HomeMy WebLinkAbout25F - AGMT - CABLING SRVS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
SEPTEMBER 3, 2013
TITLE APPROVED
? As Recommended
AGREEMENT WITH PCC NETWORK [I Amended
SOLUTIONS FOR CABLING ? Ordinance on Reading
Ordinance on 2 2 I ° Reading
SERVICES ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANA E
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute a three-year agreement with
PCC Network Solutions, a Pacific Coast Cabling, Inc. company to provide cabling services to the
City in an amount not to exceed $45,000 per year with provisions for three one-year renewals,
subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance & Management Services Agency Telecommunications Division provides operations,
voice and data communications services to all City departments. Cabling services are needed to
support changes, additions and moves throughout the City. This cabling work ensures that all
City offices and work locations continue to stay connected and benefit from new technology as it
becomes available.
The City has standardized its cabling infrastructure with the Commscope Systimax product. This
product was selected for its durability and flexibility and when installed by a certified cabling
vendor, the product has a 20 year warranty. Use of this reliable product has resulted in very low
cable maintenance costs. The cabling vendors who provide such services to the City must meet
manufacturer certifications.
A competitive procurement process was conducted to solicit proposals from cabling services
vendors. A 'Request for Proposal' (RFP) was developed which defined the City's cabling
services requirements as well as proposal evaluation criteria. On June 6, 2013, the RFP was
posted on the City's website and sent to 15 prospective vendors. The City received seven written
proposals.
25F-1
Agreement for Cabling Services
September 3, 2013
Page 2
An evaluation team consisting of Police Department, Information Services and
Telecommunications staff reviewed and evaluated the proposals. The City seeks to obtain the
best balance of service, value and price. Criteria used to evaluate consisted of five factors: ability
to provide service required; qualifications that exceed the minimum; references; quality control
methods and practices and cost samples. The final ranking is as follows:
Final Score
Proposing Vendor Final Ranking (Max 300)
PCC 1 245
Netversant 2 164
CarnGuard 3 98
ACI 4 90
IES 5 84
Tekworks 6 57
Conti 7 51
Based upon this review staff recommends awarding the agreement to PCC Network Solutions.
FISCAL IMPACT
Funds are budgeted and are available in the Communication Services account for contractual
services (account no. 10210140 62010).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez S>?
Executive Director
Finance & Management Services Agency
Lk/cm
25F-2
AGREEMENT TO PROVIDE
CABLING SERVICES
THIS AGREEMENT made and entered into this 3rd day of September, 2013 by and
between PCC Network Solutions, a Pacific Coast Cabling, Inc. company (hereinafter
"Contractor"), and the City of Santa Ana, a charter city and municipal corporation, organized
and existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of
installation cabling services.
B. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform those services as set forth in "City's Request for Proposal:
Cabling Services for the City of Santa Ana", dated June 6, 2013, incorporated by reference, and
Contractor's RFP Response, dated June 26, 2013, attached hereto as Exhibit A.
City may request the immediate removal of any Contractor employee not properly
conducting himself/herself or performing unsatisfactory work.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum which may be expended under this
Agreement shall not exceed $45,000.00, per fiscal year, during the term of this Agreement. THE
CITY MAKES NO GUARANTEE AS TO THE NUMBER OF TIMES CONTRACTOR'S
SERVICES WILL BE REQUESTED OR THE TOTAL AMOUNT WHICH WILL BE
EXPENDED FOR SUCH SERVICES.
b. City will not validate parking. Parking fees shall be the responsibility of Contractor.
c. Contractor shall submit monthly invoices with a detailed statement of services
performed and the quantity of products/materials provided during the period for which payment
25F-3
is requested. Each invoice shall include 1) the City of Santa Ana Telecommunications Service
Request (TSR) number and 2) this Agreement number.
d. Payment by City shall be made within thirty (30) days following receipt of proper
invoice, subject to City accounting procedures. Payment need not be made for work which fails
to meet the standards of performance set forth in the Recitals which may reasonably be expected
by City.
