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Home My WebLink About25E - AGMT - GRAND TRAFFIC SIGNAL SYNC PROJECT• l so ik CITY COUNCIL MEETING DATE: FEBRUARY 4, 2014 TITLE: COOPERATIVE AGREEMENT WITH OCTA FOR IMPLEMENTATION OF THE KRAEMER/GLASSELL /GRAND TRAFFIC SIGNAL SYNCHRONIZATION PROJECT (PROJECT NO. 146817) CITY MA WAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 15` Reading ❑ Ordinance on 2na Reading ❑ Implementing Resolution ❑ Set Public Hearing For _ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a cooperative agreement with the Orange County Transportation Authority, subject to nonsubstantive changes approved by the City Manager and City Attorney, to implement the Kraemer Boulevard, Glassell Street, and Grand Avenue Traffic Signal Synchronization Project. DISCUSSION Approval of this recommended action will allow the City to continue participation in the implementation of an interjurisdictional traffic signal synchronization project along the Kraemer/G lassell/G rand corridor which runs from Lambert Road in Brea to Dyer Road in Santa Ana. The City will benefit from synchronization on Grand Avenue from SR 22 to Dyer Road. The cooperative agreement identifies the Orange County Transportation Authority (OCTA) as the lead agency for the project and stipulates that OCTA is committed to funding and implementing the projects. On November 19, 2012, Council authorized staff to submit joint applications with the cities of Brea, Placentia, Anaheim, and Orange for funding consideration under the renewed Measure M2 Regional Traffic Signal Synchronization Program. The Kraemer/G lassell/G rand project was submitted to provide interjurisdictional traffic signal synchronization and improvements along the corridor from Brea to Santa Ana. On April 8, 2013, the OCTA Board approved the local agencies' funding request. The details of the Measure M2 approved grant award and local agency 20 percent match requirements are as follows: 25E -1 Cooperative Agreement with OCTA for the Kraemer /Glassell /Grand Traffic Signal Synchronization Project February 4, 2014 Page 2 Corridor Project Costs Santa Ana's Portion 20% Local Total M2 Grant Match M2 Grant 20% Match Kraemer /Glassell /Grand $3,041,900 $2,433,520 $608,380 $846,185 $169,237 The cooperative agreement identifies the roles and responsibilities of OCTA and the participating agencies and provides for OCTA oversight to maintain interjurisdictional synchronization on the projects during the three -year grant period. Upon project completion, responsibility for ongoing signal maintenance will revert to the respective local agencies. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The City's 20 percent local match is available in the Traffic Congestion Relief HUT Fund (Account 05917663- 66220). r Edwin "William" Galvez, P.E. Interim Executive Director Public Works Agency EWG:VN Exhibit: 1. Cooperative Agreement No. C -3 -2084 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 25E -2 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2084 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND THE CITIES OF PLACENTIA, ANAHEIM, BREA, ORANGE, AND SANTA ANA FOR THE KRAEMER BOULEVARD I GLASSELL STREET/ GRAND AVENUE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT THIS COOPERATIVE AGREEMENT (Agreement) is effective this day of 201_ between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California 92863 -1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY "), and the Cities of Placentia, Anaheim, Brea, Orange, and Santa Ana (hereinafter referred to as the "PARTICIPATING AGENCIES ") each individually known as "Party" and collectively known as the `Parties ". RECITALS: WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to enhance countywide traffic flow and reduce congestion; and WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter, "2013 CALL ") in support of Project P and awarded Project P funds based on the application (hereinafter, "APPLICATION") prepared by the City of Placentia (hereinafter referred to as the "APPLICANT AGENCY') for implementation of signal synchronization of traffic signals along Kraemer Boulevard ! Glassell Street / Grand Avenue (hereinafter, 'PROJECT "); and WHEREAS, the PARTICIPATING AGENCIES In their approved APPLICATION have elected to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry out L �' 1 2 3 4 5 G 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET! GRAND AVENUE RTSSP the signal coordination PROJECT; and WHEREAS, the PROJECT will include approximately fifty -nine (59) traffic signals as identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached and referred to herein as Attachment A; and WHEREAS, the PROJECT will include elements identified in the APPLICATION including certain hardware and software upgrades to traffic controllers, traffic telecommunications and interne systems, central traffic master controllers, and associated systems (hereinafter collectively referred to as "TRAFFIC CONTROL ELEMENTS'), will be constructed and or installed and Implemented as part of the PROJECT as identified in Attachment A; and WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be installed at the same time as the construction of the PROJECT and are NOT part of this Agreement; and WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course of the project; and WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT; and WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide PROJECT funding in a combined cash and in -kind services match of Six Hundred, Eight Thousand, Three, Hundred, Eighty Dollars ($608,380.00), equivalent to twenty percent (20 %) of the PROJECT cost, as shown in Attachment B; and WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter Into this Agreement to implement the PROJECT in support of Project P as part of M2; and WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the PROJECT. WHEREAS, the Orange County Transportation Authority Board of Directors approved funding for P2W 1 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO, C- 32084 KRAEMER BOULEVARD /GLASSELLSTREET /GRAND AVENUE RTSSP the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative agreement on April 8, 2013. WHEREAS, the CITY of Placentia's City Council approved this Agreement on the day of ,20 WHEREAS, the CITY of Anaheim's City Council approved this Agreement on the day of 1 20 WHEREAS, the CITY of Brea's City Council approved this Agreement on the day of 20 WHEREAS, the CITY of Orange's City Council approved this Agreement on the day of 20 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day of 20 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the PARTICIPATING AGENCIES as follows: ARTICLE 1. COMPLETE AGREEMENT A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations, understandings and communications between the parties. The invalidity In whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditlons(s) of this Agreement, The above referenced Recitals are true and correct and are incorporated by reference herein. B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES' performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY'S, right to such performance or to future performance of such term(s) or condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when P2u Gf u ii RA 3 4_ . COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET! GRAND AVENUE RTSSP specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or 5 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of 6 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue In full force and 7 effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES 8 except when specifically confirmed in writing by an authorized representative of PARTICIPATING 9 AGENCIES by way of a written amendment to this Agreement and issued in accordance with the 10 provisions of this Agreement. 11 ARTICLE 2. SCOPE OF AGREEMENT 12 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the 13 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that 14 each will cooperate and coordinate with the other in all activities covered by this Agreement and any other 15 supplemental agreements that may be required to facilitate purposes thereof. 16 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY 17 AUTHORITY agrees to the following responsibilities for funding of the PROJECT: 18 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the 19 APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines, 20 B. AUTHORITY shall provide oversight in order to maintain inter- jurlsdictional traffic signal 21 operational Integrity between PROJECT and other existing and new M2 Project P funded projects. 22 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation 23 necessary to acquire a Categorical Exemption from CEQA for PROJECT. 24 D, AUTHORITY shall perform web -based public outreach activities for the project to 25 communicate major project milestones and results. 