HomeMy WebLinkAbout25A - AGMT - UASIREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 18, 2014
TITLE:
AMENDMENT TO WILLDAN HOMELAND
SOLUTIONS AGREEMENT FOR
PROVIDING TRAINING AND EXERCISE
PROGRAMS AND PROGRAM
MANAGEMENT SERVICES
CITY MANKGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
.0
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement amendment with
Willdan Homeland Solutions for an Urban Area Homeland Security Multi -Year Training and
Exercise Program (MTEP) and program management services, to add $500,000 making the total
agreement not to exceed $1.5 million, subject to non - substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The United States Department of Homeland Security, Office of Grants and Training has
developed the Urban Areas Security Initiative (UASI) funding program. This initiative was
designed to enhance the domestic preparedness of the Anaheim /Santa Ana Urban Areas
(ASAUA) by ensuring that all emergency first responders have adequate and appropriate
equipment and training to prevent, respond to, and recover from acts of terrorism. The Santa Ana
and Anaheim Police Departments alternate fiscal responsibility for the grant. The City of Santa
Ana has fiscal responsibility for the FY11 UASI Grant for the ASAUA, which encompasses 34
cities and two university police departments.
In 2012, the Police Department completed a request for proposals process for training, exercises
and program management services, and Willdan Homeland Solutions was selected as the most
qualified proposer. On October 15, 2012, Willdan Homeland Solutions was awarded a contract
for providing training, exercise and program management services. Since October 2012, Willdan
Homeland Solutions has completed several quality training and exercise programs, including the
Active Shooter and Chemical /Biological Explosive Warm Zone Exercises, and crowd
management/Mobile Field Force training for command staff, trainers and line personnel.
The Police Department needs to revise the Statement of Work to include some priority training
programs and delete others. The revised attached Statement of Work (Exhibit A -2) adds new
training and exercises, including Community Emergency Response Team and Mobile Field Force
25A -1
Willdan Homeland Solutions Amendment
February 18, 2014
Page 2
Deployment exercises. In addition, training courses for both fire and law personnel, including
Incident Management Team and Advanced and Supervisor Mobile Field Force training courses
will also be added.
The following training courses, which were originally written under FY11 and FY12 grant, will not
be delivered due to the two grants closing: Mobile Field Force Command Staff, Mobile Field
Force Train - the - Trainer, Mobile Field Force Basic and Mobile Field Force Advanced. Lastly, the
Police Department wishes to amend the agreement to provide a change order process by which
the parties can maintain flexibility to provide training and exercise programs as priority training
needs arise.
The original agreement was for $1 M. This amendment adds $500,000 to the base agreement,
for a total not to exceed agreement amount of $1.5M. This amount includes a $32,475
contingency to address urgent /priority training needs that arise during the term of the agreement.
The agreement expires on September 30, 2015 and can be terminated by the City upon 30 days
written notice to the vendor.
FISCAL IMPACT
Funds are available in FY2013 UASI Grant fund account (no. 12514407 - 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
mss px .�
- C4
Carlos Rojas Francisco Gutierrez
Acting Chief of Police Executive Director
Police Department Finance & Mgmt. Services Agency
Exhibit A: Agreement
Exhibit A -2: Statement of Work
25A -2
THIS THIRD AMENDMENT TO TRAINING AND EXERCISE PLAN
AGREEMENT is entered into on February 18, 2014 by and between WILLDAN
HOMELAND SOLUTIONS, INC., a California corporation (hereinafter "Consultant "),
and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The parties entered into Agreement # A -2012 -218, dated October 15, 2012,
(hereinafter "said Agreement') by which Consultant has provided Homeland Security
training and exercise programs paid for with Anaheim/Santa Ana Urban Areas Security
Initiative ( "UASI") grant funds from fiscal year 2011.
B. The parties entered into a First Amendment of the Agreement 4A- 2012 -218 -001 dated
August 21, 2013 wherein they agreed to increase the hourly rate for "Program
Management Services" to $60,58 an hour with a yearly increase for cost of living not
to exceed 5% each year thereafter. The First Amendment also added sub - section (n) to
Section 17 entitled Consultant Certifications. Finally, the First Amendment amended
Section 1 entitled Scope of Work to add a list of training and exercise programs.
