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HomeMy WebLinkAbout13C - COUNCIL CMT RPT - DEV AND TRANS MINUTESCITY COUNCIL COMMITTEE ON DEVELOPMENT AND TRANSPORTATION Special Meeting Minutes December 5, 2018 CALL TO ORDER The meeting was called to order at 5;06 p.m, in Room 1600 of the City Hall Ross Annex. ATTENDANCE The following Committee Members were present: Vincent Sarmiento, Michele Martinez, David Benavides Staff present were: David Cavazos, City Manager; Jay Trevino, Planning & Building Agency Executive Director; Karen Haluza, Planning Manager; William Galvez, Interim Exec. Director /Public Works Agency; Taig Higgins, Acting City Engineer; Melanie McCann, Associate Planner; Mark Hoffman, Consultant; and Rosa Barela, PBA Executive Secretary. PUBLIC COMMENTS Sandra Pena noted support for affordable housing for artists and requested special consideration be given to local artists and emphasized the need to work together to apply for grants to fund study programs such as the I.D.E.A. (Innovation, Design, Education and Art) District. Chris Taylor noted he would like to see the continuing discussion of the former Saddleback Inn site in terms of feature, recommending the committee be proactive to see something big and bold at the location. AGENDA ITEMS HOUSING ELEMENT Ms. McCann provided background information on the Housing Element basics which is one of the required elements in the General Plan, discussed the Santa Ana Housing Vision adding "healthy" was added to enhance the importance of health in the policy; discussed the major planning efforts and what was accomplished since the last update; discussed the affordable housing production projects, housing rehabilitation projects and special needs projects; and introduced consultant, Mark Hoffman. Mr. Hoffman provided information on some of the proposals in the draft element adding a huge amount of progress on the number of affordable housing projects; noted staff wanted to confirm they could accommodate changes against state legislation, to integrate the concept of health in all policies, and with the future update of the General Plan zoning ordinance to what extent the land use policies will be for certain areas and wanted to make sure the Housing Element reflects that direction; Discussed Goal 1: Housing & Neighborhoods the new policies of Complete Neighborhoods, Healthy Neighborhoods and Proactive Code Enforcement; the new /revised programs Building Healthy Communities, Building Community Efforts and Property Maintenance Standards (healthy housing); Goal 2: Housing Supply and Diversity the continued and new policies of District Centers and Diverse Housing Types; and the new /revised programs of the Harbor Corridor Specific 13C -1 Plan and the General Plan & Zoning Ordinance Update; the new policies of Housing Design, Affordable Component; the new /revised programs of Building Design, Housing Opportunity Ordinance and Adaptive Reuse; Goal 4: Special Housing Needs new policies of Healthy Homes and Housing Preference; new/ revised programs for Multigenerational Housing and Reducing Second Hand Smoke in Multifamily Housing. Vice Chair Martinez noted the importance of health in all policies as the California Endowment understands there is a buy -in that the city is committed as well adding she hopes the council will continue to work with them, noted with Housing Element the city is making a commitment to the residents and non - profits that have been doing the groundwork for the past four years. Chairman Sarmiento suggested district centers be reviewed every five years and noted he would like to see South Main identified as a new district center. Mr. Trevino noted the 55 corridor is a top candidate as a district center and agreed looking at centers and possibly adding, removing and altering them when updating the General Plan. Mark Hoffman noted the final two new programs to recognize undertaking the General Plan Update. Victor Payan of the United Artists of Santa Ana noted the interest in the special classification of artists for affordable housing adding artists fall within the definition of other classifications and provided information on grants to partner and pursue with the city. Vice Chair Martinez noted there has not been enough special needs housing adding it is Imperative to focus on that group and for veterans; and thanked staff for listening to the council and community. Committee member Benavides noted support for affordable housing for artists and families. Chairman Sarmiento noted on Item HE 4.8 Housing Preference that the term "Preference" be changed to possibly "Priority" Speaker representing America On Track provided information on smoke -free multifamily housing adding they have worked with Advanced Management Company and C &C Development who have voluntarily adopted smoke -free policies for their complexes in Santa Ana and noted support to adopt a smoke -free policy. Committee member Benavides noted he would like to see different options on how to promote and encourage smoke -free multifamily housing adding his concern on an ordinance making it unlawful to smoke on private property. Vice Chair Martinez noted her support of smoke -free