Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
25E - AGMT - INSTRUCTIONAL SRVS
REQUEST FOR 4177N COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: SEPTEMBER 3, 2013 TITLE: APPROVED AGREEMENT WITH RANCHO SANTIAGO ? As Recommended COMMUNITY COLLEGE DISTRICT TO ? As Amended PROVIDE INSTRUC IONAL SERVICES El Ordinance on 151 Reading ? Ordinance on 2ntl Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER ANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement with Rancho Santiago Community College District in the amount of $61,733 to provide instructional services to eligible youth participating in the Seeds to Trees Digital Media Academy program, for a one year term, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 3, 2013 the City Council awarded $170,000 in Workforce Investment Act (WIA) funds to the Santa Ana Public Library to operate a Youth Training Program. The Library will utilize the funds to continue the "Seeds to Trees Digital Media Technology Academy" program. The Digital Media Technology component of the Seeds to Trees program, developed in partnership with Rancho Santiago Community College District's (RSCCD) Corporate Training Institute (CTI) is a comprehensive, post secondary program comprised of paid training and work experience in the field of digital media technology. Twenty students, ranging in age from 16-21, will receive approximately six months of hands-on training from RSCCD's CTI to develop necessary experience in the digital media field. The curriculum will include introduction courses, subject specific courses, and concentration courses such as graphics design, website design, scriptwriting, video production, digital music production, and marketing. After completion of the first phase of the program, students will begin five months of on-the-job paid work experience in the Library's web design and City Television Channel Three (CTV-3) video production units. RSCCD will provide skilled instructors, administrative management, curriculum development, equipment, textbooks and materials required to support the curriculum for a total amount of $61,733 which will be paid for with WIA grant funds. 25E-1 Agreement with Rancho Santiago Community College District September 3, 2013 Page 2 FISCAL IMPACT Funds for this agreement are available in the Workforce Investment Act (WIB) Youth Council account (no. 12318750 69135). APPROVED AS TO FUNDS AND ACCOUNTS: Gerardo Mouet Francisco Gutierrez Executive Director Executive Director Parks, Recreation and Finance & Management Services Agency Community Services Agency 7 Nancy Fong, Interim Execut a Director Community Development Agency GM/SC/sc Exhibit: 1. Agreement 25E-2 Contract No. AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT THIS AGREEMENT, dated this day of September, 2013, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Rancho Santiago Community College District ("CONTRACTOR"). W-I-T-N-E-S-S-E-T-H Recitals: A. CITY has been designated a Local Workforce Investment Area (LWIA) under the Workforce Investment Act of 1998, Public Law 105-220 ("the Act"). B. The State of California has created the LWIA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWIA, CITY is entitled to receive federal funds to establish programs to prepare economically disadvantaged youths for entry into the labor market and to provide basic skills development to those individuals who are economically disadvantaged or otherwise face serious barriers to succeeding in life. One goal of California's Workforce Investment System is to provide youth with the opportunities to achieve career goals that will allow them to successfully compete in the labor market and prepare them for higher education. D. CONTRACTOR is experienced in operating education, occupational development and employment programs for economically disadvantaged youths for entry into the labor market. CONTRACTOR shall provide instruction and materials to implement courses in digital media skills for twenty (20) students, ages 16-21, in the field of digital media technology ("said program"). E. CONTRACTOR is willing to operate said program pursuant to the Act and California law. F. Contractor must comply with applicable Federal, State and local legislation, rules and regulations and Contractor must meet enrollment and program goals. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. CONTRACTOR'S OBLIGATIONS A. CONTRACTOR agrees to provide the services pursuant to said program, as more specifically set forth in CONTRACTOR'S Program Narrative contained in "Exhibit A" and in the Performance Standards "Exhibit B", attached hereto and by this reference incorporated herein. 25E-3 Page 1 of 15 CONTRACTOR'S failure to provide said services may be grounds for CITY to readjust the level of payment to CONTRACTOR otherwise provided for hereinafter. B. CONTRACTOR agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("participants") in accordance with the standards and requirements set forth in Workforce Investment Act of 1998, Public Law 105-220. C. CONTRACTOR agrees to perform the services set forth herein in a professional, timely and diligent manner. D. CONTRACTOR shall provide wages and benefits to individuals who participate in the activities and services funded by this Agreement ("participants") in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. CONTRACTOR shall adhere to the Labor Standards described in the Act including Section 181 of the Act. F. CONTRACTOR agrees to comply with the "Complaint Handling Procedures Under the WIA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR §667.200, Subpart F. CONTRACTOR shall advise participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by CONTRACTOR. CONTRACTORS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Part 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. CONTRACTOR agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. 1. CONTRACTOR agrees to maintain such records and submit such reports data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of CONTRACTOR'S services or activities, costs or other data, including but not limited to, participants' attendance, payroll records and job duty statements. 25E-4 Page 2 of 15 CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR subcontractors, bookkeepers and accountants, and employees and participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring in their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. In the event CONTRACTOR does not make the above-referenced documents available within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. All accounting records and evidence pertaining to all costs of CONTRACTOR and all documents related to this Agreement shall be kept available at the location where CONTRACTOR conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, CONTRACTOR shall, where applicable, maintain the confidential nature of information provided to it concerning participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs incurred and services rendered hereunder. K. CONTRACTOR agrees to complete in triplicate, a monthly Invoice/Voucher on CITY's Invoice/Voucher form, showing in detail the amount of money already expended by CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation such as cancelled checks, paid bills, payrolls, time and attendance records, contract and subgrant award documents [29 CFR-Subpart C, Section 97.20 (b)(6)]. CONTRACTOR agrees to submit the above-stated documents to the City of Santa Ana, Santa Ana Library, 26 Civic Center Plaza, M-75, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which CONTRACTOR'S services are performed. Should CONTRACTOR fail to deliver said documents to CITY, CITY shall have the option to cancel this Agreement by giving CONTRACTOR ten (10) days written notice thereof. CONTRACTOR shall either return to the CITY excess revenues over costs or use such excess revenues as program income by utilizing such program income for additional training activities authorized under the Act. L. CONTRACTOR agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. CONTRACTOR also agrees to provide at CONTRACTOR'S own expense supplies and other costs of said PROGRAM. 25E-5 Page 3 of 15 M. CONTRACTOR shall arrange independently for an audit that includes WIA funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A- 133, if applicable. CONTRACTOR shall submit one original of each required audit report to CITY within (30) days after the date received by CONTRACTOR. Should CONTRACTOR fail to comply with these requirements, CITY may at its option withhold payment of funds, or disallow funds or suspend additional grant funds. N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. CONTRACTOR shall comply with the provisions of Circular A-102 of the U.S. Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government", Subpart C, paragraphs 37 and 42, Circular A-128, and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. CONTRACTOR shall comply with the requirements of federal regulations found at 29 CFR 93 which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. CONTRACTOR shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement. Q. CONTRACTOR agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. R. CONTRACTOR, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. CONTRACTOR agrees to comply with all applicable provisions of the ACT and the federal regulations, including but not limited to the regulations found at 20 CFR part 629. T. CONTRACTOR agrees to that it is in compliance with the Certification Regarding Debarment ("Exhibit F") as required boy the regulations implementing Executive Order 25E-6 Page 4 of 15 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160- 19211). U. CONTRACTOR agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR part 1010 and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. II. CITY'S OBLIGATIONS A. CITY agrees to pay to CONTRACTOR when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $61,733.00 of WIA funds for CONTRACTOR'S performance in accordance with the Budget attached hereto as "Exhibit G" during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by CONTRACTOR as provided hereinabove. B. CONTRACTOR has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. C. CITY agrees to provide for on-site monitoring reviews of said program operation at least twice annually. In addition, monthly desk-top reviews of pertinent information will be conducted. D. CITY has the right to de-obligate the funds hereunder and take such funding back from CONTRACTOR due to any of the following reasons: (a) lack of performance by CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available funding. III. TIME PERIOD OF AGREEMENT This Agreement shall commence as of the date first stated above, and all duties arising under this Agreement shall have been performed by June 30, 2014. The term of this Agreement may be extended by a writing executed by the Executive Director for the Community Development Agency and the City Attorney. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 25E-7 Page 5 of 15 V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. CONTRACTOR shall use appropriate funds received from CITY to provide workers' compensation to all those hired by CONTRACTOR under this Agreement. B. CONTRACTOR shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and CONTRACTOR maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that CONTRACTOR shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Standards (Exhibit B) and general program requirements described in Sections 106 and 141 of the Act (29 USC Sections 1516 and 1551) and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made as part of this Agreement as though fully set forth herein. B. CONTRACTOR also assures and certifies that: 1. CONTRACTOR acknowledges and confirms that the U.S. Department of Labor has established three (3) common measures for youth: (a) Placement in employment or education; (b) Attainment of degree or certificate; and, (c) Literacy or numeracy gains. With regard to the Summer Youth Program, the only measure is "Work Readiness". Pending WIA reauthorization and or U.S. Department of Labor and EDD updates, CONTRACTOR agrees to implement and shall meet any additional performance measures that may be subsequently required by the Workforce Investment Act or by any other Federal, State, and local law. 2. CONTRACTOR shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. CONTRACTOR shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. CONTRACTOR shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. CONTRACTOR shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 25E-8 Page 6 of 15 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. CONTRACTOR shall maintain appropriate standards for health and safety in work and training situations. 