HomeMy WebLinkAbout20A - AA - AGMT - PARKING ENFORCEMENT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
TITLE:
AGREEMENT AMENDMENT WITH
CENTRAL PARKING SYSTEMS INC.
FOR PARKING ENFORCEMENT
SERVICES
CITY MANAG
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
0:3 =i0=1
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2 o Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a two -year agreement amendment
with Central Parking Systems, Inc. to provide parking enforcement services, in an amount not to
exceed $1,401,730, subject to non - substantive changes approved by the City Manager and City
Attorney.
2. Approve an appropriation adjustment recognizing $480,000 in the Parking Fines revenue account
(no. 01114002 55000) and appropriating same to the Traffic Division Contract Services expenditure
account (no. 01114405 62300) and the General Fund Non - Departmental Reserve Appropriation
account (no. 01105015 69011).
DISCUSSION
In April 2012, the City released a Request for Proposal (RFP) soliciting quotes from private companies for
parking enforcement services to cover the City's seven street sweeping routes. The RFP was issued in
an effort to provide parking control services to the City's street sweeping operation. Six vendors
responded to the RFP and Central Parking Systems received the highest overall ranking as a result of
their proposal and interview. The current agreement includes eight parking control officers to cover the
City's seven street sweeping routes, and is in the amount of $410,549. As stipulated in their agreement,
the vendor requested a 2% CPI increase and staff was able to negotiate a 1.5% CPI increase ($40,894).
The Police Department recently requested a proposal from Central Parking to provide four part-time
parking control officers to enforce various municipal code parking violations, including permit parking.
This agreement amendment includes $158,005 to fund these additional resources, and includes a 15%
contingency ($91,417) to cover unforeseen parking control needs as the Police Department looks at ways
to provide the community with an effective and balanced parking control program. The new proposed
agreement amount is $700,865 annually or $1,401,730 for the two -year term. These additional parking
resources will generate an additional $480,000 annually for the City General Fund.
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Agreement Amendment for Parking Enforcement Services
June 17, 2014
Page 2
For the past two years, Central Parking Systems has provided excellent service and has demonstrated
the organizational credentials, resources and staff experience necessary to meet the City's high customer
service expectations. Staff recommends extending the agreement with Central Parking Systems, Inc. for
an additional two -year term.
FISCAL IMPACT
The appropriation adjustment will recognize $480,000 in the Parking Fines revenue account (no.
01114002 55000) and appropriate same to the Police Department Traffic Division expenditure account (no.
01114405 62300) and the General Fund Non - Departmental Reserve Appropriation account (no. 01105015
69011).
Carlos Rojas
Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency r
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FIRST AMENDMENT TO AGREEMENT FOR PROVISION OF
PARKING CONTROL ENFORCEMENT SERVICES
THIS FIRST AMENDMENT to the Agreement for parking control services,
made and entered into this 17th day of June, 2014 by Central Parking System, Inc., a
Tennessee corporation (hereinafter "Contractor "), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of
the State of California (hereinafter "City ").
RECITALS
A. On July 16, 2012, the parties entered into Agreement #A- 2012 -165 an
Agreement for provision of parking control enforcement services after a Request for
Proposal ( "RFP ") determined that contractor had the best quality services at minimum costs
to the City. The Agreement was for a term of two (2) years with three (3) additional two -
year periods, for a maximum of eight (8) years. The agreement also provided for an annual
adjustment of parking control charges (not to exceed 2 %) upon agreement of the parties.
B. The parties wish to exercise the first two (2) year extension of the agreement
and increase the annual not to exceed amount of the Agreement by 1.5% ($40,894).
C. The parties also wish to increase the agreement amount to include four (4)
part -time parking control officers to enforce various municipal code parking violations,
including permit parking at a cost of $158,005 annually and to add a 15% contingency to
cover unforeseen parking control needs.
NOW, THEREFORE, in consideration of the mutual and respective promises, and
subject to all the terms and conditions of said Agreement, except as herein modified, the
parties agree as follows:
1. Section 2a. COMPENSATION, shall be amended as follows:
To increase the annual contract amount from $410,548.82 to $700,865.00 per year
for a total amount of $1,401,730.00.
2. Section 4. TERM, shall be amended as follows:
Pursuant to the terms of Section 4, City exercises its option to extend the term of
the Agreement for a two (2) year period beginning June 30, 2014 and terminating on June
30, 2016.
3. The parties further agree that, except as indicated above, all other provisions of the
original Agreement remain in full effect.
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CARLOSROJAS
Chief of Police
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CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONTRACTOR
Central Parking System, Inc.
James H. Bond
Executive Vice President
Tax ID# 62- 0789510
Seth Shurtleff
VP & Regional Manager
Approved as to Form:
By:
Tracy H. Pelham
Associate Counsel