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Home My WebLink About25D - AGMT - POWER WASHING AND SWEEPING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 16, 2013 TITLE: AMENDMENT TO AGREEMENTS WITH RUEVAC PROPERTY SERVICES, INC., FOR POWER WASHING AND SWEEPING SERVICES CITY MANKGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to extend the power washing and power sweeping agreements with RueVac Property Services, Inc., in a total amount not to exceed $36,444, for a period of up to 12 months, on a month -to -month basis, subject to nonsubstantive changes approved by the City Manager and City Attorney. The recommended action will allow the power washing and power sweeping to continue at the Santa Ana Regional Transportation Center while staff completes the Request for Proposals process leading to a contract award for City Council consideration. On January 4, 2011, the City Council approved maintenance service agreements with RueVac Property Services, Inc. (RueVac), to provide power washing and power sweeping at the Santa Ana Regional Transportation Center. The service agreements provide for all labor, materials, equipment, and transportation necessary for keeping all areas of the two parking lots, courtyard, paths of entry, bus parking stalls, driveways, and the parking structure clean and well swept. Two separate agreements are in place: one for power sweeping and a second for power washing. Both agreements are set to expire on December 31, 2013. Staff is requesting City Council approval to extend the existing agreements with RueVac on a month -to -month basis for up to 12 months, for the purpose of completing a Request for Proposals (RFP) process involving solicitation of proposals for the required services from qualified service providers. Staff will return to the City Council with a recommended contract award once the RFP evaluation and selection process has been completed. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 25D -1 Amendment to Agreements with RueVac for Power Washing and Sweeping December 16, 2013 Page 2 FISCAL IMPACT Funds are available in the Depot Operations fund (Account 06717650 - 62320). Edwin "Willia " Galvez, P.E. Interim Executive Director APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez y Executive Director Public Works Agency Finance & Management Services Agency EWG:AF Exhibit: 1. Amendment to Agreement — Power Washing 2. Amendment to Agreement — Power Sweeping 25D -2 THIRD AMENDMENT TO AGREEMENT THIS THIRD AMENDMENT TO AGREEMENT is entered into on December 16, 2013, by and between RUE VAC PROPERTY SERVICES, INC., a California corporation ( "Consultant') and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS: A. The parties entered into Agreement A- 2011 -012, dated January 4, 2011 . (hereinafter "said Agreement'), by which Consultant has provided steam cleaning and power washing of public areas at the Santa Ana Regional Transportation Center ( "SARTC "). B. By Amendment dated December 15, 2011, and January 29, 2013, the parties extended the tern of said Agreement. C. In accordance with the terms and conditions of said Agreement, the parties wish to extend the term up to an additional twelve -month period, on a month -to -month basis, and to add compensation to pay for services during the extended term. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agree as follows: 1. Section 2.a., COMPENSATION, shall be amended to add $27,600 to pay for services, at the rate of $2,300.00 per month, for up to twelve additional months. 2. Section 3, TERM, shall be deleted in its entirety and replaced with the following: "This Agreement shall commence on January 1, 2011 and terminate on December 31, 2013, unless terminated earlier in accordance with Section 12, below. This Agreement shall be extended on a month -to -month basis for up to twelve months, through December 31, 2014. City may terminate this Agreement at the time it awards a new contract for provision of power washing services at SARTC." 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties hereto have executed this Third Amendment to Agreement on the date and year first written above. CITY OF SANTA ANA ATTEST: MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director - PWA RUE VAC PROPERTY SERVICES, INC. (NAME) (Title) 25D -4 THIRD AMENDMENT TO AGREEMENT THIS THIRD AMENDMENT TO AGREEMENT is entered into on December 2, 2013, by and between RUE VAC PROPERTY SERVICES, INC., a California corporation ( "Consultant') and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS: A. The parties entered into Agreement A- 2011 -011, dated January 4, 2011, (hereinafter "said Agreement') by which Consultant has provided power sweeping services for the public areas at the Santa Ana Regional Transportation Center ( "SARTC" ). B. By Amendments dated December 15, 2011, and January 29, 2013, the parties extended the term of said Agreement. C. In accordance with the terms and conditions of said Agreement, the parties wish to extend the term for up to an additional twelve -month period, on a month -to -month basis, and to increase compensation to provide compensation during the extended period. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agree as follows: 1. Section 2.a, COMPENSATION, shall be amended to add $8,844.00, to pay for services, at the rate of $737.00 per month, for up to twelve additional months. 2. Section 3, TERM, shall be deleted in its entirety and replaced with the following: "This Agreement shall commence on January 1, 2011 and terminate on December 31, 2013, unless terminated earlier in accordance with Section 12, below. This Agreement shall be extended on a month -to -month basis for up to twelve months, through December 31, 2014. City may terminate this Agreement at the time it awards a new contract for provision of power sweeping services at SARTC." 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. US 5 To 111 M IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director - P WA CITY OF SANTA ANA DAVID CAVAZOS City Manager RUE VAC PROPERTY SERVICES, INC. (NAME) (Title) 25D -6