HomeMy WebLinkAbout25H - AGMT - ENGINEERING SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2013
TITLE:
AMENDMENT TO AGREEMENT WITH
URS CORPORATION FOR
ENGINEERING SERVICES
CI NAGER
RECOMMENDED ACTION
CLERK OF COUkIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2n° Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a Second Amendment to the
Agreement with URS Corporation, subject to non-substantive changes approved by the City
Manager and City Attorney, to provide engineering services for the Santa Ana Delhi Channel
Diversion Project in the amount of $340,000 plus a contingency of $25,000, for a total agreement
not to exceed $565,000, and to extend the term of the agreement to August 30, 2014.
DISCUSSION
The City was recently awarded $2.5 million for the construction and construction engineering
phases of the Santa Ana Delhi Channel Diversion Project. However, the design engineering
phase must be completed by the June 30, 2014, construction contract award deadline. The
recommended action will allow URS Corporation to complete the project design so the grant funds
may be used to construct the improvements.
On August 18, 2008, the City Council awarded a contract to URS Corporation (Exhibit 1) to provide
engineering, architectural, and landscaping services on an on-call basis, for an amount not to
exceed $200,000. On September 10, 2012, the Public Works Agency (PWA) amended the
agreement (Exhibit 2), redirecting $65,000 of the contract amount for the preparation of a feasibility
report for the Santa Ana Delhi Channel Diversion Project.
The Santa Ana Delhi Channel Diversion Project will address the water quality requirements of
urban surface runoff in accordance with the Orange County MS4 Permit and the Total Maximum
Daily Load (TMDL) for selenium discharge to the Upper Newport Bay. The primary impetus of
developing this diversion system is to address the current Selenium TMDL and also to address
potential future TMDLs, including bacteria, trash, toxics, metals, and nutrients. The diversion
system has the ability to essentially eliminate discharges to the Upper Newport Bay and, therefore,
eliminate the threat of pollutants entering the receiving waters.
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Amendment to Agreement with URS Corporation for Engineering Services
August 5, 2013
Page 2
In order for the City to receive the recently awarded $2.5 million OCTA Measure M2 Environmental
Cleanup Program grant for construction, the design engineering phase must be completed,
including obtaining environmental and encroachment permits, and the construction contract
awarded by June 30, 2014.
URS Corporation is ready to complete final construction documents, obtain the necessary permits,
and complete all tasks related to the design phase (Exhibit 3). The total project delivery cost is
estimated to be $4.2 million; however, at this time, only the design engineering funding is being
requested. When the project is ready for construction, City staff will identify the funding sources to
fund construction. Staff is seeking additional grant funds to minimize or eliminate the impact on
the Federal Clean Water Protection Fund.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Federal Clean Water Protection Fund (Account 05717640-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Edwin "William" a z, P.E. Francisco Gutierrez
Acting Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/CC
Exhibit: 1. Consultant Agreement A-2008-217
2. First Amendment to Agreement A-2008-217-01
3. URS Engineering Services Santa Ana Delhi Channel Diversion Proposal
4. Second Amendment to Agreement
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INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
5 1-cal
CLERK OF COUNOII,
DATES lo-l-()G
CONSULTANT AGREEMENT
A-2008-2V
PLO
i?am;ci ?YKa na ,1, THIS AGREEMENT, made and entered into this 18a' day of August, 2008 by and
between URS Corporation dba URS Corporation Americas, a Nevada Corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
engineering and landscaping services.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform engineering and landscape architecture services on an on-call
basis, as set forth in its Proposal dated May 22, 2008, attached as Exhibit A to this Agreement,
and incorporated by reference.
2. DELIVERY OF WORK PRODUCT - OWNERSHIP
Consultant warrants and represents that it has the absolute right to enter into and perform
this Agreement and will perform its obligations hereunder in accordance with standards and
practices prevailing in the industry. Consultant's contribution to the Project, including works to
be produced by Consultant hereunder, will not infringe or misappropriate the proprietary or
personal rights of any third person or party. Consultant shall deliver to City any work product
which results from the services provided. Said work product shall be submitted in hard copy and
produced in a form compatible with City's information systems, as agreed between the Project
Manager and Consultant.
In regard to all copyrightable material produced as a deliverable under this Agreement,
including but not limited to books, reports, plans, photographs, drawings, films, recordings,
videotapes, and computer programs, Consultant agrees, for itself and its affected officers,
employees, agents, contractors, and volunteer workers, that (a) other such material may not be
copyrighted without prior review from the City, and (b) the authors of all such material, whether
Exhibit 1
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copyrighted or not, award to the City, and to its officers, agents and employees acting within the
scope of their official duties, as a condition of payment to the Consultant, a royalty-free,
nonexclusive, irrevocable license throughout the world for governmental purposes to disclose,
publish, translate, reproduce, and use such materials.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit B. The total sum to be expended under this
Agreement shall not exceed $200,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on the date first written above and terminate on
expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
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a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: "single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Consultant shall supply City
with a fully executed additional insured endorsement in substantially the form attached hereto as
Exhibit C upon execution of this Agreement and shall be approved in form by the City Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $2,000,000 combined single limit. Such insurance shall include coverage
for owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim, and $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
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7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
negligence, recklessness or willful misconduct of the Consultant or its contractors,
subcontractors, agents, employees, or other persons acting on their behalf which relates to the
services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the
negligence, recklessness or willful misconduct of Consultant arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
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City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of the Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-5635
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant: URS Corporation
2020 East First Street, Suite 400
Santa Ana, CA 92705
telefacsimile (714) 667-7174
Attn: Jeff Chapman, P.E.
A party may change its address by giving notice in writing to the other party. Thereafter;
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
25H-7
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any parry, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate. However, any use of unfinished work product
shall be at City's sole risk.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall he government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
he brought or arise out of, in connection with or by reason of this Agreement.
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16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
PATRICIA E. HEAL
Clerk of the Council
CITY OF SANTA ANA
DAVID N. RE 6AM
City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laur heedy
Assistant City Attorney
URS CORPORATION
JEFF PMAN
Principal-in-Charge
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EXHIBIT A
SCOPE OF SERVICES
25H-10
UR.S
May 22, 2008
Souri Amirani
Deputy City Engineer
City of Santa Ana
Public Works Agency
20 Civic Center Plaza - 4th Floor
Santa Ana, California 92702
Subject: On-Call Contract to Provide Engineering and Landscaping Design Services
Dear Ms. Amirani:
URS Corporation (URS) is pleased to present the enclosed proposal to provide on-call engineering and landscaping
design services to the City of Santa Ana. Our proposal has been prepared in accordance with your Request for Proposal
dated May 06, 2008, URS has extensive experience providing on.call services to titles and other agencies throughout
Southern California, including prior experience managing this particular contract on two separate occasions for the City
of Santa Ana. We hope to expand on our prior experience with the City over this next contract term
As a member of the Santa Ana community for more than 32 years, URS is committed to serving the City and our
community by providing timely, hlghquality design services. The aesthetics and safety of the City's transportation
infrastructure is a critical element in support of the City's mission and the services it provides to its residents. We
recognize that ongoing improvements of the City's infrastructure and creating elements of a live work-play environment
throughout the City can be better accomplished if every team member involved is highly experienced and committed to
performing to their highest potential.
Furthermore, as you know, our Santa Ana office is located only a couple miles from City headquarters; therefore, we are
able to respond to casks quickly and effectively,
URS has assembled a local team of highly qualified professionals that is not only experienced in the management of on-
call contracts, but brings a team that is both available and flexible to respond to any assignment no matter how small or
large the task.
The URS Team offers the City of Santa Ana the following distinct benefits:
? Project Manager • We offer the City an available and experienced Project Manager for this assignment; Jeff
Mills has over 13 years of experience in the management, design and planning of public works improvement
projects involving arterial streets, parking facilities, site development, parks and utilities. His prior experience on
projects such as the Edinger Avenue street improvements and the Cornerstone Village (Minnie Street)
improvements makes him particularly well suited to lead our team. His local presence and familiarity with City
of Santa Ana staff and standards will provide the City with the most cost-effective and accessible management
for your on-call service needs.
URS Corporation
2020 East First Street, Suite 400
Santa Am, CA 92705
Tel: 714.935.6998
?- Fax: 714.667.7147
www.urecorp.corn
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Souri Amirani
City of Santa Ana
May 22, 2008
Page 2
? Locality and Past Performance • As citizens of Santa Ana, we are invested in your success. We understand the
sensitivity of neighborhood preservation, particularly downtown and in the surrounding areas. We are
thoroughly familiar with the ongoing traffic issues on local streets and roads. We currently have staff working
on the Grand Avenue Widening and have worked with you on several other projects recently. As you see, we
have a particular sensitivity to community issues such as neighborhood preservation and traffic-related matters
and want to see the City grow and succeed. Our location, coupled with our commitment to you, makes us
particularly responsive to your needs.
? Work History with Subconsultants • Tatsumi and Partners, located only a few minutes from our offices, will
support our efforts with landscaping and park renovation design expertise. Coast Surveying (Coast) is another
local firm who will support our efforts with survey and right-of-way expertise, and with whom we also have a
longstanding working relationship. Moreover, Coast has provided survey and right-of-way services on several
recent projects.
? Cost Efficiency. Based upon our past experience on similar projects and our intimate knowledge of the City s
procedures, we can effectively reduce design time and approval processing time, thereby reducing costs. In
addition, our vast street improvement, landscaping design and construction experience produces cost effective
designs that are buildable. With our ream's knowledge and experience, we have consistently saved the City
money by devising cosaeffective approaches that solve problems while staying on schedule, just as we are with
the City's Grand Avenue project currently
We have included three copies of our Fee Schedule and Attachment "A" in a sealed envelope along with our proposal.
In addition, as noted in the RFP, the only person, persons, company or parties interested in the proposal as principals,
are named herein; this proposal is made without collusion with any other person, persons, company or parties
submitting a proposal; it is in all respects fair and in good faith without collusion or fraud, and the signer of the
proposal has full authority to bind the principal proposer.
We feel our commitment to Santa Ana is unmatched because as one of the largest professional employers in Santa Ana,
we clearly recognize that if you do not succeed, we do not succeed. We are truly invested in your success. The URS team
understands the procedures required to manage and complete on call design assignments. We look forward to working
with you and your staff.
Sincerely,
URS Corporation
J'
Jeff Chapman, E Jeff ills, PE
Principal in-Charge Project Manager
25H-12
TABLE OF CONTENTS
EW&
1.0 ORGANIZATION AND CREDENTIALS .............. _................_........... ...__._.........._...._....._......... ._„ .......1
1.1 QUALIFICATIONS ........................................................................................................... .............................................1
1.2 PAST FxPERIENcE ......................................................................................................... .............................................1
1.3 SURCONSULTANT PROmcm .......................................................................................... .............................................4
1.4 REFERENCES .................................................................................................................. .............................................5
2.0 WORK PLAN .............................__.._......_......_.._.».»...._..........._.............................» .......__....._....................... 5
2.1 MANAGEmENrPLAN ..................................................................................................... .............................................5
2.2 UTILITY COMPANY RESEARCH AND DATA COLLECTION ............................................... ............................................. 5
2.3 Fmm SURVEY/TOPOGRAPHIC MAPPING ....................................................................... .............................................5
2.4 FwAD INVESTIGATIONS ................................................................................................. .............................................6
2.5 COORDINATION WITH APPLi;ABLE AGEwms/CITY DEPARTMENTS ............................. .............................................6
2.6 CONCEPTUAL DESIGN/REVINW MEETING(S) ................................................................. .............................................6
2.7 DRAFr/FINAL PLANS, SPECIPICATIONS AND ESTIMATE/REVIEWMEETING(S) ............... .............................................6
2.8 CONSTRUCTION B IDDING ASMSTANCE .......................................................................... ............................................. 7
2.9 CONSTRUCTION ENGINEERING SERVICES ...................................................................... .............................................7
2.10 FINAL AS-BUILT DRAWINGS ......................................................................................... .............................................7
3.0 STAFFING ...._...._ ..................................._......................._..................._.__..........._.._. ....._........._._ .. _ _.._........7
3.1 ORGANIZATION CHART ................................................................................................. ............................................. 7
3.2 STAFPBIOaRAPH Es ...................................................................................................... .............................................8
4.0 SUBCONSULTANTS......._.._ .........................................»..........._................._._._................._......._._..................13
4.1 COAST SURVEYING ........................................................................................................ ........................................... 13
4.2 TATSUMI AND PARTNERS. INC ....................................................................................... ........................................... 14
LIST OF APPENDICES
Appendix A: Certification of Non-Discrimination by Consultants
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1.0 Organization and Credentials
1.1 Qualifications
URS is a member of the Santa Ana business community and wholeheartedly supports the City of Santa Ana's Public
Work Department in their efforts to provide quality services and enhance the safety, livability, and prosperity of our
community. Clearly, the aesthetics and safety of the transportation infrastructure is one of the most important
elements in satisfying this mission. We at URS enjoy the benefits of this objective in our daily commutes to the office
and, as such, have a personal stake in maintaining and enhancing the streets and highways of the City. Our presence
in Santa Ana since 1973 has demonstrated our commitment to the City and its continued prosperity.
As one of the largest engineering firths in the world, employing more than 55,000 employees worldwide, we offer the
City the strength and depth of these resources through the 400+ staff in out Santa Ana office. In particular, to address
the requirements of this contract, we have the resources to provide ready solutions to all of the City's engineering and
landscaping design needs. Our Santa Ana office alone has the capabilities to perform all aspects of the anticipated
engineering design services. Projects resulting from the on-call contract will be managed and staffed from this office,
just minutes away from the Civic Center. The resources available to the City include individuals dedicated to
providing the highest quality of engineering services in a responsive manner. These services include the following
engineering and design elements:
? Sheet improvements
? Architectural and landscaping
? Traffic studies and design
? Construction management and inspection
? Utility research and right-ofway engineering
? Structural engineering
? Geotechnical engineering and pavement design
? MechanicaVelectrical engineering
? Environmental planning, compliance and
permitting
URS provides a full range of consulting services on public works, transportation, airport, marine, residential,
commercial and industrial projects throughout southern California. We have successfully managed and executed
countless projects involving difficult technical constraints and tight time schedules. For instance, URS is currently
working on the CEQA and NEPA compliant documentation for your proposed widening of Grand Avenue between
First Street and Fourth Street In this effort, we developed a cost-effective approach that saved you time and money.
Our services begin at the conceptual stage and continue through design and construction administration for complete
project implementation. Adherence to budget and commitment to schedules are key elements in all our engineering
efforts.
In addition to URS' qualifications and past experience noted in this section, further information on Coast Surveying
and Tatsumi and Partners (both are minority business enterprises) can be found in Section 4.0 Subconsukants.