26 COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP 1 E. AUTHORITY shall provide formats, templates, and guidance In reporting requirements as 2 described in Comprehensive Transportation Funding Program (CTFP), 3 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon closeout of 4 PROJECT, may perform a technical and /or field review to ensure that the CTFP Guidelines, policies, and 5 procedures were followed. Such a review may be performed one hundred and eighty (180) days after the 6 PROJECT three -year grant period is complete. If the technical and or field review determines that any of 7 the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must return the 8 amount of funding used to perform the ineligible activity to AUTHORITY. 9 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified In the PROJECT 10 2013 CALL APPLICATION and Attachment B for the dollar cash, match at the start of the PROJECT or at 11 a mutually agreed upon time to facilitate any respective AGENCY funding timeframes 12 H. AUTHORITY shall request updates on the PROJECT as part of semi - annual review 13 process, Including documentation of in -kind match conforming to Attachment B and will Include the 14 PROJECT in the list of active projects in OCfundTrAcker until completion of the three year grant period. 15 Documents to be provided Include, but are not limited to, payroll records, contracts, and purchase orders, 16 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY 17 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the 18 implementation of the PROJECT: 19 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure, 20 and complete the PROJECT as identified in Attachment A. 21 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT, 22 C. To collect manual intersection movement and automated machine traffic counts. 23 D. To develop new timing plans optimized for signal synchronization. 24 E. To provide updated timing plans and traffic count data to the PARTICIPATING 25 AGENCIES, 26 PL �� COOPERATIVE AGREEMENT NO, C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTS8P 1 F. To prepare a "Before and After Study" for the PROJECT as described in the Measure M2 2 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is 3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No, 3, Section ...... _._ ... 4 8.111.9) for the PROJECT. The AUTHORITY shall provide the 'Before and After Study" to the 5 PARTICIPATING AGENCIES in draft and final formats for review and comment, AGENCY comments 6 shall be noted In the final study. If specified in original PROJECT APPLICATION, the AUTHORITY shall 7 provide a "Before and After Study" video of a representative portion of PROJECT, 8 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary 9 Implementation of the PROJECT is completed and continue until the end of the three year grant period, 10 ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES 11 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation and 12 funding of the PROJECT: 13 A. Provide a technical representative to meet and participate as a member of the 14 PROJECT's Traffic Forum. 15 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the 16 PROJECT.. 17 C, To participate and support the PROJECT implementation within the timeframe outlined 18 in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY, 19 D. To provide the AUTHORITY all current intersection, local field master, and or central 20 control system timing plans and related data upon request. 21 E. To provide the local cash match and or documentation for the in -kind services match for 22 the PROJECT in accordance with Attachment B. Failure to provide included local cash match and or 23 evidence of in -kind services match may result in the loss Of future participation for competitive funding 24 opportunities 25 F. PARTICIPATING AGENCIES that have included a dollar match as identified in 26 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of Ppg5E '46 1 2 3 4 5 8 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C- 3.2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP receipt of an invoice. G. PARTICIPATING AGENCIES that have included an in -kind services match as identified in Attachment B shall provide documentation of conformance as part of the semi - annual review process. _ ..._. .- _. .. .. ._..._ H. To walve all fees associated with any local agency permits that may be required of the OCTA Consultant, sub — consultants, and /or service or equipment providers In the performance of this project. I. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT as part of semi - annual review process until completion of the three year PROJECT grant period, Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. J, PARTICIPATING AGENCIES shall continue. Ongoing Monitoring and Maintenance after the three year grant period is complete and continue until the end of the PROJECT per additional Maintenance of Effort as specified in the APPLICATION. ARTICLE 6. DELEGATED AUTHORITY The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this Agreement are delegated to their respective City Manager /County Executive Officer, or designee and the actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief Executive Officer or designee. ARTICLE 7. AUDIT AND INSPECTION AUTHORITY and PARTICIPATING ,AGENCIES shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of five (5) years after final Closeout of PROJECT, or until any on -going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's acceptance of Closeout of Project and Final Report Into the OCfundTrAcker System. AUTHORITY shall have the right PM1116 C COOPERATIVE AGREEMENT NO. C- 3.2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP 1 to reproduce any such books, records, and accounts. The above provision with respect to audits shall 2 extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor, 3 ARTICLE 8. INDEMNIFICATION .. _._ .. .... . _ ............ ....... 4 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at 5 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to 6 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees, and 7 agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits, 6 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, 9 penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including but not 10 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCiES's employees 11 included), for damage to property, including property owned by AUTHORITY, or from any violation of any 12 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful 13 misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or agents in connection 14 with or arising out of the performance of this Agreement. 15 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sale 16 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify, 17 protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees, and agents 16 (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits, claims, 19 demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, 20 penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including but not 21 limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for 22 damage to property, including property awned by PARTICIPATING AGENCIES, or from any violation of 23 any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or 24 willful misconduct of AUTHORITY, its..officers, directors, employees or agents in connection with or 25 arising out of the performance of this Agreement. 26 Rakof9 b COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP 1 C. The indemnification and defense obligations of this Agreement shall survive its expiration or 2 termination. 3 ARTICLE 9. ADDITIONAL PROVISIONS ------------ __..._— __._... _ _... _.. _._... _..._..__.......,._ 4 A. Term of Agreement: This Agreement shall be effective on 20_, and shall be in 5 full force and effect for 48 months through I 6 B. Termination: In the event either Party defaults in the performance of their obligations under 7 this Agreement or breaches any of the provisions of this Agreement, the non - defaulting Party shall have 8 the option to terminate this Agreement upon thirty (30) days' prior written notice to the other party. 9 C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal, 10 state, and local laws, statues, ordinances and regulations.of any governmental authority having jurisdiction 11 over the PROJECT. 12 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they 13 are authorized to execute this Agreement on behalf of said parties and that, by so executing this 14 agreement, the parties hereto are formally bound to the provisions of this Agreement. 15 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be 16 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the 17 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition 18 of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 19 F. Counterparts of Agreement: This Agreement may be executed and delivered in any 20 number of counterparts, each of which, when executed and delivered shall be deemed an original and all 21 of which together shall constitute the same agreement. Facsimile signatures will be permitted. 22 G. Force Maieure: Either Party shall be excused from performing its obligations under this 23 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 24 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; 25 commandeering of material, products, plants or facilities by the federal, state or local government; national 26 fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is P,30p E 1 1 2 3 4. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C- 3.2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing. H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or _,....... . ...... ... ............ authority hereunder may be assigned in whole or In part by either Party without the prior written consent of the other Party In its sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. I. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. K. Notices: Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows: 1 To: PLACENTIA To: ANAHEIM City of Placentia City of Anaheim Traffic Management Center 401 East Chapman Avenue Placentia, CA 92870 201 S. Anaheim Blvd. - Suite 502 Anaheim, CA 92805 Attention: Ruth Smith Attention: John Thai Traffic Engineer Principal Traffic Engineer Tel: 714/993 -8131 Tel: 7141765 -5294 Email: rsmithftlacentla.oM Email: 'thai anaheim.net PLUG 0112 1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 COOPERATIVE AGREEMENT NO. C- 3.2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP To: BREA To: ORANGE City of Brea City of Orange 1 Civic Center Cir. Brea, CA 92821L5732 . _....._ .. _ ._. _..... 300 E. Chapman Avenue _ _.Orange, CA 92866 .. ....... Attention: Lew Gluesing Traffic Engineer Attention: Amir Farahani Traffic Engineer Tel: 7141990-7742 Tel: 714/744 -5534 Email: lewG(a),ci.brea.ca.us Email: afarahanifa citvoforanae ora To: SANTA ANA To AUTHORITY: City of Santa Ana Orange County Transportation Authority Public Works Agency 20 Civic Center Plaza, M -43 550 South Main Street Santa Ana, CA 92701 Orange, CA 92863 -1584 Attention, Vinh Nguyen Attention: Venita Anderson Senior Civil Engineer Senior Contracts Administrator Tel: 714/647 -5612 Tel: 7`14 /560 -5427 Email: vngWW n�,santq-@_nq.org Email vandersonpa.octa.net pal 0� COOPERATIVE AGREEMENT NO, C-3.2084 KRAEMER BOULEVARDIGLASSELL STREET[ GRAND AVENUE RTSSP 2 IN WITNESS WHEREt7F, -the - parties he 3 No. C- 3-_2U8416_156 executed on the date finst ab6v6_written. 4 CITY OF PLACENTIA By: Scott Nelson 7 Mayor 8 ATTEST: 9 By: 10 Patrick J. Melia City Clerk 11 12 APPROVED AS TO FORM: 13 By: Andrew V. Arczynski 14 City Attorney 15 Dated: 16 17 18 19 20 21 22 23 24 �5 caused this -__ --- ------- 0 Darrell Johnson Chief Executive Officer APPROV AS By: Ken and R. Smart, Jr. General Counsel Q:Y APPROVAL RECOMMENDED: By: Kia Mortazavi Executive Director, Planning of At ii 4 16 1 2 8 4 . 5 6 7 8' 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP This Agreement shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C- 3.2084 to be executed on the date first above written. CITY OF ANAHEIM By: Tom Tait Mayor ATTEST: By: Linda N. Andal City Clerk I APPROVED AS TO FORM: By: City Attorney P25"— 11 U 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELLSTREET/ GRAND AVENUE RTSSP This Agreement shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement No, C -3 -2084 to be executed on the date first above written. CITY OF BREA By: Ron Garcia Mayor I ATTEST: By: Cheryl Balz City Clerk I APPROVED AS TO FORM: By: James L. Markman City Attorney Dated: L IO 1 21 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2084 KRAEMER BOULEVARD /GLASSELL STREET/ GRAND AVENUE RTSSP This Agreement shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement No, C- 32084 to be executed on the date first above written. CITY OF ORANGE By: _ Teresa E. Smith Mayor ATTEST: By: Mary E. Murphy City Clerk APPROVED AS TO FORM: By: Wayne W. Winthers City Attorney Dated: COOPERATIVE AGREEMENT NO. C- 3.2084 KRAEMER BOULEVARD /GLASSELL STREET /GRAND AVENUE RTSSP 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement 2 No. C -3 -2084 to be executed on the date first above written. 3 4 CITY OF SANTA ANA 5 By: 6 David Cavazos City Manager 7 8 ATTEST: 9 By: Maria D. Huizar 10 Clerk of the Council 11 APPROVED AS TO FORM: 12 , Sonia R. Carvalho 14 City Attorney 15 Dated: 16 17 18 19 20 21 22 23 24 25 26 Page 16 of 16 25E -18 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A SCOPE OF WORK Kraemer Boulevard / Glassell Street / Grand Avenue Corridor REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT The_ Orange..County.Transportation Authority (Authority-or OCTA).desires to -provide the components.... necessary to improve and enhance signal timing and synchronization services and operations for all signalized intersections on the Kraemer Boulevard — Glassell Street — Grand Avenue Corridor Traffic Signal Synchronization Project (PROJECT). This Scope of Work (SOW), as Attachment A to the Cooperative Agreement C-3 -2084, includes all written text plus tables and maps showing locations for improvements, inclusive. PROJECT DESCRIPTION — GENERAL PROVISIONS The PROJECT shall be completed In two distinct phases; Primary Implementation and On- going Maintenance and Monitoring, respectively. The On -- Call Traffic Engineering Consultant (CONSULTANT) assigned the Contract Task Order (CTO) for this PROJECT shall complete Primary Implementation phase within one year of Notice to Proceed. Upon acceptance of the Primary Implementation phase by the PARTIES, CONSULTANT shall then commence Ongoing Maintenance and Monitoring phase. Ongoing Maintenance and Monitoring will have duration of 24 months. PROJECT Closeout of the total three year PROJECT length shall occur upon receipt of Final Report and acceptance by all PARTIES. The PROJECT length is 15.14 miles and includes fifty — nine (59) signalized intersections, The five (5) Orange County participating agencies are the City of Anaheim, the City of Brea, the City of Orange, the City of Placentia (applicant agency), and the City of Santa Ana (AGENCIES). The street was proposed for synchronization by the City of Placentia as part of the 2013 Call for Projects for Project P corridors from Renewed Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and OCTA. Caltrans is not a participating agency, but owns intersections on this corridor. All work performed on the PROJECT at Caltrans locations will be considered a PROJECT Contract Line Item. The AGENCIES have designated OCTA to act as LEAD AGENCY for this PROJECT, Traffic Signals to . be synchronized along the corridor are controlled by the AGENCIES listed above. The AGENCIES along the corridor utilize several different types of controllers, including Type 170E, Type 2070, and NEMA TS - 1 or 2, and Advanced Transportation Controllers (ATC) each with their own respective firmware or operating systems and characteristics. Tile respective agencies also interface with these controllers utilizing unique Central Systems and are planning on expanding /extending those systems onto this corridor, The main goals and objective of this project is to: • Perform an operations and timing analysis to develop and implement optimized traffic signal synchronization timing, including the development and implementation of timing plans at all signalized intersections; • Determine and make recommendations for all traffic signal equipment and infrastructure related solely to improve and /or enhance synchronization and overall corridor operational efficiencies; and P28t ,19 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE — TSSP • Upon approval by the owning AGENCY and OCTA, procure, furnish and install all approved Infrastructure improvements for PROJECT. The implementation of the new optimized timing and Infrastructure Improvements will: • Provide signal synchronization timing for prevailing traffic patterns; • Maximize the number of intersections traversed on a green indication vs, those stopped by -- a red indication;- • Reduce stops, decrease travel times, and reduce overall delay; • Reduce emissions and Green House Gases (GHG); and • Provide a continuing foundation for interjurisdictional cooperation in coordination of interactive but autonomous local AGENCY traffic signal systems. The following specific tasks are required to be performed in the course of providing service for the traffic signal coordination project. Tasks are listed in sequential order for clarity. However, some tasks may run concurrently or commence prior to the order listed. Task 1: Project Management Project Management is ongoing throughout the duration of the PROJECT. This task includes day - to -day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the PROJECT, The project management team, comprised of Authority personnel including internal on — call consulting support firms, and the On —Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES, The following list is a minimum of what is required of this task: The selected CONSULTANT for PROJECT shall prepare a detailed Project Management Plan (PMP) that includes budget and schedule estimates for all of the tasks described in the SOW, providing specific project milestones for review and approval by the Authority Project Manager (APM), Project Manager III — Regional Modeling/Traffic Operations, or designated representative. These items shall be detailed and include expected meetings, activities (by work task, whether performed by CONSULTANT team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path items), and a detailed GANT flow chart for the project tasks, and float time. The PMP shall also define the roles of the Project Manager, Project Assistant, and Project Manager's Reporting Contact Person, as well as their corresponding contact information. CONSULTANT shall finalize the report based on comments received from the project sponsor, other Involved AGENCIES, and APM and /or Authority staff. 