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Home My WebLink About12-12-2013CITY COUNCIL COMMITTEE ON DEVELOPMENT AND TRANSPORTATION Special Meeting Minutes December 12, 2013 CALL TO ORDER The meeting was called to order at 5:04 p.m. in Room 1600 of the City Hall Ross Annex by Vice Chair Martinez. ATTENDANCE The following Committee Members were present: Vincent Sarmiento (5:12 p.m.), Michele Martinez, David Benavides Staff present were: David Cavazos, City Manager; Jay Trevino, Planning & Building Agency Executive Director; Lisa Stork, Assistant City Attorney; Shelly Landry- Bayle, Housing Manager; Muriel Ullman, CDA Consultant; Karen Haluza, Planning Manager; Matt Foulkes, Senior Management Analyst; Gabriela Lomeli, Redevelopment Project Manager; and Rosa Barela, PBA Executive Secretary. PUBLIC COMMENTS Peter Katz spoke in support of opening Sycamore Street for future development at the 3rd & Broadway parking structure site and suggested the placement of retail on the ground floor, office space on the second floor and residential space on the third floor, and sell to a buyer who will have complete ownership and attach a homeowners association fee. Chairman Sarmiento arrived at 5:12 p.m AGENDA ITEMS DEVELOPMENT OPPORTUNITIES FOR THE CITY PROPERTY DOWNTOWN (Taken out of Agenda Order) B. PARKING GARAGE AT 3RD STREET AND BROADWAY — FOLLOW -UP ON URBAN LAND INSTITUTE (ULI) TECHNICAL ASSISTANCE PANEL AND DISCUSSION REGARDING CITY PARKING POLICIES AND STANDARDS Mr. Trevino provided background information on the ULI Mini - Technical Assistance Panel (Mini -TAP) held in late October to discuss development opportunities for the city's parking structure at 3rd Street & Broadway and the discussion on the replacement of the 440 parking spaces. The panelists suggested the city look at shared parking and parking management approaches in the downtown. Mr. Trevino noted staff requested that Dr. Rick Willson, professor at Cal Poly Pomona and author of "Parking Reform Made Easy ", speak to the Committee about parking reform and the approaches to it. Dr. Willson agreed to be an advisor on the parking issues in the downtown and the larger parking strategy city -wide. Vice Chair Martinez noted she had the opportunity to hear Dr. Willson's testimony to the State Legislature Transportation Committee noting he understands parking reform and noted he will be able to assist the city with this project. Dr. Willson discussed parking requirements including the goal, method and technique; the stakeholder and motivation; discussed 12 -step reform method, requirement options and developer response; noted bells and whistles of "taming" parking and supply regulations; discussed the approach and strategy for parking management, and politics and community participation. Chris Taylor, developer, noted he parked in an empty parking structure and inquired how it would be utilized to support the downtown. Dr. Willson noted he encourages cities to try and use their parking before they build and the discussed the opportunity for shared parking programs. Vice Chair Martinez noted the need for a parking management program, to evaluate and study parking in the downtown and assess if the parking from the 3rd and Broadway parking structure needs to be replaced, noted her belief of moving forward with developer and at the same time look at parking management studies and identify the parking ratio. Commission discussion ensued on performing parking analysis, reissuing the Request for Qualifications (RFQ), and the replacement of parking. Mr. Trevino noted the next steps are for the city to work with Dr. Willson and begin initial parking reform approach of the downtown and then expand citywide, and develop a schedule. Mr. Cavazos recommended there be no added requirement for additional parking for the development project adding it is market driven. Committee member Benavides inquired if a parking analysis can be done on this property only in order to proceed with the project; noted the parking structure is full most weekends and during events; and inquired where the 440 parking spaces would be found. Motion by Vice Chair Martinez to proceed with parking management strategy with parallel paths in order to look at the different functions of shared parking and the other parking structures in the downtown and move forward with re- issuing the Third and Broadway RFQ. Seconded by Chairman Sarmiento to proceed with parking management analysis and assess if there will be a shortage of spaces, adding to implement changes recommended by the ULI panel of bifurcating the lot and having Sycamore Street run through, remove the condition on replacement of the 440 parking spaces, and remove the residential pictures