HomeMy WebLinkAbout22C - SPEC - HVAC DRIVESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2013
TITLE:
AWARD A CONTRACT TO
VARIABLE SPEED SOLUTIONS
INC. FOR THE PURCHASE AND
INSTALLATION OF HVAC VARIABLE
FREQUENCY DRIVES
(SPEC. NO. 13-031)
ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2ntl Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Variable Speed Solutions Inc to replace eighteen HVAC variable frequency
drives in an amount not to exceed $55,866.
The City of Santa Ana Police Administration and Holding Facility began operations in 1996. The
facility operates heating, ventilation and air conditioning (HVAC) systems with variable frequency
drive electronic controllers on a 24-hour, 7 day week basis. These electronic controllers aid the
HVAC equipment by varying the motors speed when the system is not running at peak levels,
thus saving energy and cost. Additionally, the accuracy of speed variances provides optimum
temperature control throughout the facility. Variable frequency drives have a reasonable life
expectancy of approximately 12 years. The recommended action will allow for the replacement
of eighteen variable frequency drives that are past their life expectancy and no longer energy
efficient and cost effective.
The notice inviting bids was advertised June 25, 2013, and bids were solicited. A summary of the
bid invitations and bids received is as follows:
11 Invitations for or Bid mailed
2 Invitations for or Bid mailed to Santa Ana vendors
6 Bid received
1 Bid received from a Santa Ana vendor
Bids were received, opened on July 10, 2013, and evaluated (Exhibit 1). The bid from Variable
Speed Solutions Inc is responsive to the specifications and meets the City's requirements.
22C-1
Contract Award for HVAC Variable Frequency Drives
August 5, 2013
Page 2
FISCAL IMPACT
Funds are available in Police Maintenance Other Contractual Services account (no. 01114403-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
,
Carlos Rojas Francisco Gutierrez
Acting Chief of Police Executive Director
Police Department Finance & Mgmt. Services Agency
JA/sp
22C
Contract Award for HVAC Variable Frequency Drives
August 5, 2013
Page 3
ABSTRACT OF BIDS
HVAC VFD REPLACEMENT AND COMMISSIONING (13-031)
Variable Speed Gilmore
Bidder Solutions, Inc. Refrigeration, Inc
Huntington
Location Beach Glendora
Terms Net 30 Net 30
Bid Total $55,866.00 $57,790.00
Industrial Power &
Bidder Automation Bino Construction
Location Temecula Chatsworth
Terms Net 30 Net 30
Bid Total $60,083.00 $62,470.00
Bidder Williams & Maher F.M. Thomas Air
Location Santa Ana Brea
Terms Net 30 Net 30
Bid Total $74,450.00 $90,162.00
EXHIBIT 1
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