1.2 Past Experience
We have successfully demonstrated high-quality support to the City through your previous on-call engineering and
landiscaping assignments and other past projects. In performance of these contracts, we employed our organizational
and procedural policies to ensure quality engineering services. We provide the
best service, attention to detail, strict adherence to schedule requirements,
and commitment to the City's goals. Out objective on every assignment is to
offer the most cost-effective design that meets the project needs within the
planned schedule and budget.
On-call professional engineering design services require unique capabilities.
To be successful, the consultant must have localdesign experience to be
thoroughly familiar with required design criteria and processing standards of
the City. We know that oncaU services require us to be easily accessible and
promptly responsive to a potentially wide range of assignments that may need concurrent management and design
work- simultaneous efforts with parallel schedules require carefully planned management approaches.
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URS has successfully completed many projects within the City of Santa Ana and for the City over the past decades.
The projects listed below are examples of the considerable experience we have and highlight our staffs involvement
proposed for this contract.
? Edinger Avenue Reconstruction/Resurfacingi Santa Ana, CA -
URS performed pavement analysis, geotechnical investigation and prepared the plans, specifications and
estimates (PS&E) for rehabilitation of Edinger Avenue from Magnolia Avenue to Main Street. Work included
topographic survey, pavement reconstruction/resurfacing, replacement/installation of curbs, gutters,
sidewalks, driveways, bus pads, wheelchair ramps and traffic detector loops. In addition, utility manholes and
valve covers were adjusted to grade and traffic striping plans were prepared. All improvements were
incorporated to keep the total construction costs within
the limits of available City funds.
? MS4 NPDES Permit Support; Santa Ana, CA - URS
developed and prioritized an inventory of industrial and
commercial facilities within the City's jurisdiction as
required by the City's municipal separate storm sewer
system (MS4) NPDFS permit. "Windshield surveys" were
conducted for more than 1,000 facilities. Inspections were
conducted for more than 640 facilities and reports were
prepared to summarize the results. Enforcement
documentation was prepared for the City, including 125
notifications to the Santa Ana Regional Water Quality
Control Board for facilities that were potentially in
violation of the General Permit for Storm Water Discharges
provided general storm water program compliance assistance, including review of model compliance programs
developed by the County of Orange.
? City of Santa Ann Public Works Agency OtrSite Assignmenq Santa Ana, CA - URS provided a project
engineer (Stephanie Hillebrand) to work on-cite in the City's engineering department. Stephanie provided
services ranging from engineering/CADD support to cost estimating on various City PS&E projects. Projects
included a street widening, pavement rehabilitation and overlay and aesthetic improvements for a period of
nearly half a year. In addition, Stephanie provided InRoads (engineering software) support to City design
engineers.
? Second Street Reconstruction; Santa Ana, CA - URS prepared PS&E for the complete reconstruction of
Second Street in downtown Santa Ana. Work included reprofiling of the street grades, utility relocations, storm
drain improvements, sidewalks, curbs, gutters and landscape enhancements.
? Edinger Avenue Landscaping; Santa Ana, CA - The project consisted of median improvements involving
planting, irrigation and accent paving along the arterial. The design focused on the preservation of existing trees
and the highlighting of neighborhood entries.
? Intersection Signalization Improvement Pojecp Santa Ana, CA - The project consisted of the addition of
protected lefttum pockets and signalized intersection improvements throughout the City. Restriping, new signal
equipment and carefully planned traffic control were the most important elements of the projects.
25H-15
Project Manager. Jeff Chapman, PE Geu *lc Area
Project Engineer: Jeff Mills, PE; Stephanie Hillebiand, PE 7AsalgrW w1b City Staff
Between 1 993 through 1995 and 2002 through 2004, URS provided G4 Design, Consttidan
ures
? „
similar design services for the City of Santa Ana on an onrall basis. and
Projects successfully completed as part of that contract included: by Key Pentgrt
s Co*a0l:, ""
Project Manager. Jeff Chapman, PE ± -
Project Engineer. Jeff Mills, PE
URS prepared schematic, preliminary and final design documents for street, Gonetrue6on
r'lw?tothis landscaping and park ing lot rehabilitation in the newly appointed me
"Cornerstone Village" community. The project scope included Ipteraetion
Key Personnel
reconfiguration of Minnie Street to one-way, landscaping enhancement, y
ract
pavement overlay and reconstruction, and parking lot renovation. Special
aesthetic considerations were critical components of this improvement project, which
included the addition of landscaped islands, entry pergola, community signage/monument,
new street lights and enhanced paving throughout the project.
This project was a tremendous success for the City and may provide a prototype for future
neighborhood enhancement projects throughout the City. The project received the 2002
Project of the Year award from the Southern California Chapter of the American Public Works
Association. Both the schematic and design phases involved extensive local resident, property
owner and City agency collaboration. Jeff Chapman and Jeff Mills demonstrated their ability to
explore and resolve issues that arose on the project; particularly with respect to building
consensus among the variety of stakeholders involved in the project by identifying compromises
that allowed the project to continue moving forward.
Project Engineer: Jeff Chapman, PE Geographic Area
Xerox Centre, located near the Santa Ana and Costa Mesa freeways, is a high a`rdy with Ciy Desigi, Construction
rise office development consisting of office towers and parking structures. Speeikahons and Procedures
URS prepared designs for improvements to the local streets, sewer, water, and Projects Pedonned by Key Ps
storm drain facilities to accommodate the high density, lbacre development. Assigned ro the C&DI t
In the preliminary phases of the project, URS provided grading, utility and storm drainage studies, an ALTA surrey
and a tentative parcel map. Subsequently, street and utility improvement plans, landscaping plans and final parcel
maps were prepared.
The project included the design of an extension of Cabrillo Park Drive and widening and reconstruction of First and
Fourth Streets. Other design elements included storm drain, water and sewer facilities, retaining wall design, landscape
and hardscape improvements and traffic signal design and modifications. Construction staging and traffic handling
plans and specifications were developed to maintain traffic during construction. URS also assisted during the bidding,
contract award and construction phases of the project.
Project Manager. Jeff Mills, PE
Project Pdrtcipd: Jeff Chapman, PE pro
project Engineer: Stephanie Hlliebrand, PE , 'ltlgotitraat
Traffic Engineer: Doug Smith PE, TE ritiiv§ S?keholder Intsraction
URS is currently providing as-needed engineering design services to the County
of Riverside Transportation Department. Jeff Mills is the Project Manager and the following projects represent recent
task orders received as part of this effort:
? Clinton Keith Road Wideningi Riverside, CA -Completing the planning, engineering and environmental
studies and initiating the PS&E for the widening of a two-mile segment of Clinton Keith Road. The work
includes layouts/profiles, intersection design, drainage design, utility design, and traffic/electrical design.
UM
25H-16
? De portola Road Reconstruction; Riverside, CA - Provided preliminary engineering, environmental studies,
and PS&E services for two 2-mile pavement reconstruction projects. The work included highway geometries,
preliminary and final design, intersection design, grading, pavement MEOW
design, and drainage design. The drainage design included hydrologic g wlh cly Personnel
and hydraulic analysis to size cross culverts. Environmental studies ? projects Petloimed by Key Pamorerai .
included wetlands delineations and biological surveys. A?Igned to this cmuct
xa
? Glenoaks Road Reconstruction; Riverside, CA - Provided preliminary
engineering, environmental studies, and PS&E services for a 2.7-mile pavement reconstruction project. The
work included highway geometries, preliminary and final design, intersection design, grading, pavement
design, and drainage design. URS also performed the field survey and prepared the biological resources
report.
Traffic Engineer: Noel Cavil, PE
The City of Pasadena retained URS to prepare channelization plans to tsoreiel
improve the segment of South El Molino Avenue between California
Boulevard and Oak Knoll Circle to reduce traffic speed and improve lEngtireering hnprummits
roadway safety. Key project tasks included the preparation of signing and striping plans to be used in the
construction of physical improvements aimed at calming traffic along this street. Additional civil engineering
improvements, such as curb and gutter realignment, grading and drainage improvements associated with the final
design were also included to match with the required street profile to facilitate the flow of street runoff.
Pro)W Manager. Jeff Chapman, PE ?°?e gh nhact
Project Engineer Jeff Mills, PE NNW Perfomred by Key Pwomel
This on-call civil engineering design contract was completed for the U.S. Asst W to tide Cana-'
Navy and involved a wide variety of technical assignments throughout southern California. Over a span of two
years, IS separate projects were completed on schedule and within budget. Due to the volume of work required
and the aggressive nature of several project schedules, URS mobilized up to three design teams concurrently to
meet the client's needs, Projects completed under this contract included parking lot reconstruction, roadway
reconstruction and/or overlay repairs, drainage improvements, design of a native tree park, airfield pavement
repairs, sewer system studies, retaining walls, landscaping restoration, landslide repairs, utility improvements and
minor structural and architectural improvement projects.
1.3 Subconsultant Projects
Coast performed survey research at the City of Santa Ana and the County '9,} `""
of Orange for horizontal and vertical control, centerline ties, right-of-way ` PM)" Performed by Key Pereonnel ,
maps, record maps, and any other pertinent information. Additionally, A8s6 ed Eo Mie n
Coast placed aerial photogrammetric control targets on the ground and determined appropriate horizontal and
vertical control positions upon them and prepared aerial photogrammetric mapping and performed design
surveys.
Tatsumi and Partners was the landscape architectural firm on the engineering design team that won an on-call
contract with the City of Santa Ana. As part of that on-call contract, Tatsumi and Partners completed two park
renovation/upgrade PS&E packages: Santiago Park and Morrison Park. Tatsumi and Partners was the landscape
` architectural subconsultant assigned to design the renovation of the park As part of the new safety regulations
25H-17
and ADA upgrades, new play equipment and site furnishings were added, landscaping was restored and enhanced,
and the park's existing irrigation system was reconfigured and rehabilitated.
1.4 References
The staff members proposed for this court act have excellent references. We encourage the City to contact the
references to get a first hand account of the quality of service URS provides.
2.0 Work Plan
URS has enjoyed an excellent working relationship with the City and its staff through our prior contracts, including
the on-call engineering and landscaping services contract. Through these projects, we have become thoroughly familiar
with the City's design and construction specifications and procedures. As such, our work plans are written to be in line
with the City's expectations and are based on our considerable engineering experience. This section outlines the steps
and progression of tasks anticipated for a typical public works improvement project. This typical work plan would be
modified and tailored to each specific assignment.
2.1 Management Plan
The first task for any assignment is the development of a project-specific management plan. The management plan
consists of a specific scope of work, a detailed project schedule and budget, and a quality control plan. With a solid
scope and schedule, the project can be effectively controlled by maintaining the budget and completing the work on,
or prior to, required deadlines. Other features of the management plan include project design criteria and constraints;
project contact names, addresses, telephone numbers and email addresses; a uniform filing system for the project and
a copy of the contract.
2.2 Utility Company Research and Data Collection
Thorough data collection early in the project initiation stages saves valuable time
throughout the remaining design phases of the project. Typical reference
documents to be gathered might include as-built plans, previous studies by the
City or others, general plan information, standard plats, and design standards.
These are all utilized to lay the groundwork for the base sheets on which the
designs are completed. In addition, URS will contact utility agencies to obtain
their record drawings of any facilities within the project area. Existing utility
information obtained through the record search will be incorporated into the
plan as part of a base map developed in Microstation.
2.3 Field Survey/Topographic Mapping
Most projects require design surveys to fit the improvements into the existing conditions of a site. Again, up front field
surveys can save design time by providing accurate data on which to base geometric calculations and tie-in details at the
join points. To minimize toss, it is important to carefully plan what survey information is required to complete the
designs prior to sending the survey party into the field; this allows the survey party to focus their time on the critical
areas of the site. Any survey/mapping data will be in Microstation format to facilitate is use in the design of the
project.
25H-18
2.4 Field Investigations
One of the most important steps in the design process is the site
investigation or reconnaissance. Most roadway and landscaping
rehabilitation or reconstruction projects have a multitude of existing
constraints and controls that must be identified and accommodated by the
improvement designs. The URS Team makes it a point to visit each project
site early and often in the project development process and throughout the
project's schedule to maintain a clear understanding of the physical
environment into which the new improvements must mesh.
Many of the street improvement and paving projects anticipated require
careful coordination with the field conditions, where each and every detail
can be identified as it actually exists. Field surveys and topographic mapping only give the designer a twodimensional
picture of the project site. By walking through the site, observing and meeting the users of the project and interacting
with the existing elements, the designer can produce plans and specifications that will be buildable and are not prone
to change orders by the contractor due to differing site conditions. Each member of the design team will visit the
project sites several times throughout each project.
2.5 Coordination with Applicable Agencies/City Departments
Coordination with the reviewing agencies is critical to the success of every project. We will schedule a kick-off meeting
with all of the participating City departments and outside agencies with an interest in the project Maintenance staff
often have important insight as to what works and what does not in a certain location. Also, each department has its
own special interests and design preferences and it is imperative to discuss these items early in the project schedule.
This avoids misunderstandings later on in the process that could cause costly delays or develop into fatal flaws.
2.6 Conceptual Design/Review Meeting(s)
Even the smallest project will benefit from an initial conceptual design that is reviewed by the project ream. The
conceptual design identifies all the critical parameters of the project. Projects that involve a significant paving effort
always have several design options available at differing costs. The conceptual study will include valueengineering
activities to select the most cost-effective design solutions. A conceptual cost estimate is developed to assist the City
with funding and programming of the project's improvements. Impacts of the project can be identified in the
conceptual phase. These impacts may require mitigation measures that should be factored into the project's schedule
and cost estimates.
2.7 DraltlFinal Plans, Specifications and Estimate/Review Meeting(s)
The draft and final plans will be detailed based on the conceptual designs completed in the previous stage. At this
point, all of the foul tie ins, derails, calculations and bidding elements are added to the drawings. The specifications
CRT Or WITA ANA
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Iwo
are prepared at this stage, completely defining all of the work
required. Final estimates are then developed from the plans and
specifications. The plans and specifications will be crossrefcrenced to
ensure that each item to be bid on the plans has appropriate
measurement and payment clauses in the specifications.
All drawings will be prepared using the Microstation CADD program
and will utilize the City's Microstation Interagency CADD Standards.
Approximately 75% of URS' projects are done in Microstation; our
vast experience with the program and also with the City's CADD
standards will allow us to develop our plans in an expedited manner.
Specifications will be prepared utilizing the City's boiler plate specifications and will be in Microsoft Word.
TERS
25H-19
Prior to submitting PS&Es to the City for review, URS will conduct internal quality control reviews to assure the
correctness and quality of our products. An independent quality control review is typically performed by a registered
civil engineer that is not specifically involved in the design of the project.