2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and AGENCY representatives. a. The first stage will be to kick -off the project with the APM; establish communication channels and protocols; discuss the SOW, schedule, and budget; gather available information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific Traffic Signal Timing Optimization software programs specified herein, and specific construction items and procurement methodologies, and PROJECT schedule. Pap5E 20 COOPERATIVE AGREEMENT NO, C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE — TSSP b. The second stage of the meeting will be the PROJECT Traffic Forum with the CONSULTANT, APM, and AGENCY representatives that have signalized intersections along the PROJECT. Data collection needs and requirements shall be outlined to the Involved AGENCIES, CONSULTANT shall notify each AGENCY of the type of work, and when the work Is to be performed within that AGENCY. CONSULTANT shall notify each participating AGENCY any and all documents that need to be produced pertaining to the construction of the facilities and the.. coordination ,.including..but.not limited to: as- built drawings,. new Plans, Specifications and. . . Estimates for new construction to be built as part of this project (PS &E), Intersection Timing Charts, Existing Synchro Models, Aerial photos, ADT and TMC data, etc. The APM may assist In this endeavor to facilitate time constraints. 3. CONSULTANT shall lead project meetings as directed by the Authority to include the CONSULTANT staff, APM, and other project related participants. The purpose of these meetings will be to ensure that proper input is being received by CONSULTANT and the Authority and that it is Included in the work effort, a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide notes of these meetings as directed by the Authority to all participants. These meetings will also serve to provide feedback between the project development team and CONSULTANT regarding specific issues of the effort, including facilitating the development of measures of effectiveness, construction alternatives and mitigations, and as specified in later tasks. 4. CONSULTANT shall attend and be an active presenter at the Authority -led Traffic Forum (formerly ITS Roundtable), updating the group on the effort, its status, and other items as determined by Authority staff, The Traffic Forum is a semi -- annual forum envisioned to further communication and information exchange between the Authority and the local AGENCIES regarding signal coordination and ITS. 5. CONSULTANT shall attend and present at four (4) Board /Committee meetings to summarize the findings. CONSULTANT shall attend and present at other AGENCY committee meetings, and intergovernmental meetings as directed by the Authority. The purpose of these meetings may be to inform attendees about the project, signal synchronization in general, the PROJECT potential strategies, and other relevant information. a. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the PARTIES), 2 Board, 2 Committee, and 6 project team and other meetings shall be used for scheduling and budgeting purposes. Deliverables —Task 1: 1. Lead a 2 Stage Project Kick -off Meeting and prepare agenda and meeting materials, 2. Detailed Project Management Plan — one per participating party. 3. Monthly progress reports (electronic master and two copies) including status of the work effort and updated schedule. Draft and Final Project Reports. a. Consultant shall also submit an informal weekly summary of work performed in text, rich text, or MS Word formats for OCTA internal usage. b. Monthly progress reports to AGENCIES upon request. 4. Attend Monthly project team meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes. 5. Electronic versions of all data files as directed by Authority. '1&-21 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD 1 GLASSELL STREET 1 GRAND AVENUE — TSSP 6. Graphics and presentation aides required for all meetings. 7. All documents provided in electronic form should be those currently used by OCTA: MS Office 2010 format, and Adobe Acrobat pdf files. 8. All electronic data produced for this project shall be provided on CD -R, Flash Media, DVD- R or similar hardware non - volatile memory device. 9. All correspondence shall include as a recipient the project mailbox at OCTA; _.. .. KraemGlasGrnd .TSSP.(Mocta.net ........ ..... _.. _.... . 10. In addition, during the course of the project, SharePoint and FIIeZllla systems managed by OCTA, may be employed for file transfer, etc, Task 2: Data Collection CONSULTANT shall collect the following data necessary to thoroughly understand existing traffic conditions in the study area and be able to develop optimal time -of -day traffic signal coordination plans, if applicable. From the Involved AGENCIES and or Authority, CONSULTANT shall collect existing timing charts /sheets, existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic collision data as available, and collision diagrams for the study Intersections, It available. CONSULTANT shall also collect any off the shelf plans (PS & E) for construction of any and all traffic signal coordination /synchronization related plans, specifications and estimates for the corridor. CONSULTANT, if requested by the involved AGENCY, will provide their own staff to review available records /plans and request copies of needed records /plans with minimal disruption to the involved AGENCY. 2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal priority preferences, including, but not limited to, those related to pedestrian and bicycle timing, phase sequence modifications and preferences, and special operations such as conditional service, coordination preferred phase re — service, and ring — barrier logic, as well as the timing optimization software preference, 3. CONSULTANT shall conduct seven -day 24 -hour machine counts along each 1 mile segment of PROJECT, Additionally, CONSULTANT will collect 24 -hour vehicle classification counts using a machine at five (5) locations on PROJECT to determine heavy vehicle (truck) percentage information. Data obtained from Saturday and Sunday counts will determine the necessity of weekend signal timing. All count locations will be approved by the PARTIES prior to collection. 4. CONSULTANT shall conduct weekday and weekend peak period turning movement counts (TMC) at each and every one of the PROJECT signalized intersections (see Attachment A Node Map with Construction Notes), including pedestrian and bicycle counts. No other types of TMC classification shall be necessary. Weekday counts shall be conducted for two hours of each peak period (AM, mid -day, and PM). If a need is determined, after analyzing the seven -day 24 -hour machine counts, weekend, and TMC counts shall be conducted at each and every one of the PROJECT signalized intersections for a single two hour Saturday mid -day peak period. For intersections with more than 2 through lanes in any of the approaches, a minimum of 2 people per intersection is required. Video data collection may be utilized for this function and will negate the personnel requirements. a. CONSULTANT, APM, and Local AGENCIES shall determine locations for special video PLtt422 COOPERATIVE AGREEMENT N0, C•3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET I GRAND AVENUE — TSSP recording of bicycle and pedestrian activity for specific data collection in support of upcoming changes to the CA MUTCD. Video recording and data reduction shall be required at a minimum of G locations. PROJECT Traffic Forum will approve the locations. b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be cognizant _..... _. of. the .. fact. that . queuing of.. rig ht. turn .vehicles. or left - turn . vehicles that do not pass .the... limit line for counting purposes during the count time period shall also be counted as part of the quarter hour period in which they occur. (This means that if a queue develops that is not served in one cycle and the counting period is ending, the number of un served cars In the queue shall be included in that 15 minute period. it shall not be included in the succeeding 15 minute period). c, TMCs that are s 2 years of age, and supplied by an alternate viable source, for an intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and the precepts of the Measure M2 Ordinance, TMC's supplied by a PARTY cannot be used as a credit against match funding requirements. 5. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count sheets will be provided to each involved AGENCY and APM, (See CTFP Guidelines, page 8 —14, for ROADS requirements) Deliverables — Task 2: 1. Report summarizing data collection effort, including intersection turning counts, traffic collision analysis, current traffic signal timing patterns, and drawings of intersection features. 