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HomeMy WebLinkAbout AGENDA_2014-05-20 City Council Meeting Agenda May 20, 2014 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 STinajero@santa-ana.org VSarmiento@santa-ana.org Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 MMartinez@santa-ana.org AAmezcua@santa-ana.org P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 DBenavides@santa-ana.org RReyna@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David Cavazos Maria D. Huizar City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable on the day of the meeting will be rebroadcast on Mondays at 6:00 p.m., Tuesdays at 9:00 a.m. and 6:00 pm, Wednesdays at 9:00 a.m. and 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 MAY 20, 2014 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING MAY 20, 2014 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE TERESA HERRERA, TAFT ELEMENTARY SCHOOL INVOCATION ROGER ARAGON, POLICE CHAPLAIN PRESENTATIONS PROCLAMATION presented by MAYOR PULIDO to Dr. America Bracho for her exemplary citizen participation and services to the Santa Ana community. CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Karla Nava for being selected as a 2014 Disneyland Resort Scholarship program recipient. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER MARTINEZ to the Santa Ana Valley High School Chef team for their recent win in the Cooking Up Change competition hosted by Kid Healthy and Northgate Gonzalez Markets. PROCLAMATION presented by COUNCILMEMBER REYNA recognizing the Orange County Fire Authority for declaring Memorial Day through Labor Day as “Drowning Prevention Awareness” months in Santa Ana. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER SARMIENTO to the Santa Ana College Circle K Club for their completion of the wrought iron fence at the Kiwanis Barrier Free Park. PROCLAMATION presented by MAYOR PRO TEM TINJAERO recognizing the Santa Ana Public Works department for proclaiming the week of Sunday, May 18 – Saturday, May 24, 2014 as “Public Works Week” in Santa Ana. PROCLAMATION presented by MAYOR PRO TEM TINAJERO and COUNCILMEMBER nd SARMIENTO recognizing May 22 as Harvey Milk Day. CITY COUNCIL AGENDA 3 MAY 20, 2014 CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 31A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF MAY 6, 2014 - Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. APPOINT TISH (GUADALUPE) LETICIA LEON TO THE COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION, RECOMMENDED BY COUNCILMEMBER REYNA AS THE WARD 5 REPRESENTATIVE FOR A TERM EXPIRING DECEMBER 13, 2016 – Clerk of the Council Office CITY COUNCIL AGENDA 4 MAY 20, 2014 RECOMMENDED ACTION: Appoint Tish (Guadalupe) Leticia Leon to the Community Redevelopment and Housing Commission (Ward 2 Resident, Replaces L. Bist). FINAL TRACT MAP NOTIFICATIONS Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer has received this Final Map and is in the process of reviewing the map for final approval. The City Engineer shall approve or disapprove this map within 10 days of the City Council Meeting. 17A. CERTIFICATION AND APPROVAL BY CITY ENGINEER – FINAL PARCEL MAP NO. 2006-197 (626 SOUTH NEWHOPE STREET) - Public Works Agency RECOMMENDED ACTION: Receive and file. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. DESTRUCTION OF OBSOLETE CITY RECORDS - Police Department RECOMMENDED ACTION: Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013-014. The Citywide Records Retention Schedule has specific retention periods for many City documents. The Schedule is modeled after the California Secretary of State’s sample for local government and incorporates other statutory periods applicable to Santa Ana. These are minimum retention periods. Each department makes discretionary decisions on whether to retain records past the minimum requirements. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE CONTRACT CHANGE ORDER TO ADD LOCAL STREET IMPROVEMENTS TO THE EXISTING CONTRACT WITH ALL AMERICAN ASPHALT, INC., IN THE AMOUNT OF $1,000,000 (PROJECT 146822) – Public Works Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 5 MAY 20, 2014 1.Approve a contract change order to add local street improvements to the construction contract with All American Asphalt in the amount of $1,000,000, which increases the total estimated contract to $7,786,182. 2.Authorize the City Manager to execute said change order in an amount not to exceed $1,000,000 for construction of local streets. 3.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2014-095 - Recognizing $176,271 in unrecognized interest earnings on Gas Tax revenue bond proceeds, transferring the funds to the Gas Tax Residential Street Improvement revenue account, and appropriating the same into the Gas Tax Residential Street Improvement expenditure account, which totals $1,000,000 when added to the undesignated bond proceeds of $823,729. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 14-029 - PURCHASE OF COMPUTERS - Finance & Management Services Agency, Parks, Recreation and Community Services Agency, and Public Works Agency RECOMMENDED ACTION: Award a contract to Dell Computer Corporation for the purchase of computers for the, in an amount not to exceed $134,300, subject to non-substantive changes approved by the City Manager and City Attorney. AGREEMENTS 25A. AGMT - HELICOPTER SERVICES - Police Department RECOMMENDED ACTION: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute a one-year agreement with two one-year renewal options, with the Orange County Sheriff’s Department, in an amount not to exceed $1,227,627 over a three-year period, subject to non- substantive changes approved by the City Manager and City Attorney. 