HomeMy WebLinkAbout22B - SPEC - OFFICE FURNITUREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER16, 2013
TITLE:
CONTRACT AWARD TO
WORKPLACE SOLUTIONS, LLC
FOR CUBICLE WORKSTATIONS
(SPEC. NO. 13 -062)
CITY MANAGIER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
•:• %
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2n °Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Workplace Solutions, LLC for the purchase of cubicle workstations and
associated office furniture in an amount not to exceed $35,000 subject to non - substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Water Engineering and Administration section provides budgeting, planning
engineering, administration and various support services for the water and sewer enterprises and is
staffed by professional engineers, office assistants and part-time student interns. This section acts
as the central hub for all water and sewer support operations and is the central location for managing
the enterprise's operations technology.
The water engineering and administration section of the water resources division is located at the
City's Corporate Yard facility and occupy a room which has six cubicle work stations. These
workstations were installed when the Corporate Yard Facility first opened in 1994. The existing
workstations and layout have become outmoded as a result of the section's adoption of new
technologies and staff. The new proposed workstations and configuration will enhance the section's
resources including staff, technologies and office support equipment (e.g., large size plotters & plan
scanner). The proposed new workstations will better utilize the space and maximize the usability of
the room, thus creating a more efficient work environment.
The notice inviting bids was advertised on November 1, 2013, and bids were solicited. A summary of
the bid invitations and bids received is as follows:
4 Invitations For Bid emailed
2 Bids received
Bids were received, opened on November 18, 2013, and evaluated. The bid received from
Workplace Solutions, LLC is responsive to the specifications and meets the City's requirements.
22B -1
Contract Award for Cubicle Workstations
December 16, 2013
Page 2
FISCAL IMPACT
Funds are available in the Water Enterprise, Engineering and Administration account (no. 06017645-
63001).
Qt
�i1� \ice �1�4 A .L Q a /1
Edwin "Willia " alvez, P.E. Francisco Gutierrez
Interim Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
EG /NS /RR
22B -2