8. CONTRACTOR shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by CONTRACTOR for the purpose of apprising businesses, participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, the Contractor must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. it. CONTRACTOR certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the CONTRACTOR by the CITY and/or purchased by the CONTRACTOR with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, CONTRACTOR will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. CONTRACTOR certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The CONTRACTOR will disclose to the CITY any invention, written product, computer program developed or data assembled as a result of performance of work under this Agreement within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by CONTRACTOR. Upon written request, CONTRACTOR will transfer all pertinent information, specifications and right, title and interest to the designated agency. 25E-9 Page 7 of 15 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The CONTRACTOR and the Workforce Investment Board (WIB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a CONTRACTOR purchases ownership with grant support; and (c) CONTRACTOR shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, CONTRACTOR must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 15) as any may now exist or be hereafter amended. Under these laws and regulations, the CONTRACTOR assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. C. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT: 25E-10 Page 8 of 15 1. General Assurance. Every reasonable course of action will be taken by CONTRACTOR in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. 2. Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two years following the termination of such employment. 3. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of CONTRACTOR will receive favorable treatment when considered for enrollment in programs provided by, or employment with, CONTRACTOR. 4. Conducting Business Involving Close personal Friends and Associates. Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for CONTRACTOR to conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. 5. Avoidance of Conflict of Economic Interest. No executive or employee of CONTRACTOR, elected official in the area, or voting or non-voting member of a WIB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WIB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. 6. Salary and Bonus Limitations. All Subrecipients of WIA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, includAE-1 but not by way of limitation, workers' compensation 1 Page 9 of 15 claims, resulting from or arising out of the negligent acts, errors or omission of CONTRACTOR, its employees or subcontractors. B. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of CONTRACTOR, its employees or subcontractors. C. Both parties to this Agreement shall agree to defend, indemnify, and hold harmless the other party, its officers, agents, employees, and volunteers, from and against all loss, cost, and expense arising out of any liability or claim of liability, sustained or claimed to have been sustained, arising out of activities, or the performance or nonperformance of obligations under this Agreement, of the indemnifying party, or those of any of its officers, agents, employees, or volunteers. The provisions of this Article do not apply to any damage or losses caused solely by the negligence of the non-indemnifying party or any of its agents or employees. VIII. INSURANCE 1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial public liability insurance insuring the State of California, CITY, and CONTRACTOR against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence. Said policy of comprehensive public liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit I, Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. CONTRACTOR shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with a $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non-owned automobiles used by CONTRACTOR employees or participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, participants or other agents to utilize their own automobiles in the performance of this Agreement, CONTRACTOR shall secure and maintain on file from all such employees, participants, or agents as self-certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If CONTRACTOR is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by 25E-12 Page 10 of 15 participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. CONTRACTOR shall carry medical and accident insurance for those participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. CONTRACTOR understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATE STATUS All corporate CONTRACTORS shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, CONTRACTOR under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal obligations of CONTRACTOR pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, CONTRACTOR shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 20 C.F.R. Parts 652 and 660 through 671. 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 25E-13 Page 11 of 15 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONTRACTOR by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONTRACTOR. XIII. FRAUD CONTRACTOR shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS CONTRACTOR acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, CONTRACTOR may not terminate this Agreement if undue hardship will result to any participant. B. In the event CONTRACTOR defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to CONTRACTOR, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred 25E-14 Page 12 of 15 for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from CONTRACTOR written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, CONTRACTOR shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH - SANCTIONS If, through any cause, CONTRACTOR violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by CONTRACTOR pursuant to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes disallowances, CONTRACTOR shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of CONTRACTOR's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as CONTRACTOR fulfills its obligations or remedies all violations of this agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice CONTRACTOR has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to CONTRACTOR of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Executive Director of Parks, Recreation & Community Services 26 Civic Center Plaza (M-75) Santa Ana, CA 92702 and, 25E-15 Page 13 of 15 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 CONTRACTOR: Rancho Santiago Community College District Corporate Training Institute 2323 N. Broadway, Suite 328 Santa Ana, CA 92706-1640 ATTN: Ruth Cossio-Muniz XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25E-16 Page 14 of 15 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. CITY OF SANTA ANA, a municipal corporation of the State of California ATTEST: "CITY" By: Maria D. Huizar Kevin O'Rourke Clerk of the Council Interim City Manager APPROVED AS TO FORM: "CONTRACTOR" Sonia R. Carvalho City Attorney BY: BY: Lisa E. Storck Peter J. Hardash Assistant City Attorney Vice Chancellor of Fiscal Affairs 25E-17 Page 15 of 15 REQUESTS FOR PROPOSALS (RFP) FOR YOUTH PROGRAM OPERATORS PROGRAM YEAR 2013/2014 SEEDS TO TREES: DIGITAL MEDIA TECHNOLOGY ACADEMY SANTA ANA PUBLIC LIBRARY In Partnership With RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT EXHIBIT A 25E-18 I. Executive Summary The "Seeds to Trees Digital Media Technology Academy" program developed by the Santa Ana Public Library in partnership with the Rancho Santiago Community College District's (RSCCD) Corporate Training Institute (CTI) and Digital Media Center (DMI) will provide training and work experience in various fields of digital media technology for 20 youth ages 16-21 (Please refer to MOU of the partnership). Of these 20 WIA eligible student interns, 8 youth (40%) will be "Out-Of-School Youth" (ages 16-21) and 12 youth (60%) will be "In- School Youth" (ages 16-21). At least 10% of youth enrolled will be foster youth, youth on probation, and youth with disabilities. The Santa Ana Public Library currently has extensive programming for teens and young adults. Most pertinent to the workforce development goal of this grant is the Seeds to Trees Academy, which utilizes the library's Circle of Mentoring model to provide a tiered program of instruction and employment for youth with the aim of introducing them to and training them in skills essential to a secure employment in 21s` century industries. The library has a successful history of providing teens with training in video production and an opportunity to produce video content for the city's CTV-3 channel. The program will provide participants with WIA Elements 1, 4-10. The program will offer students tutoring, study skills training, and instruction leading to the completion of a high school diploma and post-secondary education readiness (1). Students will have the opportunity for occupational skill training in digital media technology through Rancho Santiago Community College and its Corporate Training Institute (CTI) Program (4), as well as work experience producing videos for the city's CTV-3 channel and design/content for various agency and affiliate web sites (5). During their work experience, the teens will operate in teams, where the need for teamwork will help them to develop an understanding of the importance of responsible behavior and an opportunity to display leadership (6). During the entire leaming and working period, youth will be monitored and supported by adults and responsible young adults from the library and the College District (8), and provided with the educational materials and equipment required to successfully complete the program (7). A licensed Masters in Social Work intem (MSW) skilled in a variety of fields, including addiction and family counseling, will be available to students as needed (10). Follow-up services for a minimum of 12 months after program completion will be provided for youth to support educational and/or employment endeavors (9). The program aims to provide participants services in the following areas: Work Experience, Vocational Training and Certification in Digital Media Technology, educational support, civic engagement and leadership development, entrepreneurship training, life skills development, college skills development, job search training, mentorship, follow-up services. Classes will be conducted by qualified teaching staff from Rancho Santiago Community College, and will be supplemented by workshops in academic and life skills development conducted by library and project staff. Work experience will occur as appropriate: in the library, in the digital Media Center, and in the field, as interns complete projects that explore and document the needs of their community. The amount requested to provide these services is $170,000. IL Experience/ Oualifications: Santa Ana Public Librarv: The Santa Ana Public library (SAPL) is a division of the City of Santa Ana's Parks and Recreation Department. The administration and management personnel of the department, including the Director's office, accounting, and payroll functions, are housed in the Main Library building and available for participation in the project. PRCSA's staff is experienced in the management of grants and has learned to incorporate the payment of grant- funded interns through participation in the library's federal IMLS grant. The library itself employs 10 full-time librarians, 8 full-time paraprofessionals and 8 full-time clerical personnel. We currently employ 70 part time EXHIBIT A 25E-19 clerks and tutors in children's, teen and adult programs. Some of our part-timers are paid through the General Fund and others through various grants. In recent years, the library has a record of unusual success in attracting teens to its TeenSpace and supporting them through its many programs. The TeenSpace is advised by the Teen library Club. As a group, these teens have contributed many thousands of hours of community service to the library, 98 percent have graduated from high school and 90 percent have gone on to higher education. These are teens that do not represent the top 10- 20 percent of their high school class. They are not involved in student government or school activities. They are the quiet at-risk youth whom no one notices. But at our TeenSpace, they are noticed, nurtured and appreciated. The library has maintained a high number of ongoing programs for teens, including a very intensive Summer Volunteer Institute (SVI) that encourages teens to find self worth and civic engagement though giving back to their community. Last summer nearly 200 teens donated some 6,000 hours of their time to supporting programs for library patrons of all ages, mentoring over 200 children in