URS will coordinate and, if necessary, meet with the various City departments during the review period to clarify any
design issues to help facilitate the plan check process. After URS has received and reviewed the comments, we will
meet again with the City staff to discuss and verify actions to address the review comments.
2.8 Construction Bidding Assistance
To ensure that the project is financially successful, we must do everything possible to receive good bids from
contractors. Primarily, this involves producing a complete set of plans and specifications. This may also involve the
review and approval of any addenda and/or clarifications to the contract documents. We will also attend any pre,
construction meetings with City staff and be available to answer any questions that may arise during the bid period.
We will also be available to assist the City with evaluation of bids received to ensure that only responsive and
responsible bidders will be considered for award of the construction contract.
2.9 Construction Engineering Services
For most projects, we would propose to assist the City with the administration of the construction project. Since we
are located so close to most of the projects, we will be immediately available to attend site visits or meetings as
required. We will also have the opportunity to periodically observe the construction as it progresses and will report
back to the City if any abnormal conditions are identified.
2,10 Final As-Built Drawings
After the construction is complete, a final set of as-built drawings will be prepared from redline markups maintained
by the contractor during construction. Asbuilt plans will be entered into the Microstation files and saved on a CD for
delivery to the City. In addition, a signed set of reproducible, original a&-built drawings (mylars) will be submitted to
the City. This allows the City to have a permanent record of the asbuilt conditions, as well as a convenient resource
for performing future projects that expand on the constructed improvements.
3.0 Staffing
The City is an important client to URS and we are committed to completing all projects on time and within budget.
With UPS' and its subconsultants' large staff capabilities, we make the commitment that our team will be responsive
and available for the project duration. Additional support staff can easily be made available, as needed, to support
activities on this contract. As the Ptincipal-in-Charge, Jeff Chapman has the authority to direct all necessary resources
for each assignment and to assure that the work is performed in the beat interest of the City.
3.1 Organization Chart
URS has assembled a team of engineering professionals who are both experts in their respective fields and very
knowledgeable regarding the City s standards and procedures. Though our Santa Ana office has a very large
transportation group, we have selected a core group of individuals to perform work under this contract. All of the
personnel shown on our organization chart work out of the Santa Ana office, have performed design and landscaping
design services within the city limits, and the majority of them have worked on projects directly for the City.
Additionally, all of the personnel is fully available for their role on this on-call contract We believe that the specific
knowledge and understanding of Santa Ana that this group brings will streamline design, enhance communications,
and strengthen the City's design capabilities.
LFT-1T •'
25H-20
The organization chart provided on the following page illustrates this team and the lines of communication for project
management.
Project Director -------------
Sourl Amirani, PE
Jeff Chapman, PE
-------------
Jeff Mills, PE
Doug Smith, PE, TE
I Noel Casil, PE
s
SurvymW of Way
Ruel del Castillo, PIS (Coakftiv yiro
3,2 Staff Biographies
Stephanie Hillebrend, PE s David Tatsuml, ASLA
(falau
mi 3 PaaMm))
?
Shannon Willits, PE Bernard Echanow
Michael Hynes, PE (fataumi & Pwhara)
Geoftaw lEnginaning S&wW &fEngkowing
Mike Smith, PE, GE Melad Hoene, PE
Professional Civil EngineedCalifomie
BS/Civll EnglnewingiUnhwstly of Kansas
Jeff Mills is the right choice for Project Manager. He has 13 years of experience In civil engineering and project-
management experience, particularly in the area of public works. He is frequently recognized by clients for his
responsiveness and commitment. Recently, the City of Murrieta's Project Manager for the I.215/1_os Alamos Road
PS&E stated, "The City was very please with Jeffs performance. He was responsive to our needs on the project and
successfully coordinated interactions among City staff. 1 appreciate his attention to project details and his personal
commitment to meeting project-deliverable milestones." Jeffs prior experience on the Cornerstone Village (Minnie
Street) and other City projects makes him particularly well suited to lead our team. Some of Jeffs most relevant project
experience follows:
Cornerstone Village (Minnie Street) Improvements, Santa Ana, CA -Jeff was senior project engineer
responsible for street improvement plans including: layouts, profiles, typical sections, construction details,
parking lot plans and cost estimating. Developed a PS&E for this local street as part of a neighborhood
improvement project.
25H-21
? Clinton Keith Road Widening Project, Riverside County, CA -This project is in progress and consists of
preparing the Project Report/Environmental Document (PA/ED) and the plans, PS&E to complete
construction of this Riverside County arterial street widening. Jeff is the project manager and is responsible
for the report development, including the Preliminary Engineering Report, drainage review, right-of,
way/utility review, geotechnical review, specifications and cost estimates. Work was performed for Riverside
County Transportation Department (RC,'TD).
? Mid Valley Parkway Improvements, Palm Desert, CA -Jeff was responsible for the development of PS&E
for this high-capacity arterial. This project included preparing final construction documents for the roadway
and grading improvements, existing channel lining improvements, and a detention basin. This project
proposed to construct a four-lane roadway (on a new alignment) extending Mesquite Avenue across the
Whitewater River and connecting to the existing Dinah Shore Drive dead end.
? PS&LE for improvement to various California facilities; Southwest Division Naval Facilities Engineering
Command, CA - Jeff was responsible for PS&E for improvements to military facilities at various locations.
The work included designs for drainage improvements using HEC12 design software, grading, earthwork,
pavement reconstruction, oil/water collection system, fire waterline and landfill concrete cap. All designs
conformed to Navy standards and guidelines.
Profeufonal Civil EnginesriCallfomis
BS/Civil FngiiteainglUnivereity of Washington, 11411111111
Jeff Chapman has two decades of civil engineering and project management experience, particularly in the area of
public works improvements. In addition to being the project manager on the most recent on-call contract for the City,
Jeff's projects have included road and highway planning and design, site design, utility design, grading and drainage
and construction services for a wide variety of public works clients. Jeff has successfully managed multidisciplirtary
project teams with simultaneous schedules meeting all of his clients' needs. A "han&ore approach to project oversight
ensures that he maintains overall control of the entire project (technical quality, budget and schedule) and facilitates
open communication with City staff so the work follows a team consensusbuilding approach. The following presents
past relevant experience for Jeff:
? Edinger Avenue Reconstruction/Resurfacing, Santa Ana, CA - Project Manager responsible for preliminary
and final design documents for the rehabilitation of Edinger Avenue from Magnolia Avenue to Main Street.
Services included pavement analysis, geotechnical investigation and preparation of PS&E. Work included a
topographic survey, pavement teconstruction/resurfacing, replacement/installation of curbs, gutters,
sidewalks, driveways, wheel chair ramps and traffic detector loops.
? Cornerstone Village (Minnie/Standard Street) Improvements, Santa Ana, CA - Project Manager responsible
for preliminary and final design documents for street and parking lot improvements, landscaping, fencing and
lighting. Services included preliminary and final design for street and parking lot reconfiguration, landscaping,
pavement rehabilitation, signing, pavement markings, utility and drainage considerations and special
considerations of aesthetics.
? Xerox Centre, Santa Ana, CA - Project Engineer responsible for final engineering and site design for the 15-
story office building complex. The project included the design of Cabrillo Park Drive; improvements and
widening of First Street; installation of traffic signals; engineering and design of storm drain, water, and sewer
facilities; site grading; and retaining wall design.
? Edinger Avenue Landscaping Improvements, Santa Ana, CA - Project Engineer responsible for the
coordination of PS&Es for site design and landscaping improvements along Edinger Avenue between Bristol
Street and Broadway Street. Improvements included mounded grading, hardscaped medians, turf and pine
trees. The work was closely coordinated with City of Santa Ana staff to maintain consistency with surrounding
streetscapes. Water points of connection were determined from City as-builts and by inspection in the field.
The entire bid package was prepared to allow for the incorporation of a separate adjacent improvement
project.
25H-22
Professional Civil EnglnesdCelifomia
11SXivil EnginearinglUniversity of California, IrAne
Stephanie Hillebrand has 9 years of engineering experience and has been involved in a variety of roadway design
projects where she has gained experience in street improvements, grading, drainage, utilities and the preparation of
PS&E packages. She has extensive knowledge of state and the City's design standards through her work at the City's
offices, where she performed as an extension of staff. Stephanie is thoroughly knowledgeable in Microstation,
SelectCAD/Inroads, StormCAD, HEGRAS and WSP&W. Listed below are examples of past projects relevant w the
scope of work anticipated for Stephanie:
? Edinger Avenue Reconstruction/Resurfacing, Santa Ana, CA - Design Engineer for the reconstruction of
approximately one mile of a major city arterial. The project involved cold milling and resurfacing of the
existing asphalt and affected side streets. Stephanie conducted several field reviews and prepared the layout,
typical section and pavement delineation plans for construction, and cost estimates.
? City of Santa Ana Public Works Department, Santa Ana, CA - Provided engineering support in the Design
Department on several City of Santa Ana street rehabilitation projects including street widening, pavement
rehabilitation and overlay and aesthetic improvements. Duties included field reviews, from which necessary
street improvements were determined and complete plans and cost estimates were developed.
? 1.5 Far North PS&E, Buena Park, CA - Design Engineer for widening approximately one mile of the 1.5
freeway. The project involved horizontal and vertical realignment of the existing freeway and ramps, as well as
vertical realignment of local street overcrossings. Stephanie's specific involvement included layout sheets,
typical sections, intersection details, construction details, quantities and cost estimates.
? Clinton Keith Road Widening Project, Riverside County, CA-This project is in progress and consists of
preparing the PANED and the PS&E to complete construction of this Riverside County arterial street
widening. Responsible for the preliminary engineering, drainage, grading and cost estimates. Work was
performed for RCTD.
Prolsseional Civil Engineentalifomis
MBAI1OMnlverslty of California, Irvine
BSlavil EngltteeringlUniverdty of California, Irvine
BA1EeonomleeNniversk of California, Irvine
Mr. Willits has more than 17 years of experience in street and highway project development and construction. He has
managed large scale, complex transportation projects and has successfully delivered these projects on schedule and
within budget. He has served as project manager for design teams where he was responsible for preparing conceptual
designs, project reports, final design, and specifications. Mr. Willits has led des*Auiki and designbid-build project
teams and is well versed with construction interfaces and quality control/assurance processes. Through his experience
on numerous planning and design projects involving state and local agencies, he is thoroughly familiar with the
procedures for developing Project Approval and PS&E documents.
? Shoemaker Bridge Replacement PSR/PDS, Long Beach, CA - Shannon managed the development of this
PSR and oversaw preliminary engineering tasks for the City of Long Beach. He worked closely with Caltrans
to ensure that the PSR/PDS was approved within five months. Additionally, Shannon was involved in the
development of multiple project documents, including the PEAR, SWDR, and ISA.
? Haven Avenue Grade Separation Project, Rancho Cucamonga, CA - Shannon served as the Project
Manager for this $12 million, Metrolink grade separation in Rancho Cucamonga. Responsible for preliminary
engineering, preparation of PR/ED, and PS&E. The project entails a rail over a depressed roadway. Key
interfaces include the City of Rancho Cucamonga and SCRRA/Metrolink.
25H-23
Professional CW41 Engineer/California
BS/Civil EngineerinWThe University of Malboune, Australia
Mr. Hynes has worked on a variety of civildesign projects including road design, hydrology studies; meteorological
studies; site planning and development and is trained in the use of MicroStation J, luroads/SelectC-AD, and water
resource engineering software including, WSPG-Water Surface Pressure Gradient Analysis Program, HEGRAS and
StormiCAD.
? SR-22 Design Build Project, Orange County, CA - Design Engineer for train drainage facilities for the
11.5-mile widening of SR-22 for OCTA. Major flood control drainage facilities affecting the freeway were
identified and correspondence with local flood control agencies with hydrology analysis and reports were
submitted. One major design completed was the Lewis Flood Channel, a 1.5-mile, 12-ft wide Reinforced
concrete box under the freeway. All design was completed with input from the contractor to minimize
construction costs during each design phase. Michael also provided oversight for the completion of the project
Storm Water Data Report.
? 1.5 Gateway PS&E, Buena Park, CA - Lead Design Engineer for the roadway layouts and drainage design for
a 2-mile, lNane freeway for OCTA. Tasks included horizontal and vertical design for the freeway, four ramps
and two local street overcrossings to Caltrans and ASHTO standards. Drainage design for these facilities,
including a hydrology analysis for a pump, was also completed.
Professional Civil EngineerfCstgornis
Professional Traffk Engineer/CalUomia
BSlCMI, Environmental EngineeringfUnivarsity of Rhode Island
Doug Smith has 24 years of experience in transportation and traffic engineering including numerous highway and
street improvement designs, ITS applications and traffic operations improvements, traffic impact analysis, parking
analysis, design of more than 150 traffic signal systems, and the preparation of site plans and parking layouts for
residential and commercial developments. He has also participated in the preparation of several conceptual design
reports for highway and street improvement projects. Doug has extensive experience in computer applications in traffic
and transportation engineering including Highway Capacity Manual Software and the use of TRANSYT 7F and
PASSER II for analysis and timing of traffic signal systems. He has also directed the use of impact analysis models in
the preparation of traffic impact studies. listed below are examples of past projects relevant to the scope of work
anticipated for Doug:
? Valley View Street Feasibility Study, Buena Park, CA - Doug prepared the traffic analysis for arterial and
intersection improvement plan along this critical City route including SYNCHRO signal timing analysis
? City of Irvine, Irvine, CA - Project Manager of tasks for the Irvine TMSOS, which included concept design
of TMS elements, assistance in preparation of a concept design report, PS&E of CMS locations and
preparation of a Signal Coordination Policies and Practices Report.
? City of Santa Ana, I5/SR-55 Congestion Relief Corridor Project, Santa Ana, CA - Doug analyzed and
designed a complete TOS for these arterial corridors including CCTV, CMS, HAR, Video Detection Systems
and citywide fiber opric/copper wire communications.
? Brookhurst Street Fiber Trunk, City of Anaheim, CA - Doug was engineer of record on the Brookhurst
Street Trunk Closure project in Anaheim. Project consisted of installation of three miles of fiber optic
interconnect as part of an SlRfunded project to complete the City fiber optic loop.
