HomeMy WebLinkAboutORANGE, COUNTY OF - TRI-AGENCY RESOURCE GANG ENFORCEMENT TEAM - 2014•p
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AGREEMENT
BETWEEN
THE COUNTY OF ORANGE
AND
THE CITY OF SANTA ANA
FOR THE PROVISION OF
GANG VIOLENCE SUPPRESSION OVERTIME SERVICES
N- 2014 -066
THIS AGREEMENT, entered into this I st day of May, 2014, which date is
enumerated for purposes of reference only, is by and between the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter referred to as "COUNTY" and the
CITY OF SANTA ANA, hereinafter referred to as "CITY ". This Agreement shall be administered
by the County of Orange Chief Probation Officer, hereinafter referred to as "ADMINISTRATOR ".
WITNESSETH:
WHEREAS, as pat of a multi jurisdictional task force known as "Tri- Agency Resource
Gang Enforcement Team" (TARGET), COi1NTY employs a Deputy Probation Officer, hereinafter
designated as "TARGET DPO ", to provide gang violence suppression (GVS) services, on a full -
time basis, for a target population consisting of adults and minors on probation, residing within
CITY'S geographical limits;
WHEREAS, CITY desires to contract with COUNTY for the provision of GVS overtime
services; and
WHEREAS, COUNTY is willing and capable of providing such services through the
employment of its assigned TARGET DPO;
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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TABLE OF CONTENTS
SECTION
1.0 Tenn ..................................... ...............................
2.0 Description of COUNTY Services and Staffing
3.0 Responsibilities of CITY ..... ...............................
4.0 Compensation ....................... ...............................
5.0 Financial Accountability ..... ...............................
6.0 Program Supervision ............ ...............................
7.0 Disputes ................................. ...............................
8.0 Status of County ................... ...............................
9.0 Affirmative Action ................ ...............................
10.0 Nondiscrimination ................ ...............................
11.0 Other Sources of Income ...... ...............................
12.0 Right to Audit ....................... ...............................
13.0 Retention of Financial Records ...........................
14.0 Internal Controls ................... ...............................
15.0 Confidentiality ...................... ...............................
16.0 License to Use City Real and Personal Property
17.0 Permission to Use City Vehicles .........................
18.0 Mutual Indemnification ......... ...............................
19.0 Distribution of Forfeited and Seized Assets ........
20.0 Termination ............................ ...............................
21.0 Notices ................................... ...............................
22.0 Third Party Rights .................. ...............................
23.0 Alteration of Terms / Entire Agreement ..............
Signatures ............................... ...............................
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1.0 TERM
The initial term of this Agreement shall be one year, commencing May 1, 2014 through
April 30, 2015, and shall be automatically extended in one -year increments for up to two
(2) consecutive years ending April 30, 2017, unless otherwise terminated pursuant to
Section 20.0 of this Agreement.
2.0 DESCRIPTION OF COUNTY SERVICES AND STAFFING
2.1 COUNTY shall assign a TARGET DPO to provide GVS services to CITY on a
full -tune basis as defined below, and in conjunction with GVS work by police
officers of CITY.
2.1.1 The TARGET DPO shall be a full -time employee of COUNTY in a regular
or limited -tenn position, whose normally assigned work hours equal those
of a full work period.
2.1.1.1 A regular position shall mean a position established on a
permanent year -round basis requiring work on a regular schedule.
2.1.1.2 A limited -term position shall mean a position which, in
COUNTY'S determination, has no anticipated long -range funding
or has uncertain future funding.
2.1.1.3 The work period shall be eighty (80) hours, beginning on a Friday,
and ending on the second Thursday thereafter.
2.2 In addition to providing GVS services on a full -time basis, the TARGET DPO will,
as required by CITY, and for compensation, provide GVS overtime services. GVS
overtime services shall be defined to mean the following:
2.2.1 Work requested by CITY and performed by the TARGET DPO in excess of
eighty (80) hours of paid time in a work period.
2.3 CITY shall compensate COUNTY for GVS overtime services provided by the
TARGET DPO pursuant to Section 4.0 of this Agreement.