our "Buddy" programs, helping limited English speaking adults to master computer technology and improve job skills, volunteering at community events, and becoming involved in the social and educational life of their community. All together, the library conducted nearly 90 programs for teens during the summer at three sites. At present, teens continue to volunteer through the school year in math, reading, fitness and art "Buddy" programs aimed at young children. There are daily activities for teens at both library branches and the Jerome Recreation Center, including the Youth Health Ambassadors, history, civics, green living scholarship, fitness and Teen Library clubs as well as arts, literature, video production and graphic arts workshops and tutoring in math and reading. Half of our part time staff are involved exclusively in assisting with these projects, and are experienced and committed to the growth and development of the young people they work with. The majority of teens hired through our grant programs have begun their contact with the library through the volunteer program. Our volunteers are mentored by staff and older teens and transition age young adults (18- 24), and encouraged to develop personal and academic goals and an understanding of the importance of their work to themselves and others. The library has also been unusually effective in working with probation youth volunteers. Annually, forty to fifty probation youth complete their community service at the library. Ten to fifteen of those continue volunteering at the library when their community service responsibilities are concluded. In all of our youth-centered programs, two guiding principles have been primary: The Circle of Mentoring concept and its logical successor, the Seeds to Trees concept. The first emphasizes the value to both mentor and mentee of a close and lasting supportive relationship, and the second the value of providing long-term mentoring, teaching and financial support for developing youth. These principles are the basis of our success with WIA youth in our 2011-2012 and 2012-2013 programs. All full-time employees at the library are involved in mentoring the students we employ under WIA. In addition, the library has been able to supplement this personal support with organizational support in the form of educational and personal counseling, transportation to classes, and paid internships at the library. To attest to the impact of library services, in 2011-2012, out of 20 students in the Seeds to Trees Digital MediaTechnology Academy program, nine completed a high school diploma or GED, 9 students enrolled in post-secondary education, 15 found employment, 16 demonstrated an improvement in basic skills, and all 20 received digital media technology credentials (refer to attachment I2). EXHIBIT A 25E-20 The Library's allocation of City General Fund monies for 2012-13 was $2,901,140. Other sources of revenue include a CDBG block grant of $258,072, which supports the Homework Help Centers. We anticipate an equivalent CDBG grant for 2013-14 for this purpose, and were recently awarded a $59,000 LSTA grant from the State Library's LSTA program, as well as $13,000 in smaller grants from various State Library sources. Santa Ana is currently a finalist for the Institute for Museum and Library Services' National Medal for Library Services, which is awarded annually to five libraries of various types across the country for making a difference for individuals, families, and communities, and demonstrating innovative approaches to public service. The Seeds to Trees Digital Media Academy is one such approach. The library's three-year, $636,000 Laura Bush 21 st Century Librarian grant, which concludes this June, is another. The program combines the veteran apprenticeship concept with cutting-edge technology. Laura Bush employees are required to attend a Graphics Design course created and staffed by library staff, and to blog weekly in the project's website about their experiences and what they have learned (www.seedstotreesacademv.com). As part of their job experience, they rotate through all of the divisions of the library, assisting librarians with graphic and web design projects, teaching computer skills, and creating and filming content for the City's CTV-3 channel. This focus on technology is responsive to the IMLS mandate amongst agencies serving teens to emphasize the development of STEM (Science, Technology, English and Math) skills. Our experience with Laura Bush and other grants providing mentorship and technology training have enabled the library to smoothly transition into the WIA grant functions provided in 2011-2012 and 2012- 2013 Seeds to Trees Project and will continue to do so in the upcoming fiscal year. The library again plans to supplement staff experience with required attendance at appropriate InfoPeople and IMLS webinars and/or workshops on STEM, digital technology and youth development. These courses cover a variety of topics such as personnel management, grant writing, and budgeting. Among the conferences attended by staff this year is an IMLS conference on Technology in Libraries that focused on "Putting the Learner at the Center" through innovative teaching materials and programs. The library has also cultivated extensive interactions/partnerships with area agencies who are, or should be, working with youth, including the Orange County Probation Department, the Foster Youth Collaborative, Latino Health Access, Santa Ana Building Healthy Community Initiative, Santa Ana Community College, and local historical associations and museums. The trained staff devoted to this project has included one full-time city employee who served as Lead Case Manager and whose sole responsibility has been to implement and monitor the program. Beatriz Preciado has extensive experience working with young people and substantial organizational skills, and has been instrumental in the success of the 2011-2012 and 2012-2013 WIA programs. She has recently earned a Master's degree in Library and Information Science from San Jose State University, and her undergraduate degree from California State University Fullerton centers on Interpersonal Communication. In addition, our Young Adult Librarian has devoted nearly half of her work time to guiding and overseeing the program. The librarian in charge of CTV-3 programming for the city has been responsible for effective cooperation with Ranch Santiago Community College District's Corporate Training Institute, with the result that class schedules and locations, content and student monitoring were implemented and problems solved promptly. She also has had oversight of the work experience of the youth participants, coordinating filming, editing, and web content design through the efforts of her staff. Additional staff has roles as tutor and project mentors (refer to attachment K and L for a list of SAPL and RSCCD Project staff). EXHIBIT A 25E-21 In collaboration, the efforts of these staff members have produced notable successes, especially with WIA- mandated goals. The program has achieved full enrollment very early in the cycle for both 2011-2012 and 2012-2013. Thus far, a total of forty participants have completed the first phase of the training successfully, and were awarded certificates from Rancho Santiago Community College District testifying to their mastery of digital media preproduction skills. Our out-of-school participants are working to complete high school requirements under staff supervision. In pursuit of WIA employment development goals, participants have been able to take part in the RSCCD Young Entrepreneurs Program, which exposes youth to mechanisms and methods of increasing the marketability of their products and skills. The program is organized and running efficiently. Staff is skilled in providing the mentoring, support and monitoring required by the grant. Participants receive a well-balanced digital media training curriculum taught by qualified instructors, and RSCCD certificates at its conclusion. They experience the workplace and its requirements while working for the library and are paid an hourly wage. They are supported by staff and outside resources in pursuit of educational goals and needed personal counseling. The youth are brought into contact with potential employers and taught to present themselves effectively in the job market. We are poised and prepared to move smoothly into a third year of successful service to at risk youth in the community. Experience/ Qualifications: Rancho Santiago Communitv College District (RSCCD): RSCCD has had a long and extensive history of serving Santa Ana youth. The Santa Ana College campus of RSCCD was the second junior college in the county and was founded in 1915 as a department within Santa Ana High School. As such, the campus has focused on serving the youth of Santa Ana from its very inception. A list of recent programming efforts illustrates this continued commitment towards the city's youth. Since 1995, RSCCD has initiated numerous programs to address the needs of Santa Ana youth. These efforts have included a 1997 HUD-COPC grant, 1998-2006 Learn & Serve America program, and an AmeriCorps Foster Youth Project between 1998 and 2005. Ongoing youth orientated initiatives include GEAR UP (1999- present), Student Support Services (1995-present), and Talent Search (1995-present). Through numerous programs, RSCCD provides tutoring; mentoring; counseling advisement; PSAT/SAT/ACT preparation; job shadowing and work experience for 9th-12th graders at SAUSD high schools; the Early Decision program to provide counseling, registration, and fall enrollment for incoming seniors; and a summer Math Bridge programs for 8th graders to be able to enter and succeed in Algebra I in 9th grade. This support of youth extends to the District's commitment to help minority youth graduate from college. Santa Ana College has the 5h highest number of Hispanic graduates in California and is ranked 12`h nationally amongst junior colleges. RSCCD, through its Corporate Training Institute, has been working with WIA since October 2009 when it began co-authoring a Department of Labor grant in partnership with the Santa Ana W/O/R/K Center. Work on this grant began in July 2010, titled the Job Technology Project, and it focused on providing 100 displaced workers with job skills assessments, basic skills training in reading, math and analytical thinking, as well as computer literacy classes and green training in solar energy, water treatment and water distribution. Unemployed individuals who participate in the Water Technology courses took the State exam for certification and the grant funds provided job development and placement services. The Corporate Training Institute is also a partner on the Orange County WIB's California Gang Reduction, Intervention & Prevention (GRIP) grant. The program focuses on assisting youth that are at risk of gang involvement and gang-involved youth in obtaining employment readiness skills. Eligible youth receive a full array of workforce development services that include job exploration activities, paid training and subsidized EXHIBIT A 25E-22 work experience. Youth participating in the Ca1GRIP program are provided with the proper tools to succeed in their careers and encouraged to continue on a successful and productive future. The primary staff members who will oversee the project include Ms. Ruth Cossio-Muniz, the Director of the Corporate Training Institute. She leads most of the WIB projects at Rancho Santiago CCD and continues to forge additional joint ventures. In this partnership, she will be working with the professional trainers on customizing curriculum for the high school youth, managing schedules of all instructors for the digital technology training, preparing presentations, publishing handout materials, coordinating staff to update student records and transmitting invoices, as well as maintaining communication with all partners involved. (Refer to attachment L for a list of RSCCD staff that will be assisting with this project.) III. State the Problem A significant number of youth in the community of Santa Ana come from economically disadvantaged families. Low socio-economic status often leads to a number of barriers impeding student success such as educational underachievement, higher likelihood of high school dropout, offender, teen parent, and welfare dependency. Latino students comprise a majority of the student population in the Santa Ana Unified School District. Nearly seventy-two percent are reported as dropping out. These students leaving school without a diploma will limit their opportunities for personal and/or professional success by not having the appropriate education or training for the labor force. It is known that high school dropouts earn less wages, are more likely to commit crimes, and are considered less healthy both physically and emotionally than