HomeMy WebLinkAbout25D - AGMT - CONSULTING CDBGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 4, 2014
TITLE:
AMENDMENT TO AGREEMENT WITH MDG
ASSOCIATES, INC. FOR CONSULTING
SERVICES
CITY MANAG
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
_--:•
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute a second amendment to the
agreement with MDG Associates, Inc. to add an additional $25,000 for a total aggregate amount
not to exceed $50,000, subject to non - substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The City of Santa Ana is an entitlement grantee and receives an annual allocation of Community
Development Block Grant (CDBG) program funds from the U.S. Department of Housing and
Urban Development (HUD). The funds must be used to benefit low and moderate income
persons, aid in the prevention or elimination of slums or blights, or meet an urgent need.
Compliance with all CDBG regulations and requirements is essential to the continued success of
the CDBG program.
In October 2013, the full -time position responsible for the daily administration and implementation
of the CDBG program became vacant and the Community Development Agency was left without
the primary staff to administer the program. Staff solicited proposals from consultants with
expertise in HUD programs to assist with the administration of CDBG until a replacement was
found. Interviews were conducted and MDG Associates, Inc. was selected to best meet the
needs at the most reasonable hourly rates.
The City entered into an initial $25,000 agreement under the City Manager's authority (as
reported on the Quarterly Report of Contracts for the period of October 1, 2013 to December 31,
2013). A first amendment was executed to extend the term through June 30, 2014.
Due to delays in filling the vacancy, there is a need to continue with the technical consulting
services provided by MDG Associates as existing staff do not currently have the expertise to
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Amendment to MDG Associates, Inc.
March 4, 2014
Page 2
administer the program appropriately
recommended action.
FISCAL IMPACT
Therefore, staff recommends approval of the
Funds are available in the CDBG Contract Services- Professional account (no. 13518780 - 62300).
Scott Kutner
District Manager
Community Development Agency
SK/SG /kg
Exhibit: 1. Amendment
APPROVED AS TO FUNDS AND ACCOUNTS:
'A 1, 5��'rj--p
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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SECOND AMENDMENT TO CONSULTANT
AGREEMENT INCORPORATING COMMUNITY
DEVELOPMENT BLOCK GRANT REQUIREMENTS
THIS SECOND AMENDMENT TO AGREEMENT is entered into on the 4 °' day of
March 2014, by and between MDG Associates, Inc., a California corporation ( "Consultant ") and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City"),
RECITALS:
A. The parties entered into that certain Consultant Agreement Incorporating Community
Development Block Grant Requirements, dated November 26, 2013 (Agreement # N -2013-
152, hereinafter referred to as "said Agreement ") by which Consultant has provided technical
consulting services for federal grant programs.
E. In accordance with the terms and conditions of said Agreement, the parties wish to add
compensation to ensure sufficient funds are available through the end of the term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment,
the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation by $25,000 for
total compensation not to exceed $50,000 during the term of said Agreement.
2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
Bys
Lau a Sheedy
Assistant City Attorney
RECOMMEND FOR APPROVAL:
Scott Kutner
Community Development Agency
CITY OF SANTA ANA
David Cavazos
City Manager
MDG ASSOCIATES, INC.
Rudy Munoz
President
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