2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS requirements) 3. Raw video footage of intersections receiving Video Counting to OCTA only. 4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries. Task 3: Field Review, Plans Specifications and Estimates, Design Standards and Requirements CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal synchronization related infrastructure, and identify any deficiencies for each Intersection and along the whole corridor. The review shall include an assessment of the existing intersection geometry, traffic conditions, and traffic signal control equipment and telemetryAnterconnect facilities along the corridor and of each intersection using observation, available as -built plans, consultation with the local AGENCIES, and AGENCY supplied aerial photos. CONSULTANT" will use a standard field form developed by CONSULTANT for this review that accounts for each piece of intersection data required. With permission of the local AGENCIES, CONSULTANT will inspect the interior of each traffic control cabinet, inspect the telemetry systems and determine their respective condition and make recommendations for equipment upgrades. CONSULTANT is advised that certain infrastructure and equipment upgrades have been identified previously by the AGENCIES and reviewed by the APM and shall be a requirement of this project, These items are identified subsequently within this document. 2. CONSULTANT shall also include an identification of all planned and programmed Improvements (widening projects, intersection improvements, etc.) on the study corridor. The identification of these projects should be at minimum a list summarizing all improvements, P2VE' 23 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE -- TSSP 3. Key components of the corridor review shall include, at minimum, the following: a. Corridor lane configurations and lane widths; b, Existing street and lane geometries, curbs, bus turnouts, shared use by different modes, and medians; c. Upcoming improvements to the corridor; _.....d._.. All. - Traffic - Control - _ Devices. . related. to traffic.. signal operations at all PROJECT ... _ intersections, approaches to cross streets, and along PROJECT corridor; e, Traffic signal control device information, such as type of device, brand and make, condition of equipment. Intersection Photographic Documentation Log shall be required; f. Existing signal operation characteristics — signal phasing, cycle lengths, phase sequence alteration, and protective - permissive, etc.; g. Existing controller and telemetry /interconnect equipment, if any; h. Existing time - referencing setup, if any; I. Existing Central Master Equipment, if any; j. Existing Field Master Equipment, if any; k. Open each controller cabinet and take digital photos of all equipment inside; I. Note any deficiencies of traffic control equipment at each intersection; and m, Note the maintenance condition or existence of the traffic signal equipment, controllers and synchronization related infrastructure, CONSULTANT shall also investigate factors that are expected to affect signal progression including, but not limited to: intersections with high pedestrian or bicyclist volumes; over - saturated Intersections; uneven lane distribution; high volumes of trucks and buses; high - volume un- signalized intersections, including interchanges; parking maneuvers; presence and location of bus stops; differing signal timing patterns among AGENCIES; etc. With the view of assisting, enhancing, and improving the traffic operations along this corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry infrastructure, and geometric layout, and provide recommendations towards simple solutions that may be implemented to correct such deficiencies. CONSULTANT shall prepare a report summarizing the findings of the field review. If deemed necessary by the APM or through request of an AGENCY through the APM, CONSULTANT shall prepare any design construction documents in the form of sketches to full - fledged Plans Specifications and Estimates (PS & E). CONSULTANT shall prepare such plans for use in the construction of the PROJECT per each respective AGENCY's standards, CONSULTANT shall supply such documentation to the APM and the AGENCY owning the affected facility for approval prior to commencing any construction. Construction documents will be used during the course of construction by AGENCY for inspection services. CONSULTANT shall modify documents subject to approved construction completion to owning AGENCY as an As — Built document. Cost for production, reproduction, inspection services, and as — built services are part of the Full Fixed Price of the Contract and /or CTO and no additional compensation shall be allowed, therefore, CONSULTANT will be required to design, procure, install, construct, and implement all desired components of the PROJECT as described in this document. CONSULTANT shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be installed and implemented to maintain budgetary control. Ptgt�24 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE — TSSP CONSULTANT, if required to install or replace any traffic signal control equipment whether local intersection or central systems, shall perform due diligence in the determination of what types of systems are to be installed. NTCIP compatible systems with Center to Center (C2C) communications ready capability shall be installed. System Telemetry C2C or to intersections from Central or peer to peer shall be Internet Protocol (i.p,) based Ethernet over Copper, Ethernet over Fiber, or hybrid of those two, Serial Communications shall not be allowed. Closed Loop systems - - -. -.- ..shall not be continued,.supplled.nor installed without special consideration and.approval.by...00TA ...- . and APM. Sole Source systems or systems that are a linked subset or part of a sole source central system are not to be installed unless verification of need can be demonstrated to OCTA APM and CAMM Contract Administration per OCTA standards and policies. In the circumstance where a local Intersection system controller is a necessary sole source and there is no alternate substitute, the CONSULTANT shall procure the sole source local intersection controller unit. The controller assembly and appurtenances housing the local intersection system controller may be supplied by others. Deliverables — Task 3: 1. Report documenting: a. The field review (including photo logs) b. Recommended mitigations to perceived problems 2. Electronic versions of the report and all data files 3. Necessary Construction Documentation Task 4-. 'Before' Study CONSULTANT shall conduct a 'Before' field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mlle, and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The Identified MOE's shall be compiled for the corridor using the floating car method and from either or PTV Vistro 2, §j hro 8.0 and from Tru- Traffic Version 10.0. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday plan. Number of runs shall be consistent for both directions and time perlods. Based on engineering judgment and in conjunction with APM approval, CONSULTANT should subdivide the corridor into contiguous segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive approval from PARTIES on number of runs and contiguous segments to be accomplished. Project travel -time data will be collected using the floating car method, a laptop computer, a GPS receiver unit, and Tru - Traffic v 10.0, only. The report shall address likely optimization strategies for signal synchronization, specifically focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones, ideally, the analysis should include the floating car data and data collected as part of Task 2. However draft versions of the report can include previously collected traffic, travel time, or other data, if considered relevant and available. The evaluation report shall provide a very good understanding of traffic patterns on PROJECT throughout the weekdays and throughout the PVt'25 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE -- TSSP weekend. Tru- Traffic Version 10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation formulas available for use as well as the calculations for the latest emissions for GHG and other Measures of Effectiveness (MOE). These functions shall be utilized by the CONSULTANT in the draft preliminary, draft final and final reports as specified herein, It is highly recommended that the following modules be downloaded and installed as part of Tru Traffic prior to the start of the 'Before' Runs:,.. .. . ....... _ OCTA CSPLurc, Emissions using CMEM for Vehicle Category 4 rev2.urc FuelConsum ption &Em issions_ mph. urc, Cum ulativeAvgSpeedLOS_mph.urc The CONSULTANT shall perform due diligence with regard to existing and proposed timing operations on arterials that intersect with the PROJECT. CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining the findings of the 'Before' field study. The Authority may request a presentation on the traffic patterns on PROJECT Scope and possible synchronization strategies to address the traffic patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic breaks) to provide direction on the preferred signal timing strategy. Any requested presentation shall include as much of the turning movement, 24 -hour machine counts, travel time, earlier city counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments received from the Authority Project Manager and other involved AGENCIES and after incorporating the full set of data collected by CONSULTANT as part of Task 2. The CONSULTANT shall perform a synchronized video of the before runs with the Tru Traffic Runs for incorporation into a final Before and After synchronized movie. Deliverables — Task 4: 1. A memorandum documenting the results of the 'Before' study is to be distributed to the APM and AGENCIES as a discussion item. More detailed analysis of project results shall be included in Task 8: Project Report. 