HomeMy WebLinkAbout25G - AGMT - TEMP ENGINEERING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 18, 2014
TITLE:
AGREEMENT WITH PROJECT
PARTNERS FOR TEMPORARY
ENGINEERING AND TECHNICAL
SUPPORT SERVICES
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2 n Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
�\ a
FILE NUMBER
CITY ANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute an agreement with Project
Partners, subject to nonsubstantive changes approved by the City Manager and City Attorney, to
provide temporary engineering and technical support services, for a 15 -month period expiring on
June 30, 2015, in an amount not to exceed $300,000.
DISCUSSION
Approval of this recommended action will allow the City to enter into an agreement with Project
Partners to provide temporary staffing on an as- needed basis for various engineering, technical,
construction administration, accounting, and administrative duties in support of capital
improvement projects. The agreement will be for a 15 -month period for a total amount not to
exceed $300,000. If additional time is needed, the term of the agreement may be extended by
the City Manager's written authorization.
In the past, temporary staffing firms have supported the Public Works Agency with a wide range
of tasks such as design engineering, construction administration, and plan checking, as well as
grant funding reimbursement and other duties related to delivery of the Capital Improvement
Program (CIP). Temporary staff is needed to keep CIP projects on schedule to meet funding
deadlines and community expectations. The costs of these services are reimbursable by CIP
grants.
On December 9, 2013, the Public Works Agency released a Request for Proposals on the City's
website and notified qualified consulting firms. Four proposals were received and evaluated by a
review committee from the Public Works Agency. Each firm was rated according to its
organization, credentials, resumes, references, and rates to provide the required services.
Following is the list of the firms and their respective scores:
25G -1
Agreement for Temporary Engineering
and Technical Support Services
February 18, 2014
Page 2
NAME OF FIRM
RANKING
Project Partners
84
SA Associates
72
HR Green
69
JMC2
59
Based on the rankings, staff recommends that Project Partners be retained for the temporary
engineering and technical support services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
These services are on an on -call basis and will be used only when funds are available in the
Capital Improvement Program.
dwin "William vez, P.E.
Interim Executive Director
Public Works Agency
EWG /ML
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AGREEMENT FOR PROVISION OF
PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 18`x' day of February, 2014 by and
between Project Partners, a California corporation (hereinafter "Consultant ") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
providing temporary engineering and technical support personnel to assist in completing
public works projects.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide all labor, materials, tools, equipment, services and incidental
customary work (hereinafter "Services ") required to fully and adequately provide temporary
personnel with expertise in engineering and technical support services on an as- needed basis for
the Santa Ana Public Works Agency, as set forth in Exhibit A, attached hereto and incorporated
by reference.
2. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant
shall require all subcontractors to agree in writing that City is granted a non - exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services the
rates and charges set forth in Exhibit B, attached hereto and incorporated by reference. The total
sum to be expended by City under this Agreement shall not exceed $300,000.00 during the term
of this Agreement.
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b. Invoices
1. The Consultant shall submit a monthly invoice by the fifteenth of the month to the
City for the all temporary personnel services provided in the prior month.
2. All invoices for work performed under this Agreement shall be submitted in a format
approved by the City. Invoices shall include the following information at a
minimum:
A. Consultant's invoice number
B. Beginning and ending dates for services
C. Work site address/location (if applicable)
D. Temporary personnel provided, including
i. name and title
ii. hourly rate, number of hours worked during invoice period
iii. total hours worked for City
E. Total compensation for all temporary personnel from commencement of
Agreement.
c. City shall, within sixty (60) days of receipt, review and make payment on the invoice.
City shall retain ten percent (10 %) of the invoice amount from each payment until the completed
Project has been accepted by the City. Payment need not be made for work which fails to meet
the standards of performance as set forth in the Recitals, above.
4. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2015, unless terminated earlier in accordance with Section 14, below. The term of this
Agreement may be extended by a writing executed by the City Manager.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
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a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
be primary and not contributory with respect to insurance or self - insurance programs maintained
by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Contractor shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
iii. Certificates and policies shall state that the policies shall not be cancelled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City.
f If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, defend and hold
harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from
and against any and all claims (including, without limitation, claims for bodily injury, death or
damage to property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a claim; collectively, "claims "), which may arise from or in any manner related (directly or
indirectly) to any work performed or services provided under this Agreement (including, without
25G -5
limitation, defects in workmanship and/or materials) or Consultant's presence or activities
conducted performing the work (including the negligent and/or willful acts, errors and/or
omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers,
contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose
acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein
shall be construed to require Consultant to indemnify the indemnified parties from any claim
arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity
shall apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as a limitation upon the amount of indemnification to be provided by
the Consultant.
