HomeMy WebLinkAbout25F - AGMT - COUNTY LEASE AT SARTCREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 15, 2014
TITLE:
SECOND AMENDMENT TO LEASE
AGREEMENT WITH THE COUNTY OF
ORANGE AT THE SANTA ANA
REGIONAL TRANSPORTATION
CENTER
/rL
CITY MA&AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second amendment to the Lease
Agreement with the County of Orange for office space at the Santa Ana Regional Transportation
Center, subject to nonsubstantive changes, approved by the City Manager and City Attorney.
Approval of this recommended action will provide for a three -year extension of the agreement between
the City and the County of Orange for office space at the Santa Ana Regional Transportation Center
( SARTC). Since 1997, the County has leased space at the SARTC for the CaIWORKs program. This
state - mandated program assists welfare clients in finding employment. In February 2011, the City and
County exercised the option to extend the lease from March 1, 2011, to February 28, 2014. As
stipulated in the agreement, the lease remains in effect on a month -to -month basis pending approval of
this amendment.
The County has proposed a second amendment to the lease extending the term for three years,
terminating on February 28, 2017. In addition, this agreement acknowledges an increase in square
footage from 6,554 to 6,824, and monthly compensation of $10,404.90. Compensation to the City will
be adjusted annually on March 1 in accordance with the Consumer Price Index. Staff recommends that
the City exercise the second amendment of the lease agreement, effective March 1, 2014, and ending
on February 28, 2017.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25F -1
Amendment to Lease Agreement with the
County of Orange at SARTC
April 15, 2014
Page 2
FISCAL IMPACT
Funds received from the lease will be deposited into the Rental — County of Orange Revenue account
(No, 06717002 - 53812).
Edwin "William" G z, P.E.
Interim Executive Director
Public Works Agency
WEG/GL
Exhibit: 1. Second Amendment to Lease Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez Vl✓r
Executive Director
Finance & Management Services Agency
25F -2
I GA 1213 -115 -2
2 SSA/Family Self Sufficiency
3 1000 E. Santa Ana Boulevard, Santa Ana
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8 SECOND AMENDMENT TO LEASE
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10 This Second Amendment to Lease ( "Second Amendment') is made 2014
11 ( "Effective Date "), by and between the CITY OF SANTA ANA (hereinafter referred to as
12 "LESSOR, "), and the COUNTY OF ORANGE, a political subdivision of the State of California
13 (hereinafter referred to as "COUNTY "), without regard to number and gender.
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15 RECITALS
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17 I. Pursuant to a lease dated December 16, 1997 ( "Lease "), LESSOR leases to COUNTY 6,554
18 s.f. on the second and third floors of the building located at 1000 E. Santa Ana Boulevard in
19 Santa Ana, California (the "Building "), which space is more particularly described on Exhibit
20 A and Exhibit B of the Lease. The original term of the Lease was five (5) years.
21
22 H. The Lease was amended on May 24, 2005 ( "First Amendment'), to extend the lease term
23 through February 29, 2008, and to provide for two (2) additional three (3) year options.
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25 Ill. Pursuant to the terms of the First Amendment COUNTY exercised both of the three year
26 options and extended the term for six (6) additional years.
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28 IV. The term of the Lease currently commenced on March 1, 1998 and will currently terminate on
29 February 28, 2014.
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31 V. As a result of COUNTY no longer needing the space in Suite 220, and LESSOR reallocating
32 the common area space, the COUNTY and LESSOR have agreed to increase the leased
33 premises from 6,554 square feet to 6,824 square feet.
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ES: 12 -16 -13 GA 1213 -115 -2
Second Amendment to Lease Exhibit 1 SSA/The Depot at Santa Ana
25F -3
I VI. COUNTY and LESSOR are also willing to further amend the Lease to, among other things, as
2 more fully set forth herein, extend the term for three (3) additional years through February 28,
3 2017.
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5 NOW, THEREFORE, LESSOR and COUNTY hereby agree that effective March 1, 2014 to amend the
6 Lease as follows:
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g A. Clause 2 PARKING (1.3 S) is deleted from the Lease in its entirety and the following clause is
9 substituted:
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11 "2. PARKING (1.3 N)
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13 Lessor shall, throughout the term of this Lease, provide free parking spaces for COUNTY's non -
14 exclusive use as needed by COUNTY for its occupation of the leased premises, said parking spaces
15 to be located in the parking structure and other areas shown on Exhibit B hereto.