I1
25H-24
Profeeakinal Civil Enginew/Celilomia
BS/Civil EngineedngNnNersfty of Setgto Tama, Philippines
Noel Casil has 22 years of civil and transportation engineering experience. He is actively involved in the field of traffic
engineering, highway engineering and transportation planning. He has performed office and field engineering work
including surveys, data collection, traffic signal timing utilizing PASSER II and TRANSYT 7-F, signal timing, fine
tuning of 170 controllers, traffic signal/detection system installation, cast estimates, ramp metering installation
inspection, and design of freeway surveillance system. In addition, Noel has extensive experience in transportation
planning projects including impact studies utilizing TRAFFIX and HCM software. He has also served as lead engineer
for several parking demand studies. Listed below are examples of past projects relevant to the scope of work
anticipated for Noel:
? City of Pasadena Traffic Calming Project, Pasadena, CA - Traffic Engineer responsible for preparing
channelization plans for a segment of South El Mohno Avenue between California Boulevard and Oak Knoll
Circle to reduce traffic speed and improve safety. Design included preparation of signing and striping plans as
well as physical improvements m provide traffic calming.
? Caltraus District 11 OreCall Traffic Design, CA - Project Engineer under on-call Contract with Caltrans
District 11 to perform traffic design services. URS completed 6 task orders (TOs) that were all on accelerated
schedules. The TOs primarily included electrical design plans for roadway projects along state routes
involving safety lighting and landscaping, including electrical service for irrigation control.
? Palmdale "On-Call" Signals, Palmdale, CA - Provided "On-Call" traffic engineering support to the City of
Palmdale new signals and signal upgrade program. The traffic signal upgrade tasks included inventory of
existing signal equipment, assessment of traffic signal operations and recommendations for traffic signal
upgrades to mitigate identified traffic operational deficiencies. The new signals tasks included the collection
of background traffic and accident data, traffic signal warrant analyses, traffic signal design and the
preparation of signals plans and construction costs estimates.
? Multtjurisdtctional Smart Corridor at I5/Muirlands (Caltrans District 12, Cities of Mission Viejo and
Lake Forrest), CA - Conducted field survey and assessment of existing traffic signal system along the study
corridor. Identified roadway segments and intersection locations that require upgrades to achieve operational
performance objectives. Assisted in the development of recommended measures including roadway segment
monitoring and intersection advance loop placement and CCTV camera locations.
Proheelond Civil EnglrowlCellfomis
Professional Geotechnical Enginar/Celifomie
MSIQeotahnicel EngineeringNnlverslty of Celifomia, Berkeley
91310vil EnginaringNniversity of Calitomla, Berkeley
Mike Smith has 20 years of experience in geotechnical and earthquake engineering. His experience includes a wide
range of projects including roadways, highways, pipelines, airports, commercial developments, and municipal
buildings. Mike has provided field engineering support during construction and acted as project engineer for a wide
range of projects, including roadways, bridges, embankments, reservoirs, basins, dams and canals. Representative
experience is described below.
? SR-22 HOV Lane Design-Build Project in Orange County, CA - Geotechnical Task Manager for the design-
build project that consisted of widening 20 km of the existing SR 22. The addition of HOV and auxiliary
lanes required widening or replacing 34 bridges and construction of 85 retaining walls/soundwalls.
Geotechnical field work included performing 150 botings and 75 CPTs. Mike was responsible for preparing
preliminary foundation reports, foundation reports and a geotechnical design report for the project in
accordance with Caltrans standards. Caltrams reviewed all of the work.
12
25H-25
? Domenigoni Parkway, Riverside County, CA -Project Geotechnical Engineer for preliminarygeotechnical
investigation for approximately 7 miles of road and two bridges. Mike oversaw drilling and laboratory testing
programs and prepared a geotechnical report.
Professional Engineer/California
PhU/StnwWrsl Meohanics/DynsmkeAlniveralty of Califomis, Irvine
MS/Civil Engineering • Structural EmphasislCeiifomte Stele Polytechnic University, Pomona
Melad has 27 years of highly successful professional experience in civil and structural engineering on a wide range of
transportation infrastructure projects, including highway, heavy rail, light transit, and facilities. His expertise ranges
from office operations, engineering manager, project management, hands-on-design, and construction management to
computer programming. He has considerable experience with the preparation of PS&Es in accordance with state and
federal requirements. His experience includes the design of major and minor structures, including steel trusses, plate
girders, precast concrete, and cast-in-place post-tensioned concrete. Melad is an expert in using Finite Elements
Method as it applies to linear and non-linear static and dynamic structural analysis of structures. Listed below are
relevant projects:
? Shoemaker Bridge Replacement PSR/PDS, City of Long Beach, CA - Melad was responsible for the review
of structure maintenance records, review/documentation of seismic retrofit modifications, and preparation of
an APS checklist, design memo, structure cost estimate, and APS plan/drawing. The project involved three
structures.
? SR-125 South Toil Road Design-Build, San Diego, CA --This $400M project involved a I&mile-long
privately funded toll-road section of the public private SR-125 South Freeway project. SR 125 South involves
the design and construction (design-build delivery method) of a 20.2 km (12.5 miles) limited access highway,
which will run from Otay Mesa Road (State Route 905) near the Mexican border to SR 54 near Sweetwater
Reservoir. The major elements of the Toll Road consists of approximately 14 Ion of a new four-lane highway,
divided controlled access toll way facility, with climbing and auxiliary lanes, one toll plaza, five interchanges,
six bridge undercrossings, two bridge overcrossings, a 1,012meter pre-cast segmental bridge over the Otay
River, and a number of retaining walls, soundwalls, and mechanically stabilized earth (MSE) walls.
? North Cart Path Pedestrian Overcrossing, Newport Beach, CA -Melad was responsible for the preparation
of the PS&E for this pedestrian overcrossing. The overcrossing is two-spans, 60 feet long and I I feet wide.
The superstructure is supported by one reinforced concrete pier with the dimensions: 11 feet deep, 18.5 feet
wide and 34 feet high. He was also responsible for the design of two open-end concrete abutments. The
abutments and pier are supported by spread footings, and the superstructure is a wood structure.
4.0 Subconsultants
4.1 Coast Surveying
Coast Surveying was founded in 1981 and brings more than 26 years of surveying, mapping and right-of way
engineering experience working for government agencies such as the City of Santa Ana, Caltrans - Districts 5, 6, 7, 8,
9, 11 and 12; OCTA and the counties of Orange and Los Angeles, among others. Coast Surveying is a financially
stable company with 18 employees. The firm's Corporate Principal is Ruel del Castillo, PLS; he will lead the surveying
effort for this contract. Recent projects completed by Coast in the City of Santa Ana include:
? Three Bridge Rehabilitation Projects in Santa Ana for the City of Santa Ana
? Santiago Park Street Design Surveys
? Wilshire Avenue, Elder Avenue and Borchard Avenue Design Surveys
? Santiago Park Habitat Facility Building Topographic Survey
? Fire Station 4 and Fire Station 8 Design Surveys
? Main Street (Warner Avenue to 8th Street) Aerial Mapping, Design Surveys, and Right-of'Way
? Thornton Park Topographic Survey
? Santa Ana Civic Center Topographic Survey for Drainage Resolution
25H-26
19751Profeesional Land SurvsyodUffomis
Certilicateftlik Service AdminlstratbnlSeMa Ana College
Ruel del Castillo has 41 years of experience managing both field and office operations for all phasa of surveying and
mapping services. He has managed 30 "on-call" contracts directly for, or in support of, many federal, state and local
agencies including the counties of Los Angeles and Orange, the U.S. Forest Service, various U.S. Army Corps of
Engineer Districts, the U.S. Navy Southwest Division and the Metropolitan Water District of Southern California.
Ruel possesses a "hands an" working knowledge of various land surveying services including boundary surveys and
analysis, GPS surveys, topographic surveys, utility location surveys, largeacale aerial and geodetic control, and
monitoring quantities. For example, while working directly for the County of Orange, he was responsible for all
boundary surveys, first order /second order vertical and horizontal control surveys, photogrammetric trapping, control
surveys and centerline surveys. Ruel worked on all the projects in the City'of Santa Ana, and listed below are some
additional projects:
? S1165/1-5 Freeway Interchange in Santa Ana and Tustin for Caltrans District 12 - Prepared record of survey
for static GPS control. Researched and analyzed adjoining maps and centerline ties in various cities and
agencies for right of way determination, surveyed existing monumentation, monumented new right-of way
lines, and prepared metric Record of Survey.
? SR 57/SRA1 Freeway Interchange in Orange County for OCI'A - Work consisted of cross-sections: across
both sides of each freeway; along all eight connector ramps; along all on-off ramps at Orangethorpe Avenue
and at State College Boulevard; and on State College Boulevard, Orangethorpe Avenue, Mimloma Avenue
and Sunkist Avenue. Also prepared detailed topographic surveys of existing sound walls and proposed sound
wall locations, existing overpass bridges and existing utilities. Rightofway base mapping was also prepared for
this project.
4.2 Tatsumi and Partners, Inc.
Tatsumi and Partners is a landscape architectural and planning firm providing design and consulting services to public
sector clients throughout the western U.S. since 1981. The firm is built on a team of individuals recognized as leaders
in their respective fields but sharing a common characteristic attention to the clients and their needs. The furs s work
includes planning, design, construction documents, construction administration and plan checking for cities, counties,
stare agencies, and transportation authorities. URS and Tatsumi and Partners have worked together many times over
the past decade and provide a seamless working relationship.
Tatsumi and Partners is certified as a minoriryowned, disadvantaged business enterprise (MBE/DBF,/SBE) by
Caltrans, the State of California Unified Certification Program, the City of Los Angeles, OCTA, the County of Los
Angeles Metropolitan Transportation Authority, and numerous other agencies.
American Sod* of Landscape ArehlNchirAlifomin
BSILendecepe ArchhechirelCalifornis State University, Pomona
David Tatsumi served as Project Manager for several projects involving street or highway enhancements for the City of
Santa Ana, City of La Habra, City of Glendale, the Alameda Corridor East Authority, OCTA and Caltrans. In this
capacity, he coordinated the overall work for the projects, monitored progress, coordinated all design work, oversaw
quality assurance and served as the primary liaison between the firm, the client and Caltrans or city personnel. During
the course of these projects, he has modified the firm's standard quality assurance system to meet the specific needs of
each client and Caltrans. This system, called QCOP (Quality Control Operations and Procedures) was developed by
David and monitors the landscape architectural components of the PS&E packages as well as the CADD standards.
IVT ^
14
25H-27
Listed below are a few additional examples of past projects relevant to the scope of work anticipated for David:
? Santa Ana On-Call Projects, Santa Ana Public Works Agency, Santa Ana, CA
? Pedley/Limonite Streetscape, Riverside County, CA
? San Fernando Road Renovation, Glendale, CA
? Euclid Street Improvements, City of Fountain Valley, CA
? County of Los Angeles As-Needed Design Services, Department of Parks and Recreation, Los Angeles County,
CA
American Society of Lendeeepe ArehitectsfUlfamle
BSfr.endscepe Architeeture/Celffamia Stab Unh ersky, Pomona
Bernard Echanow brings to the project team over 26 years experience as a licensed landscape architect. He has
administered Capital Improvement Project funds and construction budgets and is experienced in transportation
enhancements, streetscapes, highways, municipal beautification designs, public works, parks and recreation, right-of.
way enhancements, landuse master plans, commercial center development, public rightofway enhancement, and
recreational area planning and development.
Bernard created the City of Laguna Niguers 'Landscape Design Guidelines Manual for Median Islands" which is used
as the design guideline throughout the City. He also obtained a $500,000 Transportation Enhancement Activities
grant for the City of Stanton and worked closely with Caltrans in the preparation and submission of the grant
application. He has also been responsible for assembling the "ADA Facility Assessment" document for the City of
Carson. Representative assignments are highlighted below:
? Fairmont Medians, Yorba Linda, CA
? Esperanza Road Improvements, Yorba Linda, CA
? San Fernando Road Enhancements, Glendale, CA
? Ball Road Beautification Corridor Highway/Landscape Master Plan, Anaheim, CA
25H-28
Appendix A
Certification of Non-Discrimination by
Consultants
\.
25H-29
CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS
As suppliers of goods or services to the City of Santa Ana, the Firm listed below
certifies that It does not discriminate in its employment with regard to race, color,
religion, sex, or national origin; that it is in compliance with all federal, state and local
directives and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal opportunity in
employment.
WE AGREE SPECIFICALLY:
To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion opportunities
for minority persons at all job levels.
3. To communicate this policy to all persons concerned, including all company employees,
outside recruiting services, especially those servicing minority communities, and to the
minority communities at large.
FIRM URS Corporation
TITLE OF PERSON SIGNING
SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect
within your company.
The company provides equal employment opportunity to all qualified employees and applicants for employment
without regard to race, religious creed, color, religion, sex, sexual orientation or preference, national origin,
citizenship status, ancestry, age, marital status, medical condition, physical or mental disability, or Vietnam Era
veteran's status in all employment decisions, including but not limited to recruitment, hiring, compensation,
training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, termination, and all other
terms and conditions of employment.
As a government contractor, the Company is committed to complying with its obligations to Affirmative Action.
Affirmative Action is a policy of inclusion rather than exclusion, having as its goal to attract and retain qualified
individuals of either sex and of all races and ethnickles. We assess our program towards that goal by analyzing
how representation of minorities and women at all levels in the organization compares with the sex, ethnic and
racial composition of the qualified available worklorce in the appropriate geographical area from which employees
are drawn.
The Company, in compliance with the requirements of Executive Order 11246, as amended, and Executive Order
Section 3C as amended, and the Rehabilitation Act, maintains a written affirmative action program in the local
Human Resources Departments, portions of which are available to employees upon request.
25H-30
Jeff Chapman. Vice President
CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS
As suppliers of goods or services to the City of Santa Ana, the Firm listed
below certifies that it does not discriminate in its employment with regard to
race, color, religion, sex, or national origin; that it is in compliance with all
federal, state and local directives and executive orders regarding non-
discrimination in employment; and that it agrees to demonstrate positively
and aggressively the principle of equal opportunity In employment.
WE AGREE SPECIFICALLY:
To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion
opportunities for minority persons at all job levels.
3. To communicate this policy to all persons concerned, including all company
employees, outside recruiting services, especially those servicing minority
communities, and to the minority communities at large.
FIRM Tatsumi and Partners Inc.
TITLE OF PERSON
SIGNING
SIGNATURE
DATE May is 2008
Please include any additional information available regarding equal opportunity employment programs now
In eRed within your company.
It is the policy of Tatsumi and Partners to provide equal oppnnunily omphrvmenl to all
persons and not to discriminate against any employee, or applicant lot employment,
because of race, color, religion, (reed, national origin, sex, age, disabilities, disabled
veterans and Vietnam era veterans. Such ac lions shall include, but are nut limited to,
employment, upgrading, demcsion, transfer, rerruiumeni, or recruitment advertising:
laying-off or lemlination; rates of pay or other compensation; and selection for
paining, and on-the-job training. Also it is the policy to insure and maintain a working
environment free of harassment. intimidation and coercion. Tatsumi and partners shall
also promote the full realization al equal employment opportunity thmugh a positive
program of advertising and follow-up and assure compliance with Executive Orders
11246, 11175, 11625, 121 lA, 12432, 12250, Title VII of the Civil Rights Act of 1944
and its subsequent amendments, the (:alifornia fair Employment Practice Act and
( other regoladonsof similar significance
t As a Minurily-[honed tlusiness Enterprise, Tatsumi and Partners understands that
` cooperation cunt support in Affirmative Action Program efforts are essential to the
growth and development of Equal Employment Oppnrtunitic5 within the organization,
the professiun and the community.