e. Invoices shall be mailed to:
City of Santa Ana
Attn: Carl Marek
Telecommunications Services (M-77)
P.O. Box 1988
Santa Ana, CA 92702-1988
3. TERM
This Agreement shall commence on the date first written above and terminate on August
31, 2016, unless terminated earlier in accordance with Section 12, below. The Agreement may
be renewed for up to three additional one-year periods, on the mutual agreement of the parties.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Contractor shall pay all salaries,
wages, bonuses, employer's social security taxes, unemployment insurance and similar taxes
relating to employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a)
25r-4
name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the
City; and (c) contain standard separation of insured's provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage
for owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
e. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor shall defend, indemnify and save harmless the City of Santa Ana, its officers,
agents and employees from liability for personal injury, damages, just compensation, restitution,
judicial or equitable relief arising out of claims for personal injury, including health, and claims
for property damage, which may arise from the negligent operations of the Contractor or its
contractors, subcontractors, agents, employees, or other persons acting on their behalf which
relates to the services described in section 1 of this Agreement. The Contractor further agrees to
indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs
for special counsel to be selected by the City, regarding any action by a third party asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to
personal or property rights arises from services provided pursuant to this Agreement. City may
make all reasonable decisions with respect to its representation in any legal proceeding.
25F~-5
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Finance and Management Services Agency
Telecommunications Coordinator
City of Santa Ana
20 Civic Center Plaza (M-77)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6722
25F`--6
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Contractor:
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terns of this Agreement and any attachments hereto, the
terns of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other contractors retained by City.
25r-7
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Contractor consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Contractor affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. COMPLIANCE WITH GOVERNMENTAL REQUIREMENTS
Contractor shall carry out all services pursuant to this Agreement in substantial
conformity with all applicable laws, ordinances, statutes, codes, rules, regulations, orders, and
decrees of the United States, the State of California, the County of Orange, the City of Santa
Ana, and of any other political subdivision, agency, or instrumentality exercising jurisdiction
over the City, including all applicable federal, state, and local occupation, safety and health laws,
rules, regulations and standards, applicable state and labor standards, prevailing wage
requirements, the City zoning and development standards, City permits and approvals, building,
plumbing, mechanical and electrical codes, as they map apply, and all other provisions of the
City and its Municipal Code (as they may apply), and all applicable disabled and handicapped
access requirements.
25r-8
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR KEVIN O'ROURKE
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Jose Sandoval
Chief Assistant City Attorney VENDOR
(NAME)
(Title)
Tax ID#
25F'-9
June 26, 2013
City of Santa Ana
Information Services (M-77)
PO Box 1988
20 Civic Center Plaza
Santa Ana CA 92702
Re: RFP Response for Cabling Services for City of Santa Ana
To Whom It May Concern:
Thank you for allowing KC Network Solutions (a Pacific Coast Cabling, Inc. company) the opportunity to
respond to your request to provide and install the communications cabling services for the City of Santa
Ana, CA. PCC Network Solutions has read the RFP titled "Cabling Services for City of Santa Ana, CA" in
its entirety and will comply with all the specifications. Any exceptions will be located in the Assumptions
& Caveats section, where applicable. This letter details some unique qualifications of PCC Network
Solutions that would make us an ideal candidate for the City of Santa Ana. I feel strongly that there is no
other company that has the same resources and capabilities needed to become a strong partner to City
of Santa Ana.
PCC Network Solutions is a California, Arizona, and Texas State licensed, bonded, and additionally insured
communications contractor providing network communications solutions for local and wide area network
applications since 1985. PCC Network Solutions' corporate office is located in Chatsworth, CA, with
additional offices in Anaheim, CA; Tempe, AZ; and Carrollton, TX. We are ideally located to respond
quickly to on-site issues and meetings. Our success is due to our high quality of work, attention to detail,
customer service and our performance reputation for completing projects on time.
our core solutions
We strive to be a consultative business partner; designing, building, and delivering low voltage
cabling infrastructure solutions made up of copper and fiber cabling and connectivity apparatus
supporting:
o Voice/Data Distributed Antenna Systems (DAS)
o Data Center Build-Out Audio Visual
o Telecommunication Room/Cable Physical Security
Management > Wireless
Access Control Sound Management
o Video Surveillance and access flooring
We are proud to bring our clients certified, best-of-breed products from our partners: ADC, CommScope
Systimax/Uniprise, Belden, Berk-Tek, Cisco, Corning Cable Systems, Ortronics, and Panduit.