C. The parties entered into a Second Amendment of the Agreement #A- 2012.218 -002
dated December 4, 2013 wherein they amended Section I entitled Scope of Work to
add a list of training and exercise components to the Multi -Year Training and Exercise
Program funded through UASI.
D. The grant funds for fiscal year 2011 and 2012 have been used and the City has
received additional funding by way of the fiscal year 2013 UASI grant. As a result of
the new funding source, the City as co -lead agency (sharing responsibility with the
City of Anaheim) for Anaheim /Santa Ana Urban Area needs to modify the multi -year
agreement to update the homeland security training and exercises offered during the
last year and eight months of the Agreement for the Anaheim/Santa Ana Urban Area
and to reflect an additional $500,000 in funding.
E. In accordance with the terms and conditions of said Agreement, the parties wish to amend
the Scope of Work to provide updated additional services. The parties also wish to amend
the Agreement to increase the compensation from $1,000,000 to $1,500,000. Finally, the
parties wish to amend the Agreement to provide a change order process by which the
parties can maintain flexibility to provide training and exercise programs as the need arises
slid pursuant to mutual agreement of the involved parties. The rest of the terms set forth in
the original Agreement shall remain the same.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Third Amendment to Agreement, the parties agree as follows:
25A -3
1. Section 1, SCOPE OF SERVICES, the original scope of services referenced as Exhibit
"A" and later amended as Exhibit "A -1" shall be deleted and replaced with the attached
Exhibit "A -2" incorporated herein byreference.
2. Section 2, COMPENSATION, shall be amended to reflect that the rates and charges are
identified in Exhibit "A -2" instead of Exhibit "A." In addition, the total sum to be expended
under the Agreement shall be increased by $500,000 for a total not to exceed $1,500,000.
3. The Third Amendment will add an additional section entitled "Section 19" which will read
as follows:
19. CHANGE ORDERS
a. Exhibit A -2 specifies that a portion of the grant funds (approximately
$107.496) will be available on an as needed basis to provide training and exercises that are 1)
commensurate with the training objectives identified in the Strategy, 2) approved for grant
reimbursement by the California Office of Emergency Services and U.S. Department of
Homeland Security, and 3) approved for delivery by the Urban Area Working Group, and 4)
the aggregate of the deliveries do not exceed the dollar amount of the contract or extend
beyond the contract period and the grant period. Change Orders will be used to approve the
as needed funds or to modify the existing scope of services. Change Orders will outline the
proposed training and/or exercise program and /or non - substantial modifications to the
existing scope of services (Le, modifying an existing training or exercise program as set
forth in Exhibit A -2), The Change Order will be submitted to UASI Grant Coordinator at
the Santa Ana Police Department, Homeland Security Division, 60 Civic Center Plaza, P.O.
Box 1988, Santa Ana, CA 92702, The Change Order will be sent to the Consultant for
review and approval and then forwarded to the Chief of Police or the City Manager for the
City of Santa Ana or their designees for approval or deriial.
b. Original Change Orders will be kept by Santa Ana Police Depart UASI
Grant Office as part of the Agreement and maintained pursuant to the City's record
retention schedule.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to
Agreement on the date and year first written above
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
25A -4
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CARLOSROJAS
Acting Chief of Police
NVILLDAN HOMELAND SOLUTIONS
James Bailey
President /CEO
25A -5
25A -6
EXHIBIT A -2
SCOPE OF SERVICES
MULTI -YEAR TRAINING AND
EXERCISE PLAN
2/18/14- 9/30/15
25A -7
Training and Exercise Support Statement of Work - Total $500.000
Preparedness Exercises. The total cost allocated for the exercises during the proposed "Multi -
Year Training and Exercise Plan" is $135,000. All ASAUA exercises will conform to California
State and Federal guidelines to include the HSEEP and other homeland security grant program
requirements.
