HomeMy WebLinkAbout22E - SPEC - LIBRARY CATALOGINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 16, 2013
TITLE:
CONTRACT AWARD TO BRODART
COMPANY FOR LIBRARY
CATALOGING AND PURCHASE OF
BOOKS AND MATERIALS
(SPEC. NO. 13-0025)
C Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on god Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Brodart Company for library cataloging and purchase of books and materials
for a two year period with provision for three, one-year renewals in an annual amount not to
exceed $285,000, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The library provides adult and youth programs to 133,118 card holders annually. Currently State
and Federal grants cover 50% of the purchase of books and materials and the remaining 50% is
charged against the General Fund. Approximately 20,000 books and materials are purchased
annually including a Spanish concentration of 20 percent. All books and audio video materials
purchased are bar coded and cataloged directly into the Library database so materials can be
entered into circulation.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Palos Verdes Library District's contract
with Brodart Company for library cataloging, books and materials was awarded as a result of
open, competitive bidding, and meets the City's requirements.
22E-1
Contract Award for Library Cataloging
September 16, 2013
Page 2
FISCAL IMPACT
and Purchase of Books and Materials
Funds are available in the Public Library Grant account (no. 15211150-66600); Technology &
Support Services (no. 01111190-62300); Library Adult Services (no. 01111150-66600); Library
Youth Services (no. 01111160-66600); and the Library Young Adult Services (no.01111180-
66600).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet
Executive Director
Parks, Recreation and Community
Services Agency
EG
22E-2
Francisco Gutierrez 41
Executive Director
Finance & Mgt. Services Agency