HomeMy WebLinkAbout2 - DRAFT ROPS AND ADMIN BUDGETREQUEST FOR
SUCCESSOR AGENCY -
ACTION
MEETING DATE:
SEPTEMBER 16, 2013
TITLE:
RECEIVE AND FILE — DRAFT RECOGNIZED
OBLIGATION PAYMENT SCHEDULE
(ROPS) 13-14B AND ADMINSTRATIVE
BUDGET FOR THE PERIOD OF JANUARY 1,
2014 THROUGH JUNE 30, 2014
1
CITY MANAGER
RECOMMENDED ACTION
CLERK OF THE COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Implementing Resolution
❑ Other
CONTINUED TO
FILE NUMBER
1. Receive and file the draft Recognized Obligation Payment Schedule ("ROPS"), ROPS 13-14
B and Administrative Budget for the period of January 1, 2014 through June 30, 2014
pursuant to Part 1.85 of Division 24 of the California Health & Safety Code ("Dissolution
Act").
2. Direct the City Manager and/or Director of Finance or their designees, as delegated officials
of the Successor Agency, to make or accept any augmentation, modification, additions, or
revisions to the ROPS 13-14B or the Administrative Budget as the City Manager and/or
Director of Finance or their designees may deem necessary and appropriate in their
reasonable discretion, based on review or communications from the Oversight Board or the
State Department of Finance (DOF).
DISCUSSION
Pursuant to the Dissolution Act, the City Council on January 9, 2012, elected for the City to act as
the "Successor Agency" to the dissolved Community Redevelopment Agency ("Agency"). On
February 1, 2012, in accordance with the Dissolution Act and the California Supreme Court's
decision in California Redevelopment Association v. Matosantos, Case No. S194861, the Agency
was dissolved and the City began to serve as the "Successor Agency." The City Council serves
as the governing body of the Successor Agency under the Dissolution Act as amended by AB
1484, to administer the enforceable obligations of the Agency and otherwise unwind the Agency's
affairs. The Oversight Board to the Successor Agency has oversight with respect to the
Dissolution process, including review and approval of the ROPS.
This is the fifth ROPS prepared by the Successor Agency, and is presented in its new format,
designed by the DOF. This format continues to include a summary page, a notes page, the
2-1
ROPS 13-14B &
ADMINSTRATIVE BUDGET
September 16, 2013
Page 2
itemized ROPS list, and a detail of funds expended in the ROPS 3 time period (January 1, 2013
through June 30, 2013). The DOF has added an additional page that accounts for any funds to
be held in reserves for approved debt service. This "fund balance' page allows DOF and the
Successor Agency to more closely track where reserves must be held in compliance with bond
covenants or other valid agreements, as well as funds that were received for an approved ROPS
item, but not spent in the ROPS period requested. The fund balance page also requires the
Agency to project the expenditures of any reserves from the ROPS 3 period (January 1 through
June 30, 2013) in the current ROPS 13-14A period (July 1 through December 31, 2013).
Due to time constraints imposed by the DOF, the subject ROPS 13-14B and Administrative
Budget are in draft form and presented for the Successor Agency to receive and file (Exhibit 1).
Once the ROPS is finalized it will be forwarded to the Oversight Board for review and approval.
Given the ROPS is due to the DOF by October 1, 2013, a special meeting of the Oversight Board
will be scheduled before the end of September. Following action by the Oversight Board, the
ROPS will be forwarded to the DOF, County, and other appropriate entities as required by AB
1484. The City Manager and/or Director of Finance need the ability to make modifications,
additions or revisions to the ROPS in order to comply with direction received by the Oversight
Board or DOF.
In previous ROPS submittals, the DOF has objected to certain enforceable obligations, which
subsequently led to Meet and Confer meetings where the Successor Agency was able to provide
information that caused the reversal of most objections. The five project area Settlement
Agreements remain in dispute, with the Successor Agency's lawsuit set for a December 20, 2013
court date. A recent demand letter from DOF received by the Successor Agency resulted in the
remittance under protest to the County of $2.5 million in disputed housing funds tied to the
Settlement Agreements.
FISCAL IMPACT
The Successor Agency is limited to making only payments listed on the approved ROPS for each
six month period and the administrative expenditures of the Successor Agency are limited to
items listed in the approved Administrative Budget for each six month period. Administrative
expenses are capped by law at the greater of three percent of the property tax funds distributed
for the ROPS, or $250,000 per year. Thus far, Santa Ana's Successor Agency has received the
greater amount of three percent based on the approved property tax funds.
.11
Nancy Fong,AjI e— /
Interim Execute a erector
Community Development Agency
NF/SG/kg
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibits: 1. ROPS & Administrative Budget
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2-19
EXHIBIT 1
CITY OF SANTA ANA, ACTING AS SUCCESSOR AGENCY TO THE FORMER
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA
PROPOSED ADMINISTRATIVE BUDGET FOR JANUARY 1, 2014 -JUNE 30, 2014
Successor Agency
stimat
Amounts
Staff Support (EOPS, ROPS, Admin Budget, Records Management, etc.) t
$
105,105
Brown Act requirements (agendas, minutes, etc.)
Supplies, printing, telephones, misc. items
Consultants (legal, financial, etc.)
5,000
17,500
311,096
Subtotal
$
438,701
Oversight Board
Staff Support (research, reporting, etc.)
Brown Act requirements (agendas, minutes, etc.'` �,
Supplies, printing, misc. items �' r"�;
a
12,500
12,50_0_
2,500
y
Subtotal
$
27,500
Administrative Direct Costs
Delivery Charges "<' -- , '-
Building Rental '"�
$
100
3,706
Rental City Equipment, `' �;
Computer Services Chargg,�
30
15 Strategic Plan
1,466
Insurance Charges
2,433
Subtotall
$
7,733
Share of City's Cost Allocation Plan
Indirect Costs
$
7,500
Subtotall
$
7,500
TOTAL ESTIMATED AMOUNT
$
481,434
The estimated amount of the Administrative Budget for the six month period covering
January through June 2014 is to be paid from property tax revenues deposited in the
Redevelopment Property Tax Trust Fund. This budget may be augmented, modified,
added to, or revised as authorized under the resolution.
' Includes salaries, wages, and all fringe benefits offered by the City to employees.
2-20