8. LAWS AND REGULATIONS
Consultant shall keep itself fully informed of and in compliance with all local, state and
federal laws, rules and regulations in any manner affecting the performance of the Project or the
services and shall give all notices required by law. Consultant shall be liable for all violations of
such laws and regulations in connection with services. If the Consultant performs any work
knowing it to be contrary to such laws, rules and regulations and without giving written notice to
the City, Consultant shall be solely responsible for all costs arising wherefrom. Consultant shall
defend, indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
9. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Consultant disclosed in a publicly available source; (e) is in rightful possession of the
Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
25G -6
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copy to: Executive Director of Public Works
City of Santa Ana
Attn: Design Engineering
20 Civic Center Plaza (M -36)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -5635
To Consultant: Project Partners
23195 La Cadena Dr. #101
Laguna Hills, California 92653
Fax 949 - 852 -9322
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty -four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the authorized representatives of the parties. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City.
Each party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
25G -7
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations.
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. The parties further agree
that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other govemmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25G -8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
PROJECT PARTNERS
EDWIN "WILLIAM" GALVEZ, P.E. KIMO LOOK, P.E.
Interim Executive Director — PWA Principal
25G -9
25G -10
EXHIBIT A
PROJECT PARTNERS
PROPOSAL
Dated
January 13, 2014
25G -11
Exhibit A
Project
January 13, 2014
Ms. Mindy Ly
Project Manager
City of Santa
20 Civic Center Plaza
3rd Floor, Ross Annex
Santa Ana, CA 02702
"Partners in Suilding Engineering Careers and Teams„
Uwpw.praieatpartners,cam
Re: Temporary Engineering and Technical Support Services RFP
Dear Mindy:
It is with great pleasure that Project Partners is submitting this proposal in response to the City
of Santa Ana's (City) Temporary Engineering and Technical Support Services RFP. We look
forward to continued opportunities and a long working relationship with the City. Project
Partners is truly a unique engineering staffing firm that provides supplemental, highly qualified
technical professionals to Municipal Public Works Departments and other Public Sector
Agencies. We are an excellent partner for the City for the following reasons:
• Proven History Working with the City of Santa.
Project Partners has a long proven track record with the City of Santa Ana. For over the
past decade, we have provided over a dozen technical staff to the City's Public Works
Engineering, Construction, and Utilities Departments, (see Section 1.2)
Delivering the Right Professional
Project Partners is owned and managed by a Licensed Civil Engineer. We clearly
understand the diverse needs within public work departments and have a proven record
of delivering not only commonly requested positions, but hard -to -find engineering,
construction and administrative positions as well. (See Section 1.4)
Strong References with Numerous Other Southern California Municipalities
Over the past decade and a half, we provided staff to many Southern California
municipalities. Section 2 lists a small fraction of the dozens of municipalities that would
willingly testify to our ability to provide the right staff, giving them the flexibility they need
to operate more effectively. (See References Section 2)
Two Fold Approach in Provide Cost Effective Staff to the City
The City has expressed the importance of Cost and Price by stating a 60% factor in
evaluating and rating of RFP respondents. For this reason, Project Partners is providing
two different sets of Consultant Rate Comparison forms for the City's consideration.
3195 La Cadena Or.
Wte 10 1
Laguna Hula, CA aR853
Set # 1 provides the City with highly cost competitive Billing Rate Range's and
Low Markup Percentages to adhere to the City's Cost and Price sensitivity.
Project Partners values a sincere cost competitive approach to the provisioning
of temporary engineering and technical support staff services.
25G -12
Prow 942.952,0300
fax 949, 852,992,2
Set # 2 In addition to a cost effective approach, some of our public sector clients
have Identified the need for additional protective measures to mitigate risk they
perceive with the procurement of contingent staff. For this reason Project
Partners has included a second set of forms for your consideration. The second
set incorporates the cost associated with including our highly evolved processes,
procedures and Operational Mode[. This includes strong project controls,
effective employee documentation and corporate human resource management.
These cost are reflected in higher markup percentages.
The following proposal explains our operations, services, and rates in much greater detail. If
you have any questions or need further clarification, please do not hesitate to give me a call at
(949) 852 -9300 ext. 103.