2.4 GVS overtime services to be provided by the TARGET DPO shall include, but not
be limited to:
2.4.1 Supervision of a target population of adults and minors who have been
placed on probation by the courts for gang- related activities, and whose
primary residence is within CITY'S geographical boundaries;
2.4.2 Enforcement of court orders for said target population, including searches
and seizures, as appropriate;
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2.4.3 Patrolling areas where gang members are known to congregate;
2.4.4 Development of intelligence and documentation of information gathered
from patrol operations;
2.4.5 Identification of gang members and associates, and indicators of at -risk
behavior;
2.4.6 Making arrests for violations of probation;
2.4.7 Assistance in increasing gang awareness in schools and preventing at -risk
youths from becoming gang members; and
2.4.8 Referrals of probationers and their families to counseling agencies in the
community.
2.5 COUNTY shall assign a TARGET DPO who has demonstrated experience and
knowledge of the roles and responsibilities of COUNTY'S Probation Department in
the delivery of GVS services, in cooperation with law enforcement agencies,
schools, and community -based organizations.
2.6 In the event the assigned TARGET DPO is unavailable during times requested by
CITY, COUNTY shall provide a substitute TARGET DPO of comparable
experience and training. If, at the time CITY requests GVS overtime services,
COUNTY'S overall staffing needs and circumstances are such that a substitute
TARGET DPO is unavailable, COUNTY shall, subject to CITY'S approval,
provide the overtime services of a Supervising Probation Officer (SPO) from the
GVS Unit of COUNTY'S Probation Department.
2.7 ADMINISTRATOR shall have final authority and responsibility for decisions
affecting COUNTY'S provision of GVS services, including the TARGET DPO
assignments or substitutions, and any other matters designated by
ADMINISTRATOR, both verbally and in writing.
3.0 RESPONSIBILITIES OF CITY
CITY shall:
3.1 Explain the scope of duties required and expected from the TARGET DPO, in order
to accomplish CITY'S GVS goals and objectives.
3.2 Provide transportation, office space, supplies and equipment necessary or incidental
to the TARGET DPO'S performance of the scheduled or expected work.
3.3 Coordinate the scheduling of GVS overtime services directly with the TARGET
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DPO, or in the absence of the TARGET DPO, with the SPO from the GVS Unit of
COUNTY'S Probation Department.
3.3.1 Request and Notification of Overtime Need: If, in the judgment of CITY,
work beyond the TARGET DPO'S normal work period is required, CITY
will notify the assigned TARGET DPO of the need for such overtime, as
soon as practicable prior to commencement of the overtime service. If the
assigned TARGET DPO is unavailable, CITY may, pursuant to Section 2.6
of this Agreement, arrange for a substitute TARGET DPO; or if a substitute
TARGET DPO is unavailable, for a SPO from the GVS Unit of
COUNTY'S Probation Department.
3.4 Compensate COUNTY for GVS overtime services pursuant to Section 4.0 of this
Agreement.
4.0 COMPENSATION
4.1 CITY shall pay COUNTY for the cost of GVS overtime services rendered by the
assigned TARGET DPO or, as applicable, for the cost of GVS overtime services
rendered by the substitute TARGET DPO or by the SPO from the GVS Unit of
COUNTY'S Probation Department, pursuant to Sections 2.6 and 3.3.1 of this
Agreement for a total amount not to exceed twenty -five thousand dollars ($25,000)
during the full three (3) -year teen of this Agreement.
4.2 Payment for GVS Overtime Services Rendered by Assigned TARGET DPO: Upon
submission of monthly invoices, and in accordance with the payment procedures
detailed in Section 5.0 of this Agreement, CITY shall pay COUNTY for GVS
overtime services rendered by the assigned TARGET DPO, as follows:
4.2.1 At one and one -half (1 -112) tunes the assigned TARGET DPO'S then
current hourly rate, multiplied by the number of hours of service provided .
during the billing period.
4.2.2 The parties acknowledge that COUNTY'S Board of Supervisors approves
general salary increases and performance incentives, in accordance with the
terms of agreement reached between COUNTY and the Orange County
Employees Association (OCEA), and as set forth in the Probation Services
Unit Memorandum of Understanding. As used in this Agreement, OCEA is
the exclusively recognized employee organization for the Probation.
