HomeMy WebLinkAbout22C - SPEC - COMPUTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 16, 2013
TITLE:
CONTRACT AWARD TO
DELL COMPUTER CORP
FOR COMPUTERS
(SPEC. NO. 13 -073)
CITY MANAG
RECOMMENDED ACTION
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CLERK OF COUNCIL USE ONLY:
TINSWOM
❑ As Recommended
❑
As Amended
❑
Ordinance on 1"Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Dell Computer Corporation for the purchase of desktop computers in the
amount of $24,000; and an additional $10,000 for an annual blanket contract, for a total amount
not to exceed $34,000, subject to non - substantive changes approved by the City Manager and
City Attorney.
The Personnel Department is responsible for the administration of a wide range of services
designed to recruit and retain a qualified and diverse workforce to meet the needs of the
organization. Currently, the department's computers are over eight years old and require
replacement to continue managing and operating various systems, such as: NEOGOV Personnel
Services software, EPersonality for payroll and benefits functions, the Infor system for purchasing
functions, SIGMA for applicant tracking, and IVOS claims system for liability and workers'
compensation claims. This action will replace 20 desktop computers in the Personnel Services
Benefits and Risk Management Divisions. To increase efficiencies staff recommends Council
approval of this action.
Dell Computer Corp provides various computer parts and supplies for departments citywide. The
purchase of the 20 desktop computers when combined with anticipated purchases during the
current fiscal year, exceed the $25,000 aggregate limit. In order to facilitate continued purchase
of computer parts and supplies, staff recommends the increase to the aggregate limit.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi -State Cooperative Agreements for Commodities, IT Goods
22C -1
Contract Award to Dell Corp for
Computers
December 16, 2013
Page 2
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of goods
and services. Dell Computer Corporation is a manufacturer offering WSCA pricing.
FISCAL IMPACT
Funds are available in the Personnel division accounts: Personnel Services (01109050- 63001);
Risk Management (08009051- 63001); Workers' Compensation (08209054- 63001); and Benefits
(08109053- 63001) in the amount of $24,000 and in the various departmental Miscellaneous
Operating Expenses account (no. 63001) in the amount of $10,000.
APPROVED AS TO FUNDS AND ACCOUNTS:
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E and S. Raya Francisco Gutierrez 5;r—
Executive Director Executive Director
Personnel Services Finance & Management Services Agency
EG
220-2