Sincerely,
1
Kimo Look, RE.
Project Partners
25G -13
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1
Project Partners Specialize in Providing Temporary
Engineering, Construction Management and Inspection
Resources to Public Sector Agencies
Project Partners is a unique civil engineering staffing firm. We specialize in providing
professional supplemental and as- needed engineering, construction management and
support resource services to public sector agencies. Our employees reside on -site at our
client facilities, helping engineering, construction, and public works departments meet their
goals and objectives.
Project Partners believes that "Temporary Technical Professionals" represent a real world
solution to the challenges facing public sector organizations today. Our firm is continually
providing our clients with true staffing flexibility and the desired low cost staff solution
necessary to be successful in a post "Great Recession" economy.
1.1 Understanding
It is Project Partners understanding that the City of Santa Ana (City) seeks to
increase the flexibility of its engineering and accounting operations by selecting
and contracting with a firm so it can easily bring aboard as- needed additional
engineering and accounting staff resources.
The selected Consultant shall provide qualified temporary personnel to perform
various engineering and accounting duties. The temporary personnel will reside
on -site, in the City offices and work shoulder to shoulder with city staff.
1.2 Special Issues and Considerations — Risk Mitigation
Project Partners is providing two options for utilizing our staff.
As mentioned in the Cover Letter, Project Partners thoroughly understands the
importance of controlling cost and making a cost effective selection. For this
reason, the Mark -Up and Percentage information provided in Sheet # 1 clearly
reflects our commitment to a very cost effective approach.
Also, mentioned in the Cover Letter is the importance of other considerations in
using temporary staff, particularly in public organizations. To give the city options
and alternatives, we have also included a second Mark -up and Percentage
sheet. (Sheet # 2).
Project Partners Statement of Understanding for City of Santa Ana RFP
Section 1 Page 1
25G -14
Several of our clients have expressed an interest in having greater protective
measures In mitigating risks they perceive are unique in using temporary staff in
public agencies. This risk comes from how cities utilizes the temporary staff In
conjunction with how the contracting firm operates, manages and documents the
management of Its employees. Recent California court cases have centered on
cc- employment relationships with temporary contract staff in public organizations
and resulting judgments highlight the importance of proper employee
management.
Project Partners specializes in providing contract staff to public sector agencies.
Though our decade long practice, we have developed a very thorough and in-
depth understanding of California Labor law specifically as it applies to
contingent staff in public organizations. Equally and perhaps more important, we
have worked with the region's prominent legal firms with expertise In this issue.
Together we developed an operational model and accompanying policies and
procedures that properly handle contingent staff and allow their safe use in public
organizations. This operational model legally identifies and documents who is the
legal employer of the contract staff, eliminating the co- employment issue, and
allowing the public agencies to safely receive the benefits of contract staff.
Implementation of this operational model provides dramatically greater protection
for public sector organizations, but also increases the cost our operations. Thus
Sheet # 2 presents the higher Mark -Up Percentages that are required to
implement our Operational Model.
1.3 Approach
Project Partners has three goals in providing supplemental staff to the City of
Santa Ana. With each goal we outline our approach and the benefits achieved
by that approach.
The Goals and Approaches are:
• Safe and Effective use of Contingent Contract Staff — As
mentioned in the section above, Project Partners will give the City the
ability to minimize risks associated with utilization of contingent staff,
Provide Flexibility of Staff Resources to Maximize Efficiency -
Flexibility is one of the key benefits of having temporary staff in an
organization and often the main reason municipal agencies use
Project Partners. Use of our temporary staff allows Garden Grove's
Public Works Department to adjust both manpower as well as specific
expertise to match the variable needs of the organization.
Since Project Partners is an engineering staffing firm, we also have a
large array of other public works disciplines. (See Section 3.3 for more
details) These range from planners, GIS and CAD operators to
contract managers and inspectors.
Project Partners Statement of Understanding for CIly or Santa Ana RPP
Section 1 Page 2
25G -15
• Providing a Cost Effective Solution - During these tough economic
times, cost is an important consideration. Project Partners is
undoubtedly a cost effective solution. Our billing rates are a fraction
of the billing rates of most consulting firms.
• Providing Staff That Can Hit The Ground Running —To be
effective from the start, the Public Works Engineer must have three
specific skill sets.
o Must be competent Engineer Staff —with solid experience in
public works projects. Project experience should include at a
minimum streets, drainage, traffic, Irrigation, and utilities (water
& sewer).
