HomeMy WebLinkAbout22B - SPEC - ELEVATOR MAINTENANCEi
CIT Y COUNCIL MEETING DATE:
JANUARY 21, 2014
TITLE:
CONTRACT AWARD TO EXCELSIOR
ELEVATOR FOR ELEVATOR
MAINTENANCE AND REPAIR
SERVICES (SPEC. NO. 13 -070)
Y/�
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
. * D
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Excelsior Elevator for elevator maintenance and repair services for a three -year
period in an annual amount of $63,500, with provisions for two one -year renewals exercisable by the
City Manager, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Building Maintenance Division is responsible for maintaining
approximately 30 elevators in City buildings, including libraries, City Hall, Ross Annex, Police
Administration Building, Santa Ana Transportation Center and Corporate Yard. In order to comply
with regulations from the State of California Department of Industrial Relations, Division of
Occupational Safety and Health (Cal- OSHA), regular preventive maintenance and periodic testing is
required. Cal -OSHA inspects all elevators and escalators at least once a year. Upon successful
inspection, a Conveyance Permit for each piece of equipment is issued. Elevators may only be
serviced by certified operator technicians.
The service contract with Excelsior Elevator includes regular lubrications, adjustment and
replacement of all major and minor parts, prompt and efficient repairs of elevator trouble, as well as
the rewind of burned motors and replacement of electric coils.
The Request for Proposal (RFP) was advertised on November 06, 2013, and offers were solicited. A
summary of the RFPs and offers received is as follows:
7 Request for Proposal mailed
1 Request for Proposal mailed to a Santa Ana vendor
5 Proposals received
1 Proposal received from a Santa Ana vendor
Proposals were received and opened on December 16, 2013, and evaluated (exhibit 1). The
proposal received from Excelsior Elevator, a Santa Ana Vendor, is responsive to the specifications
and meets the City's requirements.
22B -1
Contract Award for Elevator Maintenance and Repair Services
January 21, 2014
Page 2
FISCAL IMPACT
Funds are available in the Finance and Management Services Building Maintenance account (no.
07310100 - 62300).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
DS:sp
22B-2
ABSTRACT OF PROPOSALS
ELEVATOR MAINTENANCE AND REPAIR SERVICES 113 -070
Vendor
Location
Total (monthly)
Total (annually)
5 Star Elevator Amtech Elevator
Service. Inc. Services
Orange, CA Anaheim, CA
$6,900.00 $6,410.00
$82,800.00 $76,920.00
* Indicates 1 % Local Vendor Preference has been applied
EXHIBIT 1
22B -3
Schindler
Otis Elevator
Excelsior
Elevator
Vendor
Company
Elevator
Company
Location
Anaheim, CA
Santa Ana, CA
Costa Mesa, CA
Total (monthly)
$6,410.00
$5,258.23 *
$9,477.66
Total (annually)
$76,920.00
$63,098.76
$113,731.92
Vendor
Location
Total (monthly)
Total (annually)
5 Star Elevator Amtech Elevator
Service. Inc. Services
Orange, CA Anaheim, CA
$6,900.00 $6,410.00
$82,800.00 $76,920.00
* Indicates 1 % Local Vendor Preference has been applied
EXHIBIT 1
22B -3
22B -4