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17 In addition to said parking spaces, LESSOR shall also provide parking for disabled persons in
18 accordance with the Americans with Disabilities Act, Section 7102 of the California Uniform
19 Building Code and the applicable codes and/or ordinances relating to parking for disabled persons as
20 established by the local jurisdiction in which the Premises is located where the provisions of such
21 local codes and /or ordinances exceed or superseded the State requirements."
22
23 B. Clause 4. TERM (2.2 S) is deleted from the Lease in its entirety and the following clause is
24 substituted:
25
26 "4. TERM (2.2 S)
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28 The term of this Lease shall be nineteen (19) years, commencing March 1, 1998,
29 ( "Commencement Date ") and terminating on February 28, 2017."
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31 C. Clause 7. RENT ADJUSTMENT (3.3 S) is deleted from the Lease in its entirety and the following
32 clause is substituted:
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34 7. RENT ADJUSTMENT (3.3B S)
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36 COUNTY's monthly rent payments shall be subject to automatic adjustment as follows:
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ES: 12 -16 -13 GA 1213 -115 -2
Second Amendment to Lease Page 2 SSA/The Depot at Santa Ana
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Year
2
4
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15
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Commencine
March 1, 1999
March 1, 2001
June 1, 2005
March 1, 2008
March 1, 2010
March 1, 2012
March 1, 2014
Monthly Rental
$7,411.36
$7,781.93
$8,560.13
$8,988.14
$9,437.55
$9,909.43
$10,404.90
Monthly Rent (S.F.)
$1.13
$1.19
$1.31
$1.37
$1.44
$1.51
$1.52
Effective March 1 st of Year 18 (2015) and Year 19 (2016) the rent shall automatically be
adjusted in proportion to the change in the Consumer Price Index for Los Angeles— Riverside-
Orange County, CA (All Urban Consumers —All Items, 1982 84 = 100) promulgated by the
Bureau of Labor Statistics of the U.S. Department of Labor or any replacement index thereto for
the period of time between the commencement date of the lease term and the adjustment date.
The increase or decrease shall be calculated by means of the following formula:
Adjusted Rent = A x B
C
A = $7,307.10
B = Monthly index for the month of November prior to the month in which the rent
increase is to become effective.
C = 160.7 (Monthly index for November 1997)
Notwithstanding the above, the Adjusted Rent shall not exceed 105% of the previous monthly
rent.
D. Exhibit A to the Lease is hereby deleted and Revised Exhibit A, entitled "Revised Description –
Premises," attached hereto is substituted.
E. Exhibit B to the Lease is hereby deleted and Revised Exhibit B, entitled "Revised Plot Plan -
Premises," attached hereto is substituted.
F. Clause 24. ATTACHMENTS (9.2 S) is deleted from the Lease and the following is substituted:
"24. ATTACHMENTS (9.2 S)
ES: 12 -16 -13 GA 1213 -115 -2
Second Amendment to Lease Page 3 SSA /The Depot at Santa Ana
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This Lease includes the following, which are attached hereto and made a part hereof:
I.
GENERAL CONDITIONS
II.
EXHIBITS
A.
Revised Description— Premises
B.
Revised Plot Plan - Premises
C.
Plans and Specifications
D.
Janitorial Specifications
E.
Rules and Regulations
G. Wherever a conflict in the terms or conditions of this Second Amendment and the Lease as previously
amended exists, the terms or conditions of this Second Amendment shall prevail. In all other
respects, the terms and conditions of the Lease, as previously amended, not specifically changed by
this Second Amendment shall remain in full force and effect.
//
ES: 12 -16 -13
Second Amendment to Lease
Page 4
25F -6
GA 1213 -115 -2
SSA/The Depot at Santa Ana
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IN WITNESS WHEREOF, the parties have executed this Second Amendment to Lease the day
and year first above written.