Project Partners' Approach - All proposed staff submitted are
well proven in their areas of expertise.
Must have significant public sector experience — Having good
technical and administrative skills must be complimented by
good public sector experience. Understanding and having
experience in how public works departments operate is critical
to being effective. Knowing how to put together an RFP,
manage consultants, compose City Council Agenda reports,
compiling and administrating construction bid documents and
schedules are just a few examples of the experienced our staff
possess.
1.4 Project Partners Transition Plan
Project Partners understands the true value in maintaining staff continuity when and where
ever possible. There is an inherent cost; both in productivity and time that accompanies
adding new or replacing existing staff members.
The Project Partners approach includes Transition Planning that takes into consideration
our client's interest in retaining existing contract staff they consider pivotal to their
operation. We have experience in how to effectively transition those staff into our
operations so it continuity and productivity can be maintained.
Project Partners Statement of Understanding for City of Santa Ana RFP
Section 1 Page 3
25G -16
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Project Partners Specializes in Providing Temporary
Engineering, Construction, Management and Support
Resources and Support
2.1 Why Select Project Partners?
Project Partners brings five distinct advantages to the City of Santa Ana:
1. Long History of Providing Staff to City of Santa Ana
2. Ability to Provide Entire Range of Needed Staff
3. Principal City Contact is a Registered Civil Engineer
4. Cost Effectiveness
Each of these points is described in detail below.
2.2 Long History of Providing Staff to City of Santa Ana
Project Partners has been working with the City of Santa Ana for the past
decade. We have a well proven record of providing a wide variety of high quality
contract technical staff to augment the City's Public Works and Water Utilities
Department. Examples of this staff include:
• Engineering Staff
• Sean Thomas — Design Engineer
• Tejal Gandhi— Design Engineer
• Encineerinp Techs
a Vince Vasallc — Engineering Tech /CAD
• Carlos Navarrete - Engineering Tech
• Triet Ly — Engineering Tech
Project Parinors Qualifications for City of Santa Ana RFP
Section 2 Page 1
25G -17
Water Staff
Donald Ton — GIS CAD Technician
Tony Parise - GIS CAD Technician
Construction Inspection staff
Nick Godinez — Construction Inspector
Raul Garcia — Construction inspector
Andrew Crider — Engineering Tech / Construction
Field Technicians
For City Wide Sidewalk Condition Assessment Project
Abld Khalaf
Long Nguyen
Richard Kinder
Sean Thomas; a former Project Partners employee who is currently employed at
the City is a testament to the quality of our staff. The City elected to hire Sean
Thomas as a full time permanent employee within the City's Public Works Design
Department.
2.3 Ability to Provide Entire Range of Staffing Needs
To achieve true flexibility, the City of Santa Ana will need a staff provider that can
provide more than just the "standard" public works staff. This is where Project
Partners shines. Our engineering background and solid integration with the
public works community, allows us to provide the entire range of staff that public
work agencies may use.
Other cities have utilized Project Partners in this capacity and have found they
not only achieve the highly sought after staff flexibility, but an increased range of
expertise they can bring in- house. This means that they can complete more
projects in- house; gaining better control of the projects and saving the city both
time and money.
Examples of these specialties and positions include the following:
• Environmental Stormwater Coordinator - City of West Hollywood
• Pavement Management Technician — City of Escondido
Grant Writers — County of Orange
Project Partners Qualifications for City of Santa Ana nFP
Section 2 Page 2
25G -18
• Traffic Engineering- Buena Park
• Watershed Management — County of Orange
• Stormwater Catch Basin inventory Field — City of Culver City
• Water Operator— City of San Juan Capistrano
• Infrastructure Asset Inventory via GIS - City of San Bernardino
• Planning Services— LA County Sanitation District
• Drinking Water Quality Analyst — Yorba Linda Water Distinct
• Project Coordinators — OCSD
2.4 Owned and Managed by a Licensed Civil Engineer
Project Partners is owned and managed by a Mr. Kimo Look, a professional civil
engineer with extensive experience in a wide rage of civil engineering projects.
We are proud to be able to dedicate him as the Principal Contact for the City.
The advantage this brings to your department is multifold:
Understanding of specific project needs - As a professional engineer, who
has worked on numerous public projects and in various capacities, Mr. Look is
very familiar with the challenges and issues of municipal public works
engineering. With a keen understanding of the technical and non technical skill
sets required for municipal projects, Mr. Look is able to assign the right
engineering resource, inspector or technical construction management staff for
each unique project requirement.
