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Home My WebLink About AGENDA_2013-06-17 City Council Meeting Agenda June 17, 2013 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 Sonia R. Carvalho Kevin O’RourkeMaria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JUNE 17, 2013 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JUNE 17, 2013 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Doug Hardin, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JUNE 17, 2013 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 32C. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE SPECIAL MEETING OF MAY 28, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES OF THE REGULAR MEETING OF JUNE 3, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10C MINUTES OF THE SPECIAL MEETING OF JUNE 12, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A ORDINANCE AMENDING SECTIONS 2-155 AND 2-157 OF THE MUNICIPAL CODE – THE SUNSHINE ORDINANCE Placed on first reading at the June 3, 2013 City Council meeting and approved by a vote of 7-0. Published in the Orange County Reporter on June 7, 2013. Place ordinance on second reading and RECOMMENDED ACTION: adopt. CITY COUNCIL AGENDA 4 JUNE 17, 2013 ORDINANCE NO. NS-2843 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING SECTIONS 2-155 AND 2-157 OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE CITY OF SANTA ANA SUNSHINE ORDINANCE BOARDS / COMMISSIONS / COMMITTEES 13A COUNCIL COMMITTEE REPORTS – Public Works Agency Receive and file the Development (Land RECOMMENDED ACTION: Use) & Transportation Council Committee Minutes of April 22, 2013. MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office Excuse the absence of Mayor Pro Tem RECOMMENDED ACTION: Tinajero from the June 17, 2013 City Council meeting. 19C REQUEST FOR PROPOSALS TO DESIGN-BUILD STREETLIGHT UPGRADES TO REPLACE OBSOLETE HIGH VOLTAGE STREETLIGHTS SYSTEM - Public Works Agency Authorize the Public Works Agency to RECOMMENDED ACTION: publish a Request for Proposals and invite qualified firms to submit proposals for the design and construction of streetlight upgrades at various city locations where there are obsolete high voltage lighting systems. 19D CANCELLATION OF AUGUST 19, 2013 CITY COUNCIL MEETING – City Manager’s Office Direct the Clerk of the Council to post a RECOMMENDED ACTION: Notice of Cancellation for the regularly scheduled City Council meeting scheduled for August 19, 2013 and that the City Council hereby waives notice of said meetings as required by the Government Code. CITY COUNCIL AGENDA 5 JUNE 17, 2013 BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22D) 22A SPEC. NO. 11-009 - VEHICLE TIRES - Renew the contract with Parkhouse Tire, Inc. for a one-year period in an amount not to exceed $120,000 - Finance & Management Services 22B SPEC. NO. 13-027 - HP SUPPORT AND MAINTENANCE CONTRACT FOR ENTERPRISE VIRTUAL ARRAY STORAGE - Award a contract to Govplace in the amount not to exceed $28,900 - Finance & Management Services 22C SPEC. NO. 13-030 - TWO ELECTRIC UTILITY VEHICLES - Award a contract to The Electric Car Company of Long Beach in an amount not to exceed $70,600 - Finance & Management Services 22D SPEC. NO. 13-031 - FIRE ALARM SYSTEMS MAINTENANCE AND TIME CLOCK SUPPLIES - Award a contract to Simplex Grinnell for a one- year period, with provisions for three one-year renewals, in an annual amount not to exceed $50,000 - Finance & Management Services AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25E) 25A AGMT - BEVERAGE AND/OR SNACKS SERVICES AT CITY OWNED PROPERTIES - With Automated Vending Technologies, Inc. (AVT) for a one-year term, with the option of extending the agreement for five additional one-year terms - Parks, Recreation & Community Services Agency 25B INSTRUCTORS FOR THE LEISURE SERVICES PROGRAM - Parks, Recreation & Community Services Agency CITY COUNCIL AGENDA 6 JUNE 17, 2013 ? AGMT - With Martin Torres for Karate Do Kai instructions for a two- year term in an amount of $30,000 per year. ? AGMT - With Choc Le for Tae Kwon Do instructions for a two-year term in an amount of $30,000 per year. ? AGMT - With Melina Herrera for Care Bear Academy instructions for