multifamily housing policy adding developers and property managers today are supportive of this policy; noted science will speak for itself in what second hand smoke causes and thanked America On Track for their attendance. Ms. Haluza noted the program in the Housing Element does not establish definitively how It will be implemented or that it would, but will be explored further. Development & Transp. Council Committee Minutes 2 December 5, 2013 13C -2 2. Chairman Sarmiento noted these are guiding principles to set up framework and create priorities in the elements; encouraged committee members and council to comment to staff on any policy or principal they would like to see prior to it proceeding to Council, and noted the importance of the adaptive reuse opportunities. CIRCULATION ELEMENT Ms. McCann provided information on the Circulation Element noting it is a blueprint for transportation within the city with key components that include the evolution of the Master Plan of Streets and Highways, update the Bikeways Plan and create a Pedestrian Plan; discussed the Complete Street, Potential Pedestrian Opportunities with pedestrian opportunity zones and multi -use paths, and the Existing and Potential Bikeway Master Plan, provided bikeway examples, options and alternatives that the Council will make determination on. Mr. Higgins provided information on the existing, modifications to and proposed Master Plan of Streets and Highways; and provided examples of potential changes on a major arterial, Chairman Sarmiento noted that South Main Street between First Street and Warner Avenue is an important corridor for historic and commerce purposes and the need to slow down and downgrade this arterial. Vice Chair Martinez noted the possibility of using medians as bike lanes and use as multimodal, and requested staff look at the models of San Francisco and Portland who have implemented this program; noted as part of Complete Street and calming down traffic to possibly create diagonal parking so people can stop and shop at Harbor Boulevard, Fifth Street and South Main Street; requested the number of miles in the Bike Paths Class I and Bike Lanes Class II; and noted OCTA is doing bikeway plans in various districts and to work with neighboring cities for connectivity. Ms. McCann provided information on the next steps with draft Circulation Element out in early 2014 then to OCTA for their approval on some of the reclassifications, the preparation of the CEQA documentation and back to the Council in the summer for adoption. COMMITTEE MEMBER COMMENTS — None Jay Trevino noted a special meeting will be scheduled to discuss the YMCA and Third & Broadway parking structure, and parking issues in the downtown and city -wide. ADJOURNMENT — 6;49 P.M. Jay M. Trevino Executive Director Planning & Building Agency dcowmll CnOIMOVel & Tmnsp 9C\ 2,MW Pavel & Tramp CC mimtes.5"Col Development & Tramp. Council Committee Minutes 1 k-3 December 5, 2013 13C -4 CITY COUNCIL COMMITTEE ON DEVELOPMENT AND TRANSPORTATION Special Meeting Minutes December 12, 2013 CALL TO ORDER The meeting was called to order at 5:04 p.m. in Room 1600 of the City Hall Ross Annex by Vice Chair Martinez, ATTENDANCE The following Committee Members were present: Vincent Sarmiento (5:12 p.m.), Michele Martinez, David Benavides Staff present were: David Cavazos, City Manager; Jay Trevino, Planning & Building Agency Executive Director; Lisa Stork, Assistant City Attorney; Shelly Landry - Bayle, Housing Manager; Muriel Ullman, CDA Consultant; Karen Haluza, Planning Manager; Matt Foulkes, Senior Management Analyst; Gabriela Lomeli, Redevelopment Project Manager; and Rosa Barela, PBA Executive Secretary. PUBLIC COMMENTS Peter Katz spoke in support of opening Sycamore Street for future development at the 3`d & Broadway parking structure site and suggested the placement of retail on the ground floor, office space on the second floor and residential space on the third floor, and sell to a buyer who will have complete ownership and attach a homeowners association fee. Chairman Sarmiento arrived at 5:12 p.m. AGENDA ITEMS 1. DEVELOPMENT OPPORTUNITIES FOR THE CITY PROPERTY DOWNTOWN (Taken out of Agenda Order) B. PARKING GARAGE AT 3R° STREET AND BROADWAY — FOLLOW -UP ON URBAN LAND INSTITUTE (ULI) TECHNICAL ASSISTANCE PANEL AND DISCUSSION REGARDING CITY PARKING POLICIES AND STANDARDS Mr. Trevino provided background information on the ULI Mini - Technical Assistance Panel (Mini -TAP) held in late October to discuss development opportunities for the city's parking structure at 3r° Street & Broadway and the discussion on the replacement of the 440 parking spaces. The panelists suggested the city look at shared parking and parking management approaches in the downtown. Mr. Trevino noted staff requested that Dr. Rick Willson, professor at Cal Poly Pomona and author of "Parking Reform Made Easy ", speak to the Committee about parking reform and the approaches to it. Dr. Willson agreed to be an advisor on the parking issues in the downtown and the larger parking strategy city -wide. 13C -5 Vice Chair Martinez noted she had the opportunity to hear Dr, Willson's testimony to the State Legislature Transportation