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HomeMy WebLinkAboutWILLDAN HOMELAND SOLUTIONS, A DIVISION OF WILLDAN GROUP INC. 7B-2013I 4 � i^ U A- 2012 - 218 -002 INSURANCE N i uN ; -iL L YORK MAY NO PHOCEFC Ci.t_RK ('F CC) UN0,1. SECOND AMENDMENT TO AGREEMENT 6T) � I Z - `a - t3 bee -QW�Wt �by �' pT S SECOND AMENDMENT TO AGREEMENT is entered into on 9cte r 2013 by and between WILLDAN HOMELAND SOLUTIONS, a California corporation (hereinafter "Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS: A. The parties entered into Agreement # A- 2012 -218, dated October 15, 2012, (hereinafter "said Agreement") by which Consultant has provided Homeland Security training and exercise programs. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Work to expand the list of programs which Consultant will provide pursuant to said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: Section 1, SCOPE OF SERVICES, shall be amended to add training and exercise components to the multi -year Training and Exercise program funded through UASI program funds, as set forth in Exhibit A -1, attached hereto. 2. Except as amended in this Second Amendment to Agreement, all terms and conditions of said Agreement, as previously amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: C aura Sheedy Assistant City Attorney RE ME !DED O PPROVAL: i CARLOSROJ Acting Chief of Police CITY OF SANTA ANA DAVID CAVAZOS City Manager WILLDAN HOMELAND SOLUTIONS, INC. JIN BAILEY President / CEO EXHIBIT A -1 Training and Exercise Support Statement of Work Preparedness Exercises: The total cost for the exercises outlined in the proposed FY12 Modification to the "Multi -Year Training and Exercise Plan" is $114,936. All ASAUA exercises will conform to California State and Federal guidelines to include the HSEEP and other homeland security grant program requirements. Our pricing budgets for all training and exercise consumables, printed materials, food, signs, handouts, etc. Finally, our exercise facilitators will provide all multi -media devices necessary for training sessions, exercises, and exercise planning meetings. tatewide Health and Medical Tabletop Exercise A) Exercise Theme Illness. This tabletop is the precursor to the November Statewide Health and Medical Functional Exercise. Participants will use this exercise to identify and discuss the plans, policies, and procedures used during a Food - borne Illness incident and to set the stage for participation in the November Statewide Health and Medical Functional Exercise. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $27,000 50 3 — 4 hours tatewide Health and Medical Functional Exercise A) Exercise Theme Illness. This is a Statewide exercise in which all health care partners including OCHCA are participating. Support for this exercise includes the deliverables listed in the RFP and volunteer recruitment and management. Moreover, this exercise will be used to assess and evaluate the improvement actions taken by OCHCA since the 2013 Golden Guardian exercise. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $55,000 300 6 — 8 hours range County Operational Area Active Shooter Drill 7Scale ) Exercise Theme he purpose of th e Orange County Operational Area Active Shooter Exercise is to test urrent policies, procedures and training for an Active Shooter event within the Orange County Operational Area. Willdan will provide technical and Subject Matter Expert (SME) assistance for planning and conduct of the exercise, as well as organize the logistics for this exercise *. This will include: providing technical assistance; document review /consulting; note taking at planning meetings; provide 1 lead controller, and 8 Controllers for the exercise; receive and track exercise RSVPs; conduct exercise registration; assist controllers in distributing participation guides /handouts and receiving feedback and evaluation forms; assist in managing the movement and activities of volunteers (as necessary), assist controllers in facilitating participant movement and answering any participant questions related to exercise activities, and support all other logistical activities as necessary; recruit, track, guide, register, and coordinate 100 volunteer actors for the exercise, and serve as the Volunteer Coordinator on the day of the exercise; apply Moulage to 20 -30 volunteer actors on the day of the exercise; provide documentation reproduction; and provide any supplies and/or resources necessary to the conduct of the exercise. *A detailed breakdown of the services m be provided may be found in the SOW elements below. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $32,936.00 150 8 hours Orange County Operational Area Active Shooter Drill SOW Element: Technical Assistance Mike Hooper will provide technical assistance for the planning meetings (IPM, MPM, FPM, AAM) and document review /consulting for the ExPlan, C/E manual, MSEL, player handbook, participant evaluation form, and AAR. The cost for these services is $3,186.00. Subject Matter Expert (SME) support is also available to assist exercise planning. SME support will be provided at the second Facility Walkthrough (9/16/13) and the Final Planning Meeting (10/22/13). The cost of these services will be $2,880. SOW Element: Controllers Willdan will provide any number of controllers to support the exercise (provided simunitions are not used) at $97.50/hr. Assuming a 8hr exercise, we estimate 12 hours of labor per controller. Should the exercise be longer, additional labors hours would be added on a one - for -one basis (e.g. 5hr exercise = 9 labor hours, etc.). We will provide 1 lead controller, and 8 Controllers for the exercise. The cost for these controllers will be $10,530. SOW Element: Admin Support Willdan Administrative personnel will provide note taking and meeting minute development for the planning meetings (IPM, MPM, FPM, and AAM). Additionally, Patty will receive and track RSVPs for the exercise and prepare registration materials. On the day of the exercise, WHS Admin staff will be provided to conduct exercise registration, assist controllers in distributing participation guides /handouts and receiving feedback and evaluation forms, assist in managing the movement and activities of volunteers (as necessary), assist controllers in facilitating participant movement and answering any participant questions related to exercise activities, and support all other logistical activities as necessary. The cost for these services will be $4,490. SOW Element: Volunteer Recruitment Willdan will provide services to recruit, track, guide, register, coordinate 100 volunteer actors for the exercise, attend any necessary meetings or conference calls, and serve as the Volunteer Coordinator on the day of the exercise. The cost of these services will be $5,700. SOW Element: Moulage Support Moulage will be applied to 20 -30 volunteer actors on the day of the exercise. The cost of these services will be $1,200. SOW Element: Other Direct Costs (ODCs) • Vests: Willdan will provide vests to support the control staff (controllers and evaluators). • Travel: The cost to provide SME personnel to support exercise planning and conduct will be $1,200. • Document Reproduction: 15 Exercise Plans (ExPlans) x $15 /per copy, 20 C/E manuals x $15 /per copy, and 150 badges x $1.50/badge. Participant evaluation forms are included the pricing below. Player handbooks (if produced) are not, but may be included at no cost. The cost of these services will be $750. • Additional logistical support and supplies: This includes any supplies and/or resources necessary to the conduct of the exercise may be procured with a total cost of approximately $3,000. Preparedness Training: The total cost for the training courses outlined in the proposed "Multi -Year Training and Exercise Plan" is $22,827 if all deliveries are completed. All ASAUA training events will conform to California State and Federal guidelines to include homeland security grant program requirements. We affirm that the training offered within the exercise schedule is approved for homeland security grant funding or where indicated, submitted for approval. Our pricing budgets for all training and exercise consumables, printed materials, special effects, moulage, signs, handouts, etc. Finally, our instructors and exercise facilitators will provide all multi -media devices necessary for training sessions, exercises, and exercise planning conferences. (24 hr) 3 Day Command Staff Strategies in Crowd Management and MFF Deployment A) Description of Training There will be up to two deliveries of this course that are designed to provide Command Staff with insight and understanding into the Mobile Field Force Concept and tactics, and the capabilities of their trained personnel (the how, when and why of deployment). In addition, are training discussions on use of resources such as Bike Units, Motors, Mounted Officers, SWAT or special operations officers, and Plain Clothes personnel. This three day course includes: * MFF overview, * How to plan for crowd events, * Management techniques, * Spontaneous response to events, * Dealing with the media, * Use of force in crowd control including less lethal munitions as well as use of force reporting protocol, • Deployment strategies • First Amendment Rights and application to demonstrations, • Risk management issues, • Unlawful assembly and dispersal. In addition, the course covers several in depth tactical debriefs of actual events and lessons learned illustrating in real world events tactics that have failed, were improperly deployed, lacked proper planning, or worked well. During this three day course there are also three escalating tabletop exercises to reinforce concepts learned. Class Sizes are limited to 12 students who will be broken down into four planning cells of three officers each. The Management Strategies for Command Staff course includes a 150 page textbook written for this specific course. B) Cost / C) Number of Personnel that maybe C) Duration of E) CalEMA Approval Courses Trained in a Single Course