HomeMy WebLinkAbout22C - SPEC - PAPER GOODSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 18, 2014
TITLE:
CONTRACT AMENDMENT WITH
GALE SUPPLY COMPANY
FOR PAPER GOODS
(SPEC. NO. 14 -015)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Gale Supply Company to increase the aggregate limit by $3,100 for
paper goods in an annual amount not to exceed $28,100, subject to non - substantive changes
approved by the City Manager and City Attorney.
As part of the Finance and Management Services Agency efforts to reduce costs and provide
efficient and effective services, the Finance Central Stores Division entered into an agreement
with Shamrock Supply to establish and manage an inventory supplies consignment program. In
preparation for the consignment program, Police Department Jail staff ordered higher than
normal quantities of paper goods from Gale Supply Company to ensure the products would be
available during the transition period. As part of the payment reconciliation process to transition
into the consignment program, staff identified that an additional $3,100 payment to Gale Supply
Company is necessary to process the final invoice and close out the contract. As such, staff
recommends approval to increase the aggregate limit of the blanket order contract to issue the
final payment.
FISCAL IMPACT
Funds are available in the Police Department Jail Operations account (no. 01114475 - 63001).
G
Carlos Rojas
Acting Chief of Police
Police Department
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency k
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