HomeMy WebLinkAbout081808 Architectural Serv Agmt James Gartner and AssocREQUEST FOR
AGENCY ACTION
AGENCY BOARD MEETING DATE:
AUGUST 18, 2008
TITLE:
ARCHITECTURAL SERVICES AGREEMENT
WITH JAMES GARTNER & ASSOCIATES,
ARCHITECTS, INC.
'-1hv11—'0
EXECUTIVE DIRECTOR
RECOMMENDED ACTION
AGENCY SECRETARY USE ONLY:
mo - Ri,>d'ye� 2�jd 0,Y)a✓idZ�
APPROVED
6"0
As Recommended
❑ As Amended
❑ Ordinance on 18` Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize the Executive Director and the Agency Secretary to
execute the attached agreement with James Gartner & Associates,
Architects, Inc. in the amount of $63,700, subject to non -
substantive changes approved by the Executive Director and Agency
General Counsel.
2. Approve a total budget of $72,000 to cover reimbursable expenses
and contingencies.
DISCUSSION
The Community Redevelopment Agency (Agency) is interested in preserving
three homes that were acquired in the Santa Ana Boulevard area. The
homes will be relocated to sites owned by the Agency in the French Park
and Lacy Neighborhoods. The current locations of the homes and their
proposed new locations are illustrated on Exhibit 1 and listed below:
Current Location
New Location
617 E. 5 th Street
416 E. Vance Street
501 E. 5th Street
828 N. Lacy Street
505 E. 5 th Street
717 E. 3 Id Street
In order to accomplish the relocation of these homes, the Agency
requires the assistance of a qualified architect. A notice requesting
proposals for architectural services was published on two separate dates
in the Orange County Register and mailed to nine architectural firms
that had previously indicated an interest in working with the Agency.
Proposals were received from three qualified firms and are summarized
below:
3 -1
Agreement with James Gartner &
Associates, Architects, Inc.
August 18, 2008
Page 2
Name of Firm or Individual
Total Amount
Company
of Proposal
Location
Thirtieth Street Architects, Inc.
$212,647
Newport Beach
Corsini Stark Architects
$179,000
Los Angeles
James Gartner & Associates,
Architects, Inc.
$63,700
Santa Ana
The proposals were evaluated by agency staff for completeness, technical
merit, related experience and cost competitiveness. James Gartner &
Associates, Architects, Inc. was selected as the most responsive
proposal. The total amount of the proposal was $63,700. Agency staff
is recommending a total budget of $72,000 which includes $8,300 for
reimbursable expenses and contingencies.
The architect will be responsible for the preparation and submittal of
all necessary drawings, specifications and engineering for the
relocation and rehabilitation of the homes. The architect will
collaborate with City Agencies, French Park and Lacy Neighborhoods. The
approved plans and specifications will be used by the Agency to solicit
competitive bids from general contractors.
SCAL IMPACT
Funds are available in the Tax Increment, Housing Set -Aside funds
(account no. 507 - 936- 6291).
elly ndry -Ba e
Housing Manager
Community Development Agency
CJN /SLB /RL /mlr
081808 AgreeArchitect
APPROVED AS TO FUNDS AND ACCOUNTS:
G 11�_rancisco Gutierrez
Executive Director
Finance & Management Services Agency
3 -2
Relocation & Rehabilitation of Three Agency-Owned Homes
Current Location
617 E. 5th Street
501 E. 5th Street
505 E. 5th Street
Ex&hlibi
z _tj
New Location
416 E. Vance Street
828 N. Lacy Street
717 E. 3rd Street
THIS PAGE LEFT BLANK INTENTIONALLY
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CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this _ day of August, 2008, by and
between James Gartner & Associates, Architects, Inc., a California corporation (hereinafter
"Consultant ") and the Community Redevelopment Agency of the City of Santa Ana, a public
body, corporate and politic (hereinafter "Agency ").
