit from the Corporate Yard of the City of Santa Ana at 220 South Daisy Avenue.
Information concerning costs and conditions may be obtained from the AGENCY by calling
(714) 647-3320. Use of private water from a hose bib is not allowed.
3. Disposal Permit. In accordance with the procedures of the Orange County General Services
Administration (GSA), the cost for the disposal of all materials at County landfill sites shall be
borne by the Contractor.
4. OSHA Excavation Permit. Contractor shall obtain an OSHA excavation permit, including an
inquiry number from "Underground Service Alert".
Summarized herein is suggested phasing for construction activities:
1. Submit shop drawings and obtain permits;
2. Phase L Construct 15-inch and 8-inch sewer main and manholes from connection at Harbor
Boulevard to Roxey Drive and test main and manholes. Do not divert flow into new main. Construct
new manholes over existing 8-inch laterals and maintain lateral through manhole. Construct service
laterals partially across the street to the limits of the traffic control. Install inflatable plugs and
temporary caps in service laterals at Sta. 92+20, Sta. 93+67, Sta. 94+32, and Sta. 95+68.
3. Phase IL• Starting from Harbor Boulevard and working east to Sta. 88+50, continue constructing
service laterals and clean-outs and connect new service lateral to existing service lateral. Break and
remove the existing laterals constructed through manholes, divert flow into new 15-inch sewer
main, and construct a brick and mortar plug in the outlet no longer being used.
4. Phase X. Break and remove the existing lateral constructed through new manhole Sta. 89+26.3
(Sta. 9+86.5 Clinton) and divert flow into new 15-inch sewer main. Maintain flow from South
Clinton into existing 12-inch sewer. Construct new 8-inch sewer to the south within limits of the
traffic control.
5. Phase IV: Break and remove the existing lateral constructed through manhole Sta. 92+78.4, divert
flow into new 15-inch sewer main, and construct a brick and mortar plug in the outlet no longer
being used. Break and remove the existing lateral constructed through manhole Sta. 96+18.5
(Sta. 9+86.5 Roxey) and divert flow into new 15-inch sewer main, and construct a brick and mortar
plug in the outlet no longer being used. Re-channel the manhole base at existing manhole
Sta. 96+18.5 and divert upstream flow at Roxey Drive into new 15-inch sewer, and construct a brick
and mortar plug in the outlet no longer being used.
6. Phase V Working east to west from Sta. 96+18.5, construct laterals and clean-outs and connect
new service laterals to existing service laterals at Sta. 92+20, Sta. 93+67, Sta. 94+32, and
Sta. 95+68 (Type B laterals) and connect new service laterals to existing service laterals.
7. Phase VI: After all flows upstream of existing manhole at Sta. 9+71.8 (Clinton) have been
transferred to the new 15-inch sewer, make final connection of 8-inch sewer picking up flows from
South Clinton. Temporarily plug upstream manhole on 8-inch sewer, remove manhole, and make
final connection.
P:V'0059710086\WordPro\04\Correspondence1mo02-2013-02-19-rev.doc (300)
23A-27
MEMORANDUM
February 19, 2013
Page 3
8. Phase VII: Abandon existing 12-inch and 8-inch sewer mains and manholes.
9. Phase VIII: Construct grind and cap.
This is only an estimated schedule; the actual schedule and phasing may vary due to field conditions and
performance/production rates of the Contractor. Notwithstanding, the Contractor shall complete all work
under the contract within 140 working days from the date of the Notice to Proceed issued by the City of
Santa Ana. Construction on the project shall begin within one (1) month from the award of the contract.
Once work has begun on the project, the Contractor shall work continuously on the project until work is
substantially complete.
MWB/mn
P:\P00597\0086\WordPro\04\Correspondence\mo02-2013-02-19-rev.doc (300)
23A-28
23A-29
Contract Award for Westminster Avenue
Sewer Improvements
June 17, 2013
TRASK AVENUE
W
y
HUCKLEBERRY RD
STRAWBERRY LW
VENUE
TER a
PROJECT 116TH ST
LOCATION
O
WASHNGTON AVE 4
1 ~ t
1
11TH ST,
HAZARD A VE
VICINITY MAP 1
NOT TO SCALE
SANTA ANA Tdlo GA+70ry e
WESTMINSTER AVENUE
P,V A ~i SEWER MAIN IMPROVEMENTS r
PROJECT NO, 12-6645
Exhibit 3
23A-30