16
L
L
25H-31
CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS
As suppliers of goods or servlces to the City of Santa Ana, the Firm listed
below certifies that it does not discriminate in its employment with regard to
race, color, religion, sex, or national origin; that it Is in compliance with all
federal, state and local directives and executive orders regarding non-
dlscdn-dnatlon in employment; and that it agrees to demonstrate posltively
and aggressively the principle of equal opportunity In employment
WE AGREE SPECIFICALLY:
1. To take affirmative steps to hire minority employees with the compaW
2. To establish or observe employment policies within affirmative promotion
opportunities for minority persons at all job levels.
3. To communicate this policy tU all persons concerned, Including all company
employees, outside recruiting servloes, especially arose servicing minority
communities, and to the minority communities at large.
FIRM CONS-T" sd.1."ma . UG.
TITLE PERSON fk lpe<
SIGNING G /'N T 1?1G7 filer 1
SIGNATURE
DATE
Plem naxle any addOmM kimmatbn eveiehle reparft aqM opp rb* mrrpoynres pmW=s now
n ailed Wain ywrom pony.
is
25H-32
EXHIBIT B
FEESCHEDULE
25H-33
Fee Schedule
Professional Hourly
Classification Billing Rate
Project Management
Project Manager $185
Engineering
Senior Project Engineer (Managing Registered Engineer) $155
Project Engineer (Registered Engineer) $120
Engineer (Assistant Level Design Engineer) $85
Technician (Draftsperson) $85
Landscaping Design (Tatsuml and Partners)
Senior Associate (Project Manager) $151
Associate (Project Designer) $128
Professional Staff (Designer) $89
Technical Staff (TechnicianlAdministrative) $69
Administrative Support
Clerical (Typist) $70
Surveying (Coast Surveying)
Two-Man Crew $220
Three-Man Crew $486
Note: Hourly rates include raw labor, overhead and profit, and are valid for cost proposals developed through
December 31, 2008. 5% escalation will be included for each subsequent year.
Direct Expenses:
Mileage: 0.505 per mile
Reproduction: Actual Cost
Overnight Mail: Actual Cost
Other: Actual Cost
Letter of Transmittal
To:
City of Santa Ana
Public Works Agency m
20 Civic Center Plaza - 4 Floor
From: Jeff Mills
Date: September 22, 2008
Santa Ana, CA 92702
(714) 647-5023
The following items are being sent:
O original Plans O Computer Files
URS Corporation LRe:City id Torkamanha
2020 East First Street, Ste. 400 Santa Ana, CA 92705 BD
(714) 835-6886 ta Ana
ontract
O Plans O 3peG 8oations O Cost Estimate
V/ Reports O Review Comments O Copyof Letter
3 I 9122108 1 Signed Original (Duplicate) Consultant Agreements
Transmittals for reason checked: O Make Corrections Noted
O For Approval O For Your Use
As Requested O Amend and Resubmit
O For Review and Comment _
O
Remarks:
Attached, please find the requested signed documents. We have attached the scope of services (proposal), fee
schedule and insurance document in the respective Attachments.
Copies:
File
enclosures are not as noted, kindly notify us at once.
Signed
J Mills P.E.
25H-35
25H-36
NORk
V?L 11, Jr
J ?irRw
'AT7 FR2ST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on September 10, 2012,
by and between URS Corporation, a California corporation ("Consultant") and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
v laws of the State of California ("City").
3 RECITALS:
1 A. The parties entered into Agreement #A-2008-217, dated August 18, 2008, (hereinafter "said
Agreement") by which Consultant has provided engineering and landscape architecture
services to the Public Works Agency on an on-call basis.
S B. By letter dated July 29, 2011, and pursuant to the provisions of said Agreement, Consultant
was authorized to proceed with a Non-Stormwater Diversion Concept Study for the Upper
Newport Bay Watershed (hereinafter "the Study").
V C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
fee schedule to include the services of a Project Scientist which will be required to complete
the study.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
Section 3, COMPENSATION, shall be amended to delete Exhibit B, Fee Schedule and
replace it with "URS Schedule of Fees and Charges for City of Santa Ana - Urban Discharge
Diversion Project, January 1, 2011", attached hereto as Exhibit B-1 and incorporated by this
reference. The rates and charges set forth in Exhibit B-1 shall be effective from the date of
authorization to proceed. The parties agree that the total cost of the Study shall not exceed
565,000, which will reduce the $200,000 available for services by an equal amount.
2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
Exhibi# 2
25H-37
A-2008-217-01
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
A-2008-217 on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
CITY OF SANTA ANA
---
PAUL M. WALTERS
City Manager
`I SC ORATION
Lauri Sheerly
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
SUL OODINEZ, I
Executive Director Public Works Agency
President
25H-38
EXHIBIT B-1
URS
Schedule of Fees and Charges
For
City of Santa Ana - Urban Discharge Diversion Project
January 1, 2011
25H-39
FEE i RATE SCHEDULE
Schedule of Fees and Charges
for
City of Santa Ana - Urban Discharge Diversion Project
January 1, 2011
This Schedule of Fees and Charges dated January 1. 2011 will remain in effect through December 31.
2012 The Schedule of Fees and Charges will be adjusted annually on July 1 of each subsequent year
to reflect merit and economic salary increases. and changes in the expected level and mode of
operations. The basis of adjustment will 5% (five percent). The new Schedule of Fees and Charges will
apply to existing and new assignments
PERSONNEL CHARGES OTHER PROJECT CHARGES
I he d,urgc for all time rcyuiied in the performance of the Subcontractors and Equipment Rental
Scup" of Sanice, includine office, field and travel time.
will he at file I nit price liourh rates set Innh beloo fix I he cost of sea ices subcontracted by I RS to others and
+ther .osls incunrd by (Al4 kill he charged it coq
file tail",;Inssi lir;n iom indicated.
plot 9"...
Labor Classification Houriv Rate
Principal-in-Charge. Principal Scientist $ 190
Project Manager $ 185
Senior Project Engineer $ 155
Project Engineer. Geologist. Scientist $ 120
Staff Engineer. Geologist. Scientist $ 85
Senior Environmental Sclentlst)Planner $ 155
Environmental Scientist/Planner 5 120
Drafter/Illustrator $ 85
GIS Mapping Services S 130
Clerical $ 70
Senior Field Technician $ 95
Intern Student $ 65
r herlnnc jhours %'mk"l in crecss of eieht IN) hours per
da>j by ecempt pcnonncl will be charged al the abort
hourb rant fherlime by non-e.vanpt personnel vv ill be
ehargcd dl I _" time, the ahnve hourh rates.
\\hcn 1 W, slaty appears as cyverl vvimesses al eourl
Trials. mcdi:nioo. arhitranon hearings and depositions.
nc?ir liar will hC eh;ugcd ;it ' n limas the standard ,sic.
\II lime spell, prcpnring till such Irish. he:aiug. ;unl
JCpo,iiions "ill he dmi ed a1 The standard labor rate.
Document Reproduction
In-house reproduction kill he char?-ed ai S.lu il page Ior
black and w hits ;uuf S I _'S page I nr color.
Vehicles and Mileage
IRS field vehicles (pick-ups, vans. Inekh. em.1 shed on
project assignments will be charged at S80.10 per dnv.
Renml vdrides including tiiel will be chnrced ;u Coll
plus S"n fhc mileage charve fix personal autos will he
the mileage rate as established b the Internal Revenue
tics ice and in effect al the lime it pe,\unal "kilo i, used in
providing antsulti ml sea ice..
This lee schedule contains confidential business information and is not to be copied or
distributed for any purpose other than the use intended in this contract.
25H-40
CERTIFICATE OF LIABILITY INSURANCE 1 °z?? °Y""
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPOtiTANI: If the cefNflCate holder is an A[
the terms and conditions of the policy, certain
earti0cate holder In lieu of such andori amanHl
PRODUCER
MARSH RISK E IVSURANCE SERVICES
345 CALIFORNIA STREET, SUITE 1300
CALIFORNIA LICENSE N0.0437753
SAN FRANCISCO. CA 94104
MUSED
URS Carpeation
500 Montgmery Strait. 26th Floor
Sao Francisco, CA 94111
AL INDMIKLD, me p00oypn) must be endorsed. If SUBROGATION IS WAIVED, subject to
may require an endorsement. A statement on this carldiaate does not confer rights to the
INSURER C: Aims National Ins Co 123817001 1
State Of PA
COVERAGES CERTIFICATE NUMBER: SEA 002272403 01 REVISION
lml? N w wn I ITT 1nH' Inc I`ULIGItb OF INJUHANGE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TH
E TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
0048 WPEOF W U11ANCE AM SUBRI
POL Y E? POLICY E%P LIMnS
LT.
POLICY NUMBER
I
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P" PRODUCTS - COMNOP AGG 3
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A WORKERS COMPENSATION SEE ATTACH- ACRD 101 1 1/ I 01/0112013 WC STATUE OTH. E
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ANY PROPRIETOILPARTNERIE%ECUTIVE SEE ATTACHED-ACORD101 0110112012 01101/2013 ???
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(MSnikeery in NH) SEE ATTACHED ACORD 101 0110112012 0110112013 2
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DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES (AIMeh ACORD 101, A MINIura Rinnwt{ Sgi so, s, a Ism IpICE Is ApuV W)
CRY Of Sana AID
20 Cw Cene Raza - Ross Meer IM 36)
Santa Ala, CA 92701
ecnnn ec rnr1.11o1?.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES ME CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
of Marsh Risks Inwrknee SeMeu
Lynne HaMnglan
®1980-2010 AI
1 ••..... 11-01t1.c Yr,M laye are regNererecl staring Of ACORD
25H-41
AC RO V
AGENCY CUSTOMER ID: URSCOR
LOC 11: San Francisco
ADDITIONAL REMARKS SCHEDULE
Page 2 of 2
AGENCY
MARSH RISK A INSURANCE SERVICES MAMMOSUAED
URS Corporation
600 MW4001" Sven
261h Floor
POLICY NDMBEN ,
San Fren[ima, CA 94111
cmmm NAIC CODE
EFFECTIVE DALE:
w?,+1 r I?nw? ncwrwn7w
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance
The Waters Carpenlie" Coverage shorn does not apply in mmoloc igic stoles. N dE Stales of ND. OH, WA and WY Wakens' C=pelsalion coveage is prwided bythe State F" h Once Stoles, 0e above
referenced p0m prwoe SlopGap Empbyces Udwky only. Wakm ConWiRuan policies appy as kooaed helm:
reorel A: Naaorel Union Fire Im Co Pusburgh, PA NAICI 19445100
WC 021417576 -CA
WC 021417579 -TX
Mum O: Insurance CwWy Of The Slae OI PA 14AICA 19429100
WC 021417580 . K A, WI (Stop Gep)
WC 021417581 - AK AL, AR, AZ, CO, DE, CA, ID, KS, KY. M0, ME, MO, MS, MT, NC, NH, NM, NV, OK. OR, PA RI, SC, SO, TN, UT, VA, VT, WV
WC021411585 -MN
usurer C: MMus Nemirow kl5 Co NAICT 27817001
WC 021417577 -FL
WC 021417576 -NY
WC 021417582 - CT, OC, HI, V, IL, IN, LA, MI, NE. NJ
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25H-42
INFRASTRUCTURE & ENVIRONMENT
REQUEST FOR APPROVAL
Client:
CITY OF SANTA ANA PUBLICS WORKS DEPARTMENT
20 CIVIC CENTER PLAZA, ROSS ANNEX M-20
Address of Home Office P.O. BOX 1988
SANTA ANA, CALIFORNIA 92702
Primary Contact: CARLOS CASTELLANOS, PE, QSP/D
Phone N2 714-647-5642 FAX N2
Email CCastellanos@santa-ana.org
RFA NO 001
1/16/13 RFASNA001
Santa Ana Delhi
Urban Discharge Diversion
Proiaet
DATE January 14, 2013
Agreement No. URS PN
The City of Santa Ana in collaboration with the Cities of Newport Beach and Costa Mesa are currently in the preliminary
engineering and planning phase of an Urban Discharge Diversion Project. URS has provided preliminary engineering and
analysis to develop the project location; identify required improvements associated with the physical diversion facility and
generalized evaluations of anticipated construction and operation costs. Due to the fact that the proposed project will
provide multi-jurisdictional benefits through the elimination of Urban Runoff (Dry-weather Runoff) Discharge into the Upper
Newport Bay and will provide for a beneficial improvement of water quality with the bay, the project is qualified to
potentially be awarded grant funding OCTA Measure M - Environmental Cleanup Program.
Qualification of the project for grant funding requires the completion of the project Plans, Specification and Estimates. As
requested by the City of Santa Ana, URS is providing the following to progress the project to final engineering and shovel
ready status to provide the most competitive grant application and ultimately meet the funding requirements.
In general, as a continuation of services being provided under Agreement no. A-2008-217-01 - Engineering and
Landscape Architectural Services task assignment, Urban Runoff Diversion project, URS will prepare final engineering
and construction documents for the implementation of the project as described in the following tasks:
TAWGROUP1 PREGflmAlt'PWaNommSERyicES
Task 1.01 - Project Coordination with Project Stakeholders: URS will provide coordination and organize project
meetings regarding the development of the project as specifically related to obtaining easements and rights of entry onto
private properties as identified below:
Newport Beach Golf Club
3100 Irvine Avenue
Newport Beach CA 92660
(949) 852-8681
Exhibit 3
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25H-43
? REQUEST FOR APPROVAL
Santa Ana Delhi
Urban Discharge Diversion
Proiect
Orange County Public Works/Orange County Flood Control District/OC Watersheds
300 North Flower Street
Santa Ana, CA 92703
714-834-2300
City of Newport Beach
City of Costa Mesa
URS will prepare easement exhibits describing the required properties for the implementation of the project. All exhibits
will be provided to the City of Santa Ana for review and approval. Upon approval, City of Santa Ana will prepare all
required legal descriptions and plats required to describe and negotiate the procurement of required easements.
