HomeMy WebLinkAbout22J - SPEC - CHARTER BUS SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2013
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AWARD A CONTRACT TO ? As Recommended
CERTIFIED TRANSPORTATION ? Or Amended
? Ordinance on 1"Reading
SERVICES, INC ? Ordinance on 2ndReading
FOR CHARTER BUS SERVICE ? Implementing Resolution
(SPEC. NO. 13-048) ? Set Public Hearing For_
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award a contract to Certified Transportation Services, Inc. for charter bus service for a one-year
period with provision for four, one-year renewals, in an annual amount not to exceed $55,000,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency utilize charter bus services for youth
excursions and OCTA Senior Mobility Program transportation needs. Coach buses with restroom
facilities are used for excursions that require one hour or more of travel time. Shuttle or school
buses are used for trips lasting less than one hour. Additionally, the Police Athletic and Activities
League (PAAL) utilize charter bus services for youth program excursions throughout the school
year.
The notice inviting bids was advertised September 25, 2013, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
5 Invitations for or Bid mailed
1 Invitation for Bid mailed to Santa Ana vendor
4 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on October 7, 2013, and evaluated (Exhibit 1). The bid from
Certified Transportation Services, Inc. is responsive to the specifications and meets the City's
requirements.
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Contract Award for Charter Bus Services
October 21, 2013
Page 2
FISCAL IMPACT
Funds are available in the Parks & Recreation OCTA Senior Mobility Program account (no.
16913202-62300), Youth Guidance account (no. 01113230 62300) and Police Special Revenues
account (no. 02414410- 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet
Executive Director
Parks, Rec. and Com. Svcs.
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ;vv?
Carlos Rojas
Acting Chief of Police
Police Department
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?b I
Contract Award for Charter Bus Services
October 21, 2013
Page 3
13-048 CHARTER BUS SERVICES ABSTRACT
Certified
Transportation
Services, Inc.
Silverado Stages,
Inc.
Transportation
Charter Services
First Student
Description Santa Ana, CA San Luis Obispo, CA Orange, CA City of Industry, CA
Deluxe Tour Coach $105/per hour $90/per hour $128/per hour No Bid
Deluxe Tour Coach
w/lift
$105/per hour
$90/per hour
$128/per hour
No Bid
Regular
School/Activity Bus
$62.50/per hour
$90/per hour
$128/per hour
$75/per hour
Regular
School/Activity Bus
w/lift
$70/per hour
$90/per hour
No Bid
No Bid
Additional fees Tolls & Parking as
charged $4.10 per mile after
100 miles
3% fuel charge
PUC.025%
Average Hourly Rate Average Hourly Rate Average Hourly Rate Average Hourly Rate
*1% local vendor
preference applied
*$84.77
$90.00
$128.00
$75.00
TQS Statement x x x x
cent of Nondiscrimination x x x x
List of buses x x x x
D.O.T cert/license x x x x
Safety Record x x X x
List of references x x x x
Vendor Contact info x x x x
Exhibit 1
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