Services Unit, which includes the DPO position classification.
4.2.3 COUNTY shall notify CITY within thirty (30) days, after a salary
adjustment for the DPO position classification becomes effective in
accordance with the terms of the Probation Services Unit Memorandum of
Understanding.
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4.3 Payment for GVS Overtime Services Rendered by Substitute TARGET DPO: Upon
submission of monthly invoices, and in accordance with the payment procedures
detailed in Section 5.0 of this Agreement, CITY shall pay COUNTY for GVS
overtime services rendered by the substitute TARGET DPO, if applicable pursuant to
Sections 2.6 and 3.3.1 of this Agreement, as follows:
4.3.1 At one and one -half (1 -1/2) times the substitute TARGET DPO'S then current
hourly rate, multiplied by the number of hours of service provided during the
billing period.
4.3.2 The parties aclmowledge that COUNTY'S Board of Supervisors approves
general salary increases and performance incentives, in accordance with the
terns of agreement reached between COUNTY and the Orange County
Employees Association (OCEA), and as set forth in the Probation Services
Unit Memorandum of Understanding. As used in this Agreement, OCEA is
the exclusively recognized employee organization for the Probation Services
Unit, which includes the DPO position classification.
4.3.3 COUNTY shall notify CITY within thirty (30) days, after a salary adjustment
for the DPO position classification becomes effective in accordance with the
terms of the Probation Services Unit Memorandum of Understanding.
4.4 PMnent for GVS Overtime Services Rendered by SPO from GVS Unit of
COUNTY'S Probation Department: Upon submission of monthly invoices, and in
accordance with the payment procedures detailed in Section 5.0 of this Agreement,
CITY shall pay COUNTY for GVS overtime services rendered by the SPO from the
GVS Unit of COUNTY'S Probation Department, if applicable pursuant to Sections
2.6 and 3.3.1 of this Agreement, as follows:
4.4.1 At one and one -half (1 -1/2) times the SPO'S then current hourly rate,
multiplied by the number of hours of service provided during the billing
period.
4.4.2 The parties acknowledge that COUNTY'S Board of Supervisors approves
general salary increases and performance incentives, in accordance with the
terns of agreement reached between COUNTY and the Orange County
Employees Association (OCEA), and as set forth in the Supervisory
Management Unit Memorandum of Understanding. As used in this
Agreement, OCEA is the exclusively recognized employee organization for
the Supervisory Management Unit, which includes the SPO position
classification.
4.4.3 COUNTY shall notify CITY within thirty (30) days, after a salary adjustment
for the SPO position classification becomes effective in accordance with the
terms of the Supervisory Management Unit Memorandum of Understanding.
Page 6 of 14
4.5 CITY shall notify COUNTY of an annual maximum amount, if any, authorized by
CITY'S governing body for GVS overtime services provided under this Agreement.
5.0 FINANCIAL ACCOUNTABILITY
5.1 COUNTY agrees to provide fiscal procedures adequate to assure accounting for the
billing of costs to CITY under this Agreement, in accordance with COUNTY'S
general accounting policies, and the accounting policies and procedures of
COUNTY'S Auditor - Controller. All claimed reimbursements will be supported
with source documents retained by COUNTY.
5.1.1 COUNTY shall be reimbursed monthly in arrears for actual costs incurred,
upon the submission of invoices to CITY. The monthly invoices shall be
submitted in such form and detail as required by COUNTY'S Auditor -
Controller, and be accompanied by an affidavit signed by COUNTY
certifying the appropriateness of the amounts billed.
5.2 CITY shall pay COUNTY within thirty (30) days of the invoice date. Late charges
will be assessed to CITY in the following situations:
5.2.1 Over - the - counter payments will be assessed a late charge if any payment is
not received by COUNTY within thirty (30) days of the date of the invoice
for which payment is being rendered.
5.2.2. Payments transmitted to COUNTY via the U.S. Mail, and which have
CITY'S postage meter mark, will be assessed a late charge if any payment is
not received within thirty one (3 1) days of the date of the invoice for which
the payment is being rendered.