We affirm that the training offered within the exercise schedule is approved for homeland
security grant funding or where indicated, submitted for approval. Our pricing budgets for all
training and exercise consumables, printed materials, food, special effects, moulage, signs,
handouts, etc. Finally, our instructors and exercise facilitators will provide all multi -media
devices necessary for training sessions, exercises, and exercise planning conferences.
1IPage
25A -8
CERT Drill
A) Type
B) Exercise Theme
Drill
CERT Drill. This will evaluate the plans, policies, and procedures that govern
the groups that compromise the OC Citizen Corps, and test the capability of
that group to effectively respond to a catastrophic flood event. This drill is
not intended to be a "design from scratch" effort. Rather the exercise design
will leverage and use the planning and materials developed for the CERT Drill
conducted in Beckman High School in 2011. The drill will be conducted over 8
hours on one day, and will include up to 200 participants from citizen
preparedness stakeholders. Willdan will facilitate the design, delivery, and
evaluation of the drill through completion of the following items:
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Update and tailor the baseline scenario used in the 2011 Citizen Prep
Drill for use during the exercise.
3. Develop and reproduce 10 copies of the exercise plan (EXPLAN) for
the drill.
4. Develop and reproduce 10 copies of an exercise Controller /Evaluator
(C /E) Manual, including evaluation criteria.
5. Develop and reproduce 200 copies of the exercise Participant
Guides /Player Handouts.
6. Provide up to 10 exercise control staff for a 1 -day period. The control
staff can assist with exercise administration and control, evaluation,
and instruction. Note: If more than 10 control staff members are
required to support the exercise, the participating jurisdictions are
responsible for providing the additional staff.
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25A -8
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25A -9
7. Provide 10 vests to identify exercise controllers, 10 vests to identify
A) Type
7B)
exercise evaluators, 10 vests to identify observers, 5 vests to identify
Drill
safety officers, and up to 250 badges to identify exercise participants,
evaluators, controllers, and observers.
8. Recruit up to 100 volunteer actor and moulage for at least 30
volunteer actors.
9. Provide controller /evaluator training describing the roles and
responsibilities of exercise controllers and evaluators.
10. Prepare and submit a draft AAR within 45 days of exercise
completion. Final AAR will be delivered no later than 60 days after
exercise completion.
11. Prepare all documents in accordance with HSEEP standards.
C) Cost
D) Maximum Number of Exercise
E) Duration of the Exercise `
4. Develop and reproduce 10 copies of an exercise Controller /Evaluator
Participants for the Stated Cost
(C /E) Manual, including evaluation criteria.
$30,000
200
8 hours
21 Page
25A -9
obile Field Force Drill
A) Type
7B)
Exercise Theme
Drill
obile Field Force Drill. This exercise will evaluate the plans, policies, and
procedures that govern the activation, deployment, operations, and
demobilization of a mobile field force. The drill will be conducted over an 8
hour period and will include up to 100 participants from law enforcement
agencies. Willdan will facilitate the design, delivery, and evaluation of the
drill through completion of the following items:
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Develop a baseline scenario for use during the exercise.
3. Develop and reproduce 10 copies of the exercise plan (EXPLAN) for
the drill.
4. Develop and reproduce 10 copies of an exercise Controller /Evaluator
(C /E) Manual, including evaluation criteria.
5. Produce a MSEL to support 8 hours of exercise play if required.
6. Develop and reproduce 100 copies of the exercise Participant
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25A -9
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25A -10
Guides /Player Handouts.
7. Provide up to 15 exercise control staff members for a 1 -day period.
The control staff can assist with exercise administration and control,
evaluation, and instruction.
8. Recruit up to 100 volunteers if required.
9. Provide controller /evaluator training describing the roles and
responsibilities of exercise controllers and evaluators.
10. Provide 10 vests to identify exercise controllers, 10 vests to identify
exercise evaluators, 10 vests to identify observers, 5 vests to identify
safety officers, and up to 150 badges to identify exercise participants,
evaluators, controllers, and observers.
11, Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
12. Prepare and submit a draft AAR within 45 days of exercise
completion. Final AAR will be delivered no later than 60 days after
exercise completion.
13. Prepare 5 hard copies and 2 CD -ROM copies of the report.
14. Prepare all documents in accordance with HSEEP standards.
C) Cost
D) Maximum Number of Exercise
E) Duration of the Exercise
Participants for the Stated Cost
$65,000
100
8 hours
Active Shooter Drill
A) Type
B) Exercise Theme
Drill
Active Shooter Drill. This will evaluate the plans, policies, and procedures that
govern the response to an active shooter event. The drill will be conducted
over 8 hours on one day, and will include 175 participants from Orange
County Law Enforcement and Fire service agencies. This drill is not intended
to be a "design from scratch" effort. But rather the exercise design will
leverage and use the planning and materials developed for the Orange
County Operational Area Active Shooter exercise conducted at the former
Kaiser Permanente building in Anaheim in 2012. Willdan will facilitate the
design, delivery, and evaluation of the drill through completion of the
following items:
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25A -10
41 Page
25A -11
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Develop a baseline scenario for use during the exercise.
3. Develop and reproduce 10 copies of the exercise plan (EXPLAN) for
the drill.
4. Develop and reproduce 10 copies of an exercise Controller /Evaluator
(C /E) Manual, including evaluation criteria.
5. Produce a MSEL to support 8 hours of exercise play.
6. Develop and reproduce 175 copies of the exercise Participant
Guides /Player Handouts.
7. Provide up to 10 exercise controllers for a 1 -day period. The
controllers will assist with exercise administration and control, and
will lead the hot wash debrief session(s) at the conclusion of the
exercise.
8. Recruit up to 100 volunteers and moulage for at least 30 volunteer
actors.
9. Provide controller /evaluator and SIMCELL training describing the roles
and responsibilities of exercise controllers, evaluators, and /or
simulators.
10. Provide 20 vests to identify exercise controllers, 10 vests to identify
exercise evaluators, 10 vests to identify safety officers, and 10 vests to
identify observers, and up to 150 badges to identify exercise
participants, evaluators, controllers, and observers.
11. Assist with controller and evaluator training by providing a
Controller /Evaluator Briefing.
12. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
13. Prepare and submit a draft AAR within 45 days of exercise
completion. Final AAR will be delivered no later than 60 days after
exercise completion.
14. Prepare 5 hard copies and 2 CD -ROM copies of the report.
15. Prepare all documents in accordance with HSEEP standards.
C) Cost
D) Maximum Number of Exercise
E) Duration of the Exercise
Participants for the Stated Cost
$40,000
175
8 hours
41 Page
25A -11
Preparedness Training. The total cost for the training courses outlined in the proposed "Multi -
Year Training and Exercise Plan" is $117,104. All ASAUA training events will conform to
California State and Federal guidelines to include homeland security grant program
requirements.
We affirm that the training offered within the exercise schedule is approved for homeland
security grant funding or where indicated, submitted for approval. Our pricing budgets for all
training and exercise consumables, printed materials, food, special effects, moulage, signs,
handouts, etc. Finally, our instructors and exercise facilitators will provide all multi -media
devices necessary for training sessions, exercises, and exercise planning conferences.
rraining Name USFA 0305 Type 3 IMT course
A) Description of Training
This course is where the members of an IMT work as a team, and learn the knowledge and
skills needed to perform effectively in a learning environment under stressful, dynamic
conditions. Team decision- making is a critical aspect of effective IMTs, and this skill is
developed by the IMT as a whole in an activity /exercise based environment so that it can be
applied appropriately during an emergency. This course is delivered over a five day period.
B) Cost /
C) Number of Personnel that maybe
C) Duration of
E) Cal EMA Approval
Course
Trained in a Single Course Delivery
Training
Total
$32,158
33
40 hours
51 Page
25A -12
EMI L958 Operations Section Chief
A) Description of Training
EMI L958 Operations Section Chief —The purpose of this professional development course,
E958 Operations Section Chief (OSC) is to provide local and state level responders with an
overview of key duties and responsibilities of an Operation Section Chief Type 3 in a Type 3
All- Hazard Incident Management Team (IMT). By the end of the OSC course students will be
able to demonstrate an understanding of the duties, responsibilities, and capabilities of an
effective Operations Section Chief on an All-Hazard Type 3 IMT.
