HomeMy WebLinkAbout25E - AGMT - SUNFLOWER AVE IMPROVEMENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 3, 2014
TITLE:
AMENDMENT TO COOPERATIVE
AGREEMENT WITH THE CITY OF
COSTA MESA FOR SUNFLOWER
AVENUEIMPROVEMENTS
CITY MANAGERV
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a first amendment to the
cooperative agreement with the City of Costa Mesa, subject to nonsubstantive changes approved
by the City Manager and City Attorney, to increase the City's share of construction costs by
$16,000, for a total not -to- exceed amount of $51,000.
DISCUSSION
Approval of this recommended action will cover the cost increases resulting from unforeseen
conditions experienced during the construction of the Sunflower Avenue Rehabilitation Project.
The cost increase is due to added asphalt thickness to ensure a suitable pavement structural
section. The City of Costa Mesa is the lead agency for design, construction, and construction
management of this project.
On April 1, 2014, the City Council executed a cooperative agreement in the amount of $35,000 to
participate in the Sunflower Avenue Rehabilitation Project administered by the City of Costa Mesa.
During construction, the contractor encountered existing base material that is not suitable for
asphalt overlay. To ensure the integrity of the new pavement, an additional 2 inches of subgrade
material needs to be removed to accommodate an additional 2 inches of asphalt. This process also
requires additional excavation, replacement asphalt, and pavement fabric. Since the additional
work was not included in the original agreement, staff is requesting an additional $16,000 to pay for
the work.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25E -1
First Amendment to Cooperative Agreement
with City of Costa Mesa
June 3, 2014
Page 2
FISCAL IMPACT
Funding for Sunflower Avenue Improvements is available in the Select Street Construction Fund
(Account 05917663 - 66220, Project 14- 6820).
Edwin "William" Galvez(P.E.
Interim Executive Director
Public Works Agency
EWG /ML
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibit: 1. Amendment to Cooperative Agreement with City of Costa Mesa
25E -2
EXHIBIT 1
FIRST AMENDMENT TO COOPERATIVE AGREEMENT
BETWEEN THE CITY OF SANTA ANA AND THE CITY OF
COSTA MESA FOR THE PAVEMENT REHABILITATION
OF SUNFLOWER AVENUE FROM AVENUE OF THE ARTS
TO MAIN STREET
This First Amendment to Cooperative Agreement Is made and entered into this
day of 2014, by and between the CITY OF COSTA MESA, a municipal
corporation ( "COSTA MESA "), and the CITY OF SANTA ANA, a municipal corporation
( "SANTA ANA ").
RECITALS:
A. The parties entered into Cooperative Agreement A- 2014 -086 on April 1,
2014 ( "Agreement'), in the maximum amount of $35,000 to resurface the roadway
pavement on Sunflower Avenue from Avenue of the Arts to Main Street.
B, During construction and while coldmilling the top two (2) inches of asphalt
pavement, the contractor encountered poor base material that is not suitable for
overlay. To ensure the integrity of the new pavement, an additional two (2) Inches of
sub -grade material needs to be removed. This process requires additional excavation,
asphalt, and pavement fabric, which is greater than the amount specified in the
Agreement.
C, In accordance with the terms and conditions of said Agreement, the
parties wish to amend the project construction cost and increase the amount of the
Agreement in an amount not -to- exceed $16,000, for a total not -to- exceed amount of
$51,000, to allow the contractor to continue paving the specified portion of Sunflower
Avenue,
NOW, THEREFORE, in consideration of the mutual and .respective promises, and
subject to the terms and conditions of said Agreement, except as herein modified, the
parties agree as follows;
Section (13)(3) of the Agreement shall be amended to increase total
construction costs for SANTA ANA in an amount not -to- exceed $16,000, for a
total not -to- exceed amount of $51,000. Specifically, Exhibit B of the
Agreement shall be amended to reflect the new SANTA ANA construction
costs that are detailed in Exhibit 1 attached herewith and Incorporated herein
by this reference.
2. Except as hereinabove amended, all terms and conditions of said Agreement
shall remain in full force and effect.
25E -3
IN WITNESS WHEREOF, COSTA MESA has caused this First Amendment to
Cooperative Agreement to be executed by its Mayor and attested by its Clerk, and
SANTA ANA has caused this First Amendment to Cooperative Agreement to be
executed by its City Manager and attested by its Clerk, all thereunto duly authorized by
the COSTA MESA City Council and the SANTA ANA City Council, respectively.
CITY OF SANTA ANA, a
Municipal corporation of the
State of California
0
David Cavazos
City Manager
ATTEST:
Maria D. Huizar
Clerk of the Council
RECOMMENDED FOR APPROVAL:
Edwin "William" Galvez, P.E.
Interim Executive Director
Public Works Agency
CITY OF COSTA MESA, a
municipal corporation of the
State of California
By:
James M. Righeimer
Mayor
ATTEST:
Brenda Green
City Clerk
APPROVED AS TO FORM:
Tom Duarte
City Attorney
RECOMMENDED FOR APPROVAL:
Ernesto Munoz, P.E.
Public Services Director
25E -4
TITLE: ARTERIAL STREETS REHABILITATION PROJECT -SUN FLOWER, SANTA ANA
TOTAL 1 $50,794.53
Rounded 1 $51,000.00
2 ,69-- -s
RJ NOBLE
ITEM
BID QUANTITY
DESCRIPTION
UNIT PRICE
AMOUNT
1
1
LS
MOBILIZATION
$34,000.00
$890.00
2
37,125
SF
COLD MILL (2" DEPTH)
$0.15
$5,568.75
2A
10,000
SF
Pavement Fabric
$0.20
$2,000.00
213
1
LS
Time and Material for Repair Grinder
$5,177.53
$5,177.53
3
SF
COLD MILL (3" DEPTH)
$0.15
4
CY
Uncl Ex (road only for partial digout up to 8 ")
$34.00
5
295
1 TON
JASPHALT RUBBER HOT MIX (AHRM) SURFACE COURSE
$80.00
$23,617.08
6
127
TON
ASPHALT CONCRETE (AC) LEVELING COURSE
$78.00
$9,920.14
7
TON
6" THICK A.C. BASE COURSE AT VARIOUS LOCATIONS
$67.00
8
1
EA
ADJUST MANHOLE FRAME AND COVER TO GRADE
$550.00
$550.00
9
EA
ADJUST WATER VALVE CAN AND COVER TO GRADE
$525.00
10
1
FA
PROJECT MANAGEMENT
$75,000.00
$2,596.00
11
1
LS
TRAFFIC CONTROL
$18,000.00
$475.00
12
EA
IBLUDE "FIRE HYDRANT' RAISED PAVEMENT MARKERS
$11.00
13
1
1 LS
STRIPING /MARKING
$35,000.00
14
1
1 EA
JINSTALL TRAFFIC LOOP DETECTORS
$200.00
TOTAL 1 $50,794.53
Rounded 1 $51,000.00
2 ,69-- -s
25E -6