5.2.3. Payments transmitted to COUNTY via the U.S. Mail, and which have a
U.S. Post Office postmark dated thirty (30) days after the date of the
invoice, will be assessed a late charge.
5.3 The late charge assessed in each of the above situations shall be three - quarters of
one percent (0.75 %) of the payment due and unpaid, plus One Hundred Dollars
($100.00) for late payments made within thirty (30) days after the payments are
due. An additional charge of three - quarters of one percent (0.75 %) of said
payment shall be added for each additional thirty (30) -day period that the invoice
remains unpaid. Late charges shall be added to the payment due and invoiced to
CITY in accordance with Section 5.2 herein. Any invoices and applicable late
charges remaining unpaid within ninety (90) days of the invoice date may result
in deductions, by COUNTY'S Auditor - Controller, from money held on deposit
with COUNTY'S Treasurer for CITY, in accordance with Government Code
Section 907 and any other applicable provision of law.
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5.4 Early payments received by COUNTY from CITY shall entitle CITY to a discount
of one - quarter of one percent (0.25 %), if payment is received by COUNTY within
eleven (11) days of the date of the invoice. CITY may take credit for the discount
in the current payment. However, if a discount is taken inappropriately, COUNTY
shall notify CITY immediately that the discount should not have been taken and
that the balance is due within thirty (30) days of the invoice date, subject to late
charges, pursuant to Section 5.2 herein.
5.5. COUNTY shall have sixty (60) days from the end of the term of the Agreement to
liquidate all program obligations incurred during said tern. COUNTY shall then
submit the final invoice within sixty (60) days of the end of the tern of the
Agreement. CITY shall not be liable for any invoices submitted beyond sixty
(60) days of the end of the tern of the Agreement.
6.0 PROGRAM SUPERVISION
ADMINISTRATOR shall appoint a GVS Unit SPO to oversee the daily operation and
administration of this Agreement pursuant to the terms and conditions contained herein.
7.0 DISPUTES
7.1 If COUNTY and CITY fail to agree as to whether or not any work is within the
scope of the requirements of this Agreement, CITY shall, within fifteen (15)
working days, provide COUNTY with a written protest specifying in detail the
manner in which the requirements of this Agreement were not fulfilled, and the
proposed remedy.
7.2 ADMINISTRATOR agrees to furnish a written decision on the dispute within thirty
(30) COUNTY working days after receipt of such protest.
8.0 STATUS OF COUNTY
COUNTY is, and at all times shall be deemed to be, an independent contractor, and shall
be wholly responsible for the manner in which it performs the services required of it by
the terns of this Agreement. Nothing herein contained shall be construed as creating the
relationship of employer and employee, or principal and agent, between COUNTY and
CITY. COUNTY assumes exclusively the responsibility for the acts of its employees as
they relate to the services to be provided during the course and scope of their
employment. COUNTY, its agents, and employees shall not be entitled to any rights and
privileges of CITY employees and shall not be considered in any manner to be CITY
employees.
Page 8 of 14
9.0 AFFIRMATIVE ACTION
COUNTY shall maintain an Affirmative Action Program Plan including the setting of
goals and timetables for minority employment which meet the requirements of the Federal
Equal Employment Opportunity Commission and the State of California Fair Employment
Practice Commission. No person shall, on the grounds of race, color, national origin or
sex, be excluded from participation in, or be denied the benefits of, or be subject to
discrimination under any program or activity funded in whole or part with funds made
available under this Agreement. Any prohibition against discrimination on the basis of age
under the Age Discrimination Act of 1975, or with respect to any otherwise qualified
disabled individuals as provided in Section 504 of the Rehabilitation Act of 1973 and the
Americans with Disabilities Act of 1990, shall also apply to any such program or activity.
