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HomeMy WebLinkAbout75B - PH - BUDGET REQUEST FOR COUNCIL ACTION ~f I. -kv CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JUNE 17, 2013 TITLE: APPROVED ? As Recommended ORDINANCE SECOND READING: ? As Amended APPROPRIATING MONIES TO THE E3 Ordinance on 1St Reading ? Ordinance on 2nd Reading SEVERAL OFFICES, AGENCIES AND ? Implementing Resolution DEPARTMENTS OF THE CITY FOR A TWO ? Set Public Hearing For YEAR BUDGET PERIOD COMMENCING JULY 1, 2013 CONTINUED TO FILE NUMBER ITY MANAGER RECOMMENDED ACTION Place ordinance on second reading and adopt. DISCUSSION On January 22, 2013, the City Council introduced first reading and authorized publication of title for the following Ordinance by a vote of 6-0 (Pulido absent): ORDINANCE NO. NS-2844 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR A TWO YEAR BUDGET PERIOD COMMENCING JULY 1, 2013. FISCAL IMPACT There is no fiscal impact associated with this action. Maria D. Huizar, / `Clerk of the Council ATTACHMENT: Ordinance No. NS-2844- 75B-1 75B-2 Iss05/30/13 ORDINANCE NO. NS- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR A TWO YEAR BUDGET PERIOD COMMENCING JULY 1, 2013 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: SECTION 1: The City Council of the City of Santa Ana hereby, finds, determines and declares as follows: A. The City Manager has prepared and submitted to this Council, pursuant to the provisions of Section 605 of the City Charter, a proposed two-year budget for expenditures for two fiscal years commencing July 1, 2013. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the said proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in said Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as hereinbefore stated, together with any supplemental revisions and amendments thereto, was approved, adopted and fixed by the Council as the budget of the City for fiscal years 2013-2014 and 2014-2015, commencing July 1, 2013, in the amounts and for the funds, purposes, functions, department activities and programs as therein set forth, including the Seven-Year Capital Improvement Program Plan update. Said adopted budget, including said supplemental revisions and amendments, together with a copy of this appropriation ordinance, shall be placed in the official files of the Clerk of the Council. SECTION 2: There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective objects and purposes specified in that certain document entitled "Fiscal Years 2013-2015 City Budget," a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal years 2013-2014 and 2014-2015, the several amounts stated as proposed expenditures from said funds, respectively, in those columns of said Budget that are headed "Proposed Budget 13-14" and "Proposed Budget 14- 15". Each aggregate of expenditures so specified in said Budget for said fiscal year 75B-3 for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the Charter, except that as to any office, department, or agency of the City for which more than one program is designated in Section 2 (General Fund Operating Budget) of the said Budget, the aggregate expenditure authorized for all programs in said Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Charter section 609. SECTION 3: The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in such Budget. SECTION 4: No warrant shall be issued or indebtedness incurred for any purpose which exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his opinion, such revisions are necessary and proper. SECTION 5: The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in said Budget in such amounts and at such times during the fiscal year as he may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. SECTION 6: One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. SECTION 7: The City Council of the City of Santa Ana hereby adopts the Seven-Year Capital Improvement Program commencing at 2013- 2014, as set forth in the 2013-2015 City Budget. SECTION 8: Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2013. SECTION 9: The Clerk of the Council shall cause the title of this ordinance to be published as required by law. SECTION 10: All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or 75B-4 employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Personnel Services is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2013. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Laura Sheedy Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana 75B-5 75B-6 REQUEST FOR COUNCIL ACTION a~ CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JUNE 3, 2013 TITLE: APPROVED ? As Recommended PUBLIC HEARING - TWO-YEAR ? As Amended Q' rdinance on 1St Reading,,6 3-/3 7,5A 2013-15 CITY BUDGET Prdinance on 2nd Reading ~6-jP7-1* , 7s,4 El Implementing Resolution ? Set Public Hearing For CONTINUED TO R~~~jr}101~iS FILE NUMBER C Y MANAGER RECOMMENDED ACTION 1. Adopt an ordinance appropriating monies for fiscal year's commencing on July 1, 2013 and July 1, 2014. 