B) Cost
C) Number of Personnel that may be
C) Duration of
E) CalEMA Approval
Trained in a Single Course Delivery
Training
$14,501
24
32 hours
EMI L962 Planning Section Chief
A) Description of Training
EMI L962 Planning Section Chief —The purpose of this professional development course, E962
Planning Section Chief (PSC) is to provide local and state level responders with an overview of
key duties and responsibilities of a Planning Section Chief Type 3 in a Type 3 All-Hazard
Incident Management Team (IMT). By the end of the PSC course students will be able to
demonstrate an understanding of the duties, responsibilities, and capabilities of an effective
Planning Section Chief on an All-Hazard Type 3 IMT.
B) Cost
C) Number of Personnel that maybe
C) Duration of
E) CalEMA Approval
Trained in a Single: Course Delivery
Training
$14,501
24
32 hours
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25A -13
EMI L967 Logistics Section Chief
A) Description of Training
EMI L967 Logistics Section Chief —The purpose of this professional development course, E967
Logistics Section Chief (LSC) is to provide local and state level responders with an overview of
key duties and responsibilities of a Logistics Section Chief Type 3 in a Type 3 All-Hazard
Incident Management Team (IMT), By the end of the LSC course students will be able to
demonstrate an understanding of the duties, responsibilities, and capabilities of an effective
Logistics Section Chief on an All-Hazard Type 3 IMT.
B) Cost
C) Number of Personnel that maybe
C) Duration of
E) CaIEMA Approval
Trained in a Single Course Delivery
Training
$16,269
24
40 hours
Training
Name EMI L973 Finance /Administration Section Chief
A) Description of Training
EMI L973 Finance Section Chief — The purpose of this professional development course, E973
Finance Section Chief (FSC) is to provide local and state level responders with an overview of
key duties and responsibilities of a Finance Section Chief Type 3 in a Type 3 All-Hazard
Incident Management Team (IMT). By the end of the FSC course students will be able to
demonstrate an understanding of the duties, responsibilities, and capabilities of an effective
Finance Section Chief on an All-Hazard Type 3 IMT.
B) Cost
C) Number of Personnel that may be
'C) Duration of
E) CaIEMA Approval
Trained in a Single Course Delivery
Training
$11,429
24
24 hours
71 Page
25A -14
iTrainingName (24 hr) 3 Day Command Staff Strategies in Crowd Management and MFF
IDeployment
A) Description of Training
The delivery of this course is designed to provide Command Staff with insight and
understanding into the Mobile Field Force Concept and tactics, and the capabilities of their
trained personnel (the how, when and why of deployment). In addition, are training
discussions on use of resources such as Bike Units, Motors, Mounted Officers, SWAT or special
operations officers, and Plain Clothes personnel. This three day course includes:
* MFF overview,
* How to plan for crowd events,
* Management techniques,
* Spontaneous response to events,
* Dealing with the media,
* Use of force in crowd control including less lethal munitions as well as use of force reporting
protocol,
* Deployment strategies
* First Amendment Rights and application to demonstrations,
* Risk management issues,
* Unlawful assembly and dispersal.
In addition, the course covers several in depth tactical debriefs of actual events and lessons
learned illustrating in real world events tactics that have failed, were improperly deployed,
lacked proper planning, or worked well. During this three day course there are also three
escalating tabletop exercises to reinforce concepts learned. Class Sizes are limited to 16
students who will be broken down into four planning cells of four officers each. The
Management Strategies for Command Staff course includes a 150 page textbook written for
this specific course. This course will have up to two deliveries.