RECITALS
A. The Agency desires to hire a Consultant to perform professional architectural services
for the Agency.
B. Consultant represents that it is able, qualified and willing to provide such services to the
Agency.
C. In undertaking the performance of this Agreement, Consultant represents that it is
Imowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide full service architectural services for the Agency in accordance
with its Proposal, attached hereto and incorporated as Exhibit A to this Agreement. Consultant
shall prepare and submit all drawings, specifications and engineering for the relocation and
rehabilitation of three Agency -owned homes.
2. COMPENSATION
a. Agency agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit A. The contract award for such services
pursuant to the Consultant's Proposal shall not exceed Sixty Three Thousand Seven Hundred
Dollars ($63,700.00). The project budget allows for additional funds for reimbursable expenses
and contingencies, supported by adequately documented approved change orders /invoices, in the
amount of Eight Thousand Three Hundred Dollars ($8,300.00). Therefore, the total sum to be
expended under this Agreement shall not exceed Seventy Two Thousand Dollars ($72,000.00).
b. Payment by Agency shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to Agency accounting procedures. Payment need
not be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by Agency.
375
3. TERM
This Agreement shall commence on the date first written above and terminate upon
expenditure of all funds, unless terminated earlier in accordance with Section 12, below.
4. OWNERSHIP OF MATERIALS, SUPPLIES, DRAWINGS, SPECIFICATIONS,
PROGRAMS AND SYSTEMS
Any and all records, papers, drawings, specifications, programs, systems and other
materials prepared by Consultant pursuant to this Agreement shall be the property of the Agency.
Consultant agrees to provide Agency with any such materials whenever requested to do so.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the Agency. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the Agency to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the Agency, its officers, agents, volunteers, and employees as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Consultant's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence. Consultant shall supply Agency with a fully executed additional insured
endorsement in substantially the form attached hereto as Exhibit B upon execution of this
Agreement and shall be approved in form by the Agency General Counsel.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
3-16
c. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self - insurance. Prior to commencing
the performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the Agency upon execution
of this Agreement and shall be approved in form by the Agency Legal
Counsel.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect without
thirty (3 0) days prior written notice to the Agency.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the Agency with required proof that insurance has been
procured and is in force and paid for, the Agency shall have the right, at the Agency's election,
to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be
paid for its time and materials expended prior to notification of termination. Consultant waives
the right to receive compensation and agrees to indemnify the Agency for any work performed
prior to approval of insurance by the Agency.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the Agency, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including health, and claims for property damage, which may arise
from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the Agency, including fees and costs for special
counsel to be selected by the Agency, regarding any action by a third party challenging the
validity of this Agreement, or asserting that personal injury, damages, just compensation,
377
restitution, judicial or equitable relief due to personal or property rights arises by reason of the
terms of, or effects arising from this Agreement. Agency may make all reasonable decisions
with respect to its representation in any legal proceeding.
8. CONFIDENTIALITY
If Consultant receives from the Agency information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the Agency.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To Agency:
and,
Community Redevelopment Agency
City of Santa Ana — Housing Division
20 Civic Center Plaza (M -37)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Attn: Executive Director
Agency General Counsel
Community Redevelopment Agency - City of Santa Ana
i
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647 -6515
To Consultant:
James Gartner & Associates, Architects, Inc.
2036 N. Broadway Street
Santa Ana, CA 92706
Attn: James Gartner
telefacsimile: (714) 560 -9212
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty -four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the Agency
and Consultant, and supersedes any and all other agreements, oral or written, between the parties.
In the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the Agency and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the Agency. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the Agency and any such assignment, transfer, delegation or subcontract
without the Agency's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to limit the Agency's ability to have any of the services which are
the subject to this Agreement performed by Agency personnel or by other consultants retained by
Agency.