2. Adopt a resolution amending resolution numbers 82-110, 91-066 and 96-095 to effect certain changes to the City's basic classification and compensation plans. DISCUSSION The 2013-15 two-year budget fulfills the City's purpose of providing quality service to enhance the safety, livability and prosperity of our community. The primary fiscal objective is to establish the foundation and base-line to build upon future budgets as well as community and organizational needs. As such, this budget continues established strategies to move the City into long-term financial stability while maintaining core programs and services to the extent possible. The total annual proposed budget for fiscal year 2013-14 is $428,132,328 and $390,913,585 for fiscal year 2014-15. The proposed budget incorporates all funded appropriations related to the General Fund, Internal Service, Enterprise, Special, Community Development and Housing, Capital Improvement Projects and Grant funding. The 2013-15 General Fund budget is estimated at $205.7 million and $204.5M respectively and equates to approximately 50% of the total annual proposed budget. The General Fund supports those functions most commonly associated with city government such as police, fire, recreation, library, planning and building, street maintenance and general city administration. In an effort to protect critical front-line services provided to the public, the proposed budget continues to incorporate various expenditure reduction strategies which include fire and medic services through the Orange County Fire Authority, employee 75B-7 Public Hearing - Two-Year 2013-15 City Budget June 3, 2013 Page 2 retirement cost sharing, implementing significant workforce changes, and continued evaluation of all business practices to reduce organizational redundancies and improve efficiency. With regard to workforce changes, a total of 155 positions which the vast majority is currently vacant will be deleted from the budget. The elimination of these vacant positions is part of the City's strategy to reflect an accurate picture of the City's full-time staffing levels. The proposed resolution amends prior resolutions by adding classification titles and 6-step and 15-step salary rate ranges, and the designation of several new classification titles, most of which also result from departmental reorganizations. FISCAL IMPACT With approval of the proposed two-year budget, $428.1 M and $390.9M will be appropriated to the City's various funds, departments, programs and enterprise activities. Of those amounts, $205.7M and $204.5M will be appropriated to the various general fund operating departments. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 75B-8 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110, 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On August 2, 1982, the City Council passed and adopted Resolution No. 82-110 revising and re-establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Ana; and on December 21, 1987, the City Council passed and adopted Resolution No. 87-94, amending Resolution No. 82-110, to establish a Basic Classification and Compensation Plan for classifications of employment designated as Unaffiliated Confidential (UC), and to set forth certain levels of salaries and benefits for these classifications. C. On July 1, 1991, the City Council passed and adopted Resolution No. 91-066, re-establishing the Basic Classification and Compensation Plan for classifications of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). D. On November 18, 1996, the City Council passed and adopted Resolution No. 96-095, establishing a Basic Classification and Compensation Plan for classes of employment designated as unrepresented Administrative Management (AM). E. With the adoption of the Annual Budget for Fiscal Year 2013-2014, the City Council authorized certain organizational, staffing, and compensation changes which affect a number of classification titles in the City's Basic Classification and Compensation Plans. F. It is now desired to amend Council Resolution Nos. 82-110, 91-066 and 96-095 to effect these changes. 