Task 1.02 - Project Surveying Services (to be provided by others): URS will prepare a description and exhibit
identifying the area to be surveyed for the development of the project. Required surveying services will include the
following:
Survey Based Mapping 1 "=40' project site area, Mesa Drive from the intersection of Mesa Drive and Irvine
Avenue to Mesa Drive and Newport Boulevard South, Newport Boulevard South to Fair Drive. Base mapping
shall include identification of manholes and provide dips to inverts of all sanitary and storm drain facilities.
Ground surveys shall locate all existing surface utility appurtenances including but not limited to vaults, valve
cans, fire hydrants, street lights, power poles, storm drain inlets, etc.
The survey base map shall be provided in a digital format compatible with Microstation.
Task 1.03 - Project Pothole Services: URS will contract with SAF-r-DIG to perform utility potholing for visual verification,
identification, inspection, measurements, and vertical and horizontal location of the existing utilities not obtained during
the site survey.
Task 1.04 - Construction Documents/Specifications/Opinion of Probable Costs: URS will prepare final engineering
documents to include construction documents, project specifications and opinion of probable construction costs based on
the following:
• Title Sheet -1 sheet
• Project Details and General Notes - 1 sheet
• Site Layout and Equipment Arrangement -1 sheet
• Diversion Facility Layout and Details - 2 sheets
• Storage Complex Layout and Details - 2 sheets
• CDS Layout and Details - 2 sheets
• Pump Station Layout and Details - 2 sheets
• Electrical Layout and Details - 2 sheets
• Force Main Plan and Profile - 17 sheets
• Force Main Details - 2 sheets
• Erosion Control Plan and Details -11 sheets
• Traffic Control/Traffic Management - 10 sheets
• Structural Details-4 sheets
Sheet Count Total - 57 sheets
• Draft SWPPP
• Project Specifications
• Project Opinion of Probable Costs
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INFRASTRUCTURE & ENVIRONMENT
REQUEST FOR APPROVAL
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Urban Discharge Diversion
Project
Task 1.05 - Encroachment Permits and Approvals: URS will obtain encroachment permits for work activities within the
public rights of way for the following:
• City of Newport Beach
• City of Costa Mesa
• County of Orange - Airports
• County of Orange - OCFCD
• California Department of Transportation (Caltrans)
Task 1.06 - Addenda Preparation and Pre-Bid Meeting: URS will provide bidding support and assistance as it pertains
to the contract documents and construction drawings of the interim improvements. For budgetary purposes, we have
assumed a number of hours in our fee estimate to answer questions from prospective bidding contractors, and assist the
City of Santa Ana in providing information and clarification of the bid documents. URS will consult with the City of Santa
Ana to address concerns or answer their questions in support of administering the bid process. URS will prepare four (4)
addenda for all prospective bidders, if requested by City of Santa Ana.
P°fN1!#R}??#MEgbIA? RlA#1N6eS6kTfi$
Task 2.01 - Prepare CEQA Initial Study/MND: URS will prepare a draft CEQA Initial Study (IS)/Mitigation Negative
Declaration (MND) in accordance with the current CEQA Guidelines and Appendices. URS will begin with the preparation
of the project description, in consultation with the City, and incorporating the following maps and other existing
background data to the extent possible:
• A regional map and project site map(s) illustrating the boundaries of the project area;
• A statement of the project objectives, prepared in coordination with the City.
• A statement briefly describing the intended uses of the IS/MND including a list of agencies that are expected to
use the IS/MND in decision making/permitting and a list of the discretionary approvals for which the IS/MND will
be used;
• A discussion of the environmental setting; and regional setting with special emphasis on rare or unique
environmental resources.
The IS will include a summary of the existing environmental conditions using information readily available, such as the
EIR for the Santa Ana-Delhi Channel Widening project. URS will then evaluate potential impacts of the project using the
CEQA IS checklist form. Impact discussions will cover potential short-term construction impacts and potential long-term
impacts of the low flow diversion project, including pipelines. For each environmental topic listed in the checklist, URS will
conduct an appropriate level of analysis to support the findings of impact required. As needed, a list of mitigation
measures will be included to reduce any potential impacts to less than significant. For this effort, URS will utilize our in-
house technical specialists in biology, cultural resources, noise, traffic, air quality, water quality and hydrology to
adequately assess the environmental topics. No separate technical studies will be prepared for the CEQA IS, other than
the biological resource technical report and the cultural resources record search summary letter discussed later in this
scope of work. Based on our experience with environmental issues in the local area including Upper Newport Bay, it is
likely that impacts can be reduced to less than significant levels with incorporation of mitigation measures, and therefore,
the IS will most likely lead to a MND.
URS will submit the Draft IS/MND to the City in electronic format for up to two rounds of review and comment. If needed,
URS will meet with the City to discuss comments for incorporation into the final IS/MND. On the basis of this second
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INFRASTRUCTURE & ENVIRONMENT
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Santa Ana Delhi
Urban Discharge Diversion
Proiact
review, URS will prepare a final, camera-ready IS/MND suitable for reproduction and public distribution, as well as 25 CDs
of the IS/MND.
Task 2.02 - Assist with Required Notifications and Responses to Comments on MND: In accordance with CEQA
Guidelines Section 15072, URS will prepare a draft Notice of Intent (NOI) to adopt a MIND. The NOI must be sent to the
Orange County Clerk-Recorder's office, interested public citizens, responsible agencies, and the State Clearinghouse, as
well as to the local newspaper for publication. The NOI will also be posted at the project site. URS will conduct these
tasks for City of Santa Ana, and will utilize a mailing list provided by the City of Santa Ana. URS will submit the draft NOI
to City of Santa Ana for review and comment prior to distribution.
After the 30-day MIND review period, and within five days of the TCWD Board's adoption of the MIND, URS will prepare a
Notice of Determination (NOD) as required by CEQA and file it with the Orange County Clerk-Recorder's Office and the
State Clearinghouse. URS will submit a draft NOD for the City of Santa Ana's review and comment prior to any filings.
During the 30-day MIND review period, the City of Santa Ana may receive written comments from federal, state, and local
agencies, as well as interested public citizens and local community and/or environmental groups. URS will assist the City
in preparing written responses to comments. The responses will be provided to the City Council for review and
consideration prior to the City Council meeting to adopt the MIND.
Assumptions for CEQA Documentation:
• All required engineering, conceptual grading plans, utility, hydrology/hydraulics, water quality, and geotechnical
studies, project site plans and maps are available and suitable for use in preparing the IS/MND.
• No separate technical studies will be prepared for traffic, noise, visual, water quality, and air quality.
• No more than 10 public/agency comments are received on the MIND and no additional studies or environmental
analysis will be required.
• All CEQA filing fees required by the County of Orange and CDFG, as well as newspaper publication fees will be
provided by the City.
Task 2.03 - Cultural Resources Record Search and Letter Report - To evaluate cultural resources for the IS/MND, a
cultural resources record search must be conducted. URS will request a cultural resources records search through the
designated California Historical Resources Information System (CHRIS) information center for Orange County, California.
The records search will review relevant previously recorded cultural resources and previous investigations completed for
the Project Area within a %. mile search radius. Information to be reviewed will include location maps for all previously
recorded trinomial and primary prehistoric and historic archaeological sites and isolates, site record forms and updates for
all cultural resources previously identified, previous investigation boundaries and National Archaeological Database
citations for associated reports, technical reports, historic maps, and historic addresses. The search will also review
properties listed on/as the California Points of Historical Interest, California Historical Landmarks, Caltrans Historic
Highway Bridge Inventory, California Historical Resources Inventory, local city and county registries of historic properties,
the California Register of Historic Resources, and the National Register of Historic Places.
Upon completion of the cultural resources record search, results will be provided to URS by the CHRIS information center.
URS will review and compile the record search results and will prepare a summary letter report discussing those results.
This summary letter report will be created for use in the CEQA IS and will be used for compliance purposes for the
USACE permit application process.
Assumptions for Cultural Resources:
Assumes the project study area covers '% mile radius of the diversion area of the channel, CDS unit, storage
tanks and associated pipelines. If the study area boundary changes, additional costs will be required to revise the
records search to cover the new areas.
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INFRASTRUCTURE 8 ENVIRONMENT
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Urban Discharge Diversion
Proiact
• Records search will be conducted as a standard request.
• In the event the records search results indicate the presence of known cultural resources, further cultural
resources investigations may be recommended. This cost estimate does not include such additional cultural
resources work.
• Assumes that no paleontological search, Native American Heritage Commission Sacred Lands File search, or
additional Native American Consultation is required.
• The deliverable for this scope is limited to one letter request to the information center with one project map figure
and one record search results summary letter report.
• This cost estimate does not include any additional GIS time associated with the digitization of information
resulting from the record search request or for the creation of result figures for inclusion with the letter report.
Task 2.04 - Biological Field Survey and Technical Report: A biological field survey and technical report are needed to
evaluate potential impacts on biological resources for the IS/MND. The survey and report are also needed as supporting
documentation for resource agency permits applications (described later in Task 2.06).
URS will review biological resource databases, local resource management plans, aerial photos, and any other readily
available commercial data to determine the locations and types of biological resources that have the potential to occur at
the Project site and general vicinity. The literature review will support the development of a brief Biological Letter Report.
Following literature review, a pedestrian-based biological survey of the project site will be conducted to observe,
document, and evaluate the onsite conditions and determine the potential for occurrence of common and special-status
biological resources and aquatic resources. The field analysis and data collection will identify the acreages of land use
and vegetation present, a list of plants and wildlife present will be compiled, and special-status species with potential to
occur within the study area will be determined. The field results will be synthesized within a Biological Letter Report,
which will be used in the analysis for the CEQA IS/MND as well as included as a requisite attachment to the aquatic
resource permit packages.
Task 2.05: - Jurisdictional Determination: For projects that may impact areas under the jurisdiction of the USACE, a
jurisdictional delineation is required utilizing USACE standard delineation methods. URS evaluated the possibility of using
previously-prepared Jurisdictional Delineations associated with the Santa Ana-Delhi Channel Widening project, since the
channel widening areas may overlap the current project. However, based on our experience, we believe the USACE and
other permitting agencies would not accept this Jurisdictional Delineation for the proposed project, and would request a
project-specific delineation instead. Reasons would likely include the differing magnitude of impacts, as well as new
delineation mapping standards (issued on August 6, 2012) that must be utilized in all new jurisdictional delineations.
Furthermore, if utilizing previously-prepared Jurisdictional Delineation, it would be difficult to address any potential agency
data requests, given that the report was prepared by another consulting firm working for a different municipality.
Therefore, URS has determined it would be most appropriate to prepare a project-specific delineation for the proposed
project, as discussed in the following paragraphs.
URS will delineate aquatic resources within the study area utilizing the procedures and practices in the following
publications and agency guidance documents: USACE Wetland Delineation Manual , USACE Interim regional supplement
to the Wetland Delineation Manual, Arid West Region, Version 2.0 ; and USACE and Environmental Protection Agency's
(EPA) Clean Water Act Jurisdiction Following the U.S. Supreme Court's Decision in Rapanos v. United States & Carabell
v. United States guidance document.
A pedestrian-based field survey of the study area will be conducted using sub-meter GPS accuracy to precisely delineate
the boundaries of potential aquatic resources. The field survey results will be synthesized into a Jurisdictional Delineation
Report, which will be submitted as a requisite attachment to the USACE, CDFG, and the RWQCB aquatic resource permit
applications. The report will identify the limits of wetlands, non-wetland waters of the U.S., waters of the State, and
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INFRASTRUCTURE & ENVIRONMENT
REQUEST FOR APPROVAL
L "irok
1/16/13 1 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Prniwet
jurisdictional riparian areas within the study area boundaries. It will also include Project-specific details associated with
vegetation communities, soils, and hydrology of aquatic resources within the study area and will include a photolog of
aquatic resources. A Preliminary Jurisdictional Determination, rather than an Approved Jurisdictional Determination, will
be requested from the USACE in order to expedite the permitting process. A Preliminary Jurisdictional Determination is a
formal letter from the USACE stating that Waters of the U.S. "may be" present on site and assumes federal jurisdiction.
Task 2.06: Aquatic Resource Permitting: The study area includes special aquatic resource areas that will be impacted
by the proposed diversion facility in the Santa Ana-Delhi Channel. Completion of Clean Water Act (CWA) Section 401
and Section 404, and California Fish and Game Code (CFGC) 1602 (et seq.) permit applications are most likely required
to execute the Project. Within this scope of work, URS will prepare and submit a USACE CWA Section 404 Nation Wide
Permit (NWP) Preconstruction Notification (PCN) package. The NWP Program provides applicants with a streamlined
USACE evaluation and approval process for certain types of activities that have minimal impacts to jurisdictional aquatic
environments. If this is feasible based on the total disturbance footprint, then it will significantly reduce the federal permit
processing time and expense. The Project appears to qualify for NWP 43, Stormwater Management Facilities, so long as
impacts to Waters of the U.S. are under 0.5 acre, 300 linear feet, and no construction will occur within perennial streams.
It is assumed that the Santa Ana-Delhi Channel is seasonal, rather than perennial. If NWP 43 is not acceptable due to
perennial flows within the channel, then NWP 18, Minor Discharges, may be potentially used.
The RWQCB has determined that an individual 401 water quality certification may be required for most nationwide
permits. URS will submit a CWA Section 401 Water Quality Certification (WQC) application to the RWQCB. The WQC is
required for those applicants seeking a federal permit (e.g., CWA Section 404 permit) to discharge fill material into Waters
of the State and/or Waters of the U.S. The USACE will not grant authorization until the WQC has been obtained or has
been waived.
The CDFG regulates all activities that modify the bed, bank, or channel of streams, lakes, and their associated riparian
habitats under Section 1600 (et seq.) of the CFGC. A CDFG Lake and Streambed Alteration Agreement (LSAA) will be
required for all activities resulting in impacts to streambeds and associated riparian habitats. URS will prepare and submit
a LSAA package to CDFG to obtain CFGC 1602 (et seq.) compliance.
URS will also informally correspond with applicable state and federal regulatory and resource agencies (e.g., CDFG,
USACE, and RWQCB) as needed during the permitting phase to identify potential data requirements, minimization, and/or
avoidance measures, and mitigation, if needed, to implement the Project.
Assumptions for Biological Resources, Jurisdictional Delineation and Agency Permitting:
• The preferred alternative will be finalized prior to permit application submission.
• The City will provide to-scale plan view and elevation or cross section design plans that depict the Project
footprint and temporary and permanent impact areas (e.g., storage, staging, access route, etc.). These plans will
be compatible with GIS, Microstation, or Auto CAD, if possible.
• The City will provide any necessary Project-specific documentation and components for application packages,
which may include, but us not limited to, an hydrology/drainage report, water diversion plan (if work will be
completed in wet portions of the channel), Best Management Plans, cubic yards of cut and fill, construction period
and duration, and any other relevant documents and data required for permit applications other than the requisite
items produced in this scope.