Our clients include City of Beverly Hills, City of Newport Beach, Children's Hospital of Los Angeles, County
of Riverside, Northrop Grumman, Warner Brothers, Disney and Sempra Energy to name just a few.
Organization
And although PCC Network Solutions boasts an impressive list of household name clients, from Fortune
50 to start-ups we never grow lackadaisical in our approach to client service. All of our clients -
regardless of size -
receive the same quality service that has made our clients successful for over 25
EXHIBIT A
25F-10
years. We have a large group of BICSI trained and registered technicians and RCDDs to assign to your
project. We always assign only the highest skilled systems engineers, project managers, foreman, and
technicians to each project. How can we do that? We only hire the best. With several full-time technicians
in the field daily, we have a large group of certified technicians to choose from. We are not a slow-
moving behemoth: we are quick to respond, flexible and responsive - at all times, for all clients.
vendor certifications
As a certified Systimax Select Partner Installer we have trained and certified technicians available to
perform installation at the City of Santa Ana... We have included current certification documentation.
By choosing PCC Network Solutions, you can rest assured your IT infrastructure needs are in good hands
- we guarantee it with our Lifetime Warranty covering our workmanship. Beyond our own warranty,
we're Systimax certified which includes an extended manufacturer's warranty.
We encourage you to visit our website and learn more about how PCC can become a trusted partner!
Once again, thank you for the opportunity to respond to your RFP. If you have any questions please do
not hesitate to contact me at 714.563.8074 or via e-mail to gamyCmpccinc.com.
Sincerely,
Greg Awe y
Greg Amy, RCDD
Project Manager
25F-11
APPENDIX A - Proposal Response Form
(Fill in this form or submit a separate response which addresses each item.)
Proposal for Qualified Vendors
to Provide Cabling Services
to the City of Santa Ana
Name of Proposing Firm, PCC Network Solutions, a Pacific Coast Cabling, Inc. Co.
Vendor's Principal Location: 20717 Prairie Street, Chatsworth CA 91311
Vendor's Location that will service the City: 2031 E Cerritos Ave Suite C, Anaheim CA 92806
Contact Name for Proposal: Greg Amy
Phone Number: 714.563.8074
Fax Number: 714.563.8080
email address gamy@pceinc.com
Please submit answers to the following questions
(Note: Proposer may attach additional pages as needed to complete responses.)
1. Short summary description of organization, ownership, and services provided by your firm.
PCC Network Solutions is a California Corporation privately owned and operated for 27 years
PCC provides telecommunications infrastructure design project management installation and
installation and maintenance for voice, data, video copper fiber optic and wireless.
Please see attached PCC Profile for additional details.
2. Are you currently registered with CommScope SYSTIMAX as a value-added reseller
(VAR)?
? No RI Yes
If so, how long your company has been registered as such? [ref: section 2.1.1.1]
13 years
3. Is your company currently registered as a certified installer of CommScope SYSTIMAX
cabling systems?
? No Q Yes If so, how long has your company been certified? (ref section 2.1.1.2)
13 years
25F-12
APPENDIX A Proposal Response Form
(Continued)
4. Describe the most relevant experience in providing cabling services. [ref: section 2 1,1.3]
PCC has performed maintenance solutions for the City of Santa Ana since 2003 PCC also
provides Cabling solutions and maintenance for other Cities such as Beverly Hills Long Beach
and most recently won a maintenance contract with Newport Beach. In addition to Government
PCC's client base includes many companies in the Banking Real Estate and Education, Space
& Defense. R&D industries as well as many others.
5. Include references for a MAXIMUM of three similar successfully undertaken and
completed CommScope SYSTIMAX projects as outlined in this RFP. [ref: section 2.1.1.3]
Reference One:
Name of Client City of Beverly Hills
Location where work was performed Beverly Hills
Knowledgeable contact Mr. David Schirmer, Director of IT
Contact's phone number 310.285,2581
Brief description of type of CommScope PCC Network Solutions recommended, designed
SYSTIMAX related work completed and installed a Category 6 CommScope SYSTIMAX
(indicate type of systems installed, general quantities and Structured Connectivity Solution to over 600
configuration of outlets, etc.) locations at City Hall to support their higher
bandwidth requirements. The solution supports
proprietary software, general office and a sever-
based storage area network for the City's 1,000
employees. The solution also accommodated
Extreme Networks'10-Gigabit core switches.