students that graduate. Many jobs in the market require a high school diploma, so that youth who do not graduate contribute to increasing unemployment rates among youth, juvenile arrests, gang affiliation and births to teens, perpetuating the poverty cycle. For students who do earn a high school diploma, many do not enroll in post-secondary institutions. Instead, they enter the workforce to assist their families financially. But with limited education, training, and/or experience it is difficult to find employment with sustainable earnings. As a result many youth become frustrated with their current situation and resort to substance and/or drug abuse for an escape. Students who do enroll in post-secondary education are often first generation students and therefore have difficulties adjusting to the role of college student. Students are often unaware of the resources on campus available to assist them with the completion of their degree. Therefore many students perform poorly and eventually drop out of college. IV. Barriers The "Seeds to Trees" program plans to recruit youth with barriers to employment, educational advancement, and a successful future. To see the complete list of barriers please see attachment F2. For this reason the program will devote particular attention to probation/foster youth and youth with disabilities. Foster Youth: The library has developed a successful association with Orangewood Children's Foundation which serves foster youth in Orange County, and they have agreed to refer foster youth for participation in the program (refer to Letter of Commitment from Orangewood Children's Foundation). WIA youth interns are currently working on producing two videos highlighting the Academy, a Orangewood sponsored Charter High School projected to be opened in August 2013, as well as a video highlighting the Rising Tide Transition Living Program. Further, the Project Director has been attending meetings of the Foster Youth Breakthrough Collaborative since 2009. Since EXHIBIT A 25E-23 several project employees are former emancipated foster youth from Orange County, we will have staff on hand uniquely qualified to assist foster youth interns. Probation Youth: The "Seeds to Trees Digital Media Academy" program plans to recruit youth who are on probation through our partnership with the Orange County Probation Department. We have had tremendous success with probation youth community service volunteers. Forty to fifty probation youth volunteer at the library annually, and ten to fifteen of those remain as volunteers after their service hours are completed. We are currently piloting a program specifically aimed at probation youth that includes workshops on adolescent behavior and attitudes and how they resonate in a student's life, as well as classes in needed academic subjects. Youth with Disabilities: Youth with physical disabilities will be welcome in the program, as will youth with mild learning disorders. Youth with severe cognitive disabilities will find the educational components of the program too demanding. With space in the program limited, it is necessary to offer the training only to those who can benefit from it. Among the youth served by the Santa Ana Public Library, there are a number of barriers associated with poverty preventing the achievement of short and/or long term goals. The most common barrier as concluded by the TABE test is basic skills deficiency. Student results indicate that a majority of students are performing at or below an equivalency of 8.9 grade level. These students often have difficulties in the completion of their education, since they are likely to fall behind in semester credits and in turn eventually drop out of high school. A second common barrier is poor work history. Students with poor work history are at least 19 years of age and have never had a full-time job. As students continue to search for opportunities in a competitive job market, they have fewer opportunities with limited education and work experience. Many of the youth do not have reliable transportation to and from school or to the place of employment. As a result it causes an attendance and/or punctuality issue. Many of the students do not have professional clothing readily available for employment interviews or professional events. These barriers are often setbacks for students. V. State the Solution The Seeds to Trees program is supports students by providing resources, knowledge and/or informational tools to find personal connections for educational and local workforce opportunities. Throughout the program, students will have the opportunity of attending media arts instruction with the implementation of a curriculum similar to college coursework. Students will attend or partake in various activities to enhance their educational, employment and life skills. Mentorship has always been a cornerstone of the Santa Ana Public Library's Teen (12-18) and Young Adult (18-24) programming, and thus it will be a cornerstone of the "Seeds to Trees Digital Media Academy" program as well. All program participants will be assigned a Tutor Mentor, who they will meet with individually on a weekly basis for 30 minutes as part of their on-the job training. They will discuss the progress of their vocational and on-the job training as well as any additional educational tutoring and support service needs that they may have. Tutor Mentors will provide the necessary resources to meet their mentees' needs (Please see attachment M for a list of resources). Tutor Mentors will also schedule their mentees' tutoring time at this meeting. In addition to mentoring from their assigned Tutor Mentors, interns will also receive mentorship on their particular production projects from project mentors. These Project Mentors will be responsible for helping interns develop and produce content for programming on specific topics. (Please See Attachment K for a list of tutor mentors and project mentors). They will also receive mentoring from the Lead EXHIBIT A 25E-24 Case Manager who will meet with them on a bi-monthly basis to track their progress and needs. Interns will also receive additional mentoring from their in-class vocational training instructors. At the end of the program students will earn three occupational skills certificates that will testify to enhanced skills and readiness for employment opportunities. The Santa Ana Public Library works closely with the Adelante program at Santa Ana College, an initiative advocating for every home in the city to have a college degree. High School students may enroll in the Adelante program and upon completion of general education requirements, admission to either University of California Irvine or California State University Fullerton is guaranteed. All student interns will spend a portion of their on-the-job work time assisting TeenSpace staff in one of our "Buddy" programs. As part of the "Buddy " program, student intems will be given the opportunity to learn to mentor and serve as role models to younger children (4-11) in a variety of our ongoing "Buddy" programs such as "Reading Buddy", "Math Buddy", "Art Buddy", "Sports Buddy", "Healthy Buddy", "Garden Buddy", "Acting Buddy" and "Science Buddy". All interns will also have the opportunity to join the Teen Library Club volunteer program, and participate in the many community and library volunteer service projects the club participates in, such as the Santiago Creek Clean-ups, OC Marathon Clean-ups, Heritage House Gala Fundraisers, Autism Walk, Library Halloween Haunted House, Santa's Corner, and Library Book Sales. Interns will also have the opportunity to develop their leadership skills at a Teen Library Leadership curriculum program. The Youth Leadership program is a six-month, once-a-week curriculum culminating in a manual of topics and/or community service projects discussed. They will further fine tune their leadership skills when they attend TeenSpace "Public Speaking" workshops. All student interns will receive instruction in the basics of marketing strategies during the course of their in- class training. Participants in the Digital Media Apprenticeship Program will be enrolled in an advance marketing course, in order to learn how to promote themselves and gain important skills to build their own digital media freelancing work career. Interns will also be taken on a fieldtrip to a Public Relations firm as part of their marketing coursework. In addition to this, all student interns will attend several workshops put on by the RSCCD Youth Entrepreneurship Program (YEP) at the Santa Ana Public Library as part of their on-the job work experience. Upon exiting the program all participants will be able to enroll in the YEP program to further gain training and development in building their own digital media freelancing business. (Please refer to attachment J) During the course of their on-the-job work, all interns will be assigned to attend several life skills development workshops in areas of financial management, healthy living, green living, and independent living featuring domestic skills like cooking, gardening and sewing basics. All these are programs are a general part of the TeenSpace programming (Refer to attachment Q for flyers of TeenSpace Programs). The entire format of the "Seeds to Trees" academy program is one that focuses on work experience. First, youth are hired as Work Experience employees (WEX) and then they are promoted and hired on as Library Page interns and paid an hourly wage to receive a complete in-class and on-the-job training work experience that they can use to propel them into higher education, employment and/or self-employment as a freelance entrepreneur. Caring mentors and teachers cannot solve all of a student's future employment problems. However, through the "Seeds to Trees Digital Media Technology Academy" program, students will be encouraged to seek training in technologically sophisticated fields. Santa Ana Public Library is committed to providing the brightest possible future for our young people. It is vital for them to have opportunities to develop skills that will provide them a path into growing industries. An examination of the occupational outlook for California and the nation for the EXHIBIT A 25E-25 next decade suggests that technology related skills can provide that path. According to the California Occupational Employment projections for 2010-2012, California's total occupational employment, the majority of industries in California are expected to grow only 3.8 percent over the next two years. Yet, jobs in information, communications and technology fields will grow 7 percent over that time period, according to the most recent study of California's job situation by BW Research and California Community Colleges Economic and Workforce Development Centers of Excellence and the Mid-Pacific ICT Center. Occupations such as Film and Video Editors, Multi-Media Artists, and Animators are expected to grow because of the rising demand for films due to home entertainment options such as cable, satellite, and Netflix. In the longer term, the Bureau of Labor Statistics' latest Occupational Outlook (http://www.bls.gov/oco/ocos090.htm ) suggests that video and web design-related employment will grow between 8 and 24 percent in the next ten years (Please refer to attachment R for more detailed breakdown). And these projections cannot anticipate the growth of new professions that may develop from these paths in the future. VI. Proposed Program The "Seeds to Trees Digital Media Technology Academy" program developed by the Santa Ana Public Library in partnership with the Rancho Santiago Community College District's (RSCCD) Corporate Training Institute (CTI) program is a free comprehensive apprenticeship program comprised of paid training and work-experience student internships for 20 youth ages 16-21 leading to certifications in the fields of digital media technology. Of these 20 WIA eligible student interns, 8 youth (40%) will be "Out-Of-School Youth" (ages 16-21) and 12 youth (80%) will be "In-School Youth" (ages 16-21). At least 2 (10%) will be foster, probation and/or youth with learning disabilities. This program will promote the Santa Ana Youth Council's (SAYC) vision for Santa Ana Youth by creatively addressing each one of the major target areas in the SAYC's vision. Having identified the need for community savvy digital content producers, the Santa Ana Public Library and RSCCD will provide an opportunity for youth participants to learn valuable job skills while contributing to their community's knowledge of youth related issues. While the program has a certain amount of structured content creation, the students themselves will be given a large amount of room in which to voice their own unique perspective on the issues facing Santa Ana youth. By tapping into this creative partnership between the SAPL and the RSCCD, both institutions will increase their