• This scope assumes that the project can be permitted through a Nationwide Permit and does not include the
production of an Individual Permit.
• This scope does not include Federal or California Endangered Species Act (ESA) protocol surveys, consultation,
or ESA permitting, if necessary for Project implementation.
• This scope does not include a compensatory mitigation plan for Project impacts to special aquatic resource areas.
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INFRASTRUCTURE & ENVIRONMENT
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1/16/13 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Prolaet
This scope does not include agency permit filing fees, potential CEQA filing fees, compensatory mitigation fees,
or an environmental filing fee (Fish and Game Code Section 711.4).
The services to be performed by URS will be conducted in a manner consistent with that level of care and skill
ordinarily exercised by other professional consultants under similar circumstances. No other representations to
the Trust, either expressed or implied, and no warranty or guarantee is included or intended. Opinions relating to
presence, absence, or potential for occurrence of biological resources will be based on limited data and actual
conditions may vary from those encountered at the times and locations where the data were obtained despite the
use of due professional care. The services detailed in this scope will be provided and performed in accordance
with the terms and conditions negotiated between the Trust and URS. Any reliance on work product generated
from the execution of this scope by any other party shall be at such party's sole risk unless that party has written
authorization from URS.
Reference Documents -
Environmental Laboratory (EL). 1987. Corps of Engineers Wetlands Delineation Manual, Technical Report Y-87-1, U.S.
Army Engineer Waterways Experimental Station, Vicksburg, Mississippi.
Interim regional supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0). J. S.
Wakeley, R.W. Lichvar, and C. V. Noble (Eds.). ERDC/EL TR-08-28. Vicksburg, MS: U.S. Army Engineer Research and
Development Center.
U.S. Army Corps of Engineers and U.S. Environmental Protection Agency (USACE). 2008a. Memorandum Re: CWA
Jurisdiction Following U.S. Supreme Court discussion in Rapanos v. United States.
TAwftoue3-CoNsmucTwNPHASE $
Task 3.01- Construction Meetings: URS will attend/conduct four (4) progress meetings of two hours each during the
course of the project construction and provide agendas and meeting minutes.
Task 3.02 - Contractor's RFI: URS will respond to approximately ten (10) Requests for Information.
Task 3.03 - Site Visits: URS has budgeted four (4) site visits of two hours each during construction.
Task 3.04 - Shop Drawing Reviews: URS has budgeted for the review of five (5) shop drawing submittals. Submittals
will be reviewed for completeness and conformity with the contract documents. URS will deliver copies of the reviewed
submittals to the City of Santa Ana Inspector, Project Manager, and Contractor as required.
Task 3.05 - Prepare Record Drawings: URS will prepare record drawings on 24-inch by 36-inch mylars at construction
completion, using the Contractor's and City Inspector's red lines. URS will prepare final record drawings mylars, reissued
signed mylars (as needed), Microstation electronic files on CD, and one color PDF file of the entire construction plan set
on CD and deliver the record drawing package to City of Santa Ana.
Task 3.06 - Qualified SWPPP Practitioner (QSP): URS will provide Construction Site Monitoring for the project site.
The Monitoring Program includes weekly visual inspections during the entire duration of the project, quarterly non-storm
water discharge inspections, pre-storm inspections of BMPs, drainage areas, and potential pollutant areas, preparation of
Rain Event Action Plans (REAPS) 48 hours prior to 50% chance of rain, post-storm water discharge inspection, and storm
water sampling for qualifying rain events which produce 0.5" of rain or more. Inspections and sampling reports will be
maintained onsite and placed in the SWPPP report.
Schedule
Upon Notice to Proceed - 200 working days
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INFRASTRUCTURE & ENVIRONMENT
REQUEST FOR APPROVAL
CHANGE TO ESTIMATED CONTRACT PRICE (See Attachment )
Original Estimated Contract Price:
Current estimated contract price, including previous change orders:
The estimated Contract Price due to this Change Order will be increased (decreased) by:
The new estimated Contract Price due to this Change Order will be:
CHANGE TO THE ESTIMATED SCHEDULE (See Attachment ) N/A
The Contract Time will be increased (decreased) by calendar days.
The date for completion of all work under the contract will be: To be determined.
1/16/13 1 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Proiact
$ 64.950
$ 89.980
$ 338.100
$ 428.080
EXCEPT AS PROVIDED IN THIS REQUEST FOR APPROVAL, ALL TERMS AND CONDITIONS OF THE CONTRACT
REMAIN UNCHANGED
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INFRASTRUCTURE & ENVIRONMENT
a REQUEST FOR APPROVAL
1/16/13 1 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Proiaet
Acceptance of the terms of this Request for Approval is acknowledged by the following signatures of the Authorized
Representatives.
CLIENT URS Corporation Americas
Signature Signature
Name/Title:
Name/Title:
Date of Signature:
Date of Signature:
cc: Accounting
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25H-52
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on August 5, 2013,
by and between URS Corporation, a California corporation ("Consultant") and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS:
A. The parties entered into Agreement 4A-2008-217, dated August 18, 2008, (hereinafter "said
Agreement") by which Consultant has provided engineering and landscape architecture
services to the Public Works Agency on an on-call basis.
B. By letter dated July 29, 2011, and pursuant to the provisions of said Agreement, Consultant
was authorized to proceed with a Non-Stormwater Diversion Concept Study for the Upper
Newport Bay Watershed (hereinafter "the Study").
C. The Study resulted in a proposed project to divert urban runoff discharge from the Santa Ana
Delhi Channel to the Orange County Sanitation District for processing (hereinafter the
"Project").
D. The parties desire to amend said Agreement to provide for preliminary engineering services,
environmental review and construction support services required to obtain grant funding for
the Project.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to read as follows:
"Pursuant to this on-call agreement, Consultant has provided engineering services to analyze
and design a project to divert dry weather urban discharge from the Santa Ana Delhi Channel
and the Upper Newport Bay ("Project"). Consultant will continue to provide engineering
services to prepare plans, specifications and estimates for the proposed Project. Additionally,
Consultant will provide environmental review and construction support services for said
Project, as set forth in Consultant's Request for Approval dated January 16, 2012, attached
hereto as Exhibit A-I and incorporated by this reference.
2. Section 3, COMPENSATION, shall be amended to increase compensation by $365,000.00.
Said section shall read as follows:
"a. City agrees to pay, and Consultant agrees to accept for the preliminary engineering,
environmental review and construction support services, the rates and charges set forth in
Consultant's Estimated Cost Breakdown, as set forth in Exhibit B-1, attached hereto and
incorporated by this reference. The total amount to be expended for all services related to
the non-stormwater diversion project shall not exceed Four Hundred Fifty-Five Thousand
Dollars ($455,000.00) during the term of said Agreement. Said Project total includes
services required for the feasibility study, grant application and a Twenty Five Thousand
Exhibit 4
25H-53
Dollar ($25,000) contingency for unanticipated costs related to the Project. The total amount
for all services provided pursuant to the On-Call Agreement shall not exceed Five Hundred
Sixty Five Thousand Dollars ($565,000.00).
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing deliverables completed in the prior month, the percent of the Project complete and
the percentage of total payment requested, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in the
Recitals which may reasonably be expected by City."
3. Section 4, TERM, shall be amended to read:
"The term of this Agreement shall commence August 18, 2008 and terminate August 31,
2014, unless terminated earlier terminated in accordance with section 13, below."
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement A-2008-217 on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
EDWIN "WILLIAM" GALVEZ
Interim Executive Director of the
Public Works Agency
CITY OF SANTA ANA
KEVIN O'ROURKE
Interim City Manager
URS CORPORATION
TARIQ HUSSAIN
Vice President
25H-54
EXHIBIT A-1
REQUEST FOR APPROVAL
JANUARY 16, 2013
25H-55
INFRASTRUCTURE 8 ENVIRONMENT
p REQUEST FOR APPROVAL
10 k U
Client: CITY OF SANTA ANA PUBLICS WORKS DEPARTMENT
20 CIVIC CENTER PLAZA, ROSS ANNEX M-20
Address of Home Office P.O. BOX 1988
SANTA ANA, CALIFORNIA 92702
Primary Contact: CARLOS CASTELLANOS, PE, QSP/D
Phone NR 714-647-5642 FAX N°
Email CCastellanos@santa-ana.org
RFA NO 001
Agreement No.
1/16/13 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Project
DATE January 14, 2013
URS PN
The City of Santa Ana in collaboration with the Cities of Newport Beach and Costa Mesa are currently in the preliminary
engineering and planning phase of an Urban Discharge Diversion Project. URS has provided preliminary engineering and
analysis to develop the project location, identify required improvements associated with the physical diversion facility and
generalized evaluations of anticipated construction and operation costs. Due to the fact that the proposed project will
provide multi-jurisdictional benefits through the elimination of Urban Runoff (Dry-weather Runoff) Discharge into the Upper
Newport Bay and will provide for a beneficial improvement of water quality with the bay, the project is qualified to
potentially be awarded grant funding OCTA Measure M - Environmental Cleanup Program.
Qualification of the project for grant funding requires the completion of the project Plans, Specification and Estimates. As
requested by the City of Santa Ana, URS is providing the following to progress the project to final engineering and shovel
ready status to provide the most competitive grant application and ultimately meet the funding requirements.
In general, as a continuation of services being provided under Agreement no. A-2008-217-01 - Engineering and
Landscape Architectural Services task assignment, Urban Runoff Diversion project, URS will prepare final engineering
and construction documents for the implementation of the project as described in the following tasks:
tS Wn,PRELIMINARYENGIN EMINEMMG SERVICES
Task 1.01 - Project Coordination with Project Stakeholders: URS will provide coordination and organize project
meetings regarding the development of the project as specifically related to obtaining easements and rights of entry onto
private properties as identified below:
Newport Beach Golf Club
3100 Irvine Avenue
Newport Beach CA 92660
(949) 852-8681
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INFRASTRUCTURE & ENVIRONMENT
ka REQUEST FOR APPROVAL
1/16/13 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Prnlant
Orange County Public Works/Orange County Flood Control District/OC Watersheds
300 North Flower Street
Santa Ana, CA 92703
714-834-2300
City of Newport Beach
City of Costa Mesa
URS will prepare easement exhibits describing the required properties for the implementation of the project. All exhibits
will be provided to the City of Santa Ana for review and approval. Upon approval, City of Santa Ana will prepare all
required legal descriptions and plats required to describe and negotiate the procurement of required easements.
Task 1.02 - Project Surveying Services (to be provided by others): URS will prepare a description and exhibit
identifying the area to be surveyed for the development of the project. Required surveying services will include the
following:
Survey Based Mapping 1"=40' project site area, Mesa Drive from the intersection of Mesa Drive and Irvine
Avenue to Mesa Drive and Newport Boulevard South; Newport Boulevard South to Fair Drive. Base mapping
shall include identification of manholes and provide dips to inverts of all sanitary and storm drain facilities.
Ground surveys shall locate all existing surface utility appurtenances including but not limited to vaults, valve
cans, fire hydrants, street lights, power poles, storm drain inlets, etc.
• The survey base map shall be provided in a digital format compatible with Microstation.
Task 1.03 - Project Pothole Services: URS will contract with SAF-r-DIG to perform utility potholing for visual verification,
identification, inspection, measurements, and vertical and horizontal location of the existing utilities not obtained during
the site survey.
Task 1.04 - Construction Documents/Specifications/Opinion of Probable Costs: URS will prepare final engineering
documents to include construction documents, project specifications and opinion of probable construction costs based on
the following:
• Title Sheet - 1 sheet
• Project Details and General Notes - 1 sheet
• Site Layout and Equipment Arrangement -1 sheet
• Diversion Facility Layout and Details - 2 sheets
• Storage Complex Layout and Details - 2 sheets
• COS Layout and Details - 2 sheets
• Pump Station Layout and Details - 2 sheets
• Electrical Layout and Details - 2 sheets
• Force Main Plan and Profile - 17 sheets
• Force Main Details-2 sheets
• Erosion Control Plan and Details -11 sheets
• Traffic Control/Traffic Management - 10 sheets
• Structural Details-4 sheets
Sheet Count Total - 57 sheets
• Draft SWPPP
• Project Specifications
• Project Opinion of Probable Costs
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Task 1.05 - Encroachment Permits and Approvals: URS will obtain encroachment permits for work activities within the
public rights of way for the following:
• City of Newport Beach
• City of Costa Mesa
• County of Orange - Airports
• County of Orange - OCFCD
• California Department of Transportation (Caltrans)
Task 1.06 - Addenda Preparation and Pre-Bid Meeting: URS will provide bidding support and assistance as it pertains
to the contract documents and construction drawings of the interim improvements. For budgetary purposes, we have
assumed a number of hours in our fee estimate to answer questions from prospective bidding contractors, and assist the
City of Santa Ana in providing information and clarification of the bid documents. URS will consult with the City of Santa
Ana to address concerns or answer their questions in support of administering the bid process. URS will prepare four (4)
addenda for all prospective bidders, if requested by City of Santa Ana.
I1+±* 1101IRCMMENTALPLANNIMGSIRVIC9S
Task 2.01 - Prepare CEQA Initial Study/MND: URS will prepare a draft CEQA Initial Study (IS)/Mitigation Negative
Declaration (MND) in accordance with the current CEQA Guidelines and Appendices. URS will begin with the preparation
of the project description, in consultation with the City, and incorporating the following maps and other existing
background data to the extent possible:
• A regional map and project site map(s) illustrating the boundaries of the project area.
• A statement of the project objectives, prepared in coordination with the City.
• A statement briefly describing the intended uses of the IS/MND including a list of agencies that are expected to
use the IS/MND in decision making/permitting and a list of the discretionary approvals for which the IS/MND will
be used;
• A discussion of the environmental setting; and regional setting with special emphasis on rare or unique
environmental resources.
The IS will include a summary of the existing environmental conditions using information readily available, such as the
EIR for the Santa Ana-Delhi Channel Widening project. URS will then evaluate potential impacts of the project using the
CEQA IS checklist form. Impact discussions will cover potential short-term construction impacts and potential long-term
impacts of the low flow diversion project, including pipelines. For each environmental topic listed in the checklist, URS will
conduct an appropriate level of analysis to support the findings of impact required. As needed, a list of mitigation
measures will be included to reduce any potential impacts to less than significant. For this effort, URS will utilize our in-
house technical specialists in biology, cultural resources, noise, traffic, air quality, water quality and hydrology to
adequately assess the environmental topics. No separate technical studies will be prepared for the CEQA IS, other than
the biological resource technical report and the cultural resources record search summary letter discussed later in this
scope of work. Based on our experience with environmental issues in the local area including Upper Newport Bay, it is
likely that impacts can be reduced to less than significant levels with incorporation of mitigation measures, and therefore,
the IS will most likely lead to a MND.
