HomeMy WebLinkAbout23A - PROJ - TRAFFIC SIGNAL EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 15, 2013
TITLE:
CONTRACT AWARD TO AEGIS ITS,
INC., FOR TRAFFIC SIGNAL
EQUIPMENT REPLACEMENT PHASE 1
(PROJECT NO. 10-6719)
C NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2?d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Aegis ITS, Inc., the lowest responsible bidder, in accordance with the unit
bid prices in the amount not to exceed $150,000 for construction of Traffic Signal Equipment
Replacement - Phase I project.
2. Approve a Cost Analysis with a total estimated construction cost of $160,000.
DISCUSSION
The recommended action will allow the City to proceed with installing pedestrian enhancements at
various traffic signals. These upgrades are in compliance with the State of California and
Americans with Disabilities Act requirements.
This project consists of replacing outdated internally illuminated street name signs and upgrading
the pedestrian heads and push buttons. The replacements will be done at various traffic signals
throughout the city as needed. The project was advertised to solicit bids based on a unit price with
estimated quantities for bid comparison purposes, but the total amount of the contract award is
based on the available budget.
The Notice Inviting Bids was advertised on May 26 & 27, 2013, and bids were opened on June 10,
2013. A summary of the bid invitations mailed, bids received, and bid results is as follows:
Santa Ana contractors receiving notices: 0
Contractors requesting bidding documents: 11
Bids received: 5
Bids received from Santa Ana contractors: 0
23A-1
Contract Award to Aegis ITS, Inc., for Traffic Signal Equipment
Replacement Phase I (Project No. 10-6719)
July 15, 2013
Page 2
NAME OF BIDDER CITY
1. Aegis ITS, Inc. Anaheim
2. California Professional Engineering, Inc. La Puente
3. Pelagic Engineering. Oxnard
4. P.T.M. General Engineering Services, Inc. Riverside
5. Select Electric, Inc. Poway
BID AMOUNT
$126,371.67
$148,750.00
$165,620.00
$173,950.00
$192,550.00
A total of five bids were received and all were responsive to the specifications. The lowest bid was
submitted by Aegis ITS, Inc., in the amount of $126,372.67, which is below the engineer's estimate
of $132,500. Based on the low bid and the corresponding unit prices, the estimated quantities for
this project may be adjusted in response to needed pedestrian improvements; however, the
contract is nonetheless limited to $150,000.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
further review. Categorical Exemption ER No. 2010-14 will be filed for this project.
FISCAL IMPACT
The Cost Analysis shows a total estimated project delivery cost of $160,000 (Exhibit 1). Funds are
available in the Measure M2 Turnback Fund (Account 03217662-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II, P.E. Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/vn
Exhibit: 1. Cost Analysis
23A-2
COST ANALYSIS
PROJECT NO. 10-6719
TRAFFIC SIGNAL EQUIPMENT REPLACEMENT - PHASE
Construction Contract
Contract Administration
$150,000
10,000
TOTAL ESTIMATED COST TO DELIVER PROJECT $160,000
Exhibit 1
23A-3
23A-4