in the RFQ. Vice Chair Martinez approved amended motion and approved unanimously by a vote of 3:0. Development & Transp. Council Committee Minutes 2 December 12, 2013 Mr. Trevino noted staff will move forward on parking management and reissue the RFQ for the 3rd and Broadway site. A. YMCA PROPERTY— DISCUSSION OF RFQ SUBMITTALS AND NEXT STEPS Muriel Ullman, Consultant, provided background information on the YMCA RFQ process and presented the Committee with a RFQ Short List that listed the type of proposal, brief description /highlights, experience of developer and financial capacity. Ms. Ullman noted from the seven proposals received, staff reviewed and evaluated each one based on criteria and came up with the three developments in each category. The first proposal for Housing Development #1 proposes two development scenarios: affordable housing for low income households and Single Room Occupancy Program units for chronically homeless and high risk population adding the developer has extensive historic renovation experience and housing throughout Southern California and has experience in developing financials. The second proposal for Commercial Development #2 proposes a medical facility called a multi - purpose health, wellness and learning center, employee health, partnering with local non - profit for vocational training noting it would be a single user tenant/owner operator. The third proposal for Hotel Development #3 proposes a boutique hotel, multi - purpose event center, historic arts display and archive collection adding the developer has developed many buildings in the area and is financially secure. Ms. Ullman noted the three organizations are qualified adding staff does not feel the need to send out a Request for Proposals, noted the last step with the Committee's approval is requesting a financial pro forma which will then be analyzed by the financial consultant and interviews conducted and come back to the Council with a recommendation. Mr. Trevino noted the process was to narrow the list based on the criteria, interview the teams and make a recommendation that the Council enter into an exclusive right to negotiate with the team either the second meeting in February or first meeting in March. Vice Chair Martinez stated the Committee has not seen any of the proposals adding the process has been driven by staff and the only information they were provided with is what was based on the short list, noted support of requesting financial pro forma, and asked for a timeline of the process. Committee member Benavides noted the previous discussion by the Committee after receiving the RFQ's to invite ULI to conduct Mini -TAPs for both the 3rd and Broadway structure and YMCA building, adding the Mini -TAP was conducted for the Td and Broadway structure but the YMCA was tabled, noted the benefits and value of conducting a Mini -TAP for the YMCA building. Mr. Trevino noted if the Committee is interested in conducting a Mini -TAP for the YMCA staff will be supportive and schedule. Vice Chair Martinez commented on the difference between both properties and noted she would not support conducting a second Mini -TAP for the YMCA building. Development & Transp. Council Committee Minutes 3 December 12, 2013 Chairman Sarmiento noted his confidence of finding a team from the RFQ short list, noted the financial pro forma is necessary adding the team needs to be financially stable, suggested moving forward on the YMCA process, requested that staff note on the Request for Council Action a ranking of the three teams and how the panel came to its decision. Committee member Benavides noted his preference to move forward and conduct a Mini -TAP for the YMCA building. Chairman Sarmiento noted if for some reason the process goes sideways, it can be revisited and a Mini -TAP conducted for the property. Motion by Vice Chair Martinez to move forward on the YMCA RFQ process, seconded by Chairman Sarmiento and approved by a vote of 2:1 (Benavides opposed). COMMITTEE MEMBER COMMENTS Committee member Benavides thanked presenters on both agenda items noted it is informative and helpful to bring projects going forward noting appreciation of public interest. Vice Chair Martinez requested that staff provide the Committee with a year -end report of the accomplishments in 2013 and goals moving forward for 2014. Chair Sarmiento thanked Jay Trevino on behalf of the Committee for his excellent work he's done and for his service to the city and wished him well. ADJOURNMENT — 6:46 P.M Jay M. Trevino Executive Director Planning & Building Agency JMT:rb &Counull Comm \Devel & Tmnsp CC\1312.13 Devel & Tmnsp CC MlnutssSpeciel Development & Transp. Council Committee Minutes 4 December 12, 2013