a two-year term in an amount of $30,000 per year. 25C AGMT - DOWNTOWN GENERAL MAINTENANCE SERVICES AND GUARDRAIL, BOLLARD, AND CHAIN-LINK FENCE REPAIR - With Orange County Contractors Services dba Orange County Mailboxes and Construction for an amount not to exceed $55,000 through June 30, 2014 - Public Works Agency and Community Development Agency 25D AGMT - FATS, OILS, & GREASE PROGRAM MANAGEMENT SERVICES - With Environmental Engineering and Contracting, Inc. for an amount not to exceed $300,000 - Public Works Agency 25E AGMT - MEDIAN LANDSCAPE MAINTENANCE SERVICES - With Mariposa Landscapes, Inc., for a not-to-exceed amount of $628,160 with an option for two, two-year extensions - Public Works Agency TENTATIVE PARCEL/TRACT MAPS 32A TENTATIVE TRACT MAP NO. 2013-01 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR A 10-UNIT RESIDENTIAL DEVELOPMENT AT 806 EAST SANTA ANA BOULEVARD - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). Receive and file the staff report RECOMMENDED ACTION: approving Tentative Tract Map No. 2013-01 (County Map No. 17498) as conditioned. 32B TENTATIVE TRACT MAP NO. 2013-02 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR AN EIGHT-UNIT RESIDENTIAL DEVELOPMENT AT 620 EAST FIFTH STREET - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency CITY COUNCIL AGENDA 7 JUNE 17, 2013 Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). Receive and file the staff report approving RECOMMENDED ACTION: Tentative Tract Map No. 2013-02 (County Map No. 17406) as conditioned. 32C TENTATIVE TRACT MAP NO. 2013-03 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR A SEVEN-UNIT RESIDENTIAL DEVELOPMENT AT 609 NORTH GARFIELD STREET - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). Receive and file the staff report approving RECOMMENDED ACTION: Tentative Tract Map No. 2013-03 (County Map No. 17499) as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR NOTICE OF INTENT TO HOLD A PUBLIC HEARING 12A DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT DISTRICT INTENT TO LEVY ASSESSMENT FOR 2013 - Community Development Agency Recommended Action approved by the Community Redevelopment and Housing Commission on June 27, 2013 by a 5-2 vote (Bist and Sandoval dissented). RECOMMENDED ACTIONS: 1. Approve the 2013 Assessment Report and budget for the Downtown Santa Ana Business Improvement District. 2. Adopt a resolution. CITY COUNCIL AGENDA 8 JUNE 17, 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO LEVY AN ASSESSMENT FOR THE DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT AREA FOR THE YEAR 2013 3. Establish a time and place for a public hearing to be held by the City Council on July 1, 2013 to hear and consider all protests. PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR WESTMINSTER AVENUE SEWER IMPROVEMENTS (PROJECT 126605) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, Vasilj, Inc., in accordance with the Base Bid, totaling $1,006,281.50 for the construction of Westminster Avenue Sewer Improvements Project. 2. Approve the Cost Analysis for a total estimated project delivery cost of $1,286,219.50. 3. Approve the Westminster Avenue Sewer Project Construction and Reimbursement Agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the Garden Grove Sanitary District 23B CONTRACT AWARD FOR MAPLE STREET BIKE TRAIL STORM DRAIN CDS PROJECT (PROJECT NO. 136793) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, Fleming Environmental, Inc., in accordance with the base bid totaling $153,940 for the construction of the Maple Street Bike Trail Storm Drain CDS Project. 2. Approve the Cost Analysis for a total estimated project delivery cost of $200,122. CITY COUNCIL AGENDA 9 JUNE 17, 2013 AGREEMENTS (Non-routine) 25F AMENDMENT TO AGREEMENT WITH CLEAR CHANNEL OUTDOOR, INC., AND REQUEST FOR PROPOSALS FOR BUS SHELTER AND BENCH SERVICES - Public Works Agency RECOMMENDED ACTIONS: 1. Authorize the Public Works Agency to extend the bus shelter and bus bench services agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT – AMENDMENT - With Clear Channel Outdoor, Inc., for a period not to exceed 12 months, on a month-to-month basis. 