B) Cost/
Course
'C) Number of Personnel that maybe
C) Duration of
E) Cal EMA Approval
Total
Trained in a Single Course Delivery
Training
$4,497/
16
24 hours
$8,994
81 Page
25A -15
hr) 1 Day Basic Mobile Field Force Course
7(9
Descrr' of Trainingesigned
for uniform patrol (first responders), Detectives, Narcotics or other
assignments in which personnel may be mobilized and deployed for any special event,
demonstration, or catastrophic natural or manmade disaster in which crowd control and
management are required. This course is a combination of classroom and hands on training
exercises.
The deliveries of this course are designed to train personnel in basic MFF tactics including
Concept and Mobilization, Squad Formations, Use of Force, Use of the Baton, Mobile and
Rescue Tactics. This is the rudimentary course that all officers within a department should be
trained in. Each course is specifically designed to meet the needs of each department.
Class Sizes are not limited and can range from 12 to 60, of depending on department needs.
Most courses are conducted with fourteen officers with two supervisors to twenty officers
with four supervisors. The class is divided into two complete squads for training to enforce
team movement, supervisory communication and multi squad tactics.
B) Cost/
C) Number of Personnel that maybe
C) Duration of
E) CalEMA Approval
Course
Trained in a Single Course Delivery
Training
Tota 1
$2,703
12- entire department
16 hours
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25A -16
(24 hr) 3 Day Advanced Mobile Field Force Course
7Descrriptionpof Training
is redicated on a maximum of 48 attendees who will be divided into three or four
squads enabling students to work in a 3 -car squad configuration. 4 -car configuration will be
discussed as a training issue, as well as multiple squad configurations. All students must have
completed the Basic Mobile Field Force Course. There will be up to two deliveries.
The Advanced Squad Formations Course trains a select group of officers to perform at a level
above the basic squad element. In addition to squad tactics and discipline, officers will be
trained and demonstrate proficiency in the following areas:
• Squad Formations Review, expansion, and proficiency
• 36 inch Baton Techniques
• Use of Force, Force Options for Crowd Control, Reporting
• Use of the Protective Mask (chemical, and HazMat Environments) in Squad Elements
• Donning and Doffing of protective mask in squad elements in hostile environments
• Passive Arrest Team Tactics (concept, set up, and execution)
• Tangle Team Operations (Mass Arrest, controlled arrest team tactics)
Training culminates in three Field Training Exercises. Each FTX is different and unique and
tasks squad leaders and element members to exercise Tactical Decision Making "under the
gun" and application of appropriate tactical response in a fluid and changing environment.
Students have described the Field Training Exercises as the most pragmatic, real world
environment placing them mentally and physically into a realistic, real time event. At the
conclusion of each FTX, students are debriefed with the use of Video, Still Photos, and
diagrams illustrating successful application of tactics, alternatives, and mistakes.
B) Cost/
C) Number of Personnel that maybe
C) Duration of
E) Cal EMA Approval
Course
Trained in a Single Course Delivery
Training
$4,767/
48 students
24 hours
$9,534
101Page
25A -17
hr) 5 Day Mobile Field Force Train - the - Trainers Course
r(40
Deon of Trainingesigned
for officers identified by their respective departments to become core
instructors in Mobile Field Force Tactics. This course is a combination of classroom and hands
on training exercises. The Mobile Field Force Train - the - Trainers Course is a 5 -day course.
The 5 -day course is the most detailed and intensive of all courses. It is designed to create true
educators who have a deeper understanding into the cause, effect and why of a Mobile Field
Force. Days 4 & 5 are teach -back days for the students of the course that gives them an
opportunity to apply the techniques and skills learned by instructing a Basic MFF course to a
class of up to 24 students in a controlled and supervised environment.
Training includes Teaching Techniques (both classroom and hands -on application), Mentoring,
in depth tactical reviews of critical incidents in which traditional tactics failed or were
incorrectly applied. Development of a program and PowerPoint presentation unique to the
individual Department incorporating Policy and Procedure.
At the conclusion of training, each student will have the requisite skills and confidence to lead
their Departments Mobile Field Force training program.
This course includes a Power Point presentation that MTS develops for the specific agency
hosting training, and a 125 page textbook designed specifically for this course.
