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Home My WebLink About25B - AGMT - REHAB WATER WELLSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 7, 2014 TITLE: RENEW AGREEMENTS FOR REHABILITATION OF WATER WELLS CITY MANA ER i � R ? • CLERK OF COUNCIL USE ONLY: 99RO A ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute third amendments to the agreements with Orange County Pump Corporation, and Bakersfield Well and Pump Company, subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide water well rehabilitation services, in an annual aggregate amount not to exceed $300,000, subject to non - substantive changes approved by the City Manager and City Attorney. Approval of this recommended action will allow for continued rehabilitation of the City's drinking water supply. The Public Works Agency operates 20 active water wells and seven water pumping stations to supply the city's drinking water. Staff has determined that, through rehabilitation, the efficiency of a majority of the water wells can be increased. Completion of the work will result in the wells producing more water while using less electricity. These third amendments are the final of three possible one -year renewals. On February 7, 2011, the City Council awarded contracts to both Orange County Pump Company, and Bakersfield Well and Pump Company with provisions for three one -year renewals. Both vendors have performed well during the past contract period and provided very responsive service to the City. In addition, both vendors provide specialized pump maintenance services that are periodically necessary. 25B -1 Renew Agreements for Rehabilitation of Water Wells January 7, 2014 Page 2 FISCAL IMPACT Funds are available in the Water Utility Water Production & Supply account (No. 06017640- 62300). APPROVED AS TO FUNDS AND ACCOUNTS: Edwin "Williae G ez, P.E. Francisco Gutierrez s Interim Executive Director Executive Director < Public Works Agency Finance & Management Services Agency EWG /NS /CB Exhibits: 1. Third Amendment to Agreement with Orange County Pump Company 2. Third Amendment to Agreement with Bakersfield Well and Pump Company 25B -2 THIRD AMENDMENT TO AGREEMENT THIS THIRD AMENDMENT TO AGREEMENT is entered into on January 7, 2014, by and between Orange County Pump Corporation, a California corporation ( "Contractor ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS: A. The parties entered into Agreement A- 2011 -031, dated February 7, 2011, (hereinafter "Agreement ") by which Contractor has provided water well and booster pump maintenance and repair services. B. By Amendment dated March 5, 2012, and January 7, 2013, the City the parties extended the term of said Agreement. C. In accordance with the terms and conditions of the Agreement, the City hereby exercises its third option to renew, and the parties agree to add compensation to pay for services during the extended term of said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agree as follows: Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the following: "a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B -1, attached hereto and incorporated by this reference. The total sum to be expended among all contractors providing these services shall not exceed $300,000.00, annually, during the term of this Agreement." 2. Pursuant to Section 3, TERM, the City hereby exercises its option to renew the term for an additional one -year period, through December 31, 2014. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. N 5I�31 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA CARVALHO City Attorney IN Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director Public Works Agency CITY OF SANTA ANA DAVID CAVAZOS City Manager ORANGE COUNTY PUMP CORPORATION CHRIS BROWN President 25B -4 EXHIBIT B -1 Fee Schedule 1/1/14 — 12/31/14 25B -5 Exhibit B -1 Orange County Pump Rate Schedule City of Santa Ana rz1-1.x0ia t.1tmN This Sheet Reflects current labor rates for OC Pump, any additional materials for wells, pumps, piping, or valves would be additional Rates shown effective January 1st 2014 Thru December 31st 2014 r THIRD AMENDMENT TO AGREEMENT THIS THIRD AMENDMENT TO AGREEMENT is entered into on January 7, 2014, by and between Bakersfield Well and Pump Company, a California corporation ( "Contractor ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS: A. The parties entered into Agreement A- 2011 -032, dated February 7, 2011, (hereinafter "said Agreement') by which Contractor has provided water well and booster pump maintenance and repair services. B. By Amendments dated March 5, 2012, and January 7, 2013, the parties agreed to extend the term of said Agreement. C. In accordance with the terns and conditions of the Agreement, the City hereby exercises its third option to renew, and the parties agree to add compensation to pay for services during the extended term of said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agree as follows: 1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the following: . "a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B -1, attached hereto and incorporated by this reference. The total sum to be expended among all contractors providing these services shall not exceed $300,000.00, annually, during the tern of this Agreement." 2. Pursuant to Section 3, TERM, the City hereby exercises its option to renew the tern for an additional one -year period, through December 31, 2014. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. L06itZ IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA CARVALHO City Attorney By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director Public Works Agency CITY OF SANTA ANA DAVID CAVAZOS City Manager BAKERSFIELD WELL AND PUMP COMPANY JOHN ZIMMERER Vice- President � c . EXHIBIT B -1 Fee Schedule 1/1/14 - 12/31/14 259 -9 Exhibit B -1 BAKERSFIELD WELL & PUMP CO. • 7272 FraiNala Ave. • Bakorsfiold, CA 93308 • (667) 39 &9661 FAX (667) 8939647 PUMP REMOVAL / INSTALLATION SERVICES (A) DESCRIPTION UNIT 1A MOBILIZATION (per vehicle /crew) LS 2A PUMP RIG & CREW HR NON - PREVAILING PREVAILING 300.00 $ 300.00 $ 275.00 $ 350.00 3A 12 -TON HYDROCRANE & CREW LS $ 180.00 $ 300.00 4A DEMOBILIATION (per vehicle /crew) LS $ 300.00 $ 300.00 DESCRIPTION WELL / PUMP REPAIR SERVICE (B) I IAIIT 1 B GENERAL SHOP LABOR HR `aw�r:�y:uu�y:r•»:��ai:l IV 3B SHOP WELDING HR RATE $ 55.00 REPAIRS & INSPECTIONS $ 75.00 (DURING BUS. HOURS) HR $ $ 80.00 4B ON -SITE MECHANICAL REPAIRS & INSPECTIONS (DURING BUS. HOURS) HR $ 125.00 5B ON -SITE EMERGENCY MECHANICAL REPAIRS (AFTER BUS. HOURS) HR $ 200.00 6B WELL VIDEO SURVEY EA $ 1,100.00 NON - PREVAILING PREVAILING 7B WELL REHAB (SCRATCH & BAIL) HR $ 250.00 $ 350.00 ALL HOURS OVER BHOURS @ TIME & A HALF SATURDAY RATES @ TIME & A HALF SUNDAY & HOLIDAY RATES @ DOUBLE TIME AS NEEDED PARTS AND MATERIAL WILL BE MARKED UP 15% PRICES VALID UNTIL 12/31/2014 Ruben Baltierra Estimator/ Project Manager 25B -10