HomeMy WebLinkAbout22D - SPEC - HP SERVERS AND STORAGE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
SEPTEMBER 3, 2013
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO El Or Amended
dinance on 1s' GOVPLACE FOR HP ? Ordinance on 2 Reading
SERVERS & ST RAGE ? Implementing Resolution
(SPEC. NO. 13- 7) El Set Public Hearing For
CONTINUED TO
FILE NUMBER
I ANAGER
RECOMMENDED ACTION
Award a contract to Govplace for the purchase of HP servers & storage, in the amount not to
exceed $267,100, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The City of Santa Ana Police Department and City Hall Data Centers house and operate 105
physical computer servers and 155 virtual servers. Collectively these servers host over 50
departmental computer applications such as Computer-Aided Dispatch, ProLaw, and Class.
Currently nine servers have reached their end of life and no longer meet operational capacity
and are incompatible with virtualization software.
Staff recommends the replacement of four servers in the Police Department and five servers in
City Hall to add data storage capacity and improved performance which are critical to operational
needs. In addition, the new servers will support the virtual infrastructure which enables each
physical server to support multiple virtual servers.
The notice inviting bids was advertised on July 25, 2013 and bids were solicited. A summary of
the bid invitations and bids received is as follows:
7 Invitations For Bid emailed
1 Bid received
22D-1
Contract Award for HP Servers & Storage
September 3, 2013
Page 2
The bid was received and opened on August 5, 2013. The bid received from Govplace is
responsive to the specification and meets the City's requirements. Staff recommends the award
of the contract to Govplace.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan account (no. 10910147-
66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez Sp-
Executive Director
Finance & Mgt. Services Agency
EG
22D-2