HomeMy WebLinkAbout55B - RESO - NEW JOB CLASSIFICATIONSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 18, 2014
TITLE:
PROPOSED AMENDMENTS TO
CLASSIFICATION AND
COMPENSATION PLANS AND
ANNUAL BUDGET
CITY MANAQtR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution that amends the City's Basic Management and Non - Management Classification
and Compensation Plans (Resolution Nos. 91 -066 and 82 -110) and amends the City's Budget for
Fiscal Years 2013 -15 to reflect these changes.
DISCUSSION
It is the City's practice to create new job classifications to respond to the needs of City
departments when certain duties and responsibilities must be performed that are unassigned to
current classifications. In an effort to meet the organization's anticipated needs, two full -time and
one part -time job classification are proposed for inclusion in the City's classification and
compensation plan:
The City Manager proposes the creation of Downtown Development Liaison. This classification
will respond to the goals of the proposed Strategic Plan by pursuing objectives that continue to
shape downtown Santa Ana into a thriving, culturally diverse shopping, dining and entertainment
destination. In addition, the Executive Director of Personnel Services proposes the creation of
Neighborhood Improvement Projects Specialist. This classification will assist with facilitating
diverse housing opportunities and support efforts to preserve and improve the livability of Santa
Ana neighborhoods. Finally, the Interim Police Chief proposes the creation of Correctional
Services Officer. This part -time job classification is designed to augment full -time correctional staff
as part of the comprehensive plan to align cost and revenues in the Santa Ana Jail.
Additionally, a minimum wage law (Assembly Bill 10) adopted by the California state legislature in
September 2013 establishes the minimum wage for all employees in the State of California at
$9.00 per hour, effective July 1, 2014. Hourly pay rates assigned to one unaffiliated and seven
represented part -time classification titles need to be adjusted accordingly to ensure City
compliance with this new mandate.
55B -1
Proposed Amendments to Classification and Compensation Plans and Annual Budget
March 18, 2014
Page 2
Further, the Personnel Services Department recently commissioned a comprehensive labor
market survey of compensation rates for Management job classifications. This study was deemed
necessary to analyze salary compaction which exists between the City's Middle Manager job
classifications and unrepresented Executive Management job classifications. Based on this
analysis, the City Manager proposes adjusting the compensation for six Executive Management
classifications to match the median rate paid to comparable job classifications in the labor market.
These parity adjustments will ensure that the City continues to attract and retain highly qualified
executive managers.
Finally, the interim Executive Director of Public Works requests the addition of one Street Lighting
Maintenance Worker position in order to provide more staff dedicated to repairing and maintaining
the city's street lighting system and requests the reallocation of one Management Aide (UC)
position to Public Works Projects Specialist in order to allocate the position to the classification
most representative of the assigned duties and responsibilities.
FISCAL IMPACT
The cost of the increase in hourly wage rates due to the mandated minimum wage increase is
estimated to be $5,639.36 for FY 2013 -14 and $22,557 for FY 2014 -15. The cost of the proposed
market parity adjustments for Executive Management (EM) job classifications is $23,583 for FY
2013 -14 and $94,332 for FY 2014 -15. There is no additional cost for the proposed addition of one
Street Lighting Maintenance Worker and the reallocation of one Management Aide (UC) position
to the classification of Public Works Projects Specialist. These positions will be funded by utilizing
monies from two budgeted vacant part -time positions. Funds are available in the respective
departmental salary accounts.