Any prohibition against discrimination on the basis of religion, or any exemption from such
prohibition as provided in the Civil Rights Act of 1964 or Title VIII of the Civil Rights Act
of 1986, shall all apply to any such program or activity. In the performance of this
Agreement, COUNTY shall not discriminate against any employee or applicant for
employment on the basis of race, sex, color, religious ancestry, national origin, age or
physical or mental condition. This prohibition shall pertain to employment, upgrading,
demotion or transfer; recruitment advertising; layoff or termination; rate of pay and other
forms of compensation; selection for training, including apprenticeship; and any other
action or inaction pertaining to employment matters. COUNTY will permit access by
CITY, State and Federal agencies to its records of employment, application forms and other
pertinent data and records for the purpose of investigation to ascertain compliance with this
section of the Agreement.
10.0 NONDISCRIMINATION
COUNTY shall not employ discriminatory practices in admission of clients, employment
of personnel, or in any other respect on the basis of race, color, religion, national origin,
ancestry, sex, age, or physical or mental condition.
11.0 OTHER SOURCES OF INCOME
COUNTY shall not bill CITY for any service, cost or expense for which COUNTY has
been reimbursed by revenue, income or grants from any other source, if those revenue,
income, or grants are expressly earmarked by the source for services provided under this
Agreement, or for similar services for the benefit of CITY'S area.
12.0 RIGHT TO AUDIT
CITY shall have access to any books, documents, papers and records of COUNTY, which
CITY determines to be pertinent specifically to this Agreement, for the purpose of making
an audit, evaluation, excerpts and transcripts.
Page 9 of 14
13.0 RETENTION OF FINANCIAL RECORDS
13.1 COUNTY shall maintain and preserve all books, financial statements, journals,
ledgers, source documents and other financial records for a period of seven (7)
years from the termination of this Agreement, and for such longer period as may be
required by any applicable statute. All financial records shall be kept or made
available to CITY at COUNTY'S principal place of business. Exceptions to the
above provisions of this section must have prior written approval of
ADMINISTRATOR.
13.2 Records which relate to: a) litigation of the settlement of claims rising out of the
performance of this Agreement, or b) costs and expenses of this Agreement to
which CITY takes exception, shall be retained by COUNTY until disposition of
such appeals, litigation, claims, or exceptions.
14.0 INTERNAL CONTROLS
COUNTY shall maintain necessary written procedures establishing internal controls
approved by COUNTY'S Auditor - Controller for its personnel, instruct all of its personnel
in said procedures, and continuously supervise its operations to ensure compliance.
15.0 CONFIDENTIALITY
15.1 CITY agrees to maintain the confidentiality of all juvenile record information
pertaining to all minors under the jurisdiction of the Juvenile Court, or the Juvenile
Court law of the State of California when such records come into the possession of,
or are generated by CITY.
15.2 CITY, CITY'S staff, and all agents and employees of CITY shall maintain the
confidentiality of such records in accordance with Orange County Juvenile Court's
policy titled "Confidentiality and Release of Information" dated January 28, 1997,
and adopted in accordance with California Welfare and Institutions Code Section
827, and all applicable statutes, court orders and case law. No access, disclosure or
release of such information shall be pennitted except as authorized. If authorization
is in doubt, no such information shall be released without the prior approval and
consent of the Judge of the Juvenile Court.
15.3 "Juvenile record information" is understood to include all records and data which
identify the subject of the information, and associate the subject with any aspect of
the administration of the Juvenile Court law of the State of California. Such
information includes, but is not limited to, the subject's offense history, social
history, all information of a diagnostic or evaluative nature, and any other personal
or confidential data which can be traced to the individual, whether generated by
CITY or not.
Page 10 of 14
15.4 CITY agrees to maintain the confidentiality of all records and information
pertaining to adult probationers or parolees. CITY, CITY'S staff, and all agents and
employees of CITY shall maintain the confidentiality of all such records, access to
which may be limited by Title 42 of the Code of Federal Regulations, California
Welfare and Institutions Code Section 5328 et seq., Title 28, Parts 20 and 22 of the
Code of Federal Regulations, California Penal Code Sections 1203.05, 1203.10,
11075- 11081, 11105, 11140 -44, 13200 -13202 and 13300- 13305, or any other
statute, court order or case law. No access, disclosure, or release of such
information shall be permitted except as authorized by statute, court order or other
lawful process.
