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Home My WebLink About25A - AGMT - CROSSING GUARD SRVSQ 0 0 omma 616111 L1 L" 1 0 CITY COUNCIL MEETING DATE: FEBRUARY 4, 2014 TITLE: AGREEMENT AMENDMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES 1 G 1 CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a one -year agreement amendment with All City Management Services Inc. to provide an Adult Crossing Guard Program, in an amount not to exceed $850,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION Crossing Guards ensure the safe movement of elementary school children around school zones within the City of Santa Ana. The Adult Crossing Guard Program currently provides crossing guard services to three school districts at 70 locations utilizing 78 crossing guards throughout the City. All City Management Services was awarded a contract based on their response to the City's Request for Proposal, and their current agreement is set to expire on February 28, 2014. During the term of this one -year amendment, Police Department staff will be conducting a thorough evaluation of the Adult Crossing Guard program and issue a new RFP for these services based on an updated specification. All City Management Services has demonstrated that the continued outsourcing of the Adult Crossing Guard Program has not diminished the level of professionalism provided to the City. All City Management Services has been accommodating, professional and consistent in their services and staff recommends renewal of their agreement. The term of the proposed agreement amendment will be from March 1, 2014 through February 28, 2015, and will be for an amount not to exceed $850,000. This agreement may be terminated by the City upon thirty -day written notice of termination. FISCAL IMPACT Funds in the amount of $850,000 are available in the Police Department, Traffic Division Other Contractual Services Account (account no. 01114405 62300). Carlos Rojas Acting Chief of Police Police Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency /f,_� 25A -1 25A -2 FIFTH AMENDMENT TO ADULT CROSSING GUARD AGREEMENT This FIFTH AMENDMENT to the Adult Crossing Guard Agreement is entered into on February 28, 2014, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California ( "City') and All City Management Services, Inc., a California Corporation ( "Consultant "). RECITALS: A. City and Consultant entered into Agreement #A- 2010 -038, dated March 1, 2010, (hereinafter "said Agreement ") by which Consultant provided adult crossing guard services to City for a one year period until February 28, 2011 at a cost of $795,450.00, subject to extension upon a writing executed by the Chief of Police and the City Attorney. B. City and Consultant entered into a First Amendment to Agreement #A- 2010 - 038 -001, dated March 1, 2010, amending the compensation from an amount not to exceed $795,450.00 to an amount not to exceed $826,783.00. C. City and Consultant entered into a Second Amendment to Agreement #A- 2011 -040, dated March 1, 2011, extending the term of said Agreement for an additional one - year period to February 28, 2012 and increasing the compensation to pay for the services provided during the additional term. D. City and Consultant entered into a Third Amendment to Agreement #A- 2012 -046, dated February 28, 2013, extending the term of said Agreement for an additional one year period until February 28, 2014, and increasing the compensation to an amount not to exceed �&KOf to pay for the services provided during the additional term. E. In accordance with the terms and conditions of said Agreement, the parties wish to extend the term of said Agreement for an additional one -year period until February 28, 2015 and increase compensation by an amount not to exceed $850,000.00 to pay for services provided during the additional term. During the term of this one -year amendment, Police Department staff will be conducting a thorough evaluation of the Adult Crossing Guard program and will issue a new Request for Proposals (RFP) for these services based upon an updated specification. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Fifth Amendment to Agreement, the parties agree as follows: Section 3, TERM, shall be amended to extend the term of said Agreement for an additional one year period through February 28, 2015. 2. Section 2, COMPENSATION, shall be amended to increase compensation by an amount not to exceed $850,000.00 to pay for additional services provided by Consultant during the extended term. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: LAURA A. ROSSINI Senior Assistant CAX-4y RECOMMENDED FOR APPROVAL: Carlos Rojas Acting Chief of Police CITY OF SANTA ANA DAVID CAVAZOS City Manager CONSULTANT All City Management Services Inc. (Name) (Title)