�A
E ward S. Raya �-
Executive Director
PenoPe artme
Carlos Rojas
Acting Police ih'e,,
37=t
William Galvez
Interim Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS
Francisco Gutierrbl-
Executive Director
Finance & Management Services Agency
55B -2
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND RESOLUTION NOS. 82 -110
AND 91 -066 TO EFFECT CERTAIN CHANGES TO THE
CITY'S BASIC CLASSIFICATION AND COMPENSATION
PLANS WHICH INCLUDES PROVIDING PAY INCREASES
FOR SEVEN PART TIME TITLES, TO ENSURE COMPLIANCE
WITH STATE MINIMUM WAGE LAW, AND TO AMEND THE
CITY'S BUDGET FOR FISCAL YEARS 2013 -2015.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines and declares as follows:
A. Section 1004, Article X of the City Charter of the City of Santa Ana
requires the City Manager to prepare, install and maintain a position
classification and pay plan subject to civil service rules and regulations
and the approval of the City Council.
B. On August 2, 1982, the City Council passed and adopted Resolution
No. 82 -110 revising and re- establishing the Basic Classification and
Compensation Plan for Officers and Employees of the City of Santa Ana.
C. On July 1, 1991, the City Council passed and adopted Resolution
No. 91 -066, re- establishing the Basic Classification and Compensation
Plan for classifications of employment designated as unrepresented
Executive Management (EM) and Middle Management (MM).
D. On June 17, 2013, the City Council passed and adopted Ordinance No.
NS -2844, establishing the City's Budget for Fiscal Years 2013 -2015,
authorizing position allocations for Fiscal Years 2013 -2015, and requiring
that alterations in the allocation of authorized positions be reviewed and
approved by the City Council,
E. The State of California has adopted a new minimum wage law requiring
that a new minimum wage rate be put into effect beginning on July 1,
2014. Hourly pay rates assigned to one unaffiliated and six represented
part -time classification titles need to be adjusted accordingly, to ensure
City compliance with this new mandate.
F. It is the City's practice to assign job titles that reflect the duties and
responsibilities of the classification and are consistent with other
classifications within the City's organizational structure as well as
comparable job titles in the labor market, while maintaining internal pay
equity relationships and attracting and retaining qualified candidates.
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G. In keeping with the goals of the proposed Strategic Plan, the City Manager
proposes creating the new full time classification title of Downtown
Development Liaison in order to continue to pursue objectives that shape
downtown Santa Ana into a thriving, culturally diverse, shopping, dining
and entertainment destination.
H. In order to assist with facilitating diverse housing opportunities and
support efforts to preserve and improve the livability of Santa Ana
neighborhoods, the Executive Director of Personnel Services proposes
creating the new full time classification title of Neighborhood Improvement
Projects Specialist which properly reflects the duties and responsibilities to
be performed, and is consistent with the City's overall classification
structure.
In order to continue providing efficient and effective services within the
Santa Ana Jail and ensuring a sound fiscal model for jail operations, the
Interim Police Chief proposes creating the new part time classification title
of Correctional Services Officer.
J. Based on a labor market compensation study, the City Manager proposes
providing market median parity adjustments to six (6) Executive
Management Classifications to ensure that the City attracts qualified
applicants and retains qualified incumbents in these positions.
K. The Interim Executive Director of Public Works proposes adding one (1)
full time position and reallocating one (1) full time position in the current
annual budget in order to ensure departmental needs are met.
L. It is now desired to amend Council Resolution Nos. 82 -110 and 91 -066, as
amended, and the Annual Budget for Fiscal Years 2013 -2015, as
amended, in order to effect these changes.