25B. AGMT - HOUSING FOR FEDERAL INMATES - Police Department First increase in eight years and represents a 28% increase in the per diem. RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to execute a new housing agreement (No. 12-94-0006) with the United States Marshals Service the per diem rate of $105 per inmate, subject to non- substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 6 MAY 20, 2014 25C. AGMT - SETTLEMENT AGREEMENT WITH THE SMOG PLACE FOR THE GRAND AVENUE IMPROVEMENTS AND WIDENING PROJECT (PROJECT NO. 081732 NONGENERAL FUND) - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a Loss of Business Goodwill Agreement with Antonio Rios dba The Smog Place, the tenant of the property located at 1222 East Fourth Street, Unit B (APN 398-385-03), in the amount of $30,000, for the loss of business goodwill, subject to non-substantive changes approved by the City Manager and City Attorney. 25D. AGMT - SECURITY GUARD SERVICES AT VARIOUS CITY FACILITIES - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a second amendment with G4S Secure Solutions (USA) Inc., subject to non-substantive changes approved by the City Manager and City Attorney, increasing compensation by $62,978.28, for a total amount not to exceed $567,243 per year, for the period of one year, commencing June 1, 2014, with the option to extend the term for up to two additional one-year terms. 25E. AGMTS - PROVIDE ADVANCED ENERGY-EFFICIENT TECHNOLOGY IN CITY HALL AND ROSS ANNEX - Finance & Management Services and Public Works Agency RECOMMENDED ACTIONS: 1.Authorize the City Manager and Clerk of the Council to execute an agreement with Siemens Industry, Inc., to implement an Energy Management System and provide advanced energy-efficient lighting technology in City Hall and the Ross Annex in an amount not to exceed $620,000, for a 13-month term expiring on June 30, 2015 subject to non-substantive changes approved by the City Manager and City Attorney, 2.Authorize the City Manager and Clerk of the Council to execute an agreement with Southern California Edison, to provide no-cost funding through On-Bill Financing to implement advanced energy efficiency technology in City Hall and the Ross Annex, subject to non-substantive changes approved by the City Manager and City Attorney, 25F. FINANCIAL SYSTEM SOFTWARE LICENSES - Finance & Management Services RECOMMENDED ACTION: Authorize an order form with Infor (US) Inc., formerly Lawson Software Americas, Inc., against Agreement No. A-2008-037 for Lawson financial system software licenses in an amount not to exceed $159,610 and maintenance not to exceed $31,922, with two one year maintenance renewals in CITY COUNCIL AGENDA 7 MAY 20, 2014 accordance with the terms of the order form, subject to non-substantive changes approved by the City Manager and City Attorney. 25G. AGMT - PURCHASE AND INSTALLATION OF CREDIT CARD ENABLED PARKING METERS AND GROUND SENSORS FOR DOWNTOWN - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with IPS Group, Inc. for the purchase of smart parking meters, parking sensors, and data management to replace regular on-street meters in Downtown Santa Ana, in an amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney. LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A. CONDITIONAL USE PERMIT NO. 2014-07 TO ALLOW A 58-FOOT HIGH WIRELESS FACILITY FOR VERIZON AT 711 SOUTH GRAND AVENUE – CORE DEVELOPMENT SERVICES, APPLICANT- Planning and Building Agency Planning Commission approved recommended action on April 28, 2014, by a vote of 7-0. RECOMMENDED ACTION: Receive and file the staff report approving Conditional Use Permit No. 2014-07 as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A. PROPOSED AMENDMENT TO CLASSIFICATION AND COMPENSATION PLAN TO ADD ONE FULL-TIME JOB TITLE, ACTIVE TRANSPORTATION COORDINATOR - Personnel Services Agency Continued from the May 6, 2014 City Council meeting by a vote of 7-0. RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 82-110 TO AMEND THE CITY’S BASIC CITY COUNCIL AGENDA 8 MAY 20, 2014 CLASSIFICATION AND COMPENSATION PLAN TO CREATE THE FULL TIME CLASSIFICATION TITLE OF ACTIVE TRANSPORTATION COORDINATOR REPORTS 65A. APPROVAL OF FUNDS FOR THE FIVE-YEAR STRATEGIC PLAN - Finance & Management Services Continued from the April 15, 2014 and May 6, 2014 City Council meetings by a vote of 7-0, respectively. RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2015-001 - Recognizing revenue for the fiscal year 2014-15 budget in the amount of $2,280,000 unchanged from the original staff recommendation and an additional $734,500 in new Santa Ana Jail revenue for a total of $3,014,500 in various General Fund revenue accounts and appropriate funds to various departmental expenditure accounts for the implementation of the five-year Strategic Plan. 65B. AD HOC COUNCIL COMMITTEE REPORT - PROPOSED CHARTER AMENDMENTS ON CIVIL SERVICE APPLICATION TO DEPARTMENT HEADS, COMPENSATION OF COUNCIL AND CAMPAIGN REFORM RECOMMENDED ACTIONS: 1.Receive report from the Ad Hoc Committee. 2.Direct City Attorney and Clerk of the Council to prepare necessary documents to place proposed Charter amendments on the ballot for November 2014 election. COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than CITY COUNCIL AGENDA 9 MAY 20, 2014 one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, June 3, 2014 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of City of Los Angelos Police Officer and City of Santa Ana Resident Robert Sanchez FUTURE AGENDA ITEMS • Street Car Project Locally Preferred Alignment • Harbor Blvd. Mixed-Use Plan • Solar Permit Fee Waiver • Dangerous and Abandoned Buildings • Proactive Rental Enforcement Program Renewal CITY COUNCIL AGENDA 10 MAY 20, 2014