HomeMy WebLinkAbout22E - SPEC - WATER SAMPLING STATIONS
REQUEST FOR~°
COUNCIL ACTION"
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
SEPTEMBER 3, 2013
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO HD ? As Amended
SUPPLY WATER ORKS FOR ? Ordinance on 2 IRead g
E] Ordinance on tlReading
WATER SAMPLI STATIONS ? Implementing Resolution
(SPEC. NO. 13- 9) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
MANAGER
RECOMMENDED ACTION
Award a contract to HD Supply Waterworks for water sampling stations in an amount not to
exceed $31,600, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
Water Quality Regulations established by the California Department of Public Health and the
United States Environmental Protection Agency require that all public water systems have an
approved water quality monitoring plan that specifically designates the locations where water
quality samples are collected. There City's Public Works Agency currently has 50 water quality
sampling stations throughout the City's water distribution system. Water samples are collected
from all 50 sites to determine compliance with established water quality regulation.
Over time, the existing sample stations have deteriorated and have become difficult to secure. In
order to maintain the integrity of the water samples collected and avoid any possible
contamination, these sampling stations will need to be replaced. The Public Works Water
Resources Division tested various models of sampling stations and determined that the Eclipse
Kupferle sampling stations meets the mandated water sampling requirements.
The notice inviting bids was advertised July 31, 2013, and bids were solicited. A summary of the
bid invitations and bids received is as follows:
3 Invitations For Bid mailed
1 Invitation for Bid mailed to a Santa Ana vendor
3 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on August 9, 2013, and evaluated (Exhibit 1). As the bid from HD
Supply Waterworks, a Santa Ana vendor, is responsive to the specifications and meets the City's
requirements, staff recommends the selection of this vendor.
22E-1
Contract Award for Water Sampling Stations
September 3, 2013
Page 2
FISCAL IMPACT
Funds are available in the Public Works Water Quality and Measurement account (no. 06017644-
63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Cc `\~Z3~A P t~ I~l•J x ,
Edwin "William" G ez, P.E. Francisco Gutierrez
Interim Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
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22E-2
ABSTRACT OF BIDS
WATER SAMPLING STATIONS (SPEC. NO. 13-039)
HD Supply John C. Kupferle The B.E.S.T.
Bidder Waterworks Foundry Company Meter Co.
Location Santa Ana, CA St. Louis, MO Covina, CA
Delivery 20 days 14 - 21 days 4 - 6 weeks
Bid Total $31,536.00 $42,586.50 $38,969.91
* $315.36
$31,220.64
* 1 % Local Vendor Preference
EXHIBIT 1
22E-3
22E-4