15.5 "Adult client information" shall be understood to include all records and data which
identify the subject of the information with the criminal justice system within the
State of California. Such information includes, but is not limited to, the subject's
offense history, social history, all information of a diagnostic or evaluative nature,
and any other personal or confidential data which can be traced to the individual,
whether generated by CITY or not. It shall be understood by CITY, CITY'S staff
and all agents and employees of CITY, that unauthorized release of certain
information, as specified by statute, may render CITY or CITY'S staff, or any of the
employees or agents of CITY, liable for criminal and /or civil penalties.
15.6 All written materials pertaining to adult and juvenile clients shall be placed in a
secure and locked file when not in use, and access to such materials shall be limited
to specified authorized staff.
16.0 LICENSE TO USE CITY REAL AND PERSONAL PROPERTY
In consideration of the promises contained herein, CITY hereby grants to COUNTY rent -
free use of office space, furniture, and equipment located in the offices of CITY Police
Department. Said office space, furniture and equipment shall be used by the TARGET
DPO, and by the substitute TARGET DPO or SPO if applicable, while performing their
assigned duties related to this Agreement, and shall be adequate for performance of said
duties. The precise location, size and type of said office space, furniture and equipment,
will be determined by CITY Police Chief. CITY shall supply all repair, maintenance and
janitorial supplies and services to said premises, and shall be responsible for all charges
for utilities supplied to said premises.
17.0 PERMISSION TO USE CITY VEHICLES
In consideration of the promises contained herein, CITY hereby grants to COUNTY
permission for the TARGET DPO, and for the substitute TARGET DPO or SPO if
applicable, to operate and to ride as passengers in vehicles owned or leased by CITY,
while performing their assigned duties related to this Agreement. CITY shall supply all
repair and maintenance services for said vehicles, and shall pay all fuel costs for said
Page 11 of 14
vehicles.
18.0 MUTUAL INDEMNIFICATION
COUNTY shall indemnify, hold harmless and defend CITY, its officers, agents and
employees from any and all claims, demands, loss or liability for injury, death or damage
arising out of the acts or omission to act by COUNTY officers, agents or employees in
carrying out this Agreement, or arising out of the condition of real or personal property of
COUNTY utilized in connection with this Agreement. This indemnification shall
commence on the effective date of this Agreement and shall continue thereafter for any and
all causes of action accruing during the term of this Agreement.
CITY shall indemnify, hold harmless and defend COUNTY, its officers, agents and
employees, from any and all claims, demands, loss or liability for injury, death or damages
arising out of the acts or omission to act by CITY officers, agents or employees in carrying
out this Agreement, or arising out of the condition of real or personal property of CITY
utilized in connection with this Agreement. This indemnification shall commence on the
effective date of this Agreement and shall continue thereafter for any and all causes of
action accruing during the term of this Agreement.
19.0 DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
The parties agree to follow the guidelines of Sections 11469 -11495 of the California Health
and Safety Code regarding the distribution of forfeited and seized assets from drug
enforcement activities, as they may apply to the services provided under this Agreement.
The parties may, if needed, seek instructions or clarification from a countywide panel of
law enforcement officers as may be appointed to implement specified forfeiture guidelines.
20.0 TERMINATION
20.1 Either party may terminate this Agreement, with or without cause, upon thirty (30)
days' written notice given to the other party.
20.2 The obligations pertaining to indemnification for, or defense of, causes of action
accruing during the term of this Agreement, shall extend beyond the termination of
this Agreement until fully performed.
20.3 Contingent Funding: Any obligation under this Agreement is contingent upon the
continued availability of funds for reimbursement of COUNTY'S cost of services
hereunder, and inclusion of sufficient funding for the services hereunder in CITY'S
budget for its fiscal period. In the event such funding is subsequently reduced or
terminated, CITY may terminate this Agreement upon thirty (30) days' written
notice given to COUNTY.
