HomeMy WebLinkAbout100206 Contract Award Main St Archway Sign at BroadwayREQUESTFOR
COUNCIL /AGENCY
ACTION
MEETING DATE:
OCTOBER 2, 2006
CLERK OF COUNCIL USE ONLY:
2Nd : iiltEz✓ez
APPROVED 7•0
29 As Recommended
CONTRACT AWARD FOR MAIN STREET ❑ As Amended
ARCHWAY SIGN AT BROADWAY PLACE ❑ Ordinance on 1st Reading
(PROJECT NO. 9209) ❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER EXECUTIVE DdkECTOR
RECOMMENDED ACTION
1. Award a contract to LNI Custom Manufacturing, Inc., the lowest
responsible bidder, in accordance with unit bid prices in the
estimated amount of $220,100 for manufacturing and installation of
the Main Street archway sign.
2. Approve a Funding Analysis with a total estimated construction cost
of $308,105.
3. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute a Cooperative Agreement
between the City of Santa Ana and the Community Redevelopment Agency
for the manufacturing and installation of the Main Street archway
sign.
COMMUNITY REDEVELOPMENT AGENCY ACTION
Direct the Agency General Counsel to prepare and authorize the City
Manager and the Clerk of the Council to execute a Cooperative Agreement
between the City of Santa Ana and the Community Redevelopment Agency for
the manufacturing and installation of the Main Street archway sign.
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Contract Award for Main Street
Archway Sign at Broadway Place
(Project No. 9209)
October 2, 2006
Page 2
DISCUSSION
On February 21, 2006, The Agency awarded Graphic Solutions a contract to
design the archway sign spanning over Main Street north of Broadway Place
(Exhibit 1) . The sign is a replica of the old historic sign that once
stood across Main Street. The archway sign spans 87 feet across the
street and will provide a maximum clearance of 18 feet above the roadway
surface. The archway sign will enhance the appearance of the Main
Street corridor. The Notice Inviting Bids was advertised on June 30 and
July 3, 2006, and bids were opened on September 12, 2006. A summary of
the bid invitations mailed, the bids received, and the bid results
follows.
Santa Ana Contractors receiving notices: 1
Contractors requesting bidding documents: 6
Bids received: 2
Bids received from Santa Ana Contractors: 0
NAME OF BIDDER CITY BID AMOUNT
1. LNI Custom Manufacturing, Inc. Hawthorne $ 220,100.00
2. Superior Electrical Advertisings Long Beach $ 274,999.60
A total of two bids were received and both were responsive. LNI Custom
Manufacturing, Inc. advised City staff that Bid Item #4 unit price was
incorrect as the product of their unit price multiplied by the quantity
is inaccurate. However, the bid amount is correct and the clerical error
does not change the total amount of the bid. After reviewing both bid
proposals, staff noted that Superior Electrical Advertisings made the
same mistake. Staff has found sufficient grounds to accept this clerical
error and recommends that LNI Custom Manufacturing, Inc.'s request be
granted. The lowest bid was submitted by LNI Custom Manufacturing, Inc.
for $220,100, which is below the Engineer's estimate of $369,500.
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Contract Award for Main Street
Archway Sign at Broadway Place
(Project No. 9209)
October 2, 2006
Page 3
ENVIRONMENTAL IMPACT
An Environmental Review (No. 2006 -020) has been completed and a
Categorical Exemption has been filed for the project pursuant to the
California Environmental Quality Act.
FISCAL IMPACT
The Funding Analysis shows a total estimated construction cost of
$308,105 for the project (Exhibit 2). Due to the anticipated potential
underground utility conflict, the contingency of this project is 25% of
the contract amount. Funds are available in the South Main Corridor Fund
(account no. 553- 936- 6631).
P�'�
es G'. Ross
cutive Director
lic Works Agency
11'�041 a
Nancy T Edwards
Assistant Director
Community Development Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
�Francisco Gutierrez IV
Executive Director ��
Finance & Mgt. Services Agency
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ST. ANDREW PL.
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ST. GERTRUDE PL.
WARNER AVE.
EXHIBIT 1
SANTA ANA Title
W —AA,� DATE MAIN STREET ARCHWAY SIGN AT BROADWAY
Pr OCT. 2, 2006 (PROJECT NO. 920 )E
IGN
EXHIBIT 2
FUNDING ANALYSIS
PROJECT 9209
MAIN STREET ARCHWAY SIGN AT BROADWAY PLACE
Construction Contract $220,100
Contract Administration 9,480
Inspection and Testing 16,500
Survey 7,000
Contingencies 55,025
TOTAL ESTIMATED CONSTRUCTION COSTS 5308,105
EXHIBIT 2
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