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Home My WebLink About55B - RESO - AMEND CLASSIFICATION CITY BUDGET REQUEST FOR ~ COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: SEPTEMBER 3, 2013 TITLE: APPROVED PROPOSED AMENDMENTS TO ? As Recommended CLASSIFICATION AND El Amended El Or dinance on 151 Reading COMPENSATION PLANS AND CITY'S ? Ordinance on 2ntl Reading BUDGET ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER ANAGER RECOMMENDED ACTION Adopt a resolution amending the City's 2013-15 Budget. DISCUSSION The Personnel Services Department has completed a mid-year review of various management level classification titles which has revealed the need to effect certain changes to the City's classification and compensation plans. Resulting from this analysis is the desire to delete one obsolete classification title, terminate ("T") one duplicative classification title that will no longer be used after the last incumbent leaves the class, and reallocate two positions in the budget, one of which will be transferred from Administrative Management to Middle Management with an accompanying salary rate range increase. Specifically, the Executive Director of Personnel Services is proposing that the classification title of Downtown Development Manager (MM) be deleted and the Administrative Management classification of Assistant to the City Manager (AM) be re-categorized as Middle Management (MM) and placed on salary rate range MM-22. In addition, two budgetary reallocations are proposed. The acting City Manager is requesting a reallocation of one Executive Assistant to the City Manager (MM) position to the more inclusive and industry-standard title of Assistant to the City Manager and the acting Police Chief is requesting a reallocation of one Senior Systems Administrator position to the classification of Police Administrative Manager (RM) in order to reflect the increased scope of responsibility assigned to a position with both fiscal and human resources oversight. These changes reflect an effort to clarify and streamline classification assignments for certain management level administrative functions and are consistent with the City's practice of allocating positions to the classification most representative of the position's duties and responsibilities. 55B-1 Proposed Amendments to Classification and Compensation Plans and City's Budget September 3, 2013 Page 2 FISCAL IMPACT The cost of the proposed reallocation of one Executive Assistant to the City Manager position to the classification of Assistant to the City Manager at salary rate range MM-22 totals $15,066 for FY 2013-14 and 2014-15. The cost of the proposed reallocation of one Senior Systems Administrator position to the classification of Police Administrative Manager totals $24,852 for FY 2013-14 and 2014-15. Funds are available in the respective departmental salary accounts. APPROVED AS TO FUNDS AND ACCOUNTS: L Edward S. ya Francisco Gutierrez Executive Director Executive Director Personnel Servi es Department Finance & Management Services Agency Kevin O'Rourk Interim City Manager City Manager's Office Carlos Rojas Acting Police Chief Police Department 55B-2 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS AND TO AMEND THE CITY'S BUDGET FOR FISCAL YEARS 2013-2015. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On July 1, 1991, the City Council passed and adopted Resolution No. 91-066, re-establishing the Basic Classification and Compensation Plan for classifications of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). C. On November 18, 1996, the City Council passed and adopted Resolution No. 96-095, establishing a Basic Classification and Compensation Plan for unrepresented classifications of employment designated as Administrative Management (AM). D. On June 17, 2013, the City Council passed and adopted Ordinance No. NS-2844, establishing the City's Budget for Fiscal Years 2013-2015, authorizing position allocations for Fiscal Years 2013-2015, and requiring that alterations in the allocation of authorized positions be reviewed and approved by the City Council. E. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. F. The Personnel Services Department has completed a mid-year review of various management level classification titles which revealed the need to effect certain changes to the City's basic classification and compensation plans. 55B-3 G. The Personnel Services Department proposes that one (1) obsolete classification title be deleted, one (1) classification title be designated "terminal", one (1) classification title be transferred from one resolution to another and receive an equity adjustment, and two (2) positions in the current Annual Budget be reallocated. H. It is now desired to amend Council Resolution Nos. 91-066 and 96-095, and amend the Adopted Budget for Fiscal Years 2013-2015, as amended, to effect these changes. Section 2: That Section 3B Middle Management Classifications of Resolution No. 91-066, as amended, be further amended by: A. Deleting the following full time, vacant and obsolete classification title at the monthly seventeen-step salary rate range indicated: Classification Title 17-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary Minimum-Maximum Downtown Development Manager (MM) MM-22 $8119 - $12051 B. Designating as "Terminal" the following full time classification title at the monthly seventeen-step salary rate range indicated: Classification Title 17-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary Minimum-Maximum Executive Assistant to the City Manager (MM) MM-17 $7175 - $10652 C. Adding the following existing full time classification title transferred from Resolution No. 96-095, at the monthly seventeen-step salary rate range indicated: Classification Title 17-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary Minimum-Maximum Assistant to the City Manager (MM) MM-22 8119 - $12051 D. Designating the classification title of Assistant to the City Manager as Middle Management by assigning the parenthetical identifier "(MM)" after this classification title. Section 3: That Section 3 Designation of Administrative Management Classes and the Assignment of Such Classes to Salary Rate Ranges of Resolution No. 96-095, as amended, be further amended by removing the parenthetical identifier "(AM)" from the classification title of Assistant to the City Manager, and deleting this title from this Resolution in order to transfer it to Resolution No. 91-066. 55B-4 Section 4: That the City Budget for Fiscal Years 2013-2015, as amended, is hereby further amended by: A. Reallocating one (1) full time position in the City Manager's Office as follows: Classification Title 17-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary From: Minimum-Maximum Executive Assistant to the City Manager (MM) MM-17 $7175 - $10652 To: Assistant to the City Manager (MM) MM-22 $8119 - $12051 B. Reallocating one (1) full time position in the Police Department as follows: From: Classification Title 7-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary Minimum-Maximum Senior Systems Administrator 668 $5434 - $7283 To: Classification Title 5-Step Salary Rate Range Effective 9/1/13 SRR Monthly Salary Minimum-Maximum Police Administrative Manager (RM) M752 $8189 - $9955 Section 5: That except as amended by this Resolution, all other provisions of Resolution Nos. 91-066 and 96-095, as amended, and the Annual Budget for Fiscal Years 2013-2015, as amended, shall remain in full force and effect. Section 6: This Resolution shall be operative from and after September 3, 2013. ADOPTED this 3`d day of September, 2013. Miguel A. Pulido Mayor 55B-5 APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Joseph Straka Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2013-_ to be the original resolution adopted by the City Council of the City of Santa Ana on June 3, 2013. Date: Clerk of the Council City of Santa Ana 55B-6