Authority to immediately resolve a problem - Mr. Kimo Look is the
principal and owner of Project Partners. He has the authority to make all
decisions involving contract and the company affairs. This authority enhances
development and implementation of quick and creative solutions, increasing the
efficiency of the entire project.
General Contact Information
Mr. Kimo Look, P.E. - Principal
Project Partners, Inc.
23195 La Cadena Dr., Suite 101
Laguna Hills, CA. 92653
P — 949 - 852 -9300 ext. 103
F- 949 -852 -9322
Email — klook(a proiectpartners com
Project Partners Qualifications for City of Santa Ana RFP
Section 2 Page 3
25G -19
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Project Partners Provides Excellent Resources
There is no doubt that Project Partners delivers quality. We have a well -
established and proven track record of our ability to provide exceptional quality
project management, engineering support, construction management and
inspection resources and services to our clients
In this section, we provide detail about our proposed staff and additional
resources and their keen and diverse expertise in the public sector.
3.1 Extensive Resources
Project Partners is a unique organization. Not only do we have an outstanding
existing staff, which we will highlight in the latter part of this section, we also have
an extensive network into the engineering community. Project Partners' active
engagement into numerous professional societies and our endless work with the
professional community has allowed us to develop a very extensive network.
This network allows us to have access to literally hundreds of engineers in a
large variety of disciplines and specialties.
The benefits can easily be seen. Project Partners has received constant praise
from clients on the excellent quality of our staff and the wide range of talents we
bring to the table. In both the quality of work completed and the capability to
address complex issues and problems, our ability to consistently bring in the right
staff to meet or exceed our clients expectations is well proven.
3.2 Staff Resource Submittals
Though Project Partner has a large number of engineers and other technical
professionals we can provide to the city, the RFP criteria limits us to a total of
three staff resumes. Thus we are presenting three resumes, one in each of the
representative categories; Enaineerinp, Construction and Administration /
Accounting to assist the City in its review. A summary of the qualifications' of
these staff members are listed below. Their detailed resumes can be found in
Exhibit A.
Project Partners Staff, Related Experience and References for City of Santa Ana RFP
Section 3 Page 1
25G -20
Engineering
Senior Public Works Engineer
• Mr. Mondher Sated P.E.
• Over 98 Years of Professionai Engineering Experience
• Very Strong in Municipal CIP Management and Administration of Grant
Programs and Funding Request. Possesses experience with
Construction Inspection, Field Review and Contract Administration.
• Has worked with the City of Malibu and County of Los Angeles Public
Works
• Strong Communication Skills (Written And Oral)
• Excellent Team Player
Construction
Construction Inspection
• Mr. Henry Hovakimian
• Over 30 Plus Years Public Works Construction Inspector
• Experienced with Storm Drainage, Street Overlay, Sidewalk Curb &
Gutter and Street Improvement projects
• Supervised Large Construction Crews
• Strong Adherence to SWPPP and Safety Regulations
• Worked for the County of Los Angeles Public Works for 30 years
• Strong Communication Skills (Written And Oral)
• Excellent Team Player
Project Partners Staff, Related Experience and References for City of Santa Ana RPP
Section 3 Page 2
25G -21
Ad min istrative /Accounting
Administrative & Construction Accounting
Ms. Pam Greenlee
• Over 27 Years Construction Industry Experience
• Performed Onsite Project Support
• Maintained Accounts Receivable and Payables
• Provided Contract Administration and Generated Monthly Reports
• Strong Communication Skills (Written And Oral)
o Excellent Team Player
Detailed Resumes of Staff are in Exhibits
3.3 Other Technical Staff Available
As mentioned above, Project Partners has a wide variety of staff resources
available to the City. Our Project Managers and support staff can assist in
implementing a large array of technical tasks associated with public works
including; plan checks, performing studies and analysis, inspections,
development, designing, construction management, and water systems projects.
An overview summary of available staff is presented in the table on the next
page.
Project Partners Staff, Related Experience and Rererences for City of Santa Ana RFP
Section 3 Page 3
25G -22
Project Partners has an extended history of providing a wide range of Project
Management, Project Engineering, Construction Management, and other
technical resources and support to numerous municipalities throughout Southern
California. Our operating methods have allowed us to work very closely with our
clients. So closely that many truly feel we are an extension of their staff.