capacity to serve youth patrons. Advances in information technology have inundated the lives of millions with a vast amount of media. User generated content has fast become a source of news, entertainment, and artistic expression for an entire generation of web savvy individuals. As e-commerce continues to grow at faster rates than the rest of the economy, the ability to express one's insights with multimedia presentations has become an increasingly marketable skill. Those individuals with the proper training and knowledge of digital creation tools will be in a prime position to excel in a 21s` century economy. Many of our local youth are already naturally web savvy and are open to the idea that they could one day follow a career in digital content creation. In this way, the digital media academy taps into a youth's desire for self expression and teaches valuable work skills in the process. In collaboration, the efforts of staff members have produced notable successes, especially with WIA-mandated goals. The program has achieved full enrollment very early in the cycle for both 2011-2012 and 2012-2013. Thus far, a total of forty participants have completed the first phase of the training successfully, and were awarded certificates from Rancho Santiago Community College District testifying to their mastery of digital media preproduction skills. Our out-of-school participants are working to complete high school requirements under staff supervision. In pursuit of WIA employment development goals, participants have been able to take EXHIBIT A 25E-26 part in the RSCCD Young Entrepreneurs Program, which exposes youth to mechanisms and methods of increasing the marketability of their products and skills. Recruitment and outreach for the program will occur at the start of the grant cycle 7/1/2013. Prior to the start of the program, the library TeenSpace staff will promote the upcoming "Seeds To Trees" program during its Summer Volunteer Institute program which annually recruits over 120 summer volunteers, many of which are WIA eligible, and it's Probation Youth Community Service program which has an average annual participation of 40- 50 youth on probation. In addition to recruiting from its pool of W IA eligible summer volunteers, staff will also make presentations at Orange County FYO (Foster Youth Outcomes) meetings, CASA (Court Appointed Social Advocates) meetings and at local Santa Ana High Schools, to recruit candidates for this program. We will begin accepting notices of interest in the "Seeds To Trees" Digital Media Academy in May and distributing and accepting applications including gathering all documents required by the Service Navigator to determine youth WIA eligibility. Once youth eligibility is confirmed, youth will be hired as Work Experience employees (WEX). It is anticipated that all this will occur in the month of August, 2013 in anticipation of the media arts courses which simulate a college semester. The ambitious goal at this point is to have already recruited and enrolled at least 15 (75%) of total 20 youth participants planned in the program. During this phase, all student interns will also take a TABE assessment test to determine their basic skill level. Work Experience (Santa Ana Public Library): The entire format of the "Seeds to Trees" academy program is one that focuses on work experience. First, all 20 youth are hired as Student Intern Work Experience employees (WEX) and then they are promoted and hired on as Library Page interns and paid an hourly wage to receive a complete in-class and on-the-job training work experience that they can use to propel them into higher education, employment and/or self-employment as a freelance entrepreneur. Upon WIA eligibility determination and acceptance into the "Seeds to Trees Digital Media Technology Academy", all 20 youth participants will be hired as work experience employees (WEX) (Please refer to our Paid Work Experience Policy). Participants will work 8 hours a week, and of that 4 hours will be in-class training and the other 4 hours will be on-the job work experience as production crews responsible for creating content and programming that will be broadcasted on Santa Ana's library run CTV3 station and website during the introductory 4 week pre-production phase of the project. After this 4 week period, all 20 youth will then be able to specialize in two fields of digital media like video production, digital music or graphic design during the next 14 weeks. During this phase, they will work 10 hours a week, and of that 6 hours will be in-class training and 4 will be spent on producing and creating content for CTV3 and the Seeds to Trees spotlight website. They will focus primarily on producing health and fitness related programming and on pre-production research and development on other programming topics such as "green living", history and news. The work-experience occurs concurrently with the class-room training in a project-based learning approach, because it gives interns an opportunity to immediately put their in-class skills to work in a very cogent manner. This portion of the work experience will run for approximately 18 weeks and will culminate in successful interns receiving a Digital Media Technology Pre-Production and Digital Media Technician certificate. Upon completion of their Digital Media Technology certification requirements, 12 student intems will be given the opportunity to continue in the development of their work-experience in the form of employment in 12 hours per week Digital Media Technology Apprenticeships. They will be hired as paid library pages and will be put on the payroll of the Parks, Recreation and Community Services Department of which the Santa Ana Public Library is a division. As apprentices they will continue to develop their production skills and will work on developing and producing additional television programming on green living, nature, history, current events, literacy, music, arts and sciences, along with further developing and producing additional health and fitness programs. The apprenticeship will be a 16 week program and upon successful completion of designated program project goals, which will be outlined in the program flow section of this narrative, participants will receive a Digital Media EXHIBIT A 25E-27 Technology Apprentice certificate from RSCCD Corporate Training Institute. Participants will work 12 hours a week, and of that 2 hours will be in-class marketing training and the other 10 hours will be on-the job work experience as production crews. As part of their paid work experience, all participants will blog weekly about their internship experiences and progress, and will upload their digital media creations to a "Seeds to Trees Digital Media Technology Academy" website. Interns will also upload their videos to a "Seeds to Trees" YouTube channel as well as join a "Seeds to Trees Digital Media Technology Academy" Facebook site. Staff members at the Santa Ana Public Library are professionally prepared to address the various barriers to successful program completion that youth face. Interns will be provided with transportation between training sites in library vans driven by qualified drivers, and will be provided with similar transportation between work sites during the work experience phase of the program. Four times per month, a trained Masters in Social Work intern will be present in the library to talk with interns about personal and learning issues. In addition to counseling interns, she will assist staff in referring interns and their families to needed social service providers. There is an anticipated increase of 8-24% in jobs that require web and video production skills and media savvy public relations skills. Hence this is a high growth field, and interns will be encouraged to further their education to take advantage of this market need. As the youth complete this program they will be taught industry techniques that freelancers use to procure work in a highly competitive environment. Each one of the students that completes the program will have established a digital portfolio containing samples of the media that they created during the duration of the internship. Ultimately, positive career prospects will help to provide these students with the ability to continue down the path to self sufficiency. The duration of the Seeds to Trees program is approximately one year, from August to June of the following year. In order for youth to receive the maximum benefits of the program he/she must commit to between 8-12 hours a week. These hours per week include instruction and work experience, in addition to workshops to enhance participant skills. Students have the opportunity of interacting with a Case Manager at each class, work experience or workshop. On Average students and Case Manager interact 4-5 times a week. For more intensive needs of the students, the Case Manager is available mornings. VII. Vocational Training and Certification in Digital Media Technology (RSCCD-CTI/DMC): Student interns will receive introductory and intermediate level training in the following areas: 1.) Video Production, 2.) Graphic Design, 3.) Digital Music Production, 4.) Web Design, 5.) Script-writing and, 6.) Marketing. (Please refer to attachment N for a curriculum syllabus) Interns will attend these digital media technology classes for 4 hours a week for 18 weeks. The successful completion of this portion of the in-class training and concurrent on-the-job training will result in RSCCD-CTI awarding the intems certificates in Digital Media Technology Pre-Production. Student interns then will be able to specialize and receive additional training in Web Design, Video Production, or Digital Music Video Production. Interns will attend these specialty training sessions for 4 hours a week for 9 weeks. The successful completion of this portion of the in-class and on-thejob training will culminate in RSCCD-CTI awarding interns certificates in their respective Digital Media Technology specialties Student interns who continue on to work as apprentices will receive instruction in marketing, will be required to attend a 2 hour per week, 2 month long intensive marketing course in order to receive their Digital Media Technology Apprentice certification from RSCCD Corporate Training Institute. During the course of their coursework all intems will also develop a personalized Digital Media Portfolio that they can utilize when applying to jobs, colleges, and in advertizing their skills if they choose to pursue a freelancing career. VIII. Tutoring/ Mentoring/ Support (Santa Ana Public Library): The Santa Ana Public Library currently runs an after-school tutoring program in its Central Library and Newhope Learning Centers as well as in its Central library and Jerome TeenSpace programs. All student interns will have access to these tutoring services. Prior to acceptance into the program, all WIA enrolled youth will take a TABE test to assess their levels of EXHIBIT A 25E-28 basic skills. All enrolled youth who are basic skills deficient will be assigned a TeenSpace Sr. Tutor mentor who will schedule time to tutor them on a daily or weekly one-on-one basis to increase their basic skills to the 9th grade level. Students who are not basic skills deficient will also have access to one-on-one hands-on tutoring, primarily in English (as this is what is most needed in the production field) with the goal of increasing the grade levels of their English abilities. Tutoring help will be provided to in-school youth who are in 12`h grade to complete their high school diploma. Out of school youth who do not possess a high school diploma must enroll in the library GED completion program. Currently the library is in the process of piloting a "Teen Parent GED Completion Program", and allowances will be made for participants who are not teen parents to also join the program in order to receive additional assistance in order to complete their GED. Sr. Tutors mentors will utilize TeenSpace math and English computer software applications as a creative strategy to assist all their students increase their literacy and numeracy gains. IX. Employment Interns will attend career skills workshops on resume and cover letter creation, interviewing techniques and "Dressing for Success" as part of their on-the job training. Towards the completion of their program, interns will also attend workshops on job searches, submit applications, and post their resumes on several sites. The youth are brought into contact with potential employers and taught to present themselves effectively in the job market. Students have access to an employment binder where a number of job postings are included weekly. In addition the Case Manager sends several job leads to each participant's email weekly. All work-experience will be conducted at the Santa Ana Public Library in the Technology Department. After exit, students will