Delivery Training Force. Training includes: Teaching Techniques (both classroom and hands -on application), Total were incorrectly applied. Development of a program and PowerPoint presentation unique to the individual Department incorporating Policy and Procedure. At the conclusion of training, each student will have the requisite skills and confidence to lead $3,910/ 12 24 hours Request -13 -30624 $7,820 C) Duration of E) CalEMA Approval Courses Training Name (40 hr) 5 Day Mobile Field Force Train - the - Trainers Course A) Description of Training This course is designed for officers identified by their respective departments to become core instructors in Mobile Field Force Tactics. This course is a combination of classroom and hands on training exercises. The 5 -day Mobile Field Force Train- the - Trainers Course will be delivered up to 2 times. The 5 day course is the most detailed and intensive of all courses. It is designed to create true educators who have a deeper understanding into the cause, effect and why of a Mobile Field Force. Training includes: Teaching Techniques (both classroom and hands -on application), Mentoring, in depth tactical reviews of critical incidents in which traditional tactics failed or were incorrectly applied. Development of a program and PowerPoint presentation unique to the individual Department incorporating Policy and Procedure. At the conclusion of training, each student will have the requisite skills and confidence to lead their Departments Mobile Field Force training program. This course includes a Power Point presentation that MTS develops for the specific agency hosting training, and a 125 page textbook designed specifically for this course. B) Cost / C) Number of Personnel that may be C) Duration of E) CalEMA Approval Courses Trained in a Single Course Delivery Training Total $6,210/ 12 — 16 students 40 hours Request -13 -30625 $12,420 (16 hr) 2 Day Basic Mobile Field Force Course A) Description of Training This course is designed for uniform patrol (first responders), Detectives, Narcotics or other assignments in which personnel may be mobilized and deployed for any special event, demonstration, or catastrophic natural or manmade disaster in which crowd control and management are required. This course is a combination of classroom and hands on training exercises. There will be one delivery of this course that are designed to train personnel in basic MFF tactics including Concept and Mobilization, Squad Formations, Use of Force, Use of the Baton, Mobile and Rescue Tactics. This is the rudimentary course that all officers within a department should be trained in. Each course is specifically designed to meet the needs of each department. Class Sizes are not limited and can range from 12 of depending on department needs. Most courses are conducted with fourteen officers with two supervisors to twenty officers with four supervisors. The class is divided into two complete squads for training to enforce team movement, supervisory communication and multi squad tactics. B) Cost / C) Number of Personnel that may C) Duration of E) CalEMA Approval Courses be Trained in a Single Course Training Delivery Total $2,587 16-250 16 hours Request -13 -30622 "ww+l ^/ -2o /Z —(� AC"R°® CERTIFICATE OF LIABILITY INSURANCE OATE(MM/DDIYYYY) L_..._. 11/18/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER )eal%, Renton & Associates y. O. Box 10550 >anta Ana CA 92711 -0550 INSURED Homeland Solutions Katella Avenue, Ste. 220 IT CA 92806 COVERAGES CERTIFICATE NUMBER: on1711OR55 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR ... TYPE OF INSURANCE ADOL SUER __ POLICY NUMBER .....mP DYry MMMAIONYYY LIMITS • GENERAL LIABILITY Y 301158PO20 1/9/2013 119/2014 EACH OCCURRENCE $1,000,000 %( COMMERCIAL GENERAL LIABILITY PREMISES Ea Nr $1,000,000 CLAIMS -MADE El OCCUR MED EXP(Any one oron) $10,000 X ConaaCtual PERSONAL SADY INJURY $1,000,000 X BFPD,XCU GENERAL AGGREGATE $2,000000 GEN'L AGGREGATE LIMIT' APPLIES PER: PRODUCTS- COMPIOP AGG 32,000.000 POLICY X PRO LOC $ • AUTOMOBILE LIABILITY 8101158PD20 1/9/2013 119/2014 Ea accident 1000,000 X _ BODILY INJURY (Per per60n) $ ANY AUTO ALL OWNED SCHEDULED HO I DAUTOS X NOWO MED A . 12 1 T. Y t�i ) C , . BODILY INJURY (Per accident) $ X PROPERTY $ ecS UMBRELLA LIAa OCCURGY / EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE 6..x41 Cii Y'11 l;; _J AGGREGATE $ DIED I RETENTION $ • WORKERS COMPENSATION UB7D417816 11/9/2013 1/9/2014 X WC STATU• DTH- AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE +N O RCEREMBER EXCLUOED9 NIA EL EACH ACCIDENT $1,000,000 E.L. DISEASE EA EMPLOYEE $1,000,000 (Mandatory in Ni It yyes, describe under OESCRiPTION OF OPERATIONS below E.L. DISEASE POLICY LIMIT $1,000,000 B Professional Liability AE0977441114 1/9/2013 1/9/2014 Per Claim $1,000,000 Claims Made Annual Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more apace Is required) General Liability policy excludes claims arising out of the performance of professional services. Independent Contractors are included as respects to General Liability. 