URS will submit the Draft IS/MND to the City in electronic format for up to two rounds of review and comment. If needed,
URS will meet with the City to discuss comments for incorporation into the final IS/MND. On the basis of this second
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review, URS will prepare a final, camera-ready IS/MND suitable for reproduction and public distribution, as well as 25 CDs
of the IS/MND.
Task 2.02 - Assist with Required Notifications and Responses to Comments on MND: In accordance with CEQA
Guidelines Section 15072, URS will prepare a draft Notice of Intent (NOI) to adopt a MIND. The NOI must be sent to the
Orange County Clerk-Recorder's office, interested public citizens, responsible agencies, and the State Clearinghouse, as
well as to the local newspaper for publication. The NOI will also be posted at the project site. URS will conduct these
tasks for City of Santa Ana, and will utilize a mailing list provided by the City of Santa Ana. URS will submit the draft NOI
to City of Santa Ana for review and comment prior to distribution.
After the 30-day MIND review period, and within five days of the TCWD Board's adoption of the MIND, URS will prepare a
Notice of Determination (NOD) as required by CEQA and file it with the Orange County Clerk-Recorder's Office and the
State Clearinghouse. URS will submit a draft NOD for the City of Santa Ana's review and comment prior to any filings.
During the 30-day MIND review period, the City of Santa Ana may receive written comments from federal, state, and local
agencies, as well as interested public citizens and local community and/or environmental groups. URS will assist the City
in preparing written responses to comments. The responses will be provided to the City Council for review and
consideration prior to the City Council meeting to adopt the MIND.
Assumptions for CEQA Documentation:
• All required engineering, conceptual grading plans, utility, hydrology/hydraulics, water quality, and geotechnical
studies, project site plans and maps are available and suitable for use in preparing the IS/MND.
• No separate technical studies will be prepared for traffic, noise, visual, water quality, and air quality.
• No more than 10 public/agency comments are received on the MIND and no additional studies or environmental
analysis will be required.
• All CEQA filing fees required by the County of Orange and CDFG, as well as newspaper publication fees will be
provided by the City.
Task 2.03 - Cultural Resources Record Search and Letter Report - To evaluate cultural resources for the IS/MND, a
cultural resources record search must be conducted. URS will request a cultural resources records search through the
designated California Historical Resources Information System (CHRIS) information center for Orange County, California.
The records search will review relevant previously recorded cultural resources and previous investigations completed for
the Project Area within a % mile search radius. Information to be reviewed will include location maps for all previously
recorded trinomial and primary prehistoric and historic archaeological sites and isolates, site record forms and updates for
all cultural resources previously identified, previous investigation boundaries and National Archaeological Database
citations for associated reports, technical reports, historic maps, and historic addresses. The search will also review
properties listed on/as the California Points of Historical Interest, California Historical Landmarks, Caltrans Historic
Highway Bridge Inventory, California Historical Resources Inventory, local city and county registries of historic properties,
the California Register of Historic Resources, and the National Register of Historic Places.
Upon completion of the cultural resources record search, results will be provided to URS by the CHRIS information center.
URS will review and compile the record search results and will prepare a summary letter report discussing those results.
This summary letter report will be created for use in the CEQA IS and will be used for compliance purposes for the
USACE permit application process.
Assumptions for Cultural Resources:
Assumes the project study area covers Y. mile radius of the diversion area of the channel, CDS unit, storage
tanks and associated pipelines. If the study area boundary changes, additional costs will be required to revise the
records search to cover the new areas.
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• Records search will be conducted as a standard request.
• In the event the records search results indicate the presence of known cultural resources, further cultural
resources investigations may be recommended. This cost estimate does not include such additional cultural
resources work.
• Assumes that no paleontological search, Native American Heritage Commission Sacred Lands File search, or
additional Native American Consultation is required.
• The deliverable for this scope is limited to one letter request to the information center with one project map figure
and one record search results summary letter report.
• This cost estimate does not include any additional GIS time associated with the digitization of information
resulting from the record search request or for the creation of result figures for inclusion with the letter report.
Task 2.04 - Biological Field Survey and Technical Report: A biological field survey and technical report are needed to
evaluate potential impacts on biological resources for the IS/MND. The survey and report are also needed as supporting
documentation for resource agency permits applications (described later in Task 2.06).
URS will review biological resource databases, local resource management plans, aerial photos, and any other readily
available commercial data to determine the locations and types of biological resources that have the potential to occur at
the Project site and general vicinity. The literature review will support the development of a brief Biological Letter Report.
Following literature review, a pedestrian-based biological survey of the project site will be conducted to observe,
document, and evaluate the onsite conditions and determine the potential for occurrence of common and special-status
biological resources and aquatic resources. The field analysis and data collection will identify the acreages of land use
and vegetation present, a list of plants and wildlife present will be compiled, and special-status species with potential to
occur within the study area will be determined. The field results will be synthesized within a Biological Letter Report,
which will be used in the analysis for the CEQA IS/MND as well as included as a requisite attachment to the aquatic
resource permit packages.
Task 2.05: - Jurisdictional Determination: For projects that may impact areas under the jurisdiction of the USACE, a
jurisdictional delineation is required utilizing USACE standard delineation methods. URS evaluated the possibility of using
previously-prepared Jurisdictional Delineations associated with the Santa Ana-Delhi Channel Widening project, since the
channel widening areas may overlap the current project. However, based on our experience, we believe the USACE and
other permitting agencies would not accept this Jurisdictional Delineation for the proposed project, and would request a
project-specific delineation instead. Reasons would likely include the differing magnitude of impacts, as well as new
delineation mapping standards (issued on August 6, 2012) that must be utilized in all new jurisdictional delineations.
Furthermore, if utilizing previously-prepared Jurisdictional Delineation, it would be difficult to address any potential agency
data requests, given that the report was prepared by another consulting firm working for a different municipality.
Therefore, URS has determined it would be most appropriate to prepare a project-specific delineation for the proposed
project, as discussed in the following paragraphs.
URS will delineate aquatic resources within the study area utilizing the procedures and practices in the following
publications and agency guidance documents: USACE Wetland Delineation Manual ; USACE Interim regional supplement
to the Wetland Delineation Manual, Arid West Region, Version 2.0; and USACE and Environmental Protection Agency's
(EPA) Clean Water Act Jurisdiction Following the U.S. Supreme Court's Decision in Rapanos v. United States & Carabell
v. United States guidance document .
A pedestrian-based field survey of the study area will be conducted using sub-meter GPS accuracy to precisely delineate
the boundaries of potential aquatic resources. The field survey results will be synthesized into a Jurisdictional Delineation
Report, which will be submitted as a requisite attachment to the USACE, CDFG, and the RWQCB aquatic resource permit
applications. The report will identify the limits of wetlands, non-wetland waters of the U.S., waters of the State, and
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jurisdictional riparian areas within the study area boundaries. It will also include Project-specific details associated with
vegetation communities, soils, and hydrology of aquatic resources within the study area and will include a photolog of
aquatic resources. A Preliminary Jurisdictional Determination, rather than an Approved Jurisdictional Determination, will
be requested from the USACE in order to expedite the permitting process. A Preliminary Jurisdictional Determination is a
formal letter from the USACE stating that Waters of the U.S. "may be" present on site and assumes federal jurisdiction.
Task 2.06: Aquatic Resource Permitting: The study area includes special aquatic resource areas that will be impacted
by the proposed diversion facility in the Santa Ana-Delhi Channel. Completion of Clean Water Act (CWA) Section 401
and Section 404, and California Fish and Game Code (CFGC) 1602 (et seq.) permit applications are most likely required
to execute the Project. Within this scope of work, URS will prepare and submit a USACE CWA Section 404 Nation Wide
Permit (NWP) Preconstruction Notification (PCN) package. The NWP Program provides applicants with a streamlined
USACE evaluation and approval process for certain types of activities that have minimal impacts to jurisdictional aquatic
environments. If this is feasible based on the total disturbance footprint, then it will significantly reduce the federal permit
processing time and expense. The Project appears to qualify for NWP 43, Stormwater Management Facilities, so long as
impacts to Waters of the U.S. are under 0.5 acre, 300 linear feet, and no construction will occur within perennial streams.
It is assumed that the Santa Ana-Delhi Channel is seasonal, rather than perennial. If NWP 43 is not acceptable due to
perennial flows within the channel, then NWP 18, Minor Discharges, may be potentially used.
The RWQCB has determined that an individual 401 water quality certification may be required for most nationwide
permits. URS will submit a CWA Section 401 Water Quality Certification (WQC) application to the RWQCB. The WQC is
required for those applicants seeking a federal permit (e.g., CWA Section 404 permit) to discharge fill material into Waters
of the State and/or Waters of the U.S. The USACE will not grant authorization until the WQC has been obtained or has
been waived.
The CDFG regulates all activities that modify the bed, bank, or channel of streams, lakes, and their associated riparian
habitats under Section 1600 (et seq.) of the CFGC. A CDFG Lake and Streambed Alteration Agreement (LSAA) will be
required for all activities resulting in impacts to streambeds and associated riparian habitats. URS will prepare and submit
a LSAA package to CDFG to obtain CFGC 1602 (et seq.) compliance.
URS will also informally correspond with applicable state and federal regulatory and resource agencies (e.g., CDFG,
USACE, and RWQCB) as needed during the permitting phase to identify potential data requirements, minimization, and/or
avoidance measures, and mitigation, if needed, to implement the Project.
Assumptions for Biological Resources, Jurisdictional Delineation and Agency Permitting:
• The preferred alternative will be finalized prior to permit application submission.
• The City will provide to-scale plan view and elevation or cross section design plans that depict the Project
footprint and temporary and permanent impact areas (e.g., storage, staging, access route, etc.). These plans will
be compatible with GIS, Microstation, or Auto CAD, if possible.
• The City will provide any necessary Project-specific documentation and components for application packages,
which may include, but us not limited to, an hydrology/drainage report, water diversion plan (if work will be
completed in wet portions of the channel), Best Management Plans, cubic yards of cut and fill, construction period
and duration, and any other relevant documents and data required for permit applications other than the requisite
items produced in this scope.
• This scope assumes that the project can be permitted through a Nationwide Permit and does not include the
production of an Individual Permit.
• This scope does not include Federal or California Endangered Species Act (ESA) protocol surveys, consultation,
or ESA permitting, if necessary for Project implementation.
• This scope does not include a compensatory mitigation plan for Project impacts to special aquatic resource areas.
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This scope does not include agency permit filing fees, potential CEQA filing fees, compensatory mitigation fees,
or an environmental filing fee (Fish and Game Code Section 711.4).
The services to be performed by URS will be conducted in a manner consistent with that level of care and skill
ordinarily exercised by other professional consultants under similar circumstances. No other representations to
the Trust, either expressed or implied, and no warranty or guarantee is included or intended. Opinions relating to
presence, absence, or potential for occurrence of biological resources will be based on limited data and actual
conditions may vary from those encountered at the times and locations where the data were obtained despite the
use of due professional care. The services detailed in this scope will be provided and performed in accordance
with the terms and conditions negotiated between the Trust and URS. Any reliance on work product generated
from the execution of this scope by any other party shall be at such party's sole risk unless that party has written
authorization from URS.
Reference Documents -
Environmental Laboratory (EL). 1987. Corps of Engineers Wetlands Delineation Manual, Technical Report Y-87-1, U.S.
Army Engineer Waterways Experimental Station, Vicksburg, Mississippi.
Interim regional supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0). J. S.
Wakeley, R.W. Lichvar, and C. V. Noble (Eds.). ERDC/EL TR-08-28. Vicksburg, MS: U.S. Army Engineer Research and
Development Center.
U.S. Army Corps of Engineers and U.S. Environmental Protection Agency (USACE). 2008a. Memorandum Re: CWA
Jurisdiction Following U.S. Supreme Court discussion in Rapanos v. United States.
Task 3.01- Construction Meetings: URS will attend/conduct four (4) progress meetings of two hours each during the
course of the project construction and provide agendas and meeting minutes.
Task 3.02 -Contractor's RFI: URS will respond to approximately ten (10) Requests for Information.
Task 3.03 - Site Visits: URS has budgeted four (4) site visits of two hours each during construction.
Task 3.04 - Shop Drawing Reviews: URS has budgeted for the review of five (5) shop drawing submittals. Submittals
will be reviewed for completeness and conformity with the contract documents. URS will deliver copies of the reviewed
submittals to the City of Santa Ana Inspector, Project Manager, and Contractor as required.
Task 3.05 - Prepare Record Drawings: URS will prepare record drawings on 24-inch by 36-inch mylars at construction
completion, using the Contractor's and City Inspector's red lines. URS will prepare final record drawings mylars, reissued
signed mylars (as needed), Microstation electronic files on CD, and one color PDF file of the entire construction plan set
on CD and deliver the record drawing package to City of Santa Ana.
Task 3.06 - Qualified SWPPP Practitioner (QSP): URS will provide Construction Site Monitoring for the project site.
The Monitoring Program includes weekly visual inspections during the entire duration of the project, quarterly non-storm
water discharge inspections, pre-storm inspections of BMPs, drainage areas, and potential pollutant areas, preparation of
Rain Event Action Plans (REAPS) 48 hours prior to 50% chance of rain, post-storm water discharge inspection, and storm
water sampling for qualifying rain events which produce 0.5" of rain or more. Inspections and sampling reports will be
maintained onsite and placed in the SWPPP report.
Schedule
Upon Notice to Proceed - 200 working days
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CHANGE TO ESTIMATED CONTRACT PRICE (See Attachment
Original Estimated Contract Price:
Current estimated contract price, including previous change orders:
The estimated Contract Price due to this Change Order will be increased (decreased) by:
The new estimated Contract Price due to this Change Order will be:
CHANGE TO THE ESTIMATED SCHEDULE (See Attachment ) N/A
The Contract Time will be increased (decreased) by calendar days.
The date for completion of all work under the contract will be: To be determined.
1/16/13 1 RFA SNA001
Santa Ana Delhi
Urban Discharge Diversion
Prnlect
$ 64.950
$ 89.980
$ 338.100
$ 428.080
EXCEPT AS PROVIDED IN THIS REQUEST FOR APPROVAL, ALL TERMS AND CONDITIONS OF THE CONTRACT
REMAIN UNCHANGED
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Acceptance of the terms of this Request for Approval is acknowledged by the following signatures of the Authorized
Representatives.
CLIENT URS Corporation Americas
Signature Signature
Name/Title:
Name/Title:
Date of Signature:
Date of Signature:
cc: Accounting
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ESTIMATED COST BREAKDOWN
URBAN DISCHARGE WATER
DIVERSION SYSTEM
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