2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES. 3, Before Run synchronized video Task 5: Signal Timing Optimization and Implementation CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area and calibrate the model based on field observations of existing conditions. Signal synchronization optimization shall be conducted in PTV Vistro 2 and /or Synchro 8.0. The corridor model must be consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro Network as administered by the GIS /ROADS database. The PROJECT shall be developed with PTV Vistro 2 and /or Synchro 8.0 and shall be easily imported and or exporled to and from those programs respective database. Node or Intersection numbering scheme must remain consistent with ROADS. Any modifications, additions, or removal of intersections or roadway segments COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD i GLASSELL STREET I GRAND AVENUE — TSSP (nodes or links) must be approved by the Section Manager III — Planning /GIS, Planning and Analysis for OCTA. CONSULTANT shall calibrate the model based on travel time, delay studles, field observations of queue lengths, and saturation flows for heavy movements at key intersections. It is recommended that the CONSULTANT utilize the Bing TM Map feature from PTV Vistro 2 or Synchro 8 in the development of the base layout files. Tru- Traffic Software version 10.0 or latest release should be used, subsequent to initial optimization, to augment and enhance green band throughput. (offset,. splits, phase. rotation);..and,Ao . incorporate., specific off.. band coordinated,. .... traffic platoons into the corridor operation as required by data analysis and field observations. The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the volume balancing and other factors becomes an issue with node numbering In regard to OCTA ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for submittal of the database in the ROADS format is still required, The extra node numbering used for volume balancing nodes and other factors must be removed upon final submittal of the Synchro document that will be Incorporated Into the ROADS database. These operations will be closely monitored and controlled through the APM and the Section Manager of the GIS department of Planning. CONSULTANT shall evaluate signal timing and coordination parameters with consideration for the following: o Optimize coordination timing using: • Modified Phase Sequence Rotation • Lead /Lead • Lead /Lag • Lag /Lead • Lag /Lag • Leading and Lagging the same phase within a given cycle • Protected /Permissive operations • Phasing will be lead /lead only; or, • Flashing Yellow Arrow technique may be employed for lead /lag If controlling /owner AGENCY permits Its use • Harmonic cycling — double, half, third or other harmonic multiple, • Other innovative techniques upon approval of the owning agency and the APM CONSULTANT will measure the saturation flow rates at key project intersections during one peak hour where the overall intersection volume -to- capacity ratio is greater than or equal to O'S as a calibration for the Synchro model o Timing parameters which provide adequate splits and corresponding offsets which fully accommodate pedestrians within the split time. CONSULTANT shall take into consideration the pedestrian timing parameters used by the local AGENCY on a case by case basis. Pedestrian Intervals shall be examined and retimed to current adopted standards by each respective AGENCY. CONSULTANT should note that proposed now pedestrian timing standards have been approved at the Federal and State level. AGENCIES must be contacted and provide policy and guidance to the CONSULTANT for calculations regarding these timing intervals, o Timing parameters which incorporate minimal pedestrian activity to provide the optimum vehicle split and offset timing and accommodate pedestrians using various pedestrian timing adjustment techniques for pedestrian splits during coordination. 'A�2 2 % COOPERATIVE AGREEMENT NO. C- 3.2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET! GRAND AVENUE -- TSSP Appropriate cycle lengths consistent with the goals of this effort. Additionally, CONSULTANT shall recommend time -of -day start and stop intervals for the various timing plans based on the Identified peaks from the 24 -hour machlne counts, and field observation. o .CONSULTANT shall prepare, at minimum, a total of.three (3) timing plans. for..a typical weekday which consider the following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a MID -DAY PEAK. Timing plans should be in both Synchro format and the preferred timing chart format of each local AGENCY. CONSULTANT shall develop an operational model within SlmTraffic. The operational analysis will be used to micro — simulate and analyze specific roadway segments with queuing, spill back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the conditions discovered by CONSULTANT and /or APM and AGENCIES in field reviews. CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2 and/or Synchro /SimTraffic 8.0, in conjunction with Tru- Traffic version 10.0 or latest released version and recommend any changes to the signal phasing at each signalized intersection that may Improve the efficiency of operations. Output of the modeling software shall not be utilized without proper QA/QC. Engineering judgment shall be utilized to determine final operational parameters. The recommended signal timing plans shall be reviewed by the APM and local AGENCY staff. Time of Day /Day of Week (TOD /DOW) Timing Plan selection schedules shall be developed that reflect actual traffic conditions within contiguous segments or down to the individual Intersection as necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the Traffic Forum, shall develop a real time traffic responsive operations (TRO) program to facilltate timing plan selection based on data obtained from the project. The program shall select the timing plans relative to volume, occupancy, speed, if available, and directional flows on a 24hour /7 days per week schedule, All forms of detection for all modes of travel may be employed in this endeavor. A library of timing plans shall be developed to facilitate this requirement. A static TOD /DOW schedule shall be developed and set ready as backup in case of detection failures within the TRO program Upon approval of the optimized signal timings by the Authority and the cities, the CONSULTANT shall implement, or assist local AGENCIES staff in the implementation of new signal timings either through the central traffic signal system (if available) or direct implementation at the intersection controller units. CONSULTANT shall use existing traffic signal interconnection systems, where they exist, and, as a result of the inter- jurisdictlonal nature of the project, shall implement time - based signal coordination techniques across signals controlled by different AGENCIES. As the project will be using time -based signal coordination, the CONSULTANT shall evaluate the current time - referencing of all traffic signal controllers and recommend a corridor -wide strategy to ensure that all traffic signal controllers are on synchronized time clocks linked to a master time source, CONSULTANT shall verify that all Central Master or Local Field Master, and /or Local Controller unit clocks are: • operating properly and are synchronized; • and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for all cycle length Calculation shall be 12:ODAM — Midnight. PE1028 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE — TSSP CONSULTANT shall fine -tune, or assist local AGENCY staff in the fine- tuning of, the new settings and timings. CONSULTANT shall fine -tune timings in the field and record all changes. Fine - tuning shall be conducted during times and days that are representative of the times and days for which coordination plans were developed, CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with appropriate _GPS device. and - use- the.floating.car method utilized, in the PROJECT 'Before! Study to fine tune the corridor operation and verify integrity of system Intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated by the Tru - Traffic time space diagram so that any anomalies may be corrected prior to 'After' Study tasks. (Note: Synchronized video may be done in defined segments as determined by the Traffic Forum. See Task 6 below.) Synchronized Video of 'Before' and 'After' runs shall be utilized in the development of presentations to City Council or Committee meetings. CONSULTANT shall prepare a memorandum detailing the signal timing optimization and Implementation, including detail on the Tru - Traffic /OCTA CSPI and other MOE's and PTV Vistro or Synchro /SimTraffic MOE results. CONSULTANT shall finalize the memorandum based on comments received from the PROJECT AGENCY applicant or sponsor, the other Involved AGENCIES, and the APM. Deliverables — Task 5: 1. All optimized and synchronized traffic signal timing plans, including existing corridor conditions and improved corridor conditions. 