HomeMy WebLinkAbout23A - PROJECT BROADWAY REHABREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 2, 2013
TITLE:
CONTINGENCY INCREASE FOR
BROADWAY REHABILITATION FROM
ANAHURST PLACE TO FIRST STREET
(PROJECT NOS. 116736 & 116746)
( CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Increase the contingency for the Broadway Rehabilitation Project by $200,000 which will
increase the total construction contract with All American Asphalt, Inc., to $2,967,682.
Approve an Appropriation Adjustment recognizing $200,000 in interest earned in the
Proposition 1B Fund revenue account and appropriating the same into the Proposition 1B
Fund expenditure account
DISCUSSION
The recommended actions will allow the City to close out and release retention payments to the
construction contractor for the Broadway Rehabilitation from Anahurst Place to First Street
(Broadway Rehabilitation) Project. This project consisted of reconstructing the pavement,
replacing curb and gutter, and repairing sidewalks and curb ramps.
At the November 6, 2006, election, California voters passed Prop 1B to allow the state to sell
$19.9 billion in general obligation bonds for a variety of transportation priorities for cities and counties,
to fund the maintenance and improvement of local transportation facilities. The share of the fund that
the City is allocated is determined by the State Controller's Office. Interest has been earned since the
inception of the funds, but that amount has not been recognized in prior year Capital Improvement
Programs. The recommended appropriation adjustment will recognize the funds in Fiscal Year
2013/2014 and appropriate them for use in the construction of Broadway Rehabilitation Project
(Project No. 116746).
On July 16, 2012, the City Council awarded a contract to All American Asphalt, Inc., in the
amount of $2,443,348. The funding analysis included a 10 percent construction contingency in
the amount of $244,334, for a maximum total authorized construction contract expenditure limit
of $2,687,682.
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Contingency Increase
Broadway Rehabilitation Project
December 2, 2013
Page 2
During construction there were cost savings and other cost efficiencies that resulted in a total cost
well below the contract. After evaluation, staff recommended to the City Council the addition of
traffic calming bulb -outs at five intersections along the route (Exhibit 1) and upgrades to the
antiquated streetlight system along Broadway from McFadden Avenue to Borchard Avenue.
On May 6, 2013, the City Council authorized an $80,000 increase in the contract contingency to
complete the bulb -outs and streetlight upgrades. While the actual cost of the additional work
was $242,212, preliminary estimates projected that there would be some contingency remaining
in the construction contract. Therefore, staff requested only what was needed above and
beyond the contract authorized limit.
Now that project construction and final closeout accounting have been completed, it has been
determined that the original contract contingency was needed for the original scope of the
project. Therefore, staff is requesting an additional $200,000 to close out the contract.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Proposition 1 B unrecognized interest earnings will be accepted into the Proposition 1 B Fund
revenue account (03017002- 50001) and appropriated into the Proposition 1B Fund expenditure
account (03017660- 66220, Project No. 116746).
Edwin "William' Galvez, P.E.
Interim Executive Director
Public Works Agency
EWG:TC
Exhibits: 1. Bulb -out Locations
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez _ --
Executive Director
Finance & Management Services Agency
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BROADWAY BULB -OUT LOCATIONS
SANTA ANA CONTINGENCY INCREASE FOR
City Council BROADWAY REHABILITATION
PL Agenda Date
FROM ANAHURST PLACE TO FIRST STREET
11aL,l December 2, 2013
(PROJECT NOS. 116736 t 116746)
23IBIT
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