Committee noting he understands parking reform and noted he will be able to assist the city with this project, Dr. Willson discussed parking requirements including the goal, method and technique; the stakeholder and motivation; discussed 12 -step reform method, requirement options and developer response; noted bells and whistles of "taming" parking and supply regulations; discussed the approach and strategy for parking management, and politics and community participation. Chris Taylor, developer, noted he parked in an empty parking structure and inquired how it would be utilized to support the downtown. Dr. Willson noted he encourages cities to try and use their parking before they build and the discussed the opportunity for shared parking programs. Vice Chair Martinez noted the need for a parking management program, to evaluate and study parking in the downtown and assess if the parking from the 3`6 and Broadway parking structure needs to be replaced, noted her belief of moving forward with developer and at the same time look at parking management studies and identify the parking ratio. Commission discussion ensued on performing parking analysis, reissuing the Request for Qualifications (RFQ), and the replacement of parking. Mr. Trevino noted the next steps are for the city to work with Dr. Willson and begin initial parking reform approach of the downtown and then expand citywide, and develop a schedule. Mr. Cavazos recommended there be no added requirement for additional parking for the development project adding it is market driven. Committee member Benavides inquired if a parking analysis can be done on this property only in order to proceed with the project; noted the parking structure is full most weekends and during events; and inquired where the 440 parking spaces would be found. Motion by Vice Chair Martinez to proceed with parking management strategy with parallel paths in order to look at the different functions of shared parking and the other parking structures in the downtown and move forward with re- issuing the Third and Broadway RFQ. Seconded by Chairman Sarmiento to proceed with parking management analysis and assess if there will be a shortage of spaces, adding to implement changes recommended by the ULI panel of bifurcating the lot and having Sycamore Street run through, remove the condition on replacement of the 440 parking spaces, and remove the residential pictures in the RFQ. Vice Chair Martinez approved amended motion and approved unanimously by a vote of 3:0. Development & Transp. Council Committee Minutes December 12, 2013 136-6 Mr. Trevino noted staff will move forward on parking management and reissue the RFQ for the 3rd and Broadway site. A. YMCA PROPERTY— DISCUSSION OF RFQ SUBMITTALS AND NEXT STEPS Muriel Ullman, Consultant, provided background information on the YMCA RFQ process and presented the Committee with a RFQ Short List that listed the type of proposal, brief description /highlights, experience of developer and financial capacity. Ms. Ullman noted from the seven proposals received, staff reviewed and evaluated each one based on criteria and came up with the three developments in each category. The first proposal for Housing Development #1 proposes two development scenarios: affordable housing for low income households and Single Room Occupancy Program units for chronically homeless and high risk population adding the developer has extensive historic renovation experience and housing throughout Southern California and has experience in developing financials. The second proposal for Commercial Development #2 proposes a medical facility called a multi - purpose health, wellness and learning center, employee health, partnering with local non-profit for vocational training noting it would be a single user tenant/owner operator. The third proposal for Hotel Development #3 proposes a boutique hotel, multi- purpose event center, historic arts display and archive collection adding the developer has developed many buildings in the area and is financially secure. Ms. Ullman noted the three organizations are qualified adding staff does not feel the need to send out a Request for Proposals, noted the last step with the Committee's approval is requesting a financial pro forma which will then be analyzed by the financial consultant and interviews conducted and come back to the Council with a recommendation. Mr. Trevino noted the process was to narrow the list based on the criteria, interview the teams and make a recommendation that the Council enter into an exclusive right to negotiate with the team either the second meeting in February or first meeting in March. Vice Chair Martinez stated the Committee has not seen any of the proposals adding the process has been driven by staff and the only information they were provided with is what was based on the short list, noted support of requesting financial pro forma, and asked for a timeline of the process. Committee member Benavides noted the previous discussion by the Committee after receiving the RFQ's to invite ULI to conduct Mini -TAPS for both the 3rd and Broadway structure and YMCA building, adding the Mini -TAP was conducted for the 3rd