continue to have access to the employment binder and also receive emails from Case Manager in regards to possible job leads. X. Post-Secondarv Education: Interns will attend workshops on college searches, college applications, scholarships and financial aid, as part of their on-the-job training. Interns will also be taken on fieldtrips to local colleges such as Santa Ana College, Cal State Fullerton, Chapman University and the Art Institute in Santa Ana and Adelante at Santa Ana College. Interns are also exposed to professional organizations such as Reforma, and are encouraged to attend professional level conferences and workshops. XI. Common Measures All the services provided by the "Seeds to Trees" Digital Media Technology program will serve to encourage participants towards fulfillment of the WIA performance goals. During the entire program, classes in basic academic skills will be conducted by program staff for students with educational deficiencies. Our program has a strong hands-on, one-on-one tutoring component, and this will surely lead to an increase in literacy and numeracy proficiency among our youth participants. In fact, it is anticipated that 8 (40%) of youth will attain an increase in the literacy/numeracy proficiency rates. We will monitor program activities and manage for performance via youth surveys, tutor mentor weekly progress notes, and lead Case Manager bi-monthly youth meeting progress reports that will help us monitor the progress of our youth participants, as well as to adequately meet their tutoring and supportive service needs. This will help us continuously track and assist our youth in raising their basic skills proficiency. Since the project provides interns with an introduction to a higher education training experience, we anticipate that out of the 20 students we will enroll in the program, 13 (65%) will attain placement in post secondary education and/or employment. EXHIBIT A 25E-29 It is planned for all 20 interns to obtain a Preproduction Certificate from the RCSSD Digital Media Center by the end of the 18`h week of their training and education program. Fourteen (70%) of the most promising students will then graduate to a more intensive apprenticeship program of training that will result in an advanced certificate, and will be eligible to participate in the paid work experience element of the program at the Santa Ana Public Library. Of the 20 youth enrolled in the program, it is anticipated that 12 youth (61 will attain RSCCD accredited certifications in Digital Media Technology, These youth will possess one, two or all of the following certificates: • Digital Media Technology Pre-Production Certificate • Digital Media Technician Certificate • Digital Media Technology Apprentice Certificate In addition to these certificates, we anticipate that (61%) of our youth participants who did not possess a GED certificate or high school diploma will also acquire a GED certificate or high school diploma upon completion of the program in June 2013. Continuous improvement measurement requires baseline figures from which to gauge performance. The program will begin with an objective evaluation of the interns' technical and academic skills and a survey of their own opinion of those skills. The staff will repeat these measurements at the end of each major element of the program, and determine changes required to address weaknesses on programming revealed by these measurements. This will enable staff to quickly shore up or replace program elements that are not accomplishing their intended results. Program managers from both RSCCD and the library have carefully considered the numbers and types of staff required for each class and workshop, and to provide mentoring and support services for interns as they progress through the program. The continuous improvement measurements will provide information that may suggest inadequate staffing in some areas, as will regular meetings of staff and participants. The library is obligated to replace ineffective staff, and/or provide additional staff as circumstances dictate, and has sufficient staffing to do so. These program elements will insure that students graduate from the program satisfying WIA performance goals, and better prepared for an effective working life. XII. Prior Outcomes: EXHIBIT A 25E-30 Common Measures 2011 Increased Literacy/ Numeracy Skills 8/ 8 = 100% 40% Entered Employment of Post-Secondary Education 4 / 4 = 100% 65% Attained Credential/ Diploma/ Certificate 20 / 20 = 100% 61% Number of student population is smaller due to exclusions on some of the performance measures. The Youth Service Provider Network at Exit Outcomes reported the following breakdown without such exclusions. (For a more complete report of program accomplishments, and completed enrollment verification, refer to Attachment Il for 2012-2013 and Attachment 12 for 2011-2012). Santa Ana Public Library Jul 2011 to June 2012 Post Secondary Education 9 Credentials 20 Job 15 Improved Basic Skills 16/19 XIII. Facility Facilities: • Educational activities will take place at four sites: o The Rancho Santiago Community College Digital Media Center on Bristol Street in Santa Ana. The Center consists of a business incubator for emerging digital media businesses; classrooms equipped with smart technology and a production facilities that serve as the new home of the Santa Ana College (SAC) TV/Video department and SAC-TV. The Center is open to students 8:00 am - 11:00 pm Monday- Friday, and some hours on Saturday. o The Rancho Santiago Community College District Office Complex o The Santa Ana Public Library Main Branch located at Civic Center and Ross in Santa Ana. The Main library is open 10 am-9 pm Monday-Thursday, and 10 am - 6 pm Friday and Saturday. Computer labs and classroom space available to students are located in the TeenSpace, the basement of the Main Library, and the Mezzanine. All three areas are wired for data transmission using the City's public access Internet. o The Jerome Recreation Center, located at 716 Center Street in Santa Ana, has a computer lab for teens that is wired for data transmission using the City's public access Internet. • Youth employment will take place at the Santa Ana Public Library Main Branch and at the Jerome Recreation Center. Both are within the city boundaries of Santa Ana. The TeenSpace at Jerome Recreation Center is open 3:00 pm - 8:00 pm Monday-Thursday and 3:00 pm -6:00 pm Friday. Both locations offer teens a designated, specially designed space for them to relax, do homework and meet friends, and are ADA compliant. XIV. Fiscal Capacity: Fiscal Capacity: Santa Ana Public Library and RSCCD : The Library has a $2.9 M general fund operating budget and access to resources from Parks, Recreation and Community Services and other City agencies, hence EXHIBIT A 25E-31 our stability is not dependent on W IA funds ( refer to attachment O for a description of SAPL fiscal capacity). RSCCD has an annual operational budget of approximately $190 million that is collected from a variety of revenue streams. The organization complies with all local state, and federal laws that it is required to meet as part of the US Comptroller General Government Audit Standards. (Refer to attachment P for a breakdown of RSCCD annual operating budget) Subcontracting: The Santa Ana Library and Rancho Santiago Community College District will not subcontract non- client services. All services will be provided by the Santa Ana Public Library or by the Rancho Santiago Community College District. Follow-up Services: Program staff will maintain monthly contact with the graduates for 12 months after graduates exit the program. Staff will provide 12 months of follow-up, education and job-retention support to graduate, as well as ongoing coaching and mentoring when necessary. Transition assistance into Santa Ana and Orange Coast College will also be provided, to youth who decide to pursue higher education. Targeted Proiects: Green- Collar Careers: One of the television programming projects that "Seeds to Trees" student interns will produce will focus on sustainable green living. Tentatively titled "It's a Green Life" this project is currently in its pre-production research and development phase. Student interns will get the opportunity to further research topics on "green living" that they will then compile and put together in monthly mini- documentary segments. These segments will focus on informing the public on various aspects of living a "green conscious" life, including informing them on the technologies that are available to them to assist them in this pursuit, like solar paneling installation. While not technically a hands-on green collar career pathway, this type of programming focuses on the importance of "green" journalism that seeks to informs and instruct the public on "green technology" and hence make them more aware, promote sustainability awareness and seek out "green collar" services for their businesses and homes. It works as a promotion tool for green collar career services. STEM and Health: The whole crux of the "Seeds to Trees" Digital Media Technology Academy is a focus on media technology and therefore is very STEM (science, technology, engineering, and mathematics) career conscious. In addition to this focus on digital technology, many of the topics that student interns will be producing television programming on are related to science, technology and engineering, and while not directly related to math, will instill an appreciation for math in the viewer. Some programming topics that student interns will research, develop and produce programming for are: "Do It Yourself Arts and Science Projects", "Focus on Nature" and "Citizen Scientists". In addition to developing and producing television programs focusing on "green living" and science, student interns and apprentices will also produce shows focusing on healthy living topics. Participants in the TeenSpace Youth Health Ambassador Volunteer program are currently working on a project titled "Small Steps Towards Healthy Living" in which they develop health topic related programming to be broadcasted on CTV3. Among some of their programs currently in development is a cooking show called "TeenSpace Cooks", a Fitness Buddy workout and nutrition show, and "Small Steps towards Healthy Living" series of mini- documentaries informing viewers on small steps that they can take towards healthy living. "Seeds to Trees Student Interns" will continue producing content for these already established health topic programs. EXHIBIT A 25E-32 YSPN MEMBER PERFORMANCE PLAN 2013-2014 WIA YOUTH POPULATION erved Youth Population es # of Y!20 In-School 16-21 Out-of-School 16-21 TOTAL NUMBER OF YOUTH TO BE SERVED PROJECTED ENR OLLMENTS & EXPENDITURES (NOTE: 75% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2012) Quarter # of Enrollments Estimated Expenditures per Quarter per Quarter in 15/75% $ 42,499.00 2" 75% Enrollment Required) 5/15% $42,499.00 3 $42,499.00 4 $42,450.00 TOTAL 20 $ 170,000.00 PERFORMANCE GOALS/COMMON MEASURES "DISCLAIMER:OUTCOMES ARE SUBJECTTO INCREASE/DECREASE DEPENDING ON YOUTH POPULATION Performance Category Total # of Youth Multiplied by Minimum # of Performance Rate youth to fulfill performance Placement in Employment OR Placement in Post-Secondary Education 20 x 65% - 13 (b Exit or 1" Quarter Follow-Up) Attainment of Degree or Certificate (b Exit orb 3rd Quarter Follow-U) 20 x 61% = 12 Improved Literacy OR Numeracy 20 x 40% 8 10 WIA ELEMENTS (mark an "x" next to the elements provided in your program) 1. Tutoring, study skills training, and instruction, X 6. Leadership development opportunities, which may leading to completion of secondary school, include community service and peer-centered X including dropout prevention strategies activities encouraging responsibility and other positive social behaviors during non-school hours, as appropriate; 2. Alternative secondary school services, as X 7. Supportive Services (e.g. tools, books, clothing, etc.); _ appropriate; _ 3. Summer employment opportunities thatare X 8. Adult Mentoring for the period of participation and X directly linked to academic and occupational a subsequent period, for a total of not less than 12 learning (this element cannot be offered as a months; stand-alone activity); 4. As appropriate, paid and unpaid work X 9. Follow-up services for minimum of 12 months after X experiences, including internships and job the completion of participation as appropriate; and shadowing; 5. Occupational skill training, as appropriate; X 10. Comprehensive guidance and counseling, which X may include drug and alcohol abuse counseling and referral, as appropriate. EXHIBIT B 25E-33 COMPLAINT HANDLING UNDER THE WOIRKFORCE INVESTMENT ACT SANTA ANA WIA Santa Ana Local Workforce Investment Area Revised May 7, 2009 EXHIBITC 25E-34 Table of Contents 1. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints _3 1. Policy Statement _3 2. Civil Rights 4 3. Nondiscrimination laws under WIA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWIA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Handicap Complaints by Participants 17 GLOSSARY OF WIA TERMS 20 2 EXHIBIT C 25E-35 i. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Investment Act (WIA), the City of Santa Ana Local Workforce Investment Area (LWIA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIA, all contractors in the Santa Ana LWIA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Investment Act of 1998 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIA funded program because of race, color, religion, sex, national origin, age, handicap, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIA. 3 EXHIBIT C 25E-36 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Investment Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Investment Act (WIA) programs may be discriminated against because of race, color, creed, handicap, national origin, sex, age, political affiliation, or beliefs. This means that -for any of the characteristics listed above: a You may not be denied the opportunity to enroll in WIA. o No benefits or services may be denied you for discriminatory reasons. o You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. a You must be provided an equal chance to use all facilities available in the program. a Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C 25E-37 Prohibits discrimination based on handicap. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency, White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s EXHIBIT C 25E-38 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of handicap must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIA administrative entity. The WIA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INVESTMENT ACT Santa Ana Local Workforce Investment Area 1000 E. Santa Ana Blvd., Ste 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIA (P.L. 105-200) and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." ll. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 667.600 through 667.640 of the WIA regulations, and Section 181(c) of the Act (Public Law 105.200, 29 U.S. Code Sec. 2931 et seq.) at the State and LWIA 6 EXHIBIT C 25E-39 level for the receipt, investigation, hearing, and resolution of complaints by WIA participants, sub recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWIA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIA programs operated by each LWIA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIA complaint. Also, these procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 7 EXHIBIT C 25E-40 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWIA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regardinq terms and conditions of employment of any employee who is not a participant as defined herein. 5. If a complaint does not receive a decision at the LWIA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWIA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWIA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWIA Level A. Receipt Complaints Pursuant to the WIA regulations found at 20 CFR, Section 667.600, the LWIA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWIA. "LWIA level" encompasses LWIA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIA programs operated by the Santa Ana LWIA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWIA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; s EXHIBIT C 25E-41 d. What provisions under the Act, regulations, grant or other agreements under the Ac'i, are believed to have been violated; e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWIA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWIA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Anita Queen Sr. Personnel Analyst - EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5157 9 EXHIBIT C 25E-42 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of tiling of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWIA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWIA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWIA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. is EXHIBIT C 25E-43 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It s important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWIA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Investment Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWIA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. D. Record of Hearing EXHIBIT C 25E-44 An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWIA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWIA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWIA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 667.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIA's established procedures under Section 667.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWIA and the State Review Panel in accordance with Section 667.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIA regulations at 20 CFR, Section 667.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWIA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWIA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record established at the LWIA level and shall issue a decision based on the information contained therein. ]2 E)(HIBI1- C 25E-45 Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWIA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWIA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other parry c. A copy of the decision d. Brief statement of reasons for review or the section of the LWIA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWIA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWIA. It shall be the responsibility of the LWIA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level If no decision has been issued at the LWIA level or the State has determined arl audit disallowance or imposed sanctions, the complainant may request a hearing. The 13 EXHIBIT G 25E-46 hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWIA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWIA b. Name, address, and telephone number of the LWIA C. Copies of complaints made at LWIA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. Decisions issued by this panel, under the authority of the Governor, are final. 14 EXHIBIT C 25E-47 D. Issuance of State Review Decision. The State review will be limited to violations of the WIA, implementing WIA regulations or the grant agreement. This review shall be limited to the record established at the LWIA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWIA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWIA's procedure under Section II (A). is EXHIBIT" C 25E-48 RJ OCEDURES FOR HANDLING NON-CRIMINAL COMPLAIN ~ No later than _ 180 days of Handling of complaints filed at LWIA level arising in connection with WIA alleged programs operated by LWJAs discrimination Informal Resolution Process Filing of Complaint/Request for Hearing w 0 O Notice of Hearing issued by LWIA Q C a Hearing Conducted LWIA Decision within 60 days Unsatisfactory Decision or LWIA Decision not issued within 60 days within 10 days of receipt of unsatisfactory decision or 10 Request for State Review wo days From date LVAA decision 1 0 should have been issued. F Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal W IDOL 16 EXHIBIT C 25E-49 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with. Anita Queen Sr. Personnel Analyst -EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5157 VI, Procedures for Handling Handicap Complaints by Participants Complaints alleging discrimination on the basis of handicap will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWIA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWIA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWIA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWIA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWIA. 17 EXHIBIT C 25E-50 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWIA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C 25E-51 ,PROCEDURES FOR HANDLING HANDICAP GDt`+ PLT N - ~ - No later than 180 doys of Filing of complaint on the basis Of Handicap with LWIA Do 1 alleged y discrimination Informal Resolution If no resolution reached Request for Hearing Notice of Hearing I Hearing Conducted Day/45 Dal LWIA Decision Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWIA/State Governor's Decision Decision or 90 _ 60 Days days from date of initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 EXHIBIT C 25E-52 GLOSSARY OF WIA TERM AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT - An individual who applies to a subrecipient or contract for services provided under INIA and who has not yet transitioned to the status of participant. ASSESSMENT - Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP)COMPLAINANT GRIEVANT OR AGGRIEVED PERSON - The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION - In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN - Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER - An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE - An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . HANDICAPPED INDIVIDUAL - Any individual who has a physical or mental disability that constitutes or results in a substantial handicap to employment. INTAKE - Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC 20 EXHIBIT C 25E-53 unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. JURISDICTION - Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT - Any applicant who has: (1) Been determined eligible for participation upon intake, and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C 25E-54 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Santa Ana Public Library Santa Ana WIA Youth Program Grantee/Contractor Organization Program Title Signature 1 Cheryl Eberly Name of Certifying Official Signature EXHIBIT D 25E-55 Certification Regarding Drucl-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an EXHIBIT E 25E-56 employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - ( 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Dated: July 1 2012 Program Operat EXHIBIT E 25E-57 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Gerardo Mouet Name of Contractor: Santa Ana Public Library Contractor Number: Date: Jul 1 2012 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 26 Civic Center Plaza Santa Ana Orange County CA 92702 EXHIBIT E 25E-58 tertifiraiion Regarding Debarment Suspension Ineligibility and Voluntary Exclusion LowerTier fovered TransacYiens This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CPR Part 98, Section 98.510, Participants' Responsibilities, The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing csrtiflc-don, read instructions which are an ir:'iegral part ofcertificatian) 1. The prospective primary participant, (i grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. _Santa Ana Park and Recreation Department-Santa Ana Public Library Grantee/Contractor Organization Gerardo Mouet -Director Parks and Recreation Name and Title of Official Authorized to Certify , On Behalf of the Grantee 3/5/2012 Date Exhibit F 7 25E-59 Budget Form Administrative Total Cost (Not to Program TotaIWIACost Match/In Kind IExceed 30%) Cost tn+el Salalrfea. 1 Project Director $24,642.00 2 Lead Case Worker $49,852.00 $7,040.00 3 CTV3 Programming Director $24,642.00 4 Library Operations Manager $10,183.00 5 Project Mentors $49,565.00 6 Sr. Tutor Mentors $19,200.00 1 Project Director $7,660.00 2 Lead Case Worker $15,885.00 $2,241.00 3 CTV3 Programming Director $7,660.00 4 Library Operations Manager $3,165.00 5 Project Mentors $10,069.00 6 Sr. Tutor Mentors $1,567.00 Total Personnel Salaries & Benefits $0.001$ 233,371.00 $65,737.00 $167,634.00 Expen Rent Utilities Phones _ Internet Fees Parking Fees Security Maintenance T- Insurance Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses (consumables) Accounting Services Legal Services Auditing Services Cost* $1,704.00 Indirect Training Staff Training $1,300., 0 Staff Conferences T Staff Travel/Mileage Participant Wages* $39,526 $13,474.00 Supportive Services* Other- Vocational raining $61,733.00' $55,857.00 Total Operating Expenses $1,704.00 $ 200,323.00 $104,263.00 $69,331.00 GRAND TOTAL (Penonnel+Operating) $1,704.00 $406,964.00 $170,000.00 $236,965.00 EXHIBIT G -1 25E-60 Cost Reasonableness- Budeet Narrative 1. PERSONNEL SALARIES: 1. Program Director: Responsible for general oversight and direction of program. Principal Librarian -Cheryl A. Eberly. 30% (600hrs) of $82,140 (annual salary) = $24.642 In-kind (General Fund) 2. Lead Case Manager: Responsible for management of all student interns, maintaining WIA compliance, mentoring of several youth, follow up services to previous year WIA youth and management of all library based training components. Librarian- Beatriz Preciado. 