2. Field implementation of optimized traffic signal plans for existing corridor conditions, including all required fine tuning and Traffic Responsive Operations parameters 3. Evaluation, recommendation, and Installation of a master synchronized time- referencing system. 4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in PROJECT 5. Electronic versions of all other data files and memorandums. 6. Memorandum documenting the signal timing optimization and implementation. 7. Deliverables 1 and 2 to PARTIES shall be limited to one to three signalized intersections on each side of respective political boundaries. Task 6: `After' Study The CONSULTANT shall conduct an 'After' field study representative of the times and days for which synchronization plans will be developed. The 'After' study must be conducted in the same manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements of the synchronization plans. MOE's should be compiled for the optimized corridor using the floating car method output in Tru - Traffic and then from Synchro /SimTraffc 8.0 or from PTV Vistro 2, At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday plan. Project travel -time data will be collected using the floating car method, a laptop computer, a GPS receiver unit, and the methodologies and software to match the 'Before' study, exactly. Page r9 1 29 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE - TSSP CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After' field study with reference to the specific MOE's and present the findings to the Board. CONSULTANT shall also provide at least two public video travel time presentations (Transportation Commission Meeting and City Council Meeting). CONSULTANT shall finalize the memorandum based on comments received from the APM and other involved AGENCIES. Deliverables_, Task.6:. .... ..... . _....,..._ . ............. - .......... ....... .......... .. _.. . 1. Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to OCTA Board as an item. More detailed analysis of project results to be included in Task 8: project report. 2, Presentation to the Board of the'Before' and 'After' study comparison. 3. Synchronized Video with graphical travel time presentation to at least 2 public meetings (Transportation Commission Meeting and City Council Meeting or equivalent Maximum number of meetings shall be equal to 2 per participating AGENCY (note: this requirement may be deleted as determined by the PARTIES)) 4. Electronic versions of all data files and memorandum. Task 7: Synchronization System Construction - Agency Specific General: All work and equipment supplied for PROJECT shall comply and be done In accordance with all provisions of 2010 Section 86 of the State of California Standard Specifications as amended herein and the State of California Standard Plans as amended herein or on Construction Plans for PROJECT. CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special construction requirements, needs and desires, either known and proposed or previously unforeseen or unknown but necessary to complete the project including: 1. GPS time clocks at Central, Field Master, and Local Intersection Controller Assemblies; 2, The replacement and /or modifications to intersection controller assemblies and /or units; 3. New Central Systems or Modifications or upgrades from closed loop system to central system hardware, firmware, and software, 4. Modifications, additions; or repair of missing or damaged signal synchronization infrastructure and other assets to be determined. (See Exhibit B or Appendices for the matrix for each AGENCY as to what is currently proposed to be constructed, See Task 3: Field Review, Plans Specifications and Estimates, Design Standards and Requirements for allowed systems and sub systems, sole source, and design requirements for all equipment to be installed.); and Attention is directed to Section 86 -1,06 CERTIFICATE OF COMPLIANCE. Section 86 --1.05 CERTIFICATE OF COMPLIANCE is removed in entirety and replaced with Section 86 -1.05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows: Manufacturers' warranties and guaranties furnished for materials used in the work and instruction sheets and parts lists supplied with materials shall be delivered to the owning AGENCY prior to acceptance of the project. CONSULTANT, sub - consultant, and vendors' of equipment and material on PROJECT shall provide to the owning AGENCY the following Warranties and Guaranties: P16t 230 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE — TSSP a, ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished, installed, and /or modified b. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates, and Upgrades for • Central Systems Control and Communications, • Field Master, and Local intersection controller units - -- Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT, his/her Sub — Consultants, and/or vendors /suppliers, either jointly or severally, of the specified systems and related components for this service or task, Enforcement of Standard Warranties or Guaranties for hardware and software or firmware specified heretofore shall be the sole responsibility of the AGENCY receiving the equipment. Attention is directed to Section 86 -- 8 PAYMENT. Section 86 - 8,01 PAYMENT Is included herein In entirety with the following additions: Add: All work and equipment supplied and /or necessary for PROJECT, Including all labor and insurances, to make PROJECT operate as designed and intended shall be included in the lump sum price for PROJECT. No additional componsation for same shall be allowed, therefore. All work and equipment including labor and insurances for maintaining and operating existing electrical facilities including communications equipment shall be included In the lump sum price for PROJECT. No additional compensation for same shall be allowed, therefore. Electrical energy service costs and regular maintenance costs for PROJECT facilities under construction shall be borne by the owning AGENCY, Maintenance costs for PROJECT facilities caused by damage from public shall be borne by the owning AGENCY. Maintenance costs caused by damage from CONSULTANT or sub — consultants, and /or vendors shall be borne solely by CONSULTANT. Deliverables — Task 7: 1. Procure and install any and all equipment as specified but within budget for the PROJECT as proposed in the SOW and Attachments or Appendices. 2. Negotiate with APM and AGENCY representatives on alternative procurements or substitutions as deemed necessary during the course of the PROJECT. 3. AS BUILT Plans and Specifications. 4. All WARRANTIES and GUARANTIES as specified Task 8: Continuing Signal Timing Support CONSULTANT will provide "on -call" signal timing support services for a period of two years or 24 months following the implementation and fine — tuning of the final signal timing plans, Task 5, to address any future adjustments that may be needed during this period. Depending on the nature of the adjustment, CONSULTANT may accomplish the fine- tuning adjustments remotely from the Consultant's office through the traffic management systems. During this 24 -month period CONSULTANT will be prepared to review any project intersection requested by the PARTIES within (24) hours of written notice, including observing and fine - tuning the signal timing. CONSULTANT will drive the length of the project arterial during all designated corridor synchronization timing plan hours of .operation on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary adjustments. Monthly driving times will consist of a full 12 -hour weekday and a 4 -hour Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving periods. Z5ELtl COOPERATIVE AGREEMENT NO, C -3 -2484 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE — TSSP Deliverables — Task 8: 1. 24 months of on -call support and revised signal timing plans and memorandum documenting CONSULTANT recommendations and AGENCY actions 2. Electronic versions of all data files and memorandums. pa259 -132 COOPERATIVE AGREEMENT NO, C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE — TSSP Task 9: Project Report At the end of the one (1) year Implementation Phase of the three (3) year contract period, CONSULTANT shall prepare a Final Report with an executive summary. The report shall provide complete documentation of the project, including, but not limited to, project objectives, project locations, project scope, findings, recommendations, implementation schedule, improvements __.....