2. Approve issuance of a Request for Proposals (RFP) to qualified firms for exclusive bus shelter and bus bench services. 25G MANAGEMENT AND OPERATION OF THE CABRILLO TENNIS CENTER - Parks, Recreation & Community Services Agency Continued from the June 4, 2013 City Council meeting by a vote of 7-0. Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With Match Point Tennis Academy, LLC in an annual amount of $48,000 for a five-year term with three five-year renewal options ORDINANCES/FIRST READING 50A ORDINANCE AND RESOLUTION REGARDING ADMINISTRATIVE FINES RELATING TO CODE ENFORCEMENT VIOLATIONS – Police Department and Planning and Building Agency : RECOMMENDED ACTIONS 1. Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 1 OF THE SANTA ANA MUNICIPAL CODE REGARDING SETTING THE AMOUNT OF ADMINISTRATIVE CITATION FINES AND PENALTIES 2. Adopt a resolution. CITY COUNCIL AGENDA 10 JUNE 17, 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SETTING ADMINISTRATIVE FINES FOR VIOLATING PROVISIONS OF THE SANTA ANA MUNICIPAL CODE RESOLUTIONS 55A ANNUAL STATEMENT OF INVESTMENT POLICY FOR JULY 2013/2014 - Finance & Management Services Agency RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY 2. Receive and file the Annual Statement of Investment Policy. 55B AMENDMENT TO RESOLUTION NUMBER 2001-065 TO PROVIDE FOR CONTINUATION OF ADDITIONAL PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY - Personnel Services Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2001-065 TO PROVIDE FOR CONTINUATION OF ADDITIONAL PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR THEIR DEPENDENTS REPORTS 65A APPOINTMENT OF ALTERNATE MEMBER TO THE ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) BOARD - Clerk of the Council Office Select an alternate member to the Orange RECOMMENDED ACTION: County Council of Governments. CITY COUNCIL AGENDA 11 JUNE 17, 2013 PUBLIC HEARINGS 75A PUBLIC HEARING – REPORT ON WATER QUALITY RELATIVE TO PUBLIC HEALTH GOALS - Public Works Agency Legal Notice published in the O.C. Reporter on June 7, 2013. Accept the report on Water Quality RECOMMENDED ACTION: Relative to Public Health Goals. 75B PUBLIC HEARING OPENED AND CLOSED ON JUNE 3, 3013: ORDINANCE AND RESOLUTIONS - ADOPTION OF TWO-YEAR BUDGET FISCAL YEARS 2013-15; MISCELLANEOUS FEE INCREASES AND CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS - City Manager's Office and Finance & Management Services Agency Legal Notice for public hearing published in the Orange County Register on May 24 and 31, 2013. The City Council approved first reading of ordinance by a vote of 6-0 (Pulido absent) at the June 3, 2013 City Council meeting. RECOMMENDED ACTIONS: Published ordinance title in the Orange County Register on June 7, 2013. 1. Place ordinance on second reading and adopt. ORDINANCE NO. NS-2844 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR A TWO YEAR BUDGET PERIOD COMMENCING JULY 1, 2013 2. Adopt resolutions. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2013-2014 AND REPEALING IN PART RESOLUTION NO. 2012-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110, 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS CITY COUNCIL AGENDA 12 JUNE 17, 2013 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. ORAL REPORTS FROM REGIONAL BOARDS: Representative Board Mayor Pulido ?Orange County Transportation Authority (OCTA) ?South Coast Air Quality Management District (AQMD) Mayor Pro Tem Tinajero ?Orange County Fire Authority (OFCA) Councilmember Benavides ?OC Sanitation District Councilmember Martinez ?Newport Bay Watershed Executive Committee ?Orange County Council of Governments Board of Directors (OCCOG) ?Southern California Association of Governments (SCAG) ?Transportation Corridor Agencies (TCA) Councilmember Sarmiento ?OC Water District ?S.A./Orange T.S.I.A. ?S.A./Tustin T.S.I.A. ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, July 1, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS • Street Car Project Locally Preferred Alignment • Ordinance Addressing Homeless Shelters as per Requirements in SB 2 • Study Session on Entertainment Ordinance • Public Hearing on Sexlinger Property • Adoption of Strategic Plan • Harbor Blvd. Mixed-Use Plan CITY COUNCIL AGENDA 13 JUNE 17, 2013