HomeMy WebLinkAbout25D - AGMT - WATER SYS SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 15, 2013
TITLE:
AMENDMENT TO AGREEMENT WITH CPC
POWERTEC, INC., FOR WATER SYSTEM
PROGRAMMING AND ENGINEERING
SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s' Reading
? Ordinance on 2M Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with
CPC POWERTEC, Inc., for a two-year term, subject to non-substantive changes approved by the City
Manager and City Attorney, for engineering and programming services, in an amount not to exceed
$60,000 per year.
DISCUSSION
The City's water production facilities are monitored and controlled by a state-of-the-art Supervisory
Control and Data Acquisition System. These engineering and programming services are necessary
to maintain control of 35 of the city's critical water system facilities including water pump stations,
sewer lift stations, wells, reservoirs, and valve stations.
To ensure uninterrupted operation of these critical facilities, City staff must oversee the programming,
repair, and replacement of the system components. These major components include switchgears,
motor control centers, programmable logic controllers, and main control panels. Programming and
troubleshooting of the software and hardware of the systems is highly specialized and requires
knowledge of proprietary third-party software. Due to the highly technical and complex nature of this
work, an outside consultant is required to assist staff with these activities.
On February 1, 2010, the City entered into an agreement with CPC POWERTEC, Inc., to provide
engineering and programming services. CPC POWERTEC, Inc., has done an excellent job in
providing highly skilled technical and complex engineering system programming services. A Request
for Proposals is being developed to provide transparency and oversight to the process of awarding
contracts for City services, and a significant amount of staff time will be required to prepare the highly
technical requirements and specifications for these services. In order to provide staff with sufficient
time to perform a comprehensive formal proposal process, select the most qualified engineering firm,
and execute new agreements, staff recommends that the agreement with CPC POWERTEC, Inc., be
amended for an additional two-year term.
25D-1
Amendment to Agreement with CPC POWERTEC, Inc.
for Engineering and Programming Services
July 15, 2013
Page 2
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Water Production and Supply Fund (Accounting Unit 06017640-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez ,?J1
Executive Direct Executive Director
Public Works Agency Finance & Management Services Agency
RG/RR
Exhibits: 1. Amendment to Agreement
25D-2
FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on July 15, 2013, by
and between CPC POWERTEC, INC., a California corporation ("Consultant") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement A-2010-012, dated February 1, 2010,
(hereinafter "said Agreement") by which Consultant has provided plan and specification
review and assistance in preparation of City water projects.
B. By Amendment to Agreement, the parties extended the term and provided compensation to
pay for services during the extended term.
C. The parties wish to again amend said Agreement to extend the term and provide
compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"City agrees to pay, and Consultant agrees to accept as total payment for its services,
an hourly rate of $115.00. The total sum to be expended under this Agreement shall
not exceed $60,000.00, per fiscal year, during the term of this Agreement."
2. Section 3, TERM, shall be amended to renew the term for an additional two-year period,
through June 30, 2015.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
Exhibit 1
25D-3
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
KEVIN O'ROURKE
Acting City Manager
APPROVED AS TO FORM:
CPC POWERTEC, INC.
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RUSSELL L. COTTON
Principal
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ II, P.E.
Executive Director - PWA
25D-4