HomeMy WebLinkAbout111504 AA Festival hall Restrm ImprovREQUEST FOR
COUNCIL /AGENCY
ACTION
MEETING DATE:
NOVEMBER 15, 2004
APPROPRIATION ADJUSTMENT AND
CONTRACT AWARD FOR FESTIVAL HALL
RESTROOM IMPROVEMENTS (PROJECT
2741A)
A
�ocatlon ]y,
CLERK OF COUNCIL USE ONLY:
RECOMMENDED ACTION
CITY COUNCIL ACTION
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1 st Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Approve an appropriation adjustment authorizing a $42,600 loan
repayment from the Central City Redevelopment Project Area (account
no. 510- 935 - 6900 -11) and appropriate the funds to the Capital Outlay
Fund expenditure account (account no. 51- 012 - 6631).
2. Award a contract to Thomco Construction, Inc., the lowest
responsible bidder, in accordance with the lump sum amount of
$33,500 for restroom improvements at Festival Hall.
3. Approve a Funding Analysis with a total estimated construction cost
of $58,600.
COMMUNITY REDEVELOPMENT AGENCY ACTION
Authorize a $42,600 loan repayment from the Central City Redevelopment
Project Area to the Capital Outlay Fund for Improvements Other Than
Buildings.
4 -1
Ippropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
November 15, 2004
Page 2
DISCUSSION
Festival Hall is a restaurant, a sports bar, and a dance hall on the
southwest corner of Third and Spurgeon Streets (Exhibit 1) . In November
2001, the City Council approved Conditional Use Permit No. 01 -28 for the
construction of 86 live -work units in the downtown area including 40 in
the remainder of the block containing Festival Hall. Noise impacts from
Festival Hall on the new residents of the live -work units were
acknowledged in the Negative Declaration for this permit. Mitigation
measures were identified to reduce the noise impact of Festival Hall, to
comply withy applicable noise regulations.
On April 5, 2004, City Council awarded a project to construct noise
mitigation measures. These improvements have now been completed. Due to
the value of these improvements, the Building Code requires ADA upgrades,
specifically providing an accessible restroom. This contract will
provide the necessary restroom improvements.
The Notice Inviting Bids was advertised on September 15 and 17, 2004, and
bids were opened on October 6, 2004. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices:
Contractors requesting bidding documents:
Bids received:
Bids received from Santa Ana Contractors:
3
3
3
1
Name of Bidder City Bid Amount
1. Thomco Construction, Inc. Anaheim $33,500.00
2. Hanan Construction, Inc. Paramount $42,000.00
3. Hardine Enterprises, Inc. Santa Ana $54,460.68
4 -2
'appropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
November 15, 2004
Page 3
A total of three bids were received, and all were responsive. Thomco
Construction, Inc. submitted the lowest responsive bid for $33,500, which
is below the Engineer's estimate of $50,000. The subject repayment of a
portion of the Redevelopment Agency's debt from the Central City
Redevelopment Project Area to the City's General Fund will provide
$42,600 for ADA improvements to the restroom.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act, Environmental
Review No. 01 -144 has been completed and a Negative Declaration has been
filed for this project.
FISCAL IMPACT
The Funding Analysis shows a
for the project (Exhibit 2)
appropriation adjustment, f u
Fund for Improvements Other
The balance of $16,000 is a:
between the loan repayment an
James G. Ross
Executive Director
Public V6-Ns Agency
Patricia C. Whitaker
Executive Director
Community Development Agency
total estimated construction (
Upon approval of the loan
Lds will be available in the
Than Buildings (account no.
railable in that account for
1 fiscal analysis.
ost of $58,600
repayment and
Capital Outlay
51- 012- 6631).
the difference
APPROVED AS TO FUNDS AND ACCOUNTS:
Rod R. Coloma I
Executive Director tk)
Finance & Mgt. Services Agency
K: /Construction \RFCA - draft /RFCA Appropriation Adjustment 2741A 20 W.D
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EXHIBIT 1
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Title: PROJECT 2741A: FESTIVAL HALL
PHASE 11 - RESTROOM IMPROVEMENTS
L 4 -4
FUNDING ANALYSIS
PROJECT 2741A
FESTIVAL HALL NOISE RESTROOM IMPROVEMNTS
Construction Contract $ 33,500
Contract Administration 7,800
Inspection and Testing 10,600
Contingencies 6,700
TOTAL ESTIMATED CONSTRUCTION COSTS $58,600
Exhibit 2
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REQUEST FOR APPROPRIATION ADJUSTMENT
Appropriation Adjustment No: 05'- - -57
Date: November 15, 2004
Department: CDA / PWA
TYPE OF ADJUSTMENT
_7 Transfer of Funds (No Council Action Required)
= Transfer of Funds (Council Action Required)
Page 1 of 1
Council Action 19
Approved Yes No
Clerk of the Council'
From: VARIOUS To: VARIOUS
Fund - Activity - Account Amount Fund - Activity - Account Amount
510 - 936 -6631 $ 42,600 510 - 935 - 6900 -11 $ 42,600
011 -01- 5990 -510
051 -01- 5990 -11
$ 42,500
$ 42,600
011 - 013 - 6800 -51
051- 012 -6631
$ 42,600
$ ` 42,600
JUSTIFICATION FOR REQUEST: To appropiate a loan repayment front the Community
Redevelopment Agency Central City project area and appropriate the funds to the Capital Outlay Fund
G
A Department Head PWA Depart ent ad
APPROVED AS TO FUNDS AND ACCOUNTS: APPROVED:
%Gaa(A 64- yr/ l/ D
Director of Finance r ate City Manager Date
PREPARATION:
Submit original and two copies to Director of Finance, who will assign control number and forward the three
copies to the City Manager. City Manager will distribute copies showing designated action: ORIGINAL-
Finance; DUPLICATE - department file; TRIPLICATE - City Manager. Prepare a fourth copy for the Clerk of
the Council's file on requests that need Council action. 4-7
CS -886