Was the project completed on time? ? No Q Yes
Was the project completed within budget? ? No El Yes
Reference Two:
Name of Client Santa Barbara Airport
Location where work was performed Santa Barbara
Knowledgeable contact Leif Reynolds
Contact's hone number 805.692.6020
Brief description of type of CommScope SBA selected a complete CommScope Systimax
SYSTIMAX related work completed solution with Corning fiber and CPI racks/cabinets.
(indicate type of systems installed, general quantities and The project consisted of a total of 1300 Cat6 data
configuration of outlets, etc.) connections, a horizontal copper build out which
included both secured and unsecured Cat6 2071
Giga Speed Cat 6 cabling to support airport
administration, public and private telephone
service, flight information systems, TSA, airline
gate services, airport security, baggage control,
and wireless services. A CommScope iPatch Cable
Management System was also installed to provide
SBA with the ability to do real-time cable
mans ement monitoring.
Was the project completed on time? ? No R] Yes
Was the Rrp e1 ct completed within bud et? ? No CSI Yes
Page 2 of 9
25F-13
APPENDIX A Proposal Response Form
(Continued)
Name of Client JPMC
Location where work was performed Various throughout California
Knowledgeable contact Kathleen Martinez
Contact's hone number 562.858.7205
Brief description of type of CommScope PCC Network Solutions has completed many
SYSTIMAX related work completed projects for JPMC, ranging from simple MAC work
(indicate type of systems installed, general quantities and to projects valued upwards of $250,000. PCC
configuration of outlets, etc.) utilizes the CommScope Systimax solution,
consisting of horizontal and riser cabling, outside
plant cabling, fiber optic cabling, and indoor. PCC
has completed projects and MAC work for JPMC
throughout Northern & Southern CA; including Los
Angeles, Newport Beach, El Segundo, Chatsworth,
Santa Maria, and Bakersfield. All projects are
completed on time and within budget, and where
applicable, a complete 20-year Extended Product
and Application Assurance Warranty is provided.
Was the project completed on time? ? No O Yes
Was the project completed within budget? ? No Z Yes
Page 3 of 9
25F-14
APPENDIX A Proposal Response Form
(Continued)
6. Number of years your firm has been in cabling business. [ref: section 2.1.1.4] 27 years
7. Of the last five years, how many years was your firm in business of providing
telecommunications cable services as sought by the City? (ref: section 2,1.1.4] 5 years
8. What permits, licenses and professional credentials does your company possess to supply
the products and perform the services as specified in this RFP? (ref section 2.1.151
California C7 Contractor License # 534115, BICSI RCDD BICSI OSP BICSI Technicians and
BICSI Installers.
9. How do you ensure that your personnel conduct themselves in a professional manner
when on a customer's job site? [ref: section 2.1.1.6]
Our personnel are trained in company code of conduct and best practices. PCC technicians
receive a Field Services Handbook including all required operational and safety procedures
Safety meetings are conducted regularly with the assigned PM and PCC VP of Operations
10. Does your company have certified CommScope SYSTIMAX installers on staff? [ref section
2.1.1.7]
? No 121 Yes If so, how many? 15-F
Are they readily available to perform the services outlined in this RFP for the City?
? No Q Yes
Do they have the knowledge, including ANSI/EIA/TIA standards and guidelines, and skills
to perform the services outlined in this RFP? ? No 23 Yes
11. Will any non-CommScope SYSTIMAX certified installers always work under the direct
supervision of a CommScope SYSTIMAX certified lead installer and always be thoroughly
qualified in general CommScope SYSTIMAX installation practices? [ref: section 2.1.1.8]
El No ? Yes
12. What training or certification programs do you require for your cable installers?
BICSI Technician. Installer I, Installer ll. Systimax Installer Company Best Practices
Professional Code of Conduct, Safety CPR First Aid Confined Space Entry Lock-out/Taq Out
Aerial Lift/Fall Protection, Powder Activated Tools Fire Stoppinq. Please see Education
Certification information sheet.