__. accomplished, report. on. the.. Continued... Signal._.Timing..Support per Task..8, . and. procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system, work performed, data collected: 'before' and 'after' studies and project benefits achieved In terms of fuel savings, travel time, and other measurable parameters. The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. CONSULTANT shall present the final report and results of the project to the Board and city councils as required. The report shall be completed in accordance with the current CTFP Guidelines. The report shall include for each Intersection the lane configurations; signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods. In addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and pedestrian timings shall be documented. Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic management strategies. These proposed improvements are beyond the scope of this demonstration project but should be useful in determining future enhancements to the corridor. At the end of the three (3) year contract period, the CONSULTANT shall prepare for OCTA the FINAL REPORT as required by the M2 Ordinance and Ch. 10 of the CTFP Guidelines for Fiscal Year 2013. This report is a fill in form type of report. Deliverables — Task 9: 1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic master, two hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of the one (1) year Implementation Phase, 2. Final PROJECT Report per Chapter 10 of Fiscal Year 2013 CTFP Guidelines. Pa25E1 =33 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE — TSSP Task 10: Traffic Signal Modeling Software Support This Section is an optional line item depending on PROJECT cost's and savings during the Implementation phase. CONSULTANT, in addition to specific needs of AGENCIES as listed on Page A -19 to Page A -27, shall supply to OCTA or specified AGENCY, If funds are available, any upgrade ornew licenses for the following software -and manuals: ........._ ......................._...... .. ......... ...............,. .... ............... Agency Name Product Name Quantity License Upgrade New Anaheim PTV Vistro 2 1 No No Yes Brea PTV Vistro 2 1 No No Yes Orange PTV Vistro 2 1 No No Yes Placentla PTV Vistro 2 1 Yes No No Santa Ana PTV Vistro 2 1 No No Yes OCTA PTV Vistro 2 1 No No I Yes Deliverables Task 10: Software with licenses and manuals as specified "2&234 COOPERATIVE AGREEMENT NO, C-3-2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET / GRAND AVENUE — TSSP Kraemer Boulevard I Glassell Street I Grand Avenue List of Intersections Location Krae'merBoiji6vdrd,q,'*.�",.,�;� N d'# Lambert Road 7218 Brea 2 Birch Street 7222 Brea 3 Orbiter Street (Future Signal) TBD Brea 4 Birch Hills Mall 7244 Brea 5 Imperial Highway (SR-90) 153 Caltrans 6 Buttonwood Drive / Saturn Street 7237 Brea 7 Golden Avenue 7591 Placentia 8 Patrician Lane Placentia 9 Bastanchury Road 7542 Placentia 10 Yorba Linda Boulevard 7515 Placentia 11 Sheffield Street / Morse Avenue 7617 Placentia 12 Madison Avenue 7620 Placentia 13 Alta Vista Street 7523 Placentia 14 Chapman Avenue (North )_ 7532 Placentia 15 Crowther Avenue 672 Placentia 16 Oran gethorpe Avenue 850 Anaheim 17 La Jolla Street 680 Anaheim 18 Miralorna Avenue 844 Anaheim 19 Coronado Street 684 Anaheim 20 Fire Signal 654 Anaheim La Palma Avenue 878 Anaheim SR-91 Westbound Off-Ramp 10 Caltrans Frontera Street 423 Anaheim L6q , W6 n ; Node,# Agency, 24 Riverdale Avenue 3045 Orange 26 Riverbend Parkway I Richland Avenue 3393 Oranqe 26 Lincoln Avenue 3055 Oranqe Fletcher Avenue 3279 Orange 28 Meats Avenue 30662ange_ 29 Grove Avenue 3186 Orange 30 Orange Olive Road 3160 Orange plkl 7 -35 COOPERATIVE AGREEMENT NO. C-3-2084 ATTACHMENT A KRAEMER BOULEVARD I GLASSELL STREET / GRAND AVENUE — TSSP Kraemer Boulevard I Glassell Street Grand Avenue List of Intersections Glassell Street @ N,od6 Taft Avenue 3078 Orange Katella Avenue 3051 Orange Wilson Avenue/Adams Avenue 3008 Orange 34 Collins Avenue 3087 Orange 35 Walnut Avenue 3099 Oran e 36 Syaamore Avenue I University Drive 3014 Oranqe 37 La Vata Avenue 3137 Orange 38 SR-22 Westbound Ramp 27 Caltrans Locationr Gra"dAvenue @ Node # A" fi"6'�:' 9e,"'cy 39 SR-22 Eastbound Ramp 204 Caltrans 40 Fairhaven Avenue 2489 Santa Ana 41 Santa Clara Avenue 2492 Santa Ana 42 21st Street 2482 Santa Ana 43 17th Street 2505 Santa Ana 44 1-6 Northbound Ramp 96 Caltrans 45 Santa Ana Boulevard / 1-5 Southbound Ramp 188 Caltrans 46 Fruit Street 2412 Santa Ana 47 00 Register 2416 Santa Ana 4th Street 2531 Santa Ana 49 1 st Street 2547 Santa Ana 50 Chestnut Avenue 2548 Santa Ana 51 McFadden Avenue 2584 Santa Aria 52 Century High School 2634 Santa Ana 53 Edinger Avenue 2594 Santa Ana 54 St Andrew Place 2453 Santa Ana 55 St Gertrude Place— 2461 --Santa Ana 6 Warner Avenue 2606 Santa Ana 57 Hotel Terrace Drive / Brookhollow Drive I 2606 Santa Ana 68 SR-55 Southbound Off -Ram p 95 Caltrans 69 Dyer Road 250 Santa Ana 'IkT36 qa w O LU ca z�Q w �o W. w... r � w J a. 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Ll 11 LL LL lL LL !L lL lL 11 LL O ` v U) Nj c ❑ p v rn ¢ b Q �tio O ^o CO v A �I j DI F Y LO 77 ccU W 65 �' O a U 5m m c G eud elueS U N N N N �p N N N N N N �y N N N N pry m m ry� m �M1I M N N N N N N N N N N N N 25E -46 N Q tU 'q. Q (. U) W ~ V W z z�Q LU w 0 Lu > LIJ r i w w J d C7 0 w f0 w w 91 HE H9 C N 0 m a O 0 a U) �1 O d o rr 0 0 0 0 0 0 0 d ''.'. •;;'o h a 0 N C N � � N `r o v v. two 0000 m r in M7 0 o o 0o u7 0 O 6 O 0 .', :.:o MM V1 w w :•: v- 0 m a w u N T � a m = a c w '^ o s x m v = a a o a c a0 V m m 0 > 3 0 3•° o m� +ten � o c L q � CG m Gp N rz E f2 pGp E E m m E N vi ❑ 0 a h n c\ gip° E E m `yL .r. c j CJ N a v ° 00 m 5 a o �. o .0 _ ,oF E c o0 `o q m oc°n ''E u lJ O T ppc 7 .'WJ 7 2 Q HE H9 `o v m� �a � m a cZ 25E -47 C N 0 m a O 0 a U) �1 O rr E b O h a mm N N C N � � N 25E -47 COOPERATIVE AGREEMENT NO, C -3 -2084 ATTACHMENT B KRAEMER BOULEVARD I GLASSELL STREET I GRAND AVENUE - TSSP DETAILED LOCAL MATCH COMMITMENT SECTION 1: AGENCY TOTAL MATCH SUMMARY SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES) A. Cash Match Agency ,..._. _...__ .. In- Kind..._ _.. _ . Total Match .,_... _ City of Placentla $ 159,560.00 $ 9,749.93 $ 169,309.93 City of Anaheim $ 45,938.00 $ 21,626.68 $ 67,564.68 Clty of Brea $ 69,022.14 $ 0.00 $ 59,022.14 City of Orange $ 132,906.78 $10,340.00 $143,246,78 City of Santa Ana $ 88,368.00 $ 80,868,47 $ 169,236.47 TOTAL $ 485,794.92 $ 122,585.08 $ 608,380.00 SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES) A. Cash Match Agency Funding Source Amount of Cash Contribution City of Placentia AB2766 $ 159,560.00 City of Anaheim $ 45,938.00 City of Brea $ 59,022,14 City of Orange M2 Fairshare $132,906.78 City of Santa Ana M2 Fairshare $ 88,368.00 TOTAL $485,794.92 Page B -1 25E -48 COOPERATIVE AGREEMENT NO. G -3 -2084 ATTACHMENT B KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE - TSSP B. In -Kind Services r, opecirro rmprovemenrs le.isE ¢ems ana coay/ Date of .: Age�rcy', Improvement Construction'. Expenditure NIA _... $. $ $ TOTAL $ 11, Staffing Commitment- .1 Agency Staff position Type of Sdrvioeto No: of Fully Burdened' Tofal* Project- Hours Hourl Rate City of Placentia Traffic Engineer Project Coordination 65 $140 $ 9,100 City of Placentia Sr. Mgmt. Analyst Project Admin 12.07 $53.85 $ 650 Total for City of Placentia: $ 9,749.93 A` enc 5 Y• Staff Position Type of Servlco to No of.. Fully Burdened Total Project Hours Hourly Rate City of Principal Traffic Coordination /implem 38 12 $121.00 $4,612,68 Anaheim Engineer entation City of Anaheim Engineer Design 100 $91.14 $9,114,00 City of Anaheim Engineer Field Inspection $4.61 $72.45 $ 2,500.00 City of Anaheim Engineer OMM 59.25 $91.14 $ 5,400.00 Total for City of Anaheim: $ 21,626.68 Page B - 2 25E -49 COOPERATIVE AGREEMENT NO. C -3 -2084 ATTACHMENT B KRAEMER BOULEVARD I GLASSELL STREET / GRAND AVENUE - TSSP Agency Staff Positron ', Type ofServiceto.'; No oP. Hilly Burdened Total, Project Hours;: Hoiiriy Rate City of Orange Traffic Engineer Admin 20 $121 $ 2,420.00 City of Orange ._Traffic Operations Engineer Admin/OMM 110- $72:00 $ 7,920.00 Total for City of Orange: $ 90,340.00 Agency -. Staff Pdsition Type of Service td: No o €;' Fuily Btiidehed Total * .: Project Hours'., Hourly: Rate: City of Santa Ana Sr. Civil Engineer Project AdminlRevlew 80 $233 $ 18,640.00 City of Santa Assistant Engineer Project Designllmplement/C 110 $213 $ 23,430.00 Ana p onstr, Eng City of Santa Assistant Traffic Project Design /ImplementlC 110 $213 $ 23,430.00 Ana Oper Engineer onstr. Eng City of Santa Ana Construction Inspector Const, Eng 55 $187 $ 10,285.00 City of Santa Ana Engineering Intern Project Design/hnplementlC 123.99 $41 $ 5,083.47 onstr. Eng Total for City of Santa Ana: $80,868.47 TOTAL IN -KIND MATCH *: $ 122,585.08 "Total amount is the required participation by the identified agency. The numberof hours and hourly rate will be based on each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned "Total" dollars. Each agency will be responsible forkeoping detailed records of hours worked and desorption of work. An accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal, Records will be subject to auditing. Page B - 3 25E -50