30 Day NOC110 Day for NOnPay of Prem Re: Multi -year training and exercise plan (MTEP) City of Santa Ana, its officers, employees, agents, volunteers and representatives are additional insured as respects to General Liability as required by written contract. Primary and Non - Contributing coverage, Cross Liability coverage applies to GL as required by written contract. (WHS) City of Santa Ana Attn: Clerk of the City Council 20 Civic Center Plaza(M -30) / PO Box 1988 Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE 171989 -2010 ACORD 25 (2010 /05) The ACORD name and logo are registered marks of ACORD All rights reserved. COMMERCIAL GENERAL LIABILITY 6301158PO20 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - WRITTEN CONTRACTS (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II —WHO IS AN INSURED: Any person or organization that you agree in a 'written contract requiring insurance" to include as an additional insured on this Coverage Part, but: a. Only with respect to liability for "bodily injury", 'property damage" or "personal injury"; and 2. b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring : nsurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is limited as follows: c. In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance ", the in- surance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance ". This endorsement shall not increase the limits of insurance described in Section III — Limits Of Insurance. d. This insurance does not apply to the render- ing of or failure to render any "professional services" or construction management errors or omissions. e. This insurance does not apply to "bodily in- jury" or "property damage" caused by "your work" and included in the "products. completed operations hazard" unless the 'written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to the additional insured ap- plies only to such "bodily injury" or "property damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. The following is added to Paragraph 4.a. of SEC- TION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS'. The insurance provided to the additional insured is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured for a loss we cover. However, if you specifically agree in the "written contract requiring insurance" that this insurance provided to the ad- ditional insured under this Coverage Part must apply on a primary basis or a primary and non- contributory basis, this insurance is primary to "other insurance" available to :he additional in- sured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance But this insur- ance provided to the additional Insured still is ex- cess over any valid and collectible "other insur- ance", whether primary, excess, contingent or on any other basis, that is available to the additional insured when that person or organization is an additional insured under any "other insurance'. 3. The following is added to SECTION IV — COM- MERCIAL GENERAL LIABILITY CONDITIONS: Duties Of An Additional Insured As a condition of coverage prov;ded to the addi- tional insured: a. The additional insured must give us written notice as soon as practicable of an 'occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: CG D4 14 04 08 © 2008 ', he Travelers Compan es. ,nc. Page 1 of 2 COMMERCIAL GENERAL LIABILITY 1. How, when and where the "occurrence' or offense took place; U. The names and addresses of any injured persons and witnesses; and Ili. The nature and location of any injury or damage arising out of the "occurrence" or offense. b. If a claim is made or "suit" is brought against the additional Insured, the additional insured must: I. Immediately record the specifics of the claim or "suit" and the date received; and if. Notify us as soon as practicable. The additional insured must see to it that we receive written notice of the claim or "suit' as soon as practicable. c. The additional insured must immediately send us copies of all legal papers received in con- nection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit', and oth- erwise comply with all policy conditions. d. The additional insured must tender the de- fense and indemnity of any claim or "suit' to any provider of other insurance which would cover the additional insured for a loss we cover, However, this condition does not affect whether this insurance provided to the addi- tional insured is primary to that other insur- ance available to the additional insured which covers that person or organization as a named insured. 4. The following is added to the DEFINITIONS Sec- tion: "Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or or- ganization as an additional insured on this Cover- age Part, provided that the "bodily injury" and "property damage" occurs and the "personal in- jury" is caused by an offense committed: a. After the signing and execution of the contract or agreement by you; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 of 2 0 2008 The Travelers companies, Inc. CG D4 14 04 08