37-9
13. TERMINATION
This Agreement may be terminated by the Agency upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the Agency shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the Agency all work product completed as of such date, and in such case such work product shall
be the property of the Agency unless prohibited by law, and Consultant consents to the Agency's
use thereof for such purposes as the Agency deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the Agency
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
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17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
Agency and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify Agency fully, including reasonable costs and attorney's fees, for any injuries or damages
to Agency in the event that such Agency or power is not, in fact, held by the signatory or is
withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
3-711
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
Patricia E. Healy
Recording Secretary
APPROVED AS TO FORM:
AGENCY GENERAL COUNSEL
Joseph W. Fletcher
By: Lisa E. Storck
Assistant Counsel
COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SANTA ANA
Cynthia J. Nelson
Executive Director
CONSULTANT
James Gartner & Associates, Architects, Inc.
James Gartner, AIA
President
TAX ID:
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JAMES. G A R T N E R & ASSOCIATES,
A R C H I T E C T S, N C.
June 5, 2008
City of Santa Ana
Housing Division M -26
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Attn:
Mr. Ray Lirette
RE:
Request for Proposal — Architectural Services
Relocation of Three Historic Homes — Revised Proposal #2
Dear Mr. Lirette:
Please find attached a revised proposal as we discussed today in our field meeting. This proposal is based on the
RFP received in our office requesting the relocation and restoration of three historic homes. Thank you for taking
the time to show me each of the homes so that I could confirm the scope of work. We appreciate being considered
for this important task. Thank you in advance for your consideration.
James Gartner & Associates, Architects, Inc.
2036 N. Broadway
Santa Ana, CA 92706
Attn: James R. Gartner AIA, President
Attn: Jorge Pena AIA, Principal
Prbfessiottal pualficatlons -: ' ;
James R. Gartner, AIA President
See attached copies of Architect's License from the State of California, Montana, Utah, Pennsylvania, & New
Jersey.
Jorge Pena AIA, Principal
See attached copies of Architect's License from States of California, Texas, Nevada, and Oregon.
F
Exhibit A
Page 1
3-13 June 5, 2008
2036 N. BROADWAY • SANTA ANA, CA 92706 • TEL: 71 4.560.921 0 -FAX: 71 4.560.921 2
Nahiative;deseription of.expenehce Witfrpublid agencies arse fi stoncAssoc- rations — _ —
James R. Gartner, AIA President
City of Santa Ana Historic Resources Commissioner, Santa Ana, CA
James Gartner was one of the charter appointees of the City of Santa Ana Historic Resources
Commission. The term started at the inception of the commission with the term ending in March of
2005. This appointment has provided Mr. Gartner with an invaluable experience working with the
Historic French Park community as well as all the historic areas of Santa Ana.
City of Santa Ana Planning Commissioner, Santa Ana, CA
James Gartner is currently serving as a Planning Commissioner with the City of Santa Ana.
Approximately two years of a four year appointment has been completed. Working as a Planning
Commissioner has proven invaluable and has provided Mr. Gartner with opportunities to work
alongside public agencies beyond the normal professional level.
The Power Block Building, Helena, MT
This project consisted of a complete interior and exterior restoration of a six story historic stone
building. Interior spaces were completely remodeled to achieve the historic character lost in
multiple renovations. The historic fagade was meticulously restored to its original condition.
The Myhre Building, Helena, MT
This historic building was designed in the 1930's and completely renovated to bring it back to its
original character.
James Gartner & Associates Architects, Inc — Offices
James & Nancy Gartner purchased a 1950's historic structure and have meticulously renovated
the formally neglected exterior. Custom metal work and exterior skins were designed and
fabricated to fully match the original detailing. This is a project still in the works and will provide
an excellent opportunity to review our current work.
Jorge Pena AIA, Principal
Avance National Headquarters, San Antonio, Texas, renovation of Historic Heimann Building, in Cattlemen
Square Historic District. This project was the recipient of the following awards:
"2005 National Preservation Honor Award" from the National Trust for Historic Preservation.