100% (2000hrs) of $56,892 (annual salary) = $49,852 WIA Funds . S7,040 In-Kind 3. CTV3 Programming Director: Responsible for oversight and management of CN3 television programming. Principal Librarian - Lynn Nguyen, 30% (600hrs) of $82,140 (annual salary) = S 24.642 In-kind (General Fund) 4. Library Operations Manager: Responsible for supervising library operations in relation to this grant. Library Operations Manager-Heather Folmar. 10% (200hrs) of 101,834 (annual salary) = S10,183 In-Kind (General Fund) S. Project Mentors (Refer to Attachment Sl for a breakdown of mentors and funds): Key staff members responsible for mentoring student interns in various areas of CTV programming projects, in addition to mentoring students on a one-on-one weekly basis. Total In-Kind/Matching Funds = $49,565 In-Kind Funds 6. Tutor Mentors (Refer to Attachment SI: Key staff members who will be assigned to mentoring student interns on a one-to-one weekly basis, and also to provide needed tutoring assistance in order to increase educational proficiency. All are part-time staff members. Total In-Kind/Matching Funds = $19,200 In-Kind Funds II.) PERSONNEL: BENEFITS (Refer to Attachment S1 for benefits breakdown 1. Program Director ($24,642 In-kind ) = $7,660 Benefits (In-Kind) 2. Lead Case Manager ($56,892 WIA funds) = $15,885 Benefits (WIA Funds), $2,241 In-Kind 3. CTV3 Director ($24,642 In-kind ) = $7,660 Benefits (In-Kind) 4. Library Operations Manager ($10,183 In-kind) = $3,165Benefits (In-Kind) 5. Project Mentors (i & ii) ($49,565 In-Kind) = $10,069 Benefits (In-Kind) i.) Full-Time Staff Total ($26,271) = $8,167 Benefits (In-Kind) ii.) Part-Time Staff Total ($23,294) = $1,902 Benefits (In-Kind) 6. Tutor Mentors ($19,200 In-Kind Funds) = $1,567Benefits (In-Kind Funds) III.) OPERATING EXPENSES: INDIRECT COSTS: The rate of 3.42% was used to calculate Indirect Cost using a base of $56,892 (FT WIA funded personnel) = $1,704.00 WIA Funds IV.) PARTICIPANT WAGES: = $52,999 i.) 539,525 (WIA Funds) ii.) $13,474 (General Funds) Student Internships Salaries = $49,001 ($36,751 WIA Funds + $12,250 General Funds) 1. Level 1 - Seed Phase (WEX)-4 Weeks X 8hrs/wk (4 firs training:4 work hrs) = 32hrs X $8.53 = $272.96 per student X 20 students = $5460 2. Level 2 - Sprout Phase A (WEX)- 14 Weeks X I Ohrs/wk (6hrs training: 4 work hrs) EXHIBIT G -2 25E-61 = 140hrs X $8.53 = $1194.00 per student X 20 students =$23,884 3. Level 3- Young Tree Apprenticeship Phase (Library Page) - 16 Weeks X 12 hrs/wk (work) = 192hrs X $8.53 = $1,638.00 per student X 15 youth = $24,566 Student Internship Benefits (Refer to attachment Sl for Student Internship Benefits Breakdown) i. ($29,344 WIA Fund)= $2776 Benefits ( WIA Funded) ii. ($24,566 General Funds) = $1,224 (General Fund) V.) STAFF CONFERENCES = $1,300 WIA Funds i.) CWA Conference cost for 4 youth interns (2 x $225 $900 ii.) CWA Conference cost for ladult mentors (1 x $400) = $400 VIa.) VOCATIONAL TRAINING IN DIGITAL TECHNOLOGY (INSTRUCTION) = $61,733 WIA Funds) (Partner Service Provider: Rancho Santiago Community College District Corporate Training Institute- Refer to attachment S2 for breakdown of courses and funds) VIb.) VOCATIONAL TRAINING IN DIGITAL TECHNOLOGY (MATERIALS) = $55,857 IN-KIND FUNDS (Funds will be provided from CTV 3 Time Warner Cable Franchise Fee Funds for Purchase of New In-Kind Equipment for WIA Grant- Refer attachment S2) PERCENTAGE OF BUDGET DIRECTLY TO YOUTH: WIA Funds-70% of Budget Directly to Youth in the form of paid work experience, training and mentoring. Other Funds- 75% of budget directly to youth in the form of paid internships, mentoring and training. WORK EXPERIENCE TRACKING: All Work experience compensation will be tracked via daily sign-in sheets and bi-monthly timesheets (Please refer to attachment T for samples of timesheets and sign-in sheets) WORK EXPERIENCE (Refer to Paid Work Experience Policy attachment) SUPPORTIVE SERVICES: Seeds to Trees Academy program does not have a supportive services policy. We provide all transportation to and from training sites. We also have available on a weekly basis a MSW mentor who has compiles a resource binder for us to refer youth to (refer to attachment # for resource items). INCENTIVE POLICY: We do not provide incentives as our focus is in providing a paid work experience and training. We do however have a scholarship program that has been established by one of our previous WIA Seeds to Trees youth interns; " The Moises Garcia Seeds to Trees" Scholarship which provides an annual scholarship of $300 to a WIA youth ( please refer to attachment U for a description of scholarship essay) EXHIBIT G -2 25E-62 Cost Reasonableness- Budget Narrative 1. PERSONNEL SALARIES: 1. Program Director: Responsible for general oversight and direction of program. Principal Librarian -Cheryl A. Eberly. 30% (600hrs) of $82,140 (annual salary) = $24.642 In-kind (General Fund) 2. Lead Case Manager: Responsible for management of all student interns, maintaining WIA compliance, mentoring of several youth, follow up services to previous year WIA youth and management of all library based training components. Librarian- Beatriz Preciado. 100% (2000hrs) of $56,892 (annual salary) = 549.852 WIA Funds . $7.040 In-Kind 3. CTV3 Programming Director: Responsible for oversight and management of CTV3 television programming. Principal Librarian - Lynn Nguyen. 30% (600hrs) of $82,140 (annual salary) = $ 24,642 In-kind (General Fund) 4. Library Operations Manager: Responsible for supervising library operations in relation to this grant. Library Operations Manager-Heather Folmar. 10% (200hrs) of 101,834 (annual salary) = $10,183 In-Kind (General Fund) 5. Project Mentors (Refer to Attachment s1 for a breakdown of mentors and funds): Key staff members responsible for mentoring student intems in various areas of CTV programming projects, in addition to mentoring students on a one-on-one weekly basis. Total In-Kind/Matching Funds = $49,565 In-Kind Funds 6. Tutor Mentors (Refer to Attachment Sl: Key staff members who will be assigned to mentoring student intems on a one-to-one weekly basis, and also to provide needed tutoring assistance in order to increase educational proficiency. All are part-time staff members. Total In-Kind/Matching Funds = $19,200 In-Kind Funds II.) PERSONNEL: BENEFITS (Refer to Attachment SI for benefits breakdown 1. Program Director ($24,642 In-kind ) = $7,660 Benefits (In-Kind) 2. Lead Case Manager ($56,892 WIA funds) = $15,885 Benefits (WIA Funds), $2,241 In-Kind 3. CTV3 Director ($24,642 In-kind ) = $7,660 Benefits (In-Kind) 4. Library Operations Manager ($10,183 In-kind) = $3,16511lenefits (In-Kind) 5. Project Mentors (i & ii) ($49,565 In-Kind) = $10.069 Benefits (In-Kind) i.) Full-Time Staff Total ($26,271) = $8,167 Benefits (In-Kind) ii.) Part-Time Staff Total ($23,294) = $1,902 Benefits (In-Kind) 6. Tutor Mentors ($19,200 In-Kind Funds) = $1,567Benefits (In-Kind Funds) III.) OPERATING EXPENSES: INDIRECT COSTS: The rate of 3.42% was used to calculate Indirect Cost using a base of $56,892 (FT WIA funded personnel) = $1,704.00 WIA Funds IV.) PARTICIPANT WAGES: = $52,999 i.) S39,525 (WIA Funds) ii.) $13,474 (General Funds) Student Internships Salaries = $49,001 ($36,751 WIA Funds + $12,250 General Funds) 1. Level 1 - Seed Phase (WEX)-4 Weeks X 8hrs/wk (4 hrs training:4 work hrs) = 32hrs X $8.53 = $272.96 per student X 20 students = $5460 2. Level 2 - Sprout Phase A (WEX)- 14 Weeks X I Ohrs/wk (6hrs training: 4 work hrs) EXHIBIT G -2 25E-63 = 140hrs X $8.53 = $1194.00 per student X 20 students =$23,884 3. Level 3- Young Tree Apprenticeship Phase (Library Page) - 16 Weeks X 12 hrs/wk (work) = 192hrs X $8.53 = $1,638.00 per student X 15 youth = $24,566 Student Internship Benefits (Refer to attachment Sl for Student Internship Benefits Breakdown) i. ($29,344 WIA Fund)= $2776 Benefits ( WIA Funded) ii. ($24,566 General Funds) _ $1.224 (General Fund) V.) STAFF CONFERENCES= $1,300 WIA Funds i.) CWA Conference cost for 4 youth interns (2 x $225 $900 ii.) CWA Conference cost for ladult mentors (1 x $400) _ $400 Vla.) VOCATIONAL TRAINING IN DIGITAL TECHNOLOGY (INSTRUCTION) _ $61,733 WIA Funds) (Partner Service Provider: Rancho Santiago Community College District Corporate Training Institute- Refer to attachment S2 for breakdown of courses and funds) VIb.) VOCATIONAL TRAINING IN DIGITAL TECHNOLOGY (MATERIALS) = $55,857 IN-KIND FUNDS (Funds will be provided from CTV 3 Time Warner Cable Franchise Fee Funds for Purchase of New In-Kind Equipment for WIA Grant - Refer attachment 52) PERCENTAGE OF BUDGET DIRECTLY TO YOUTH: WIA Funds-70% of Budget Directly to Youth in the form of paid work experience, training and mentoring. Other Funds- 75% of budget directly to youth in the form of paid internships, mentoring and training. WORK EXPERIENCE TRACKING: All Work experience compensation will be tracked via daily sign-in sheets and bi-monthly timesheets (Please refer to attachment T for samples of timesheets and sign-in sheets) WORK EXPERIENCE (Refer to Paid Work Experience Policy attachment) SUPPORTIVE SERVICES: Seeds to Trees Academy program does not have a supportive services policy. We provide all transportation to and from training sites. We also have available on a weekly basis a MSW mentor who has compiles a resource binder for us to refer youth to (refer to attachment # for resource items). INCENTIVE POLICY: We do not provide incentives as our focus is in providing a paid work experience and training. We do however have a scholarship program that has been established by one of our previous WIA Seeds to Trees youth interns; " The Moises Garcia Seeds to Trees" Scholarship which provides an annual scholarship of $300 to a WIA youth ( please refer to attachment U for a description of scholarship essay) EXHIBIT G -2 25E-64 RSCCD contract Seeds to Trees Budget 201312014 pamonnel Project Coordination, Ruth Cossio-Muniz (15%): $8,486.86/mo x 12 months @ 15% 15,273 Senior Clerk: $17.53 x 25 hrs x 39 weeks 17,092 Instructors for Scriptwriting, Video Production, Marketing: $45/hr x 76 hours of instruction 3,420 Benefits Benefit Rate for Full-Time Classified is 23.57%: PERS (11.417%), OASDHI (6.2%), Medicare (1.45%), HWRetFnd (1%), SUI (1.1%), and WCI (2.4%), and average health and fringe costs of $23,486 7,721 Benefit Rate for Hourly, Short Term is 7.25%: PARS (1.3%), Medicare (1.45%), HWRetFnd (1%), SUI (1.1%), and WCI (2.4%) 1,487 Su )32s Textbooks 3,500 Printing costs 3,000 Program Supplies: presentation materials, USB storage, paper, toner 2,500 Contracted Services: Instructors for Graphic Design, Website Design and Digital Music Production: $45/hr x 172 hours of instruction 7,740 TOTAL 61,733 EXHIBIT G-3 25E-65 Assearanns & d er'If&ta?lams Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Investment Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Pleuse ioitiol each box. I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. Q We will provide records to show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA funds will be used as required by law and contract. r We have additional funding sources and will not be dependent on WIA [funds alone. We do or will meet the applicable Federal, State, and local compliance rermirement:s. These include, but are not limited to: Records accurately reflect actual performance. QMaintain record confidentiality, as required. Deporting financial, participant, and performance data, as required. Fk-lComply with State and Federal fiscal and program activity audits. [L~Complying with Federal and State non-discrimination provisions. [Meeting requirements of Section 504 of the Rehabilitation Act of 1973. 2Meeting requirements of the American's with Disabilities Act of 1990. (submit attachment F) ©Meeting all applicable labor law, including Child Labor Law standards. 2Agree to provide a drug free workplace. 2Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability. Coverage in the amount of $1,000,000.00 policy. 2Agree to provide all participants with Grievance Procedures. Agree to insure proposes employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and ineet federal guidelines. We will n : ©Place a youth in a position that will displace a current employee. Ouse WIA money to assist, promote, or deter union organizing. Muse funds to employ or train of persons in sectarian activities. Muse funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. Use WIA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. ,Use WIA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIA. 'I v rUse WIA money under this contract to purchase any equipment. i hereby assure that all of the above ar rue. l cldiy Director Parks and Rec Santa Ana 3/5/2012 Name 11 1 Title Date Exhibit H 6 25E-66 I r ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective this endorsement form as part of Policy # Issued to Name Insured Countersigned by EXHIBIT I 25E-67 25E-68