13. Is your company a BICSI member? Yes
14. Does your company have a Registered Communications Distribution Designer (RCDD)
available upon request to assist the City in design and engineering of the City's cabling
infrastructure? [ref: section 2.1.1.9] ? No Q Yes
If so, how many? 3
Are they company employee/s? ? No H Yes
Are they Contractors or other non-employee relationship? 0 No ? Yes
Are they readily available to perform the services outlined in this RFP?
Yes
Page 4 of 9
25F-15
APPENDIX A Proposal Response Form
(Continued)
15. Will you provide the City with a single contact person? ? No d Yes
If so, is this contact person a Registered Communications Distribution Designer (RCDD)?
? No Q Yes
Will the single contact person also be the person who will provide the City with Cabling
Services Proposals? ? No Q Yes
16. Will there be a backup contact person to provide Cabling Services Proposals to the City?
? No 21 Yes
If so, will the backup person be a Registered Communications Distribution Designer
(RCDD)? ? No RI Yes
17. How long will it take to provide the City with a Cabling Services Proposal after a request
has been made by the Telecommunications Coordinator or his/her delegated
representative?
Depending upon the urgency, size and complexity of the request a response could be
immediate. Typical response time is 48 hours.
18. Briefly outline your standard procedures for quality control of work performed.
Please see attached QA/QC documents.
19. What is your response time if called for service by the City for cable repair calls? For
emergency cabling repair calls?
Standard as shown, but will accommodate the City's hours. Non-emergency 0-48 hours
Emergency 0-2 hours.
20. Has your firm had a contract terminated for cause within the last 3 years? If so, please
explain the circumstances.
No.
21. Has either a customer or a supplier sued your firm in the last 3 years? If so, please explain
the circumstances.
No.
22. Do you have comprehensive liability insurance as specified in Section 5 of Appendix C -
Draft Agreement?
? No d Yes
23. Do you have worker's compensation insurance as specified in Section 5 of Appendix C -
Draft Agreement?
? No 2 Yes
Page 5 of 9
25F-16
24. What are your hourly labor rates for Time and Material work?
See #25
25. Do you charge different hourly rates for labor depending on qualifications needed for
cabling services? If so, please list all rates by employee title.
Yes.
Foreman $60.95
Lead Technician - $50.40
Technician - $37.51
26. Does your company have a minimum charge on a job?
No.
27. Does your company charge for travel time?
No.
28. What is your mark-up percentage on materials?
10%
29. Please list what your company would charge for the sample materials listed below:
CommScope SYSTIMAX 4 pair Non-plenum Category 5e UTP $ 0.169 / $0.182 wl tax
cable (price per foot)
CommScope SYSIMAX 4 pair Plenum Category 5e UTP cable $ 0,305 / $0.330 w/ tax
(price per foot)
CommScope SYSTIMAX 11000AT5 24 Port Patch Panel $ 150.544 / $162.588 w/ tax
(Category 5e)
CommScope SYSTIMAX 110PA230OFT 110-type panel system' 237.922 / $256.956 w/ tax
CommScope SYSTIMAX M14A Modular Faceplate $ 1.456 / $1.572 w/ tax
Chatsworth standard equipment rack model #55053-503 4$ 133,644 / $144.336 w/ tax
'Note: this product is being discontinued, standard 300 or. 110 block with C-5 term. would cost $440_51L/_$43. 88 w/ tax
30. In order to obtain a general guideline of pricing for products and services rendered, below
are two sample jobs that need to be quoted.
Any details not provided shall be clarified using the standards and practices outlined in the
RFP document above, or by contacting Carl Marek, Telecommunications Coordinator, at
the number listed in the RFP.