APPROVED AS TO FORM: LESSOR
OFFICE OF COUNTY COUNSEL CITY OF SANTA ANA
By
Deputy
RECOMMENDED FOR APPROVAL:
SOCIAL SE.RVICESAGENCY
BY
Division Director of Administrative Services
10
Facilities Services Manager
M
David Cavazos, City Manager
APPROVED AS TO CONTENT
Edwin "William" Galvez, P,E. Interim
Executive Director, Public Works Agency
APPROVED AS TO FORM:
City Attorney, Sonia R. Carvalho
By
"ATTEST"
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIR OF THE BOARD
per G.C. See. 25103, Resolution 79 -1535
By
Maria D. Haizar
Clerk of the Council
COUNTY
BY COUNTY OF ORANGE
SUSAN NOVAK
Clerk of the Board of Supervisors By
Orange County, California Chair, Board of Supervisors
ES: 12 -16 -13 GA 1213 -115 -2
Second Amendment. to Lease Page 5 SSA/The Depot at Santa Ana
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LEASE DESCRIPTION
NO: GA 1213 -115 -2 DATE: 1/16/14
PROJECT: The Depot at Santa Ana - CalWORKS WRITTEN BY: ES
the Premises referred to and shown as crosshatched on a plot plan marked Exhibit B, attached hereto
made a part hereof, being that certain four (4) story building located at 1000 East Santa Ana Blvd., in
City of Santa Ana, County of Orange, State of California, together with appurtenant right to use
anon areas located thereon, and in common with others the non - exclusive right to use all parking
ces in the parking structure located at the southwest corner of the property shown on Exhibit B.
NOT TO BE RECORDED
EXHIBIT A - REVISED DESCRIPTION - PREMISES
ES: 12 -16 -13
Second Amendment to Lease
Page 6
25F -8
GA 1213 -115 -2
SSA/The Depot at Santa Ana
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North
Location
Map
PARKING AREA
Sycamore
Ave. anta Ana Freeway
Santa Ana Blvd
Location Map Subject Site
Rotunda
located on
the 4th &
Premises consists of exclusive -use of office area and common area on the 3`d floor; and non - exclusive use of 4°i
floor and 5d' floor conference rooms "Rotunda ". There is a 30% square foot allocation of the 46' (190sf) and 5 "
(280sf) floor conference rooms to County.
EXHIBIT B - REVISED PLOT PLAN - PREMISES
ES: 12 -16 -13
Second Amendment to Lease
Page 7
25F -9
GA 1213 -115 -2
SSA/The Depot at Santa Ana
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JANITORIAL SPECIFICATIONS (113 S)
It is the intent of this Exhibit to provide general guidelines for minimum janitorial service. Any absence of a
specific janitorial service from this Exhibit does not relieve LESSOR of the obligation to provide such service
should it become necessary.
"Five- day - per - week" janitorial service as required in Clause 11 (REPARZ, MAINTENANCE AND
JANITORIAL SERVICE) of this Lease, shall be inclusive of, but not limited to, the services as detailed below:
OFFICE AREAS
NIGHTLY: Monday through Friday, inclusive. (Holidays of the County of Orange excepted).
1. Empty and clean all waste receptacles, supply liners for waste receptacles, replace light bulbs and
fluorescent tubes, remove waste materials from the Premises and wash receptacles as necessary.
2. Mop all uncarpeted areas.
3. Vacuum all carpeted areas in offices, lobby and corridors.
4. Hand -dust all office furniture, fixtures and all other horizontal surfaces.
5. Remove all finger marks and smudges from doors, door frames, around light switches, private entry glass and
partitions.
6. Wash, clean and polish water fountain.
7. Spot clean carpet as necessary.
8. Clean sink and wipe down tables and counter areas in all break areas and coffee bars.
1, Wipe clean and polish aA metal and bright work.
2. Mop and polish all resilient flooring.
3. Dust in place all picture frames, charts, graphs, and similar wall hangings,
4. Spot -clean all wall marks.
5. Sweep all sidewalks and ramps.
MONTHLY:
1. Dust all mini - blinds within the Premises.
1 Vacuum all HVAC vents, high moldings and other areas not reached by nightly or weekly cleaning.
3. Scrub and wax uncarpeted floors.
SEMI- ANNUALLY:
1, Clean ceiling light diffusers.
2. Clean carpet in high traffic areas (corridors, near lunchroom,...etc) and other areas as needed.
3. Clean interior walls, as needed.
4. Strip and wax uncarpeted floors.
ANNUALLY:
Clean carpet throughout Premises.