and Broadway structure but the YMCA was tabled, noted the benefits and value of conducting a Mini -TAP for the YMCA building. Mr. Trevino noted if the Committee is interested in conducting a Mini -TAP for the YMCA staff will be supportive and schedule. Vice Chair Martinez commented on the difference between both properties and noted she would not support conducting a second Mini -TAP for the YMCA building. Development & Transp. Council Committee Minutes 13d-7 December 12, 2013 Chairman Sarmiento noted his confidence of finding a team from the RFQ short list, noted the financial pro forma is necessary adding the team needs to be financially stable, suggested moving forward on the YMCA process, requested that staff note on the Request for Council Action a ranking of the three teams and how the panel came to its decision. Committee member Benavides noted his preference to move forward and conduct a Mini -TAP for the YMCA building. Chairman Sarmiento noted if for some reason the process goes sideways, it can be revisited and a Mini -TAP conducted for the property. Motion by Vice Chair Martinez to move forward on the YMCA RFQ process, seconded by Chairman Sarmiento and approved by a vote of 2:1 (Benavides opposed). COMMITTEE MEMBER COMMENTS Committee member Benavides thanked presenters on both agenda items noted it is Informative and helpful to bring projects going forward noting appreciation of public interest. Vice Chair Martinez requested that staff provide the Committee with a year -end report of the accomplishments in 2013 and goals moving forward for 2014. Chair Sarmiento thanked Jay Trevino on behalf of the Committee for his excellent work he's done and for his service to the city and wished him well. ADJOURNMENT — 6 :46 P.M Jay M. Trevino Executive Director Planning & Building Agency JMT:rb ,UIC@4n41144mm1¢9vo! 6 ttansp FA \12�1Y13 a @v @I0 TfBn9p ¢C Mlnulea-9p4o1@I Development & Transp. Council Committee Minutes 4 December 12, 2013 13C -8 CITY COUNCIL COMMITTEE ON DEVELOPMENT AND TRANSPORTATION Meeting Minutes ,January 9, 2014 �..r.__. M ii *._i_ The meeting was called to order at 5:07 p.m. in Room 1600 of the City Hall Ross Annex. ATTENDANCE The following Committee Members were present: Vincent Sarmiento, Michele Martinez, David Benavides (arrived 5:16 p.m.) Staff Present: David Cavazos, City Manager; William Galvez, Interim Executive Director /Public Works Agency; Ryan Hodge, Assistant City Attorney; Karen Haluza, Interim Executive Director /Planning and Building Agency; Jason Gabriel, Principal Civil Engineer; and Lorrie Ortiz, PWA Executive Secretary. Consultants Present: Hal Suetsugu, Vice President/Evan Brooks Associates; Juliet Arroyo, Senior Planning Associate /Evan Brooks Associates; Cathy Higley, Vice President of Transportation /Cordoba Corporation. PUBLIC COMMENTS None AGENDA ITEMS 1. APPROVAL OF MINUTES: A. October 31, 2013 Special Meeting B. November 7, 2013 Regular Meeting Motion by Committee member Martinez and seconded by Chairman Sarmiento to approve the minutes and approved unanimously by a vote of 2:0 ( Benavides absent). Councilmembers Martinez and Sarmiento summarized for the record and future reference SB 751 which newly requires the actions and votes on public meeting motions be restated for the record, 2. WARNER INDUSTRIAL CENTER ASSESSMENT DISTRICT William Galvez introduced the item, which is a proposed self- assessment district of property owners to potentially raise funds in partnership with the city for street improvements to the Warner Industrial Center (WIC). He advised that the requesting property owners are having trouble collecting the required signatures. 13C -9 When the petitions are accepted by the city, the City Council will need to approve a study, including an engineer's report. Other council actions will need to be taken, including a full financial disclosure, before a ballot is prepared for the assessment district, due to a financial commitment that will need to be made by the city. Jason Gabriel provided background on the proposed project, stating that a group of industrial business owners, led by Ms. Gail Fosler, approached the city in 2011 concerning the concept of repairing the asphalt industrial streets in the area of WIC. There is currently no dedicated City funding for industrial streets. The affected region is 3.2 miles of local industrial streets in two areas; the streets at issue have been field- inspected by staff and found to be in need of repairs; there are approximately 26.9 miles of industrial streets in need of rehabilitation which would cost almost $63 million; this area in the WIC constitutes approximately 12% of the overall need in the city. A map of the affected area was shown. Area 1 is in the vicinity of Warner /Santa Ana River /Centennial Regional Park /OC Flood Channel. Area 2 is in the area of Segerstrom /Susan/Warner /OC Flood Control Channel. Mr. Gabriel noted that special assessment districts are governed by Proposition 218; properties that benefit would pay; require 60% of landowners to petition; a notice and public hearing are required; the process may be stopped by a majority protest. A process flow chart was provided. Total fees and costs are