HomeMy WebLinkAbout25F - AGMT - CABRILLO TENNIS CENTER MANAGEMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
July 1, 2013
TITLE:
AGREEMENT FOR THE MANAGEMENT
AND OPERATION OF THE CABRILLO
TENNIS CENTER
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COT -NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s` Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to
execute an agreement with Match Point Tennis Academy, LLC in an annual amount of $48,000 for
the management and operation of the Cabrillo Tennis Center for a five-year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency entered into a one-year license
agreement with Match Point Tennis Academy in November 2007 for the use of four tennis courts.
At the time, the City was spending $80,000 annually to operate the Center. Because of budget
shortfall, the City negotiated with Match Point in 2008 a five year agreement to allow their tennis
academy to operate at Cabrillo Tennis Center and to keep all nine tennis courts at the Center open
to the public. With this action, the City was able to reduce the general fund burden by $80,000 and
increase revenue by $48,000 a year. Match Point is responsible for making sure that tennis courts
are made available to the public and at the same time they have been given authority to operate
the tennis academy at the Center. This new agreement adds a new clay court to the agreement
for a total of 10 tennis courts.
Under the direction of Elson De Cantuaria, a former professional tennis player who has an
extensive background in tennis center management and administration, Match Point Tennis
Academy has been successful in helping to revive the sport of tennis in Santa Ana. Match Point
has increased the overall number of participants at the Cabrillo Tennis Center and has introduced
more young people to tennis by providing free training, consulting services, and scholarships for
Santa Ana youth.
In addition, Match Point has successfully completed key improvements to the facility to enhance
the playability of the courts. Improvement projects completed by Match Point over the years
include resurfacing the tennis courts, painting the light posts and perimeter fencing surrounding the
tennis courts, replacing court windscreens, and aesthetic improvements to the interior of the
existing clubhouse.
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Match Point Agreement
July 1, 2013
Page 2
The proposed agreement will authorize Match Point Tennis Academy to supervise and maintain
the entire leased premises at the Cabrillo Tennis Center, including, the tennis courts, club house,
Twist Basler House, clay court, locker rooms and showers. Match Point will also be responsible for
enforcement of safety practices and regulations consistent with the City's policies and regulations
at the facility. Match Point will also continue to sponsor Santa Ana youth into its player
development program and provide the residents of Santa Ana with a discounted court fee and
priority use of the tennis courts. Two tennis courts will also be made available to Santa Ana
residents at all times, and a total of ten tennis academy scholarships will be available to Santa Ana
youth.
This five year agreement will provide the City with the ability to renegotiate with Match Point a
modification of their Academy program if City Council determines that a new program designed to
advance the sport of tennis among Santa Ana youth will be established at Cabrillo Tennis Center.
This opportunity is limited to non-profit programs that will serve low-income youth and is not
intended to allow for a new professional tennis school to be considered within the five year term of
this agreement. The City will provide a six month notice if the City decides to make this agreement
modification. In addition, Match Point will pay the City a monthly base rental of $4,000 (or $48,000
annually). This agreement will help achieve salary savings and other operational cost savings.
FISCAL IMPACT
Funds generated from the agreement will be deposited into the General Fund-Tennis Reservation
account (no. 01113002 53318).
Approved as to Funds and Account:
Gerardo Mouet, /
Executive Director
Parks, Rec. and Com. Svcs. Agency
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
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