1051.maa -75 1/7/97
l ..t: E
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2s
Go
RESTROOMS
NIGHTLY:
0
1. Clean and damp -mop floors.
2. Wash all mirrors, bright work and enameled surfaces,
3, Wash and sanitize all basins, bowls, urinals, and toilet seats,
4. Dust, clean, and wash where necessary, all partitions, tile walls, dispensers, and receptacles.
5. Empty and sanitize all receptacles and sanitary napkin disposals.
6. Provide materials and fill all toilet tissue, towel, seat cover, sanitary napkin, and soap dispensers.
I � 1
1. Machine strip restroom floors and apply finish/sealer where applicable.
2. Wash all partitions, file walls, and enamel surfaces,
3. Vacuum all louvers, vents, and dust light fixtures.
MISCELLANEOUS SERVICES
1, Maintain building lobby, corridors, and other public areas in a clean condition.
2. Parking lot is to be cleaned on a monthly basis.
3. All interior and exterior windows of the building are to be cleaned quarterly.
1051-mu -75 1!7/97
EXHIBIT D
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Page 2 of 2
RULES AND REGULATIONS FOR THE
SANTA ANA REGIONAL TRANSPORTATION CENTER
COUNTY will refer all contractors, contractor's representatives, and installation
technicians rendering any service for COUNTY to LESSOR for LESSOR's supervision
and/or approval before performance of any such contractual services. None of such work
will be done by COUNTY without LESSOR's prior written approval, which approval shall
not be unreasonably withheld.
2. No sign(s) of COUNTY, will be allowed in any form on the exterior of the building or on
any window(s) inside or outside the building, and no sign(s) except in uniform location and
uniform style fixed by LESSOR will be permitted in the public corridors or on corridor
doors or entrances to the Premises.
3. COUNTY shall not place, install, or operate on the Premises or in any part of the building,
any engine, stove, or machinery, or conduct mechanical operations or cook thereon or
therein, except that the preparation of coffee, tea, hot chocolate or similar items for
tenants and their employees shall be permitted.
4. LESSOR will not be responsible for any lost or stolen personal property, equipment,
money, or jewelry from the Premises, or from public rooms regardless of whether such
loss occurs when the area is locked against entry.
5. No birds or animals shall be brought onto the Premises. Any bicycles or vehicles brought
onto the Premises shall be parked only in areas designed by LESSOR for such purpose,
and shall under no circumstances be brought into the building.
6. No sidewalks, entrances, passages, courts, elevators, vestibules, stairways, corridors, or
halls to any structures on the Premises shall be obstructed or used for any purpose other
than ingress and egress, nor shall any rubbish, litter, trash, or material of any nature be
placed, emptied, or thrown into these areas. The halls, passages, entrances, elevators,
stairways, balconies, and roof of each structure are not for the use of the general public,
and LESSOR shall in all cases retain the right to control or prevent access thereto by all
persons whose presence (in the judgment of LESSOR) shall be prejudicial to the safety,
character, reputation, or interests of the Premises and its tenants. No tenant (or subtenant,
invitee, agent, or employee of any tenant) shall go upon the roof of any structure on the
Premises without the prior written consent of LESSOR.
EXHIBIT E
25F -18
Page 1 of 2
7. Any movement of office equipment or dispatch or receipt of merchandise which require
the use of an elevator must be directed by LESSOR in a manner agreed upon between
COUNTY and LESSOR. LESSOR shall have the right to determine and prescribe the
weight and proper position of any unusually heavy equipment (including safes, large files,
etc.) that is to be placed in the building, and only that which in the opinion of LESSOR
might not with reasonable probability do damage to the floors, structure and/or elevator,
may be moved into the building. Any damage occasioned in connection with the moving
or installing of such aforementioned articles in the building or the existence of same in the
building shall be repaired promptly by COUNTY at its own expense.
The Premises shall not be used for lodging, sleeping, or cooking, or for any immoral or
illegal purpose, or for any purpose that will damage the Premises or the reputation
thereof.
9. COUNTY and its employees, agents, and invitees shall observe and comply with the
driving and parking signs and markers on the Premises.
10. Plumbing fixtures and appliances shall be used only for purposes for which constructed,
and no sweepings, rubbish, rags, or other unsuitable material shall be thrown or placed
therein. Damage resulting to any such fixtures or appliances from misuse by COUNTY
(or by any subtenant, employee, agent, or invitee of COUNTY) shall be promptly repaired
be COUNTY, entirely at COUNTY's own expense.
11. All doors opening into public corridors in any structure on the Premises shall be kept
closed, except when in use for ingress and egress.
12. LESSOR reserves the right to make such other and further rules and regulations as in its
judgment may from time to time be needful for the safety, care, and cleanliness of the
Premises, and for the preservation of good order thereon.
W479
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