B) Cost/
C) Number of Personnel that maybe
C) Duration of
E) Cal EMA Approval
Course
Trained in a Single Course Delivery
Training
Total
$7,015
12 — 16 students
40 hours
111 Page
25A -18
Anaheim /Santa Ana Urban Area Security Initiative
Operational Training and Exercises Services
A) Description:
By design, the Anaheim /Santa Ana Urban Area Security Initiative (UASI) — Multi Year Training
and Exercise program addresses the unique training and exercise needs of the Orange County
Operational Area. It spans a variety of disciplines and is commensurate with the needs
identified in the Anaheim /Santa Ana Urban Area Operational Area Homeland Security Grants
Strategy. The deliveries of training and exercises offered assist the UASI in building an
enhanced and sustainable capacity to prevent, protect against, respond to, mitigate and
recover from natural and human - caused threats that have been identified in the Urban Area's
Threat and Hazard Identification Risk Assessment ( THIRA). Unfortunately, the Strategy and
THIRA cannot foresee the need of all specialty training on emerging threats and other adhoc
training and exercise needs that inevitably present themselves during a contract period of
performance.
Therefore, this component is added to afford the City of Santa Ana UASI with the opportunity
to modify existing or adding additional exercises or training courses on an as needed basis, so
long as the subject matter meets the following criteria:
1. It is commensurate with the training objectives identified in the Strategy,
2. It is approved for grant reimbursement by the California Office of Emergency
Services (Cal OES) and U.S. Department of Homeland Security,
3. It is approved for delivery by the Urban Area Working Group, and
4. The aggregate of the deliveries do not exceed the dollar amount of the contract or
extend beyond the contract period and the grant period.
Modifications and procurements of to the T &E SOW will be accomplished via change order
following the vendor's itemized proposal submittal, review, and approval by the City of Santa
Ana.
B) Cost - C) Number of Personnel that may C) Duration of E) Cal EMA Approval
Not to be Trained in a Single Course Training
Exceed Delivery
$107,496 1 TED
UM
25A -19
121 Page
Training and Exercise Project Management Services - Willdan will provide on -site Project
Management Services to the Anaheim /Santa Ana Urban Area ( ASAUA). The T &E Project
Manager(s) will develop, administer, manage, conduct and /or facilitate the below regional
Multi -Year Training and Exercise Program (MTEP). Moreover, the T &E Project Manager(s) will
also ensure National Incident Management System (NIMS) compliance and that training and
exercises are conducted in accordance with grant guidance.
T &E Project Manager(s) responsibilities include, but are not limited to:
• Manage, coordinate and ensure completion of the Anaheim /Santa Ana UASI Regional
Multi -Year Training and Exercise Plan
• Perform an objective assessment of capabilities to determine strengths and areas for
improvement, identify corrective measures
• Responsibility for the overall management and oversight of all UASI assigned,
coordinated training and exercise activities
• Assistance in drafting language for investment justifications assigned by the UASI Grant
Coordinator
• Participation in grant application and investment justification development at the
Federal, State, and regional levels
• Coordination with outside agencies, training vendors, and City of Santa Ana staff to host
regional law enforcement training courses for the ASAUA
• Providing briefings to the UASI Working Group and UASI Steering Committee as it
pertains to the Training and Exercise Program
• Attendance at, and coordination of exercise planning meetings, tabletops, drills, and
full -scale regional exercises
• Completion of applicable Federal grant related documents as they pertain to the
Training and Exercise Program, (i.e., Environmental and Historical Preservation
documentation)
• Reviewing, coordinating, managing, and updating the Anaheim /Santa Ana Urban Area
Regional Training List for law enforcement, fire service, and emergency management
disciplines
• Obtaining Cal EMA tracking request numbers for all UASI approved training courses,
oversee maintenance of computerized training tracking database and worksheets, and
oversee /review sub - recipient training reimbursement packets required documentation
• Developing and maintaining the ASAUA training data base
The T &E Project Manager's position will not exceed an annual payment of $140,400.00 /year.
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