HomeMy WebLinkAbout25F - AGMT - CLIMATE ACTION PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 16, 2013
TITLE:
AMENDMENT TO AGREEMENT WITH
ICLEI FOR ADDITIONAL SCOPE OF WORK
FOR THE CLIMATE ACTION PLAN
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second amendment to the
agreement with ICLEI — Local Governments for Sustainability USA, extending the agreement
through June 30, 2015, for completion of the Climate Action Plan, in an amount not to exceed
$25,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
Approval of this recommended action will allow ICLEI — Local Governments for Sustainability USA
( ICLEI) to perform additional analysis and evaluation for completion of the City's Climate Action
Plan. The agreement extension will be funded entirely by the Energy Partnerships with Southern
California Edison (SCE) and Southern California Gas (SCG).
On November 8, 2011, the City approved a contract with ICLEI for the Baseline Greenhouse Gas
Emissions Inventory and a Climate Action Plan (CAP). The CAP will provide a comprehensive
plan for reducing greenhouse gas (GHG) emissions from the City's municipal operations and the
community. The CAP will serve as a guiding document to identify ways in which the community
and City can reduce GHG emissions. The current agreement with ICLEI expires on December 31,
2013.
In CAP development process, additional detailed analysis and evaluation was needed that was not
included in the original scope of work. The SCE and SCG Energy Partnerships have allocated
$10,000 and $15,000, respectively, to assist the City in completing this additional work. This
amendment will extend the agreement with ICLEI to June 30, 2015.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Amendment to Agreement with ICLEI
December 16, 2013
Page 2
FISCAL IMPACT
SCE and SCG have approved a not -to- exceed allocation of $10,000 and $15,000, respectively.
The City will pay for these costs up front from the Public Works Administrative Services Program
(Account 10117601 - 62300) and will be reimbursed by the SCE and SCG Partnerships (Account
10117002 - 57010).
i
Edwin "William" Ivez, P.E.
Interim Executive Director
Public Works Agency
EWG /CK
Exhibit: 1. Amendment
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on December 16,
2013, by and between ICLEI — Local Governments for Sustainability USA, a non -profit
organization ( "Consultant') and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement # A- 2011 -245, dated November 7, 2011,
(hereinafter "said Agreement') by which Consultant has provided consulting services to
prepare a greenhouse gas inventory and climate action plan.
B. By First Amendment A- 2012 -043, dated March 5, 2012, the parties agreed to and increased
Scope of Services, additional compensation and an extension of the term.
C. In accordance with the terms and conditions of said Agreement, the parties wish to increase
compensation to pay for additional reporting services provided at the request of the City and
to extend the term to provide time to complete all required services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation by $25,000.00,
to pay for the additional reports requested by the City, as set forth in Exhibit A -1, attached
hereto and incorporated by this reference. The total not to exceed amount shall be
$426,808.00, during the term of said Agreement.
2. Section 4, TERM, shall be amended to extend the termination date through June 30, 2015.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
IL ,
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL
EDWIN "WILLIAM" GALVEZ, P.E.
Interim Executive Director - PWA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
ICLEI — LOCAL GOVERNMENTS
FOR SUSTAINABILITY USA
(NAME)
(Title)
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EXHIBIT A -1
ADDITIONAL SERVICES PROVIDED
BY CONSULTANT
Consultant was tasked with preparing a Greenhouse Gas Inventory and a Climate Action Plan
(CAP). After preparation and delivery of the initial reports provided by Consultant, the City
requested additional work, including:
Multiple rounds of reorganization of the measures according to different frameworks
(such as voluntary /incentive- based /mandatory, difficult /easy to implement, etc.
(60 hours @$130/hr = $7,800)
• Addition, removal, and re- addition of measures to the analysis
(13 hours @$130 /hr = $1,690)
Revisiting the earlier deliverable "existing measures analysis" to include analysis of
additional existing measures that weren't identified during that earlier task
(60 homy @ $130 /hr = $7,800)
• Revising the measures analysis to meet shifting emissions reduction targets
(20 hours @ $130 /hr = $2,600)
Repeated consultations on CEQA approach that weren't anticipated
(20 hours @ $130 /hr = $2,600)
Participation in additional work planning meetings and an additional two steering
committee meetings
(20 hours @ $130 /hr= $2,600)
Total hours 193 @ $130/hr = $25,090
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