HomeMy WebLinkAbout22K - SPEC - COMPUTERS FURNITURE AND MEDIA FOR GARFIELD COMMUNITY CENTERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2013
TITLE:
CONTRACT AWARDS FOR
THE GARFIELD COMMUNITY
CENTER
(SPEC. NO. 13-047,13-049,
13-058 AN 13-059) y
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on I" Reading
? Ordinance on 2otl Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to Apple, Inc. for the purchase of personal computers, laptops and video
editing software in an amount not to exceed $110,300; and increase the aggregate limit
for miscellaneous purchases in an amount not to exceed $25,000 annually.
2. Award a contract to Siemens Industry, Inc. for the purchase of a video surveillance system
in an amount not to exceed $69,000.
3. Award a contract to Digital Networks Group, Inc. for the purchase audio/video equipment
in an amount not to exceed $58,000.
4. Award a contract to CDS Office Products for classroom furniture in an amount not to
exceed $43,700.
The above contracts are subject to non-substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
As part of the City's community outreach efforts to enhance the Lacy Neighborhood, the City
entered into a joint use agreement with the Santa Ana Unified School District for the construction
and use of a community center on Garfield Elementary School grounds. The Garfield Community
Center, a 10,000 square foot two story facility is scheduled to complete construction in October
2013. Fully-equipped, the center will provide services to students and residents with access to
professionally equipped computer labs where patrons will learn about video production, editing,
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Contract Awards for the Garfield Community Center
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and broadcast. In addition, the center will assist in the production of essential content for Santa
Ana's government TV station CTV-3.
In order to facilitate these services and programs, the Parks, Recreation and Community
Services Agency will fully equip three classrooms on the second floor of the community center.
The computer classrooms will be outfitted with computer equipment, video editing software and
high performance audio/video equipment. Additionally, the computer classrooms will include
ceiling mounted projectors, screens, personal desktop and laptop computers with video editing
software. To complete the full utilization of the classrooms, computer desks, chairs and tables
will be purchased in order to provide a high functioning training environment, as well as
accommodations for City meetings to be aired on CTV3.
To enhance public safety and provide a secure learning environment, a video surveillance
system will be installed to provide security monitoring. The surveillance system will be joined to
the existing Santa Ana Police Department system allowing the use of the same video
management system.
All equipment and furniture will be acquired utilizing three methods of procurement; competitive
formal bid, sole source and cooperative contract purchasing. Staff recommends the approval of
the recommended actions.
Classroom furniture:
The notice inviting bids was advertised on September 9, 2013, and bids were solicited. A
summary of the bid invitations and bids received is as follows:
4 Invitations For Bid emailed
3 Bids received
ABSTRACT OF BIDS - CLASSROOM TRAINING FURNITURE (13-049)
CDS OFFICE Burkett's Office Furniture by
Bidder PRODUCTS Products William Webb
Location Costa Mesa Sacramento Carrollton, TX
Terms Net 30 Net 30 Net 30
Delivery 30 Days 120-180 Days 35-40 Days
Bid Total $43,631.88 $44,841.91 $48,937.04
The bid received from CDS Office Products is responsive to the specifications and meet's the
City's requirements.
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Contract Awards for the Garfield Community Center
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Computers, laptops and software:
Apple, Inc. provides the industry standard for professional digital video editing software as well
as a streamlined and efficient operating system. By purchasing direct from Apple, Inc., the City is
able to take advantage of Apple's special government pricing for state and local government
agencies. The purchase of the computer items for the Garfield Community Center, when
combined with citywide purchases during the current fiscal year, will exceed the $25,000
aggregate limit. In order to facilitate continued purchases, staff recommends an increase in the
Apple Inc. aggregate limit.
Audio/Video Equipment:
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. Digital Networks Group, Inc. contract for
audio/video equipment under the California Multiple Award Schedule and Siemens Industry, Inc.
contract for surveillance systems under the National Joint Powers Alliance were awarded as a
result of open, competitive bidding and meet the City's requirement.
FISCAL IMPACT
Funds are available in the Parks, Recreation, and Community Services Agency's PEG capital
equipment account (no. 02113200-63001) in the amount of $271,000 and fee and Parks and
Recreation Special account (no. 02213200-63001) in the amount of $10,000.
APPROVED AS TO FUNDS AND ACCOUNT:
Gerardo Mouet Francisco Gutierrez
Executive Director Executive Director
Parks, Recreation and Community Finance and Management Services Agency _tyvL
Services Agency
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