75B-9 Section 2: That Section 3 Assignment of Classes of Employment To Salary Rate Ranges of Resolution No. 82-110, as amended, be further amended by: A. Deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly five-step salary rate ranges indicated: Classification Title 5-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Dare Officer 621 $4317 - $5252 Police Property and Evidence Specialist 624 $4382 - $5330 Police Service Assistant 605 $3994 - $4858 Police Systems & Communications Manager (RM) M742 $7799 - $9482 B. Deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly seven-step salary rate ranges indicated: Classification Title 7-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Arts Administrator 633 $4579 - $6140 Bookmobile Operator 559 $3192 - $4278 Community Center Coordinator 641 $4764 - $6384 Community Center Representative 600 $3896 - $5226 Community Development Resource Coordinator 691 $6080 - $8149 Community Events Coordinator 600 $3896 - $5226 Community Events Supervisor 666 $5382 - $7211 Computer Operations Coordinator 696 $6230 - $8349 Correctional Records Supervisor 614 $4173 - $5596 Engineering Drafting Technician 1 610 $4091 - $5488 Engineering Drafting Technician II 641 $4764 - $6384 Equipment Operator - Traffic Paint 600 $3896 - $5226 Equipment Operator - Water Maintenance 600 $3896 - $5226 Graphics Supervisor 661 $5252 - $7039 Kennel Attendant 491 $2288 - $3067 Learning Center Technician 570 $3365 - $4511 Library Associate 580 $3533 - $4741 Library Specialist 507 $2475 - $3318 Library Technician 570 $3365 - $4511 Park Maintenance Worker 559 $3192 - $4278 Park Naturalist 559 $3192 - $4278 Periodicals Technician 570 $3365 - $4511 Police Supply Specialist 580 $3533- $4741 Recreation Center Director 580 $3533 - $4741 Recreation Supervisor 651 $5002 - $6702 Redevelopment Assistant 641 $4764 - $6384 75B-10 Classification Title 7-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Senior Library Services Assistant 559 $3192 - $4278 Senior Recreation Center Director 585 $3622 - $4858 Senior Recreation Supervisor 681 $5790 - $7761 Senior Water Maintenance Supervisor 681 $5790 - $7761 Supervising Librarian 663 $5304 - $7107 Traffic Technician 664 $5330 - $7141 Utility Inspector 631 $4533 - $6080 Visitor Services Coordinator 526 $2717 - $3640 Volunteer Services Coordinator 620 $4296 - $5762 Water Maintenance Crew Leader 620 $4296 - $5762 Water Maintenance Supervisor 651 $5002 - $6702 Water Maintenance Worker II 574 $3432 - $4601 Water Meter Repairer 1 579 $3519 - $4718 Water Meter Repairer 11 599 $3880 - $5201 Water Quality Coordinator 671 $5515 - $7391 Water Quality Inspector 631 $4533 - $6080 Water Quality Supervisor 651 $5002 - $6702 Zoo Maintenance Supervisor 630 $4511 - $6050 C. Adding, in alphabetical sequence, the following full time classification title at the monthly five-step salary rate range indicated: Classification Title 5-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Emergency Operations Coordinator 710 $6670 - $8109 Section 3: That Section 313 Middle Management Classifications of Resolution No. 91-066, as amended, be further amended by: A. Deleting, in alphabetical sequence, the following full time classification titles at the monthly seventeen-step salary rate range indicated: Classification Title 17-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Administrative and Enterprise Services Manager (MM) MM-24 $8527 - $12660 Building Maintenance Superintendent (MM) MM-14 $6666 - $9891 Chief Assistant Clerk of the Council (MM) MM-12 $6341 - $9414 Employee Relations Manager (MM) MM-23 $8320 - $12353 Park Maintenance Superintendent (MM) MM-22 $8119 - $12051 Police Technology and Support Administrator (MM) MM-25 $8743 - $12978 75B-11 B. Adding, in alphabetical sequence, the following full time classification title at the monthly seventeen-step salary rate range indicated: Classification Title 17-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Community Development Manager (MM) MM-26 $8961 - $13300 C. Designating the newly created classification title of Development Manager as Middle Management by assigning the parenthetical identifier "(MM)" after this classification title. Section 4: That Section 3 Designation of Administrative Management Classes and the Assignment of Such Classes to Salary Rate Ranges of Resolution No. 96-095, as amended, be further amended by deleting the following full time classification title at the monthly five-step salary rate range indicated: Classification Title 5-Step Salary Rate Range Effective 7/1/13 SRR Monthly Salary Minimum-Maximum Workers' Compensation Administrator (AM) AM735 $7535 - $9161 Section 5: That except as amended by this Resolution, all other provisions of Resolution Nos. 82-110, 91-066 and 96-095, as amended, shall remain in full force and effect. Section 6: This Resolution shall be operative from and after July 1, 2013. ADOPTED this 3rd day of June, 2013. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Joseph Straka Chief Assistant City Attorney 75B-12 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2013- to be the original resolution adopted by the City Council of the City of Santa Ana on June 3, 2013. Date: Clerk of the Council City of Santa Ana 75B-13 75B-14 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JUNE 3, 2013 TITLE: APPROVED ? As Recommended FISCAL YEAR 2013-14 MISCELLANEOUS FEE ? Or Amended dinance on 1 s' RESOLUTION ? Ordinance on 2 Id Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO J FILE NUMBER CITY MANAGER RECOMMENDED ACTION Adopt a resolution establishing the 2013-14 Schedule of Uniform Fees for Miscellaneous Services. DISCUSSION The Miscellaneous Fee Resolution is comprised of various fees associated with city services, building fees and enterprise fees. These fees are intended to recover to the extent possible the costs associated with delivering the associated services. Annually, the fees and services associated with the Miscellaneous Fee Resolution are reviewed and adjusted to reflect these costs. The FY 2013-14 Miscellaneous Fee Resolution identifies all fees assessed as well as those recommended for adjustment. The FY 2013-2014 Miscellaneous Fee Schedule includes the establishment of ten new fees which include; return of payment service, utility service set-up, Santa Ana Stadium non-spectator commercial events, adult baseball surcharge and six business license tax abatement fees previously established under ordinance NS-2841. In addition, the fee schedule includes the continued waiver of the Credit Card processing fee, fee reductions in the Santiago Lawn Bowling and Santa Ana Stadium- Television Rights fees, a proposed increase in the Enterprise Zone Hiring Tax Credit, and a recommended full cost recovery for Police Security Services as well as residential parking. FISCAL IMPACT It is estimated that the proposed fee schedule will generate an additional $607,350 in general, internal and enterprise fund revenue. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 75B-15 75B-16 Iss05/30/13 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2013-2014 AND REPEALING IN PART RESOLUTION NO. 2012-022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby, finds, determines and declares as follows: A. Each year, for the convenience of the public the City Council gathers in a single document a comprehensive listing of fees and service charges imposed by the City upon that limited number of persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2013- 2014 and is on file at the Clerk of the Council office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2013- 2014, the various agencies of the City have analyzed the cost to administer the various programs, activities and applications for which the City imposes fees or service charges. D. In certain circumstances, agencies have determined that the cost to the City to process or undertake the services set forth in the Miscellaneous Fee Schedule has increased over the prior fiscal year by approximately 2.7%, so that certain proposed fees for Fiscal Year 2013-2014 have been increased by this percentage, or by this amount rounded. This percentage reflects the change in the Consumers Price Index- Urban, All Services Component, for the Los Angeles-Riverside-Orange County area in a twelve month period ending December 31, 2012 (CPI). E. The Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule has risen by 2.7% and that this reflects the cost of administering certain programs, activities or applications for which the City levies charges, fees or service charges. Such 2.7% increase does not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. F. Similarly, in a few limited circumstances, agencies have determined that new charges should be added or existing charges raised beyond this 2.7%. Such Resolution No. 2013-XXX 75B-1 7 Page 1 of 3 charges are listed in the `Proposed New Miscellaneous Fees' and 'Proposal to Modify Existing Fees', attached to the staff report submitted for this matter, and made a part hereof by this reference. G. In order to have a single comprehensive document for Fiscal Year 2013 - 2014, the majority of fees which are unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it is not its intention to repeal previously adopted fees and adopt new fees of exactly the same amount, but is simply repeating these fees so that the Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. H. In each of these cases, the Council finds, determines and declares that such new or increased charges, fees or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. 1. Based upon the testimony, reports and other evidence submitted on these matters, this City Council makes the above-specified findings. Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2013-2014 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2012-022 is inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2012-022 is hereby repealed. Section 4: If any charge, fee, service charge, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Resolution No. 2013-XXX 75B-18 Page 2 of 3 Section 5: This Resolution shall be operative from and after July 1, 2013. ADOPTED this day of June, 2013. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Laura Sheedy Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2013-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2013-XXX 75B-19 Page 3of3 I 75B-20