Please provide a quote for the following sample jobs:
Page 6 of 9
25F-17
APPENDIX A Proposal Response Form
(Continued)
Sample Job #1:
Scope of Work: Provide and install (4) Category 5e cables, at 200 feet each, to the same
location in an air return ceiling area. Two cables will be terminated into a contractor-
provided 24-port patch panel on one-side and 8P8C-type Category 5e modules on the
station side; the other two cables will be terminated into a contractor-provided 300FT 110-
block assembly and again 8P8C-type Category 5e modules on the station side. Assume a
clear path in the ceiling to the patch panel and the station side, utilizing Erico J-hooks in
the ceiling for cable pathway support. On the station side, assume there is flex conduit
running from a single gang outlet box to the top of the wall, in a stub-out fashion.
1) Provide a breakdown of hours to be billed.
Place Cable including J-hook cable supports - 11.21 Hours
Terminate Work Station and IDF - 1.04 Hours
Install Panels, Blocks, Test and Label at IDF End 1.25 Hours
Total 13.5 Hours
2) Provide a breakdown of cost of materials.
2061 Plenum Cat 5e Cable: 244.36
Cable supports including j-hooks & support rod $131.81 (based on 125• of cable support)
Termination and Labeling, includes jacks, patch panel, 110 block & labels: 224.19
Sales Tax: 48.03
3) Provide details and amounts of any and all other charges that would be billed to the
City.
Total Labor and Material $1,319.51
4) Provide approximation of elapsed time to complete work, beginning from authorization
to final acceptance.
5 business days
Page 7 of 9
25F-18
APPENDIX A Proposal Response Form
(Concluded)
Sample Job #2:
Scope of Work: Contractor shall provide and install one (12/6)-multi-mode / single mode,
fiber optic cable running from the basement Equipment Room ERB.2 to the 8lh floor
Telecommunications Closet TC8.1. Fiber optic cable will terminate in ERB.2 onto an
appropriately configured CommScope SYSTIMAX LGX Fiber Optic Distribution System,
using an LST1U-072/7 shelf with ST-type connectors. In TC8.1, fiber optic cable should
terminate onto an appropriately configured CommScope SYSTIMAX Sliding Combination
Shelf, using a 60082 One-Unit High type shelf with ST-type connectors. Rack space
required exists at both termination points. One, empty 4-inch conduit exists between
ERB.2 and TCB.1 (the Basement Telecommunications Closet that is vertically stacked
with the rest of the floors including our destination closet, TC8.1). Contractor shall provide
and install (4) one inch, non-plenum, corrugated innerduct from ERB.2 to TCB.1 via
existing 4-inch conduit noted above which is 150 ft in length. At exit point of conduit,
transition (1) of (4) installed innerduct to (1) one inch, riser-rated, corrugated innerduct,
which will traverse from the basement, stacked Telecommunications Closet, TCB.1, up to
TC8.1. Contractor shall provide (1) 4-inch core hole between TCB.1 and TC1.1. Building
Facilities Management has determined that floor is clear of obstruction for 4-inch core.
Core hole shall be sleeved, and fire stopped per local, state, and industry standard codes.
1) Provide a breakdown of hours to be billed.
Innerduct and Fiber optic Cable Placement - 24 hours
Layout and Sleeve for one core, fire stop riser - 10.3 hours
Terminate, Install Housings, Testing and Labeling - 15.7 hours
Total - 50 Hours
2) Provide a breakdown of cost of materials.
• 400' Fiber optic cable 12/6 f12-strand 50um mm / 6-strand single-mode: $689.60
Note: Minimum purchase of composite fiber optic cable is 1640'
• 1240' Fiber optic cable 12/6 r12-strand 50um mm / 6-strand single-mode for stock: $2,137.66
• 800' Riser Rated Innerduct based on (4) runs x 150' plus(1) run of 200' to route up
riser from TCB.1, up to TC8.1 $547.02
• Termination Material: $1.331.92
• Sleeve and Fire Stop Material: $369.28
• Total Material: $5,075.78
• Sales Tax: A.06.05
3) Provide details and amounts of any and all other charges that would be billed to the
City.
Sub-contract for concrete coring services $1,233.33
TOTAL Cost of Project including Labor, Materials and sub-contract: $9,200.11
4) Provide approximation of elapsed time to complete work, beginning from authorization
Page 8 of 9
25F-19
to final acceptance.
10 business days
Page 9 of 9
25F-20