Page 12 of 14
21.0 NOTICES
and
Notices and payments to COUNTY shall be sent to the Orange County Probation
Department addressed as follows:
Chief Probation Officer
County of Orange
P.O. Box 10260
Santa Ana, CA 92711
Notices shall be sent to CITY addressed as follows:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax (714) 647 -6956
With courtesy copies sent to:
Chief of Police
Santa Ana Police Department
City of Santa Ana
60 Civic Center Plaza (M -97)
P.O. Box 1988
Santa Ana, CA 92702
Fax (714) 245 -8007
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, CA 92702
Fax (714) 647 -6515
22.0 THIRD PARTY RIGHTS
The parties intend not to create rights in, or to grant remedies to, any third party as
beneficiary of this Agreement or of any duty, covenant, obligation or undertaking
established herein.
Page 13 of 14
23.0 ALTERATION OF TERMS / ENTIRE AGREEMENT
This Agreement fully expresses the understanding of COUNTY and CITY with respect to
the subject matter of this Agreement, and shall constitute the total agreement between the
parties for these purposes. No additions to, or alteration of, the terms of this Agreement,
whether written or verbal, shall be valid unless made in writing and formally approved and
executed by both parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers.
CITY OF SAN A
BY:
avi Cavazos, rty anager
APPROVED AS TO FORM:
DATED: 5'� g /� V
ATTEST: D. iT —� —C'
ana mzar, , ity rk
BY: — -.- 0 DATED:
aura Ros& error ssistant City Attorney
RECO APPROVAL:
BY:
Carlos Rojas, ACUng-at-U-ffiet ot Police
COUNTnTEVEN rQ� G AL'
BY:
J. SENTMAN
Chief Probation Officer
DATED:
DATED:
Page 14 of 14
y/2 8-/201 y
C
April 28, 2014
ORANGE COUNTY
)ation
Robert J. Carroll, Police Administrative Manager
Santa Ana Police Department
City of Santa Ana
60 Civic Center Plaza (M -97)
P.O. Box 1988
Santa Ana, CA 92702
STEVEN J.SENTMAN
CHIEF PROBATION OFFICER
TELEPHONE: (714) 645 -7000
1055 N. MAIN STREET, 5TH FLOOR
SANTA ANA, CA 82701
MAILING ADDRESS:
P.O. BOX 10280
SANTA ANA, CA 02711-0260
RE: Agreement for the provision of Gang Violence Suppression Overtime Services
Dear Mr. Carroll:
Enclosed, please find two revised contracts with original signature pages, now signed by the Chief Probation
Officer, that are ready for final authorized signatures by the City Manager and City Clerk. This contract is based
upon the master agreement approved by the Orange County Board of Supervisors on February 6, 2001, with
minor changes to reflect the term of the Agreement and the total not to exceed amount.
The County of Orange received two original partially executed signature pages, accompanied by a previous
version of the Agreement. Subsequent to discussions between the parties, the following changes to the body of
the Agreement were incorporated:
• On page one of the Agreement, deleted "10th day of March 2014" and replaced with "1st day of
2014 ".
• On page three of the Agreement, Section 1.0, deleted the following language:
"The term of this Agreement shall be one year, commencing March 10, 2014 through March 9, 2015, and
shall be automatically extended in one -year increments for two years ending March 9, 2017, runless
otherwise terminated pursuant to Section 20.0 of this Agreement. "
Inserted the following language:
"The initial term of this Agreement shall be one year, commencing May 1; 2014 through April 30, 2015,
and shall be automatically extended in one -year increments for up to two (2) consecutive years ending
April 30, 2017, unless otherwise terminated pursuant to Section 20.0 of this Agreement. "
• On page five of the Agreement, Section 4.1, deleted "..,for a total amount not to exceed twenty-five
thousand dollars and zero cents ($25,000) during the term of this Agremeent" and replaced with "..,for a
total amount not to exceed twenty-five thousand dollars ($25,000) during the full three (3) -year term of this
Agreement. "
Please obtain the final authorized signatures for the City of Santa Ana, retain one original contract for your
records, and return one fully executed original contract to the following address:
Orange County Probation Department
Attn: AFD Contracts/PAO /Jennifer Davis
1055 N. Main Street
Santa Ana, CA 92701
Thank you and please let me know if you have any questions.
Sincerely,
Jennifer Davis
OC Probation Contracts Manager