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CITY COUNCIL MEETING DATE:
MARCH 4, 2014
TITLE:
AMENDMENT TO CONSULTANT AGREEMENT
WITH KEYSER MARSTON ASSOCIATES FOR
DEVELOPMENT PROJECT AND PROGRAM
MANAGEMENT SERVICES
CITY MANAAR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolution
❑ Set Public Flearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached Amendment to
Consultant Agreement with Keyser Marston Associates to increase the compensation by an
additional amount of $25,000, for a total aggregate amount not to exceed $95,000, subject to
non - substantive changes approved by the Executive Director and City Attorney.
DISCUSSION
On October 21, 2013, the City approved a second amendment to a Consultant Agreement with
Keyser Marston Associates, a firm having specialized skills and knowledge in the field of financial
consultation and development. The current funding and scope are targeted specifically for
financial consulting associated with downtown development sites including the reuse of the
former YMCA building. Given the recent loss of staff expertise in development and project
management, staff is requesting City Council approval to temporarily extend the consulting
services and project management agreement with respect to various City projects and activities,
and to increase the contract amount by $25,000.
As the City continues to move forward with the reuse of the former YMCA building, it is critical
that staffing for this key project be available. Keyser Marston has played a valuable role over the
years in assisting the city with financial consultation and also has the staff expertise to support
project and program management services.
The amended agreement incorporates changes to the scope, and an increase in the total
contract amount. The Scope of Work is being modified to add project management, as well as
financial and reuse analysis of the former YMCA building.
Keyser Marston staff has the requisite specialized skills and expertise in the area of
project /program management and implementation, particularly with respect to the unique
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Amendment to Keyser Marston
March 4, 2014
Page 2
structure and requirements of municipalities. It is recommended that Keyser Marston's contract
be amended to provide a means to supplement the Community Development Agency's efforts to
continue creating, pursuing and /or implementing economic /development opportunities and
programs. In addition, staff anticipates being able to offset costs associated with this contract
amendment, by negotiating a cost recovery requirement for staffing costs, into any agreement
with a developer for the reuse of the former YMCA building.
FISCAL IMPACT
Funds are available in the Community Activities Non- Departmental Contract Services -
Professional account (no. 01105810 - 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
- X7
.
5colf Kutner Francisco Gutierrez
District Manager
Community Development Agency
SK/kg
Exhibit: 1. Amendment
Executive Director ,
Finance & Management Services Agency 4
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EXHIBIT 1
THMD AMENDMENT TO CONSULTANT AGREEMENT
THIS THIRD AMENDMENT TO CONSULTANT AGREEMENT, is made and entered into
this 4th day of March; 2014, by and between Keyser Marston Associates (hereinafter "Consultant ") and
the City of Santa Ana, a charter city and municipal corporation (hereinafter "City ").
REC[TALS
A. The City of Santa Ana { "City ") and Consultant entered into a Consultant Agreement #N -2012-
132, dated October 1, 2012 (referred to as "said Agreement"), to provide financial consultation services
with respect to development projects, The parties amended said Agreement on January 7, 2013 and
October 21, 2013,
B. The parties desire to amend said Agreement to broaden the Scope of Work and increase the
Compensation available for those services.
NOW THE, REFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. Pursuant to Section I of the Agreement, "Scope of Work", Consultant shall continue to
provide general project and program advisory services for various City projects and activities, in addition
to providing project management and financial consulting services related to the reuse of the former
YMCA building.
2, Section 3 of the Agreement, "Compensation", shall be amended to increase Compensation by
Twenty Five Thousand Dollars ($25,000) fora total not to exceed amount of Ninety Five Thousand
Dollars ($95;000) for professional services rendered to the City. The hourly billing rate schedule for
services rendered hereunder are as follows: Managing Principals $280, Senior Principals $270, Senior
Associates $187,50, Project Manager $85, and Administrative Staff $80.
3. All other terms and conditions of said Agreement shall remahr in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment the date and year first
above written.
ATTEST: CITY OF SANTA ANA
Maria D, Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City. Attorney
Assistant
David Cavazos
City Manager
KEYSER MARSTON ASSOCIATES, INC.
Kathleen Head
Managing: Principal
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