Section 2: That Section 3 Assignment of Classes of Employment To Salary
Rate Ranges of Resolution No. 82 -110, as amended, be further amended by adding, in
alphabetical sequence, the following two full time classification titles at the monthly
seven -step salary rate ranges as set forth below:
Classification Title
Downtown Development Liaison
Neighborhood Improvement Projects
Specialist
7 -Step Salary Rate Range Effective 4/1/14
SRR Monthly Salary
Minimum - Maximum
664 $5330 - $7141
663 $5304 - $7107
Section 3: That Section 3.5.1 Classification Titles and Wage Rates for
Unaffiliated Categories of Non -Civil Service Part Time Employment of Resolution
No. 82 -110, as amended, be further amended by:
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A. Adding, in alphabetical sequence, the following part time classification title
assigned to the five hourly wage rates as set forth below:
Classification Title Hourly Wage Rates Effective 4/1/14
Step A Step B Step C Step D Step E
Correctional Services Officer $20.01 $21.01 $22.06 $23.19 $24.32
B. Adjusting the five hourly wage rates assigned to the following part time
classification title as set forth below:
Classification Title Hourly Wage Rates Effective 4/1/14
Step A Step B Step C Step D Step E
Student Intern $9.00 $9.45 $9.92 $10.41 $10.93
Section 4: That Section 3.5.2 Classification Titles and Wage Rates for Long-
Term Represented Categories of Non -Civil Service Part Time Employment of
Resolution 82 -110, as amended, be further amended by adjusting the five hourly wage
rates assigned to the following six part time classification titles as set forth below:
Classification Title
Hourly Wage
Rates Effective 411/14
Step A
Step B
Step C
Step D
Step E
Clerical Assistant
$9.00
$9.45
$9.92
$10.41
$10.93
General Assistant
$9.00
$9.45
$9.92
$10.41
$10.93
Maintenance Aide 1
$9.00
$9.45
$9.92
$10.41
$10.93
Page
$9.00
$9.45
$9.92
$10.41
$10.93
Program Leader 1
$9.00
$9.45
$9.92
$10.41
$10.93
Sports Attendant
$9.00
$9.45
$9.92
$10.41
$10.93
Section 5: That Section 3A Executive Management Classifications of
Resolution No. 91 -066, as amended, be further amended by adjusting the salary rate
ranges assigned to the following six full time classification titles as set forth below:
Classification Title 15 -Step Salary Rate Range (SRR) Effective 4/1/14
FROM Monthly Salary TO Monthly Salary
SRR Min -Max SRR Min -Max
Executive Director of Community EM -31 ($9135 - $12909) EM -33 ($9599 - $13562)
Development (EM)
Executive Director of Finance and EM -32 ($9365- $13231) EM -37 ($10596- $14971)
Management Services (EM)
Executive Director of Parks, Rec EM -31 ($9135- $12909) EM -37 ($10596- $14971)
and Community Services (EM)
Executive Director of Personnel EM -30 ($8914 - $12593) EM -33 ($9599 - $13562)
Services (EM)
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Executive Director of Planning EM -31 ($9135 - $12909) EM -35 ($10086 - $14248)
and Building Safety (EM)
Executive Director of Public EM -35 ($10086 - $14248) EM -38 ($10860- $15346)
Works (EM)
Section 6: That Ordinance NS -2844, the Annual Budget for Fiscal Years 2013-
2015, as amended, be further amended by:
A. Allocating one (1) additional full time position at the following classification
title and seven -step salary rate range as set forth below:
Classification Title
Street Lighting Maintenance Worker
7 -Step Salary Rate Range Effective 4/1/14
SRR Monthly Salary
Minimum - Maximum
612 $4132 - $5542
B. Reallocating one (1) full time position as set forth below:
Classification Title
Salary
Rate Range (SRR)
Effective
4/1/14
FROM
Monthly Salary
TO
Monthly Salary
SRR
Min -Max
SRR
Min -Max
FROM Management Aide (UC)
638
($4694- $5992)
TO Public Works Projects Specialist
663
($5304 - $7101)
Section 7: That except as amended by this Resolution, all other provisions of
Resolution Nos. 82 -110 and 91 -066, as amended, and the Annual Budget for Fiscal
Years 2013 -2015. as amended. shall remain in full force and effect.
Section 8: This Resolution shall be operative from and after April 1, 2014.
ADOPTED this 18th day of March, 2014.
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:
Joseph Straka
Senior Assistant City Attorney
Miguel A. Pulido
Mayor
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AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2014 - to be the original resolution adopted by the City Council of the
City of Santa Ana on March 18, 2014.
Date:
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Clerk of the Council
City of Santa Ana
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