This provides our clients with close communications and excellent coordination
that results in projects that are not only being successfully completed on time and
under budget, but equally important, meeting the goals and specifications set by
our clients.
Project Partners Staff, Related Exparlence and References for City of Santa Ana RFP
Section 3 Page 4
25G -23
Table of
Available Resources
Engineering Resources
Program Managers
Project Managers
Contract Managers
1
Project Engineers
Staff Engineers
Engineering Techs
j
CAD Operators
GIS Analysts & Techs
Construction
Resources
Construction Managers
Inspectors
Schedulers
Estimators
Field Technicians
Technical
Support Resources
Planners
1
Admin Assistants
Accounting Staff
Contract Administrator
Project Partners has an extended history of providing a wide range of Project
Management, Project Engineering, Construction Management, and other
technical resources and support to numerous municipalities throughout Southern
California. Our operating methods have allowed us to work very closely with our
clients. So closely that many truly feel we are an extension of their staff.
This provides our clients with close communications and excellent coordination
that results in projects that are not only being successfully completed on time and
under budget, but equally important, meeting the goals and specifications set by
our clients.
Project Partners Staff, Related Exparlence and References for City of Santa Ana RFP
Section 3 Page 4
25G -23
25G -24
EXHIBIT B
FEESCHEDULE
25G -25
ATTACHMENT
(1 OF3)
ONCALL TEMPORARY EMPLOYMENT SERVICES
CONTRACT CONSULTANT RATE
COMPARISON FORM
Consultant shall complete this form and include it along with the billing rates breakdown.
This form will be used for fee comparison purposes only.
TITLE
BILLING
RATE RANGE
Senior Civil Engineer
$
$62.00 -
$97.00
Senior Engineer
$,
$48.50 —
$80.50
Assistant Engineer
$
$34.00 —
$55.00
Technical Aide
$
$19.00 -
$32.00
CAD Drafter
$
$34.50 -
$45.00
CAD Designer/Technician
$
$39.00 -
$58.00
Senior CAD Designer/Technician
$
$43.00 -
$58.50
Land Surveyor
$
$27.50 —
$45.00
Construction Inspection
$
$33.00 -
$47.00
Field Technician
$
$25.00 —
$42.00
Accounting Assistant
$
$20.50 -
$35.00
Senior Accounting Assistant
$
$21.50-$37.00
Administrative Assistant
$
$20.50 -
$35.00
Project Partners RFP NO.: 13 -076 Response Jan. 13, 2014
25G -26
ATTACHMENT
(2 OF 3)
Sheet # 1 - COST EFFECTIVE (Lower Cost Approach)
ONCALL TEMPORARY EMPLOYMENT SERVICES CONTRACT
CONSULTANT RATE COMPARISON FORM
Consultant shall submit a Mark -Up Percentage Breakdown with fully burden percentage ( %) rate of the items
listed below that may include, but not limited to:
Mark Up Percentage (%1
Overhead
FICA
7.65%
FUTA
.8
SUTA
6.20%
Local Tax
General Liability Insurance
.25
Workers Comp
.75
General & Administrative 8
Recruitment 11
Benefit *
Paid Time Off (vacation, Holiday, sick) 8.33%
Health & Dental Insurance 8.44%
`tiyv-1 0 ME 3 tq7
61 A2%
TOTAL MARK UP 23.65%
(without recruitment and benefit)
* Benefit: identify what the benefits are.
Project Partners RFP NO.: 13 -076 Response Jan. 13, 2014
25G -27
ATTACHMENT
(3 OF 3)
Sheet # 2 — Includes Cost of Comprehensive
Operational Model
ONCALL TEMPORARY EMPLOYMENT SERVICES CONTRACT
CONSULTANT RATE COMPARISON FORM
Consultant shall submit a Mark -Up Percentage Breakdown with fully burden percentage ( %) rate of the items
listed below that may include, but not limited to:
Mark Up Percentage (%1
Overhead
FICA 7.65
FUTA 8
SUTA 6,20
Local Tax
General Liability Insurance
Workers Comp
General & Administrative
Additional Insurances
E &O and Employee Practices
Operational Model
HR Management Components
.25
10
Recruitment 10
Benefit *
Paid Time Off (vacation, Holiday, sick) 8.33%
Health & Dental Insurance 8.44%
TOTAL MARK UP 94.42%
TOTAL MARK UP 67.65%
(without recruitment and benefit)
Project Partners RFP NO.: 13 -076 Response Jan. 13, 2014
25G -28