HomeMy WebLinkAbout122004 AA Festival Hall ImprovREQUEST FOR
COUNCIL /AGENCY
ACTIONcatlon y
MEETING DATE:
DECEMBER 20, 2004
TITLE;
APPROPRIATION ADJUSTMENT AND
CONTRACT AWARD FOR FESTIVAL HALL
RESTROOM IMPROVEMENTS (PROJECT
2741A)
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CITY M NAGER EXECUTIVE DIRECTOR
RECOMMENDED ACTION
CITY COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
1 As Recommended -' V '
❑ As Amended P4!`a'o , So ✓l o .
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❑ Ordinance on 1st Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUEDTO t, /S D4
FILE NUMBER
1. Approve an appropriation adjustment authorizing a $42,600 loan
repayment from the Central City Redevelopment Project Area (account
no. 510- 935 - 6900 -11) and appropriate the funds to the Capital Outlay
Fund expenditure account (account no. 51- 012 - 6631).
2. Award a contract to Thomco Construction, Inc., the lowest
responsible bidder, in accordance with the lump sum amount of
$33,500 for restroom improvements at Festival Hall.
3. Approve a Funding Analysis with a total estimated construction cost
of $58,600.
COMMUNITY REDEVELOPMENT AGENCY ACTION
Authorize a $42,600 loan repayment from the Central City Redevelopment
Project Area to the Capital Outlay Fund for Improvements Other Than
Buildings.
1
Appropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
December 20, 2004
Page 2
DISCUSSION
Due to close proximity of Olson Loft project and Festival Hall on
Sycamore and Second Streets, a noise mitigation of Festival Hall was
required which consisted of replacement of windows and doors with sound
transmission class rating in compliance with City's noise ordinance. In
addition an air conditioning system needed to be installed since the
doors and windows were to be closed during operating hours.
Olson Company was conditioned to fund $286,000 for noise mitigation. An
agreement was executed between the City and Festival Hall to construct
the noise mitigation improvements prior to occupancy of the lofts.
During the plan check process, the City realized that restroom
accessibility is required to comply with California Building Code. The
noise mitigation improvements were constructed as Phase I to meet the
occupancy schedule for the Olson Loft project.
In order to comply with California Building Code requirement, Phase II
improvements for Festival Hall project are required to address restroom
accessibility. Restroom improvements were not part of the original
scope of the noise mitigation and not conditioned on Olson Company.
Instead this became an obligation of the Redevelopment Agency per the
agreement between the City and Festival Hall.
The Notice Inviting Bids was advertised on September 15 and 17, 2004, and
bids were opened on October 6, 2004. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 3
Contractors requesting bidding documents: 3
Bids received: 3
Bids received from Santa Ana Contractors: 1
Name of Bidder City Bid Amount
1. Thomco Construction, Inc. Anaheim $33,500.00
2. Hanan Construction, Inc. Paramount $42,000.00
3. Hardine Enterprises, Inc. Santa Ana $54,460.68
Appropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
December 20, 2004
Page 3
A total of three bids were received, and all were responsive. Thomco
Construction, Inc. submitted the lowest responsive bid for $33,500, which
is below the Engineer's estimate of $50,000. The subject repayment of a
portion of the Redevelopment Agency's debt from the Central City
Redevelopment Project Area to the City's General Fund will provide
$42,600 for accessibilty improvements to the restroom.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act, Environmental
Review No. 01 -144 has been completed and a Negative Declaration has been
filed for this project.
FISCAL IMPACT
The Funding Analysis shows a
for the project (Exhibit 2)
appropriation adjustment, fu:
Fund for Improvements Other
The balance of $16,000 is a
between the loan repayment an
total estimated construction
Upon approval of the loan
As will be available in the
Than Buildings (account no.
railable in that account for
3 fiscal analysis.
Patricia C. Whitaker
Executive Director
Community Development Agency
ost of $58,600
repayment and
Capital Outlay
51- 012 - 6631).
the difference
APPROVED AS TO FUNDS AND ACCOUNTS:
i%fW $f loma
Executi e Director
Finance & Mgt. Services Agency
K:/ Construction \RFCA- 12 -20 -04 /RFCA Appropriation Adjustment 2741A 20 WD
3
REQUEST FOR APPROPRIATION ADJUSTMENT
Appropriation Adjustment No: D.i- 57 Page 1 of 1
Date: November 15, 2004 Council Action 19:
Department: CDAI PWA
Approved? Yes No
TYPE OF ADJUSTMENT
0 Transfer of Funds (No Council Action Required) Clerk of the Council.
Transfer of Funds (Council Action Required)
From: VARIOUS To: VARIOUS
Fund - Activity - Account Amount Fund - Activity - Account - Amount
510 - 936 -6631
$
42,600
011 -01- 5990 -510
$ -'
42,600
051 -01- 5990 -11
$
42,600
510 - 935 - 6900 -11
011 -013- 6800 -51
';�iQrSCdYYcLI
$ 42,600
$ 42,600
$ 42,600
JUSTIFICATION FOR REQUEST: To appropia[e a loan repayment fion, [he Conrmrmity
Redevelopment Agency Central City project area and appropriate the funds [o the Capital Outlay Fund
account.
' t lllii'l(A -!�1 CoU-l/ I 17
A Department Head PWA Depart ent H ad
APPROVED AS TO FUNDS AND ACCOUNTS: APPROVED:
%Lao/ tMB1w.r✓ // d ate
Director of Finance City Manager Date
PREPARATION:
Submit original and Me copies to Director of Finance, who will assign control number and forward the three
copies to the City Manager. City Manager will distribute copies showing designated action: ORIGINAL -
Finance; DUPLICATE - department file; TRIPLICATE -City Manager. Prepare a fourth copy for the Clerk of
the Council's file on requests that need Council action.
CS -886
J
FUNDING ANALYSIS
PROJECT 2741A
FESTIVAL HALL RESTROOM IMPROVEMENTS
Construction Contract $ 33,500
Contract Administration 7,800
Inspection and Testing 10,600
Contingencies 6 v 700
TOTAL ESTIMATED CONSTRUCTION COSTS 58,600
Exhibit 2
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