estimated at approximately $5 million, with the city contributing approximately 50 %. Assessment costs of approximately $13 million would be added to the property owner's portion, based on an assumed 6% interest and a 20 -year total life of the district. Chairman Sarmiento stated that the WIC assessment district is a good idea and may be a model for other industrial areas that need improvement; that it appears to be a more feasible and accelerated way of addressing inevitable improvements. Vice Chair Martinez recommended direct communication with the Finance Director and staff with regard to bonding and financing of the potential assessment district, so that payment alternatives are explored and presented to the City Council to ensure the best financial options for the city. Committee Member Benavides noted that some property owners in the vicinity of Coastal Communities Hospital are interested in making improvements to that area and inquired about the process taken by the WIC property owners. 3. STATUS OF REGIONAL SUPPORT AND STREETCAR POLICY — EVAN BROOKS ASSOCIATES AND OCTA Chairman Sarmiento stated for the record his disappointment that OCTA has not appeared at Committee meetings and Study Sessions /Council meetings. Noted that the fixed guideway project is intended to be a cooperative effort with cities Development ii, Transp. Council Committee Minutes 136-10 January 9, 2014 and the county, and OCTA should take an active role in order to jointly share information. Hal Suetsugu presented an update on the Santa Ana - Garden Grove Fixed Guideway Project. He introduced Juliet Arroyo of his staff; and Cathy Higley of Cordoba Corporation who will present the status of the Environmental Impact Report. Mr. Suetsugu noted the benefits of the project, particularly for the community to be informed of the project's importance in this densely populated region. A chronology of community outreach efforts since 2010 was provided; as well as a list of services provided to date; and forthcoming services by Evan Brooks Associates. The project's impending plans were summarized. Chairman Sarmiento commented on the TIFIA (Transportation Infrastructure Finance and Innovation Act) funding instrument, and inquired about identifying various funding sources. He advised that a federal lobbyist has been retained by the City, and they may be able to provide additional input on funding for this project. Mr. Suetsugu affirmed that he will check with OCTA to see if there are different funding strategies that may be available, including TIFIA. He stated that he will contact the City's federal lobbyist to discuss various funding tools that may be applicable; will prepare an advocacy outreach plan; and will address financial aspects of TIFIA and the Federal Transit Administration (FTA), New Starts and Small Starts. Cathy Higley provided an update on the Environmental Impact Report process. Reported that the FTA office is interested in the project. Reported that an active update and refinement has been completed to address concerns from the State Historic Preservation Office (SHPO), and will be resubmitted to FTA next week. Noted that comments have not been received concerning the EA/EIR that was submitted in October 2013. The next step will be the legal sufficiency review. Stated she will keep Council members apprised on progress and approvals, and shortly thereafter will meet with key stakeholders. Chairman Sarmiento stated that he will attend a Garden Grove City Council meeting as a representative of this Committee to help solidify support from Garden Grove. He noted the need to identify ambassadors in impact areas to help garner support for this county -wide project. Vice Chair Martinez encouraged synchronization of projects such as the Circulation Element and Complete Streets for project fusion. Development & Transp. Council Committee Minutes 13d-1 1 January 9, 2014 COMMITTEE MEMBER COMMENTS Chairman Sarmiento • Requested that the pulverization processes (cold in -place recycling or full -depth reclamation) again be utilized for the proposed WIC project, since that process has been cost - effective and environmentally - friendly. • Suggested coordination of a meeting with OCTA's Director concerning the Fixed Guideway Project. • Recommended that consultants get in touch with Holland & Knight to assist with identifying funding tools. • Requested financial information and timelines for operating and managing the Fixed Guideway project, to enable the city to respond to the community and to facilitate support for the project. Vice Chair Martinez • Recommended coordination of meetings with new OCTA Board members due to recent changes on their Board; one -on -one meetings may be helpful to the progress of the Fixed Guideway project. Committee member Benavides • Requested that staff/contractors advise Committee Members on how to facilitate and streamline the outreach for the Fixed Guideway project in order to remove roadblocks, due to the importance of the project in the region. 2M Edwin "William" Wez, P.E. Interim Executive- Director Public Works Agency MR rmR'r cc AOnnluu MA",I I Development ,& Transp. Council Committee Minutes 136-12 January 9, 2014