Page 2
3-14 June 5, 2008
Certificate of Recognition for "New Livable Communities in San Antonio" from the San Antonio
Chapter of the American Institute of Architects
2006 Historic Preservation Award from the San Antonio Conservation Society.
This project consisted in the restoration of a historic landmark that was build in 1907, designed by
renown Texas Architect Atlee B. Ayers, in the Cattlemen Square historic district, it was abandoned
for the previous 30 years, and now is the headquarters of the non - profit organization Avance Inc.
We worked with this Client in obtaining federal tax credits from the Texas Historical Commission
and the National Parks Service, as well as the local San Antonio Conservation Society, and the
local neighborhood group "Cattlemen Square Association ".
Mr. Pena presented this project at the Santa Ana Historical Preservation Society monthly meeting
in 2005, at the request of Mr. Guy Ball, Treasurer of SAHPS.
Historic Guadalupe Theater, San Antonio, Texas, renovations /additions and ADA upgrades.
This project is located on the historic west side /downtown district. It reflects the strong Hispanic
influence with its rich colors and textures.
We worked closely with the "City of San Antonio Historic Preservation" and the "Avenida
Guadalupe Association" neighborhood group, in ensuring a minimum disruption of the Theater
activities and surrounding properties during the renovations.
Historic El Mercado, San Antonio, Texas, renovations /additions.
This project is located in the historic "El Mercado" area in downtown San Antonio; it consisted in
the renovation of the south fagade, incorporating a colonnade to allow street vendors to locate
their merchandise, a service area adjacent to the main building and the renovation of an existing
Mexican restaurant.
We worked closely with the "El Mercado Merchants Association ", the "City of San Antonio Historic
Preservation" and "Cattlemen Square Association ". To ensure a smooth operation during the
construction o this high tourist traffic pedestrian area.
House Relocation(s), County of Orange, California, Environmental Management Agency, Housing and
Community Development.
These projects consisted of the relocation of five houses in various Orange County locations
including Placentia, Santa Ana, and Anaheim, during 1989 and 1990, these homes were displaced
from Costa Mesa to widen several streets, and relocated to qualifying property owners that owned
a residential lot in Orange County. They were mainly wood framed homes on concrete floor slabs,
the houses were lifted and relocated on a new concrete floor slab at the new locations.
3 -15
Page 3
June 5, 2008
Na�rativp deception of tti ptbposed:,services;a idfhe tl(r4� required to dejmer these :sen�lces,
James Gartner along with Jorge Pena will work collectively to coordinate and collaborate with the
City of Santa Ana and the Historic French Park Association. Our goal will be to successfully
relocate to a new site three historic Santa Ana homes, Included in this process will be the
necessary design documents needed to facilitate this relocation and restoration, Our collective
experience, coupled with an ongoing working relationship with The City of Santa Ana will facilitate
the end goal.
Our firm is available immediately to begin the design process. The time required will be in line with
normal expectations of review periods. Typical experience of time lines for Site Plan Review is four
to six months. Construction Documents will follow in approximately four to six weeks.
e cr�Ptro t th `firm's resoufces _` �14,�.,
James Gartner & Associates Architects, Inc. was founded in Santa Ana by James Gartner, January
1It, 1987. Mr. Gartner's first formal office was located in the City of Santa Ana Business Enterprise
Center in mid 1987. The firm remained in this location for four years. Our new home after a
successful start and assistance from the City of Santa Ana was at #3 Hutton Centre also in the City
of Santa Ana. Our current location is at 2036 N. Broadway, Santa Ana, CA. This building is owned
by James & Nancy Gartner and has provided a permanent home for our offices for the past nine
years.
Our firm is staffed by two licensed architects, James R. Gartner AIA and Jorge Pena AIA. In
addition we employ a Sr. Designer, a draftsman, and a professional executive assistant, We have
found that by keeping our firm small it has afforded us hands on opportunities to compete for
large and small projects. For example one of our largest clients is The Cheesecake Factory. The
knowledge required to provide design services for one of America's most complex restaurants is
staggering. Yet, they prefer firms between six and eight persons so that they can receive personal
attention.
Our consulting engineers are all from the local area. The structural engineer that we intend to
utilize for this project is located in Santa Ana (Langston & Associates). Jim Langston has
provided, almost exclusively, engineering services for our firm since its founding,
Our working knowledge of The City of Santa Ana, our commissioner experience, commercial
property ownership, as well as both Principals living and working in Santa Ana will provide
commitment and expertise to the relocation and restoration of these historic homes.
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Page 4
June 5, 2008
The Principal's in Charge will be James Gartner and Jorge Pena. Our combined historical
experience will afford us the opportunity and expertise to coordinate, collaborate, and execute the
necessary documents for Site Plan Review and the final Construction Documents for the successful
relocation and restoration of these homes. We are available to proceed with work immediately
upon the award of this project. Our resumes have been attached for your review of our
educational requirements.
Phase One:
The preparation and submittal of all drawings and specifications for Site Plan & Neighborhood
project review by the City's Planning Division and the Historic French Park Association. Required
collaboration with the City of Santa Ana Agencies and the Historic French Floral Park Association is
included in this first phase of work.
Site Plan Review Preparation:
$20,000.00
Phase Two:
Preparation and submittal of all construction drawings, specifications, and engineering for plan
check review. Preparation of project specifications detailing the relocation and rehabilitation of the
existing dwellings. The approved construction drawings and project specifications will be used by
the agency to solicit bids.
Field Measurements:
Architectural Construction Documents:
Structural Engineering:
Mechanical / Plumbing Engineering (Residential)
Phase Three:
Three job visits during construction.
Architectural Fee:
Total:
Reimbursable Expenses are billed at our cost multiplied by 1.15.
3 -17
$ 6,000.00
$28,000.00
$ 8,500.00
Design / Build by others
$ 1,200.00
$63,700.00
Page 5
June 5, 2008
Refe encet,; ,
Sar)es of u<6rk
The following individuals have direct knowledge of our quality of work, design skills, ability to listen,
and to coordinate between agencies.
City of Santa Ana Planning Department
Mr. Vince Fregoso - (714) 667 -2713
Ms. Karen Haluza - (714) 667 -2724
Mr. Jay Trevino - (714) 667 -2724
City of Santa Ana Building & Safety
Mr. Fred Marzara - (714) 667 -2760
City of Santa Ana Public Works
Deanna Cline - (714) 647 -5642
City of Santa Ana - Mayors Office
Miguel Pulido — (714) 647 -5400
City of Santa Clarita
John Caprarelli - (661) 255 -4396
Work samples are attached.
Thank you for your consideration. Please feel free to contact us if you have any questions at all.
mitted,
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Page 6
June 5, 2008
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
M
relating to the following:
1. The Community Redevelopment Agency of the City of Santa Ana, 20 Civic
Center Plaza, Santa Ana, California 92702; and the Community Redevelopment
Agency, their officers, employees, agents and volunteers are named as additional
insureds ( "additional insureds ") with regard to liability and defense of suits arising from
the operations and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by
or on behalf of the named insured, such insurance as is afforded by this policy is
primary and is not additional to or contributing with any other insurance carried by or for
the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is
made or suit is brought except with respect to the company's limits of liability. The
inclusion of any person or organization as an insured shall not affect any right which
such person or organization would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be
canceled, or materially reduced in coverage or limits except after thirty (30) days written
notice has been given to the Community Redevelopment Agency of the City of Santa
Ana, 20 Civic Center Plaza (M -25), Santa Ana, California 92702.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective
Policy #
Issued to
this endorsement form as a part of
Named Insured
Countersigned by
EXHIBIT B
3 -� 19
Authorized Representative
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3 -20