HomeMy WebLinkAbout22C - SPEC - HVAC REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2014
TITLE:
PAYMENT AUTHORIZATION
FOR URGENT HVAC
EQUIPMENT REPAIRS
(SPEC. NO. 13 -077)
CITY MANAGER
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CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1s'Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize payment to Trane for urgent HVAC equipment repairs at the Ross Annex in the amount
of $22,700, and increase the aggregate limit for HVAC equipment inspections, maintenance and
repairs in an amount not to exceed $25,000.
DISCUSSION
The Finance and Management Services Building Maintenance Division is responsible for
maintaining mechanical systems, including heating and air conditioning equipment in public
buildings. To ensure these systems are in good working condition, staff conducts periodic
inspections of chillers and boilers. During an inspection of the Ross Annex facility HVAC system, it
was revealed that the equipment was overrunning the ventilation systems with no thermostat control
resulting in an increase in electrical consumption and extreme cold conditions. As such, the failed
HVAC equipment required immediate repair.
The HVAC systems that support the Ross Annex are proprietary Trane equipment; therefore, Trane
technicians were instructed to conduct a system evaluation. The evaluation and repair work was
more extensive than originally anticipated which required two weeks in labor hours. Additionally,
Trane provides routine HVAC equipment inspections, maintenance and repairs. The urgent HVAC
equipment repairs at the Ross Annex facility, when combined with previous services during the
current fiscal year, exceed the $25,000 aggregate limit. In order to facilitate future services, staff
recommends approval of the recommended action.
FISCAL IMPACT
Fifty percent of the funds are available in each the Finance and Management Services Agency
Building Maintenance account (no. 07